Montgomery College
Office of Student Life (OSL) – Rockville Campus
Club Constitution
(Example)
ARTICLE I. NAME OF CLUB
The name of the club will be The Computer Club of Montgomery College, Rockville Campus henceforth
referred to as The Computer Club.
ARTICLE II. PURPOSE AND OBJECTIVES OF CLUB
The purpose of the "Computer Club "shall be to support all Student Life computer projects whether
sponsored by a single club or organization, and to share information about computer use and programs.
o To educate and train our membership regarding computer use and programs.
o To organize "trouble-shooting" teams to assist campus computer users.
o To coordinate program-wide activities to raise computer awareness.
o To coordinate the dispersal of computers to members of the student body.
ARTICLE III. MEMBERSHIP
Membership in this club is open to all currently enrolled students of Montgomery College Rockville
Campus as well as any interested faculty, staff, or administrator; will not be denied because of race, color,
sex, sexual orientation, physical or mental disability, veteran status, national origin, or religion. Members
may not be on academic suspension or non-academic probation.
ARTICLE IV. LEADERSHIP
Club officers must:
o be currently enrolled with a minimum cumulative Grade Point Average of 2.0
o maintain a minimum of three credit hours
o may not be on academic or non-academic probation
President
o Preside over all meetings and when necessary calls special meetings
o Carry out the provisions of the club constitution
o Appoints committees and chairs
o Oversees all committee activity
o Present all motions to the membership
Vice President
o Assume the duties of the president when absent
o Perform duties delegated by the president
o Advise committee Chairpersons
o make arrangements for and publicize meetings
Secretary
o Record minutes of all meetings
o Keep club records
o Act as correspondence clerk
o Print and distribute agenda for all meetings
o Maintain current active club member directory and forward promptly to OSL when requested
o File and provide monthly copies of agendas and minutes to the Office Student Life
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Treasurer
o Handle funds and record keeping for club
o Keep an account of financial transactions, & handle correspondence
o Complete and submit budget requests, fundraising, and club meeting refreshment forms
Club Representative
o Attend all student senate meetings
o Report to club membership regarding student senate activities
o Present requests for funding to the student senate
ARTICLE V. MEETINGS
There must be a meeting at least once a month held on the Montgomery College Rockville Campus
The Executive Council of the Computer Club will meet two times a month between September a month
between June and August. Any member may call a special meeting. Agenda items must be submitted to the
Treasurer by noon the day prior to each meeting. Minutes will be taken at each meeting and approved at the
following meeting. A quorum will consist of a minimum of seven members.
ARTICLE VI. COMMITTEES
Standing Committees include:
Recruitment Committee:
o Plans campus-wide activity recruitment programs and assists individual clubs or organizations in
recruitment efforts.
Program Committee
o Reviews feasibility of club events and activities. Prepares lists of key tasks to be done coordinates
(or assigns responsibility) for event management.
Publicity Committee
o Plans and coordinates promotional efforts for club events and activities Designs, distributes
posters, flyers, writes articles, etc.
Special committees will be formed for specific purposes and will be dissolved once the purpose has been
met.
ARTICLE VII. DUE
There are annual dues of $5.00 to join the National Association; however no dues are required to become a
member of the Montgomery College, Rockville Campus, Computer Club.
ARTICLE VIII. ADVISOR
The advisor to The Computer Club shall be any interested staff or faculty member of the College, he/she
shall serve a one year term, which is renewable each fall semester.
The role and responsibilities of the advisor is outline in the Advisor Agreement Form
ARTICLE IX. RULES OF ORDER
The Computer Club shall abide by Robert's Rules of Order.
ARTICLE X. STATEMENT OF CONFORMITY
The Computer Club shall abide by the rules and regulations of the College and its official agencies.
This club accepts full funding responsibility for all activities that bear its name as official sponsor and will
adhere to college regulations. All publicity for an event must bear the name of the sponsoring club.
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The club shall be responsible for any damage or liability incurred at its activities or meetings.
This club shall recognize and abide by the Code of Student Conduct and policies and procedures of
Montgomery College and the Office of Student Life.
All issues shall be addressed within the club membership. If a reasonable compromise is not negotiated,
membership will seek the assistance of the advisor and/ or Office of Student Life.
ARTICLE XI. SERVICE COMPONENT
The Computer Club will participate in one service activity to the Campus or community each semester.
ARTICLE XII. AMENDMENTS
Amendments to this constitution will require a 2/3 vote with at least 40% of the active members present.
Amendments will become official when approved by the Student Senate.
ARTICLE XIII. STATEMENT OF ORIGINAL APPROVAL
This constitution shall become official only after approval, which is duly noted in the official records of the
Student Senate.
This constitution is submitted by
Registered Member
(Print)
(Signature)
Email
Phone #
Club Advisor
(Print)
(Signature)
Email
Phone #
Do not write below this line.
**************************************************************************************
This constitution has been approved by:
Student Senate
(Print)
(Signature)
(Print)
(Signature)
Date
Director of Student Life
Date
This club constitution is valid from
(Revised 062012 VAM)
to
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