July 2013
Subject:
Status:
Report Ref:
Ward(s):
Key Decision:
Report of:
Contact:
Appendices:
Papers relied on to produce this report
Use of Section 106 Contributions to Fund Sporting Facilities
Open
Popley East and Popley West, Baughurst & Tadley North, Oakley and North Waltham, and Kingsclere
846/PA
Head of Community Services
Alex Piper, Facilities Provision Officer,
Alex.piper@basingstoke.gov.uk or 01256 845375
Relevant S106 agreements
Leisure and Recreation Needs Assessment
Strategic Plan for Sport and Recreation
SUMMARY
1 This Report
1.1 The purpose of this report is to gain approval to release Section 106 developers’ contributions secured for playing fields.
1.2 The council has a legal and accounting obligation to allocate funds collected in accordance with the requirements of Section 106 Agreements, and as part of this process Ward Members and Parish Councils are consulted on how best to allocate the available funding.
2 Recommendation
It is recommended that:
2.1 In accordance with the relevant Section 106 Agreements, developer contributions totalling £174,257 are released from the 2013/14 and 2014/15
Partnerships Portfolio capital programme (£172,000 Everest Community
Academy sports provision enhancements and £2,257 Sport and recreation improvements) for works at:

Everest Community Academy (Popley East and Popley West)

Pineapple football ground (Baughurst and Tadley North)

Peter Houseman pavilion (Oakley and North Waltham)

Dell recreation ground (Kingsclere)
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CONTRIBUTION TO COUNCIL PRIORITIES
This report accords with the c ouncil’s Budget and Policy Framework and directly supports the Council Plan priorities of maintaining a reputation for quality arts and leisure, and supporting active healthy and involved communities.
GLOSSARY OF TERMS
Term Definition
MAIN CONSIDERATIONS
3 The Proposal
3.1 The c ouncil’s policies with regard to obtaining and allocating Section 106 contributions are set out in the Local Plan. The council seeks to secure financial contributions via new development towards maintaining and improving sporting provision to encourage increased participation. There is a commitment in the council’s Strategic Plan for Sport and Recreation to
‘Prioritise increasing the quality and capacity of existing facilities to mitigate the impact the impact of housing development across the borough using S106 developers’ contributions where appropriate’ and an action’ to achieve consensus on the allocation of S106 funds f or sport and recreation’ through discussion with ward members, parish councils and local organisations.
3.2 Section 106 contributions totalling £552,723 are currently held by the council for the purpose of providing increased and improved sport and recreation provision within the borough. Of this figure £293,177 has been allocated to the capital programme for release and spend over the next 3 financial years and a balance of £259,546 remains unallocated.
3.3 Four projects have been developed which have local support and which officers have assessed as being deliverable. This means there is consensus on how the funds should be spent, any planning considerations have been addressed, the scheme is affordable within the identified budget and appropriate project and risk management arrangements are in place. These projects are therefore ready for the release of S106 contributions secured by the council to provide or contribute to new and improved sports and recreation provision in the area of benefit identified in the relevant S106 agreement.
4 Options Analysis
4.1 Options for projects depend largely on the scope of funds available, the needs of the particular area and any constraints identified in the S106 Agreement.
Options will have been discussed with ward members and Parish councils, where relevant, to reach agreement on the scheme that achieves the greatest benefits for that particular community. The S106 contribution is sometimes only part of a collaborative funding approach.
4.2 This report summarises the projects for which S106 funds are to be released.
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5 Details of S106 funding and project information
5.1 Capital programme S106 budget: Everest Community Academy Sports
Provision Enhancements:
S106 Ref
BDB
57044
Purpose of developer contributions as set out in the S106
Agreements:
Sources of Section 106 Funding
Developer/
Site
Area of
Benefit
Amount
£
Spend by date
Taylor
Wimpy
Everest
Academy site
172,000 All relevant S106 monies are due to be returned to the developer in full if no scheme has been identified and contribution released the 5th anniversary of the completion of the last phase of development (by May 2017)
Due to loss of community sport and recreation provision associated with the old John Hunt site, planning permission would be granted on the condition that a reasonable contribution would be taken to re provide new and additional sports and recreation facilities on the new Everest Academy site
Proposed
Project:
Replacement artificial pitch surface
Academy
– Everest Community
Project costs:
£168,700 to be funded from S106 contribution
Brief description:
The S106 monies collected are specifically for expenditure on the school site. The Academy identified that the current artificial pitch is under used which has been attributed to the type of surface originally installed. The proposed scheme involves replacing the current artificial pitch surface with a new technology 3G surface (40mm synthetic pile with rubber crumb infill) specified to meet training and regional level hockey standards and high level competition and training for football
(This improves the facility for football but does limit the opportunities for hockey growth at the higher competitive standard). Research by the Academy has indicated that the new surface will enable Everest to extend the range of football hirers to increase participation, and improve income generation. The local ward members have been involved in discussions and support the S106 funding being spent on this scheme.
The project does not require planning consent. Project management is being led by Hampshire County Council, which has tendered for the contractor. Any cost, time or legal risks associated with the project are the responsibility of Everest
Community Academy.
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Revenue implications:
Anticipated
Project Start /
Completion:
The costs of general maintenance and upkeep of the pitch will be the responsibility of the Academy. Officers have recommended that an asset maintenance and replacement plan is prepared and budgeted for by the Academy.
The preferred contractor has been identified. The anticipated start date is early August. The programme is anticipated to be 5 weeks, with completion expected by early September.
5.2 Capital programme S106 budget Sport and recreation improvements
5.2.1 Pineapple Football Ground, Baughurst
S106 Ref
BDB
73070
74782
Sources of Section 106 Funding
Developer/Site
Foresters Barn,
Baughurst Road
Area of Benefit
Baughurst and
Tadley North
Amount
£
460
Almswood
Road,Tadley
Purpose of developer contributions as set out in the
S106 Agreements:
Spend by date
No end date
Baughurst and
Tadley North
331 No end date
Financial contribution towards providing, running and maintaining sporting provision
Proposed
Project:
Pineapple football ground – Contribution towards providing vital renovation works to football and cricket pitches.
Project costs: Overall project cost £1,200 to be funded from:
Parish Council £409
Section 106 contribution
£791
Brief description:
The Strategic Plan for Sport and Recreation highlights the need to sustain and maintain the existing provision in
Baughurst, due to the identified deficiency in the quality and availability of pitches. The parish council has identified a need to improve the quality of the Pineapple football ground in
Baughurst. The existing two pitch site forms an important part of overall playing field facilities within Tadley and Baughurst.
Over the past few seasons the pitches have become tired and
Revenue implications: over used. The parish council has undertaken remedial works to the pitches including rake out dead grass, fertilising, drilling and re-seeding the pitches. This will inject a new lease of life back into the pitches. The parish council had originally planned to carry out the pitch works over a 2 year period limiting the use of the pitch during this period. With the help of the S106 funding they will be able to undertake a more extensive programme of works to both pitches. These works will ensure the facilities are fit for purpose for the forthcoming season. The works do not require planning permission and can be managed by the parish council.
The parish council would meet any on-going revenue costs and is being encouraged to establish a longer term maintenance plan for the site.
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Anticipated
Project Start /
Completion:
August 2013
5.2.2 Peter Houseman Pavilion, Oakley
S106 Ref
BDB
75054
Sources of Section 106 Funding
Developer/Site
Area of
Benefit
Amount
£
Hill Road, Oakley The locality of the site
583
Spend by date
No end date
Purpose of developer contributions as set out in the
S106 Agreements:
Financial contribution towards providing, running and maintaining sporting provision
Proposed
Project:
Project costs:
Brief description:
Revenue implications:
Oakley Parish Council – contribution towards redeveloping
Peter Houseman field pavilion (final landscaping works).
Landscaping £583 Section 106 contribution
(Note: Pavilion redevelopment project costs were fully funded through:
£20,000 BDBC grant
£15,000 Oakley FC Grant
£174,947 Parish Council)
Oakley Parish Council identified the need to improve the infrastructure surrounding their local playing field provision, specifically at the Peter Houseman field. The sports pitches form an important part of the overall local provision and have many teams using the pitches on a regular basis. The council also identified the scheme as an important addition towards increasing participation in Oakley and supported the overall project with a
£20,000 capital grant.
Work has now finished on the substantive redevelopment of the pavilion but no budget provision was available to carry out landscaping works. Oakley parish council wishes to use the S106 funds to support the landscape improvements.
The parish council will manage any revenue implications of the landscaped area.
Anticipated project start/
Completion:
2013 Completion
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5.2.3 The Dell recreation ground, Kingsclere
S106 Ref
BDB
70105
72827
Sources of Section 106 Funding
Developer/Site
Swann
Street,Kingsclere
Area of
Benefit
The locality of the site
Amount
£
438
Frith Farm,
Wolverton
The locality of the site
444
Spend by date
No end date
No end date
Purpose of developer contributions as set out in the
S106 Agreements:
Financial contribution towards providing, running and maintaining sporting provision
Proposed
Project:
Project costs:
Brief description:
Dell recreation ground
– contribution towards replacing goal posts and laying of sockets.
£882 to be funded from S106 contribution
The parish council has identified the need to replace the existing broken goal posts and sockets at the recreation ground. The recreation ground forms an important part of overall playing field facilities within Kingsclere and is used by local youth teams for both matches and practise sessions. There have been many requests from the public and local teams enquiring when the pitches will be available again. The works do not require planning permission and can be managed by the parish council.
Revenue implications:
The parish council will manage any revenue implications of the recreation ground.
Anticipated project start/
Completion:
August 2013
6 Corporate Implications
6.1 Financial Implications
6.1.1 This report proposes expenditure totalling £174,257 which can be met from releasing developer contributions included in the Partnerships 2013/14 and
2014/15 Capital programme ( £172,000 Everest Community Academy sports provision enhancements scheme and £2257 Sport and recreation improvements scheme). If works at the Academy are completed to schedule it will be necessary to re-phase the budget to 2013/14.
6.1.2 There are no capital or on-going revenue implications for the council, as any such costs would be met by the parish councils or Academy trust, who will be encouraged to develop longer term maintenance plans for the sites.
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6.2 Risk Issues
6.2.1 All project management risks are the responsibility of the lead organisation.
The main risks are associated with the Everest Academy project, where issues may arise during the construction works.
6.3 HR Issues
6.3.1 None
6.4 Equalities
6.4.1 None
6.5 Legal Implications
6.5.1 The S106 contributions will be allocated and spent for the purpose they were collected as set out in the S106 agreement for BDB/73070, BDB/74782,
BDB/57044, BDB/75054, BDB/70105 and BDB/72827.
6.6 Any Other Implications
6.6.1 None
7 Portfolio Holder comment
7.1 The Portfolio Holder for Partnerships recognises that the schemes have been identified through consultation with local parishes and ward members. The
Portfolio Holder is happy that the proposed schemes comply with all relevant
S106 agreements and support two of the locally adopted Sports plan objectives to retain and maintain existing provision and to improve quality and capacity.
8 Communication and Consultation
8.1 Local ward members for Popley East and Popley West - Cllr Potter, Cllr Mrs J
Frankum, Cllr P Frankum, and Cllr Washbourne - have been consulted and gave their full support to the Everest Community Academy project.
8.2 Local ward members for Baughurst and Tadley North - Cllr Round and Cllr
Bound – and the Parish Council were consulted and gave their full support to the Pineapple Field project.
8.3 Local ward members for Oakley and North Waltham - Cllr Finney, Cllr Mrs
Taylor and Cllr Golding - and the Parish Council were consulted and gave their full support to the Peter Houseman pavilion project.
8.4 Local ward members for Kingsclere
– Cllr Mrs Osselton and Cllr Sherlock – and the Parish Council were consulted and gave their full support to the Dell recreation ground.
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9 Conclusion
9.1 These schemes meet the purpose of the S106 contributions, have been assessed as being deliverable and have local ward member support. It is recommended the funds be released to enable the projects to progress.
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