REQUEST FOR AUDIT SERVICES ON FINANCIAL
TRANSACTIONS OF HEIFER’S PROJECT PARTNERS IN
PROVINCES
I. INTRODUCTION
The following request for proposal (RFP) is to conduct audit on financial transactions of
2 Heifer’s project partners in 2 provinces (Pursat and Svay Rieng Province) for the fiscal
year of 2012 covering the period of 1 July 2011 to 30 June 2012.
Background Information on Projects of Heifer International Cambodia
Heifer International Cambodia, a non-profit, humanitarian INGO dedicated to working
with communities to end hunger and poverty and care for the earth by providing
livestock, education and other resources to help poor families become self-reliance.
Heifer implements its project through partnership with local and international NGOs.
Heifer Cambodia has been active in Cambodia since late 1982, primarily provided
infrastructure support in the animal health and husbandry sectors, in partnership with
American Friends Service Committee (AFSC). The early projects focused on technical
training, vaccination programs, and Hemorrhagic Septicemia (HS) vaccine production.
In January 1999, the Heifer Cambodia Representative Office was established in Phnom
Penh and was officially registered as a branch office of Heifer International with
Ministry of Foreigner Affairs and International Cooperation in 2006. Furthermore,
Heifer's program in Cambodia has gained legal support by the Royal Decree on Farmers'
Association Establishment, which provides a legal framework and supports the rights of
every Cambodian in forming and establishing an association and/or cooperative.
To date, Heifer Cambodia in partnership with 29 partners has supported over 8,000
marginalize families to improve their quality of lives through promoting self-reliance
and empowerment, and food security and income generation. These projects have
implemented with 483 SHGs within 13 provinces of Cambodia (Svay Rieng, Koh Kong,
Kompong Spue, Takeo, Kandal, Mondul Kiri, Kompong Chhang, Pursat, Battambang,
Bantheay Meanchey, Siem Reap, Prey Veng and Kampot).
II. SCOPE OF WORK
We are seeking a registered qualified audit firm, preferably with relevant not-for-profit
sector expertise, to conduct audit services for fiscal year 2012 on Heifer’s project
partners in the provinces as detailed below:
1. Objectives of the audit:
a. To determine if the project partner’s accounting system provides accurate and
adequate details of its financial position and fiscal operations in accordance with
generally accepted accounting principles and the approved project budget.
b. An assessment of whether the project partner’s internal controls are robust and are
being adhered to, and a further description, in the form of fact finding statement,
of any specific weaknesses or other issues in project partner’s internal controls
that may have been discovered during the course of auditing.
c. To determine if the project partner is managing and using its resources in an
effective manner.
d. To determine if funds sent by Heifer Cambodia are being used according to the
currently approved Heifer Cambodia budget.
e. Whether or not the project partner’s financial statements are free of material errors
and present fairly project partner’s financial position and transactions.
f. Whether or not payments have been approved in accordance with project partner’s
policies and procedures.
g. Whether or not the bank balance as of 30 June 2012 has been confirmed with the
bank for each account and agrees with the accounting system.
h. Provide recommendations to project partners for improvement.
2. Report
a. The auditor shall produce and issue the written finding reports separately for each
project partner.
b. Heifer International Cambodia will be the recipient of the Audit Reports
Heifer International reserves the right to ask questions and receive a direct reply from
the audit firm related to the project audits.
3. Timeline
Activities
Audit field work
Draft Audit Report
Final Audit Report
Date
4 Week July 2012
st
1 Week August 2012
4th Week August 2012
th
III. PROPOSAL REQUIREMENTS
1. Firm Background and Experience
The proposal should describe your firm’s expertise and any relevant not-for-profit
industry experience. Also, include the size of your firm, other areas, in which the
firm specializes, and significant professional memberships and affiliations.
2. Identify Key Personnel in the Engagement Team
Please explain your approach to staffing and provide information on the
professionals who will be engaged in the audit activities, including related
experience of the primary contact.
3. Approach/Methodology to Conducting the Review
Please describe your firm’s auditing philosophy and methodology. Please detail
the steps of the engagements, noting stages that would directly involve our
personnel, including your overall expectations of client involvement.
4. Fees and Expenses
Please outline your fee structure for the project noted above. Please include an
estimate of any expenses necessary to adequately perform the work required and
related activities needed to maintain a quality client relationship.
5. References
Please list contact information for at least three organizations similar to Heifer.
Also, provide a list of major not-for-profit clients.
IV. SELECTION PROCESS
Proposals are due 30 June 2012. Please prepare and send proposal by electronic mail to
Job.Cambodia@heifer.org.
Heifer reserves the right to reject any and all proposals, or to negotiate separately with
any source whatsoever in any manner necessary to serve the best interest of Heifer
International. Heifer does not intend to make an award solely on the basis of any
response to this RFP.
3. Questions and proposal submissions
Please direct questions to the following individual:
Name: Rong Sovannary
Title: Finance Officer, Heifer International Cambodia
Tel.: 023 221 195
Email: Sovannary.Rong@heifer.org