Regular Public Meeting Minutes October 29, 2013
RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION
Regular Public Meeting Minutes – District Media Center 7:00 p.m.
Tuesday, October 29, 2013
"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board
of Education has issued notice of this meeting to be publicized by having the date, time and location
of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long
Branch Public Library and mailed to the Asbury Park Press, which has been designated as the
Board's official newspaper. Notice was also filed with the Borough Clerk and sent to those persons
requesting that such notice be mailed to them."
Mr. Kotch called the meeting to order at 7:00 p.m.
The Pledge of Allegiance was led by the following students:
Alexandra Carew and Jake Walker
The Following Members of the Board of Education were present:
Dr. Christopher
Mrs. Gassman
Mrs. Hegglin
Dr. Hunter
Mr. Kramer
Mrs. McLaughlin
Ms. Sarfaty
Mrs. Trocchia
The Following Member of the Board of Education were absent:
Mrs. Vaccaro
Also in Attendance:
Thomas Farrell, Superintendent
Dennis Kotch,
BA/Board Secretary
Viola Lordi, Esq., Board Attorney
PRESENTATIONS:
 Electronic Violence & Vandalism Reporting System (EVVRS) – Mrs. Jessica Shaw
 NJASK – Mr. Bruce Preston, Mrs. Jessica Shaw, Mr. James Erhardt, & Ms. Lolita
Yacona
PUBLIC COMMENTS:
None
APPROVAL OF MINUTES
September 24, 2013 Regular Public Meeting
Motion offered by Dr. Hunter and seconded by Mrs. Trocchia was approved by a roll call vote
of 5/0/3 with Mrs. Gassman, Mr. Kramer and Mrs. Trocchia abstaining.
BUILDING AND GROUNDS RESOLUTIONS 1-2
The West Long Branch Board of Education by means of a Consent Resolution accept
various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby accepted by the said Board of Education in
whole as if the same were individually acted upon.
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Regular Public Meeting Minutes October 29, 2013
1. Move to approve, upon the recommendation of the Superintendent, use of the WLB School
District Cafeteria & Media Center by the WLB Foundation for the ARTivity Fundraiser on
Friday, April 25, 2014 from 5:30 p.m. to 9:00 p.m. and from 2:30 p.m. to 5:30 p.m. needed
for set-up.
2.
Move to approve, upon the recommendation of the Superintendent, use of the WLB School
District Cafeteria by the WLB PTA for the Thanksgiving Pie Pick-Up on Wednesday,
November 27, 2013 from 10:00 a.m. to 1:00 p.m.
Motion offered by Mr. Kramer and seconded by Mrs. Hegglin was approved by a roll call
vote of 8/0.
CURRICULUM AND INSTRUCTION RESOLUTIONS 1-5
The West Long Branch Board of Education by means of a Consent Resolution accept
various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby accepted by the said Board of Education in
whole as if the same were individually acted upon.
1. Move to approve, upon the recommendation of the Superintendent, the following Junior
Field Experience Placement Student from Monmouth University commencing November
2013:
Student Name
Placement
Kimberly Valdez
2.
Cooperating Teacher
rd
3 Grade
Maureen Petersen
Move to approve, upon the recommendation of the Superintendent, the attendance at the
workshops listed below with associated program costs for the employees referenced below:
Date
Name
Workshop
Location
Cost of Program
Excluding
Associated
Mileage Costs
October 22, 2013
(retroactive)
Denise
Mitchell
Jill Famula
Brookdale
Communiversity,
Wall, NJ
Monmouth Mall,
Eatontown, NJ
Paid through NCLB
Grant Title 2-A II
November 19, 2013
November 21, 2013
James Erhardt
Reaching ALL Learners
in an Inclusion Setting
for Mathematics
Anxiety Among
Individuals with
Asperger’s & High
Functioning Autism
Affirmative Action
Officer Training
Avon Elementary
School, Avon, NJ
$20.00
November 22, 2013
Kathleen
Whalen
Planning for Literacy
with CCS in Mind
$149.00
November 26, 2013
Meghan
Ghaffari
Raise the Level of
Attention with the
Smartboard
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
2
Paid through IDEA
Funds
Paid through NCLB
Grant Title 2-A II
Regular Public Meeting Minutes October 29, 2013
December 4, 2013
Amy Caruso
STEM – Action, Force,
Motion, Weather
December 4, 2013
Lou Castagno
STEM – Action, Force,
Motion, Weather
December 4, 2013
Peg Naparlo
STEM – Action, Force,
Motion, Weather
January 8, 2014
Donna Naylor
Teaching Number Sense
to the iGeneration
January 8, 2014
Maureen
Petersen
Teaching Number Sense
to the iGeneration
January 8, 2014
Bryna Plofker
Teaching Number Sense
to the iGeneration
January 22, 2014
Lou Castagno
Flipping your Classroom
January 22, 2014
Peg Naparlo
Flipping your Classroom
February 4, 2014
Jodi Keseday
Science Explorations for
the Middle School
Teacher
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Brookdale
Communiversity,
Wall, NJ
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
Paid through NCLB
Grant Title 2-A II
3. Move to approve, upon the recommendation of the Superintendent, the following class trips:
November 12, 2013
NJ Vietnam Veterans Memorial, Holmdel, NJ
Social Studies
Grade 3 Students (60)
Mrs. Petersen, Mrs. Naylor, Mrs. Faccone, Mrs. Rossi & Mrs. Arnts
Approximate cost to the Board - $121.74
November 19, 2013 / March 26, 2014
Lincoln Center & Nuyurican Café, NYC / McLoone’s Supper Club, Asbury Park, NJ
Language Arts
Grade 8 AT Students (12)
Ms. Sandoz & Mr. Straley
Approximate cost to the Board - $590.00
November 19, 20, 21, 2013
Culinary School, Asbury Park, NJ
Careers, Economics
Grade 1 Students (63 Total) (Each class goes a different day)
Mrs. Roberts, Mrs. Robbins, Mrs. Freeman, Mrs. Fallon, Mrs. Bentley & Ms. Gest
Approximate cost to the Board - $121.74
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Regular Public Meeting Minutes October 29, 2013
4. Motion to rescind action taken at the August 20, 2013 meeting approving tuition for the
Oceanport School District
And Be It Further Resolved That, upon the recommendation of the Superintendent, for
Student ID#145896379 to attend, as per IEP, the LLD class at Oceanport (Wolf Hill School)
beginning September 9, 2013 through June 30, 2014, at the tuition rate (including aide) of
$41,223.81.
5. Move to approve, upon the recommendation of the Superintendent, Home Instruction for
Student ID# 5864633205 as per Physician for ten (10) hours per week, effective October 21,
2013 until further notice by Education Inc. at Monmouth Medical at the rate of $47.00 per
hour until further notice.
Motion offered by Ms. Sarfaty and seconded by Mrs. Trocchia was approved by a roll call
vote of 8/0.
FINANCE RESOLUTIONS 1-3
The West Long Branch Board of Education by means of a Consent Resolution accept
various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby accepted by the said Board of Education in
whole as if the same were individually acted upon.
1. ACCEPTANCE AND CERTIFICATION OF MONTHLY FINANCIAL REPORTS
RESOLUTION
Pursuant to N.J.A.C. 6A:23A-16.10(c)3, the West Long Branch Board of Education accepts
the Board Secretary/School Business Administrator's Certification as of September 30,
2013 that no budgetary appropriations account has obligations and payments which in total
exceed the amount appropriated by the West Long Branch Board of Education; and
Pursuant to N.J.A.C. 6A:23A-16.10(c)4, we the members of the West Long Branch Board of
Education, of the County of Monmouth, after having reviewed the REPORT OF THE
SECRETARY and upon consultation with the appropriate officials, certify that as of,
September 30, 2013 are to the best of our knowledge that no major account or fund has
been over-expended and that sufficient funds are available to meet the district's financial
obligations for the remainder of the fiscal year; and
The West Long Branch Board of Education hereby accepts the Board Secretary’s Report the
month ending September 30, 2013 and the Treasurer of School Monies Reports for the
month ending September 30, 2013.
2. BE IT RESOLVED, that the Board of Education of the Borough of West Long Branch
approves the Bills and Claims for October, 2013, and Payroll per attached: (Budgeted)
Bills & Claims Fund 10
$ 471,494.55
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Regular Public Meeting Minutes October 29, 2013
Bills & Claims Fund 20
Bills & Claims Funds (DCRP-Sept.)
Bills & Claims Fund 10 (Sept.)
Void Check#1373 (Sept.)
Payroll P/E 9/15/13
FICA P/E 9/15/13
Payroll P/E 9/30/13
FICA P/E 9/30/13
$ 34,840.32
$
128.62
$ 15,445.29
$ 15,700.00
$ 268,092.70
$ 20,640.98
$ 286,141.30
$ 22,016.21
3. BE IT RESOLVED, that the Board approve the following Transfer of Funds for
September, 2013:
11-105-100-610-06
-962.00
11-190-100-610-01
962.00
SUPPLIES
11-000-216-101-02
-2,310.00
SPEECH/SUMMER WORK
11-000-219-104-08
2,310.00
CST TEAMSUMMER PAY
11-000-230-104-01
-1,000.00
11-000-223-890-00
1,000.00
11-000-251-610-03
-1,386.00
11-000-251-330-01
1,386.00
11-000-251-610-03
-2,700.00
GEN. SUPP-INSTR-BME
SUPERINTENDENT-SALARIES
DUES & FEES
GEN SUPP-BUSINESS OFFICE
PURCH. PROF'L SERV
GEN SUPP-BUSINESS OFFICE
11-000-252-340-00
2,700.00
11-000-262-110-03
-3,250.00
PURCH TECH SVS
CUSTODIAL OT
11-000-262-110-06
-3,000.00
CUSTODIAL SUBS
11-000-262-110-02
6,250.00
11-000-262-340-10
-614.00
CUSTODIAL-SALARIES
OTHER TECHNICAL SERVICES
11-000-262-110-09
614.00
11-000-270-161-02
-2,673.00
SUMMER CUSTODIANS
11-000-270-160-02
1,978.00
11-000-270-161-00
695.00
SAL SPEC ED TRANSPORT
11-110-100-101-01
-52.00
KINDERGARTEN-SALARIES
STIPEND SPEC ED TRANSP
BUS DRIVERS-SALARIES
11-110-100-101-00
52.00
11-190-100-640-01
-1,228.00
KIINDERG-ORIENTATION
11-190-100-610-01
1,182.00
GEN. SUPP-INSTR-BME
11-190-100-610-02
46.00
GEN. SUPP-INSTR -FAS
11-213-100-106-03
-4,849.00
TEACHER AIDE SALARIES
11-213-100-101-01
4,849.00
RES RM- TCHR SALARIES
11-401-100-800-00
-587.00
11-401-100-610-01
587.00
12-000-400-450-00
-9,000.00
CONTR. CONSTR SER-BME
12-000-400-450-01
-9,000.00
CONTR. CONSTR SER-FAS
12-000-270-733-00
18,000.00
SCH BUS REG
11-000-100-562-00
-20,000.00
11-000-100-566-00
-8,555.00
11-000-217-320-00
-20,000.00
PURCH PROF'L - EXTRAORD
11-000-270-443-00
-43,520.00
LEASE PYMT-SCHOOL BUS
11-120-100-101-02
-11,000.00
SUB SAL 1-5
11-130-100-101-02
-11,000.00
GR6-8 SUB-TEACH SALARIES
11-000-222-105-00
-4,911.00
11-000-219-104-06
3,500.00
COORD/ SPEC SER-SAL
11-000-222-104-05
2,295.00
SCH. LIBRARIAN SALARIES
REG TEXTBKS- FAS
OTH EXP STUD AC
GEN SUPP-INSTRUCTIONAL
SP ED TUITION-PUBLIC
SP ED TUITION-PRIVATE
LIBRARY AIDE
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Regular Public Meeting Minutes October 29, 2013
11-120-100-101-01
70,513.00
GR. 1-5 TEACHER SAL
11-130-100-101-01
29,908.00
GR. 6-8 TEACHER SALARIES
11-230-100-101-01
12,770.00
BASIC SKL-TCHR SALARIES
11-190-100-340-00
-2,053.00
PURCHASED TECH SVS
11-190-100-610-02
833.00
GEN. SUPP-INSTR -FAS
11-190-100-640-01
1,220.00
REG TEXTBKS- FAS
Motion offered by Mrs. Trocchia and seconded by Mr. Kramer was approved by a roll call
vote of 8/0.
PERSONNEL RESOLUTION 1
The West Long Branch Board of Education by means of a Consent Resolution accept various
resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole
as if the same were individually acted upon.
1. Move to approve, upon the recommendation of the Superintendent, the employment of the
following Substitute Teachers for the 2013-2014 school year at $75.00 per diem:
Justin Hall
Debra Farinella
Eve Fuhring
Kathryn Lockwood
-
Sandi Gardner
State of New Jersey Standard Certificate: Elementary School Teacher
(Pending review of Criminal History and other applicable documents)
-
Mary Jane Gerard-Manners
Bachelor of Science: Rehabilitation Counseling
(Pending review of Criminal History and other applicable documents)
-
Janet Rosen
Monmouth County Substitute Certificate
(Pending review of Criminal History and other applicable documents)
Motion offered by Ms. Sarfaty and seconded by Mrs. McLaughlin was approved by a roll call
vote of 8/0.
SUPERINTENDENT’S MONTHLY REPORTS 1-5
The West Long Branch Board of Education by means of a Consent Resolution accept
various resolutions of a routine and non-controversial nature at one time; and
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Regular Public Meeting Minutes October 29, 2013
Whereas, the below listed resolutions are hereby accepted by the said Board of Education in
whole as if the same were individually acted upon.
1. Enrollment report for the month of September 2013:
ENROLLMENT DATA
Pre-Kindergarten
Kindergarten
1
2
3
BETTY MCELMON ELEMENTARY TOTAL
4
5
6
7
8
FRANK ANTONIDES SCHOOL TOTAL
OUT OF DISTRICT STUDENTS
DISTRICT ENROLLMENT
18
50
63
52
60
244
63
67
77
72
70
349
7
600
2. Move to accept, upon the recommendation of Superintendent, the following report of the
Fire and Evacuation drills conducted during the month of September 2013:
School:
Betty McElmon Elementary
Frank Antonides School
Month:
September 2013
September 2013
Date/Time
1. 18th @ 1:30 pm – 1:32 pm
2. 24th @ 10:00 am – 10:07 am
1. 18th @ 1:30 pm – 1:32 pm
2. 24th @ 10:00 am – 10:07 am
3. 26th @9:30 am – 10:05 am
3. 26th @9:30 am – 10:05 am
Type of Drill
1. FIRE DRILL
2. EVACUATION DRILL
3. BUS EVACUATION DRILL
1. FIRE DRILL
2. EVACUATION DRILL
3. BUS EVACUATION DRILL
Duration of Drill
1. 1 Min. 45 Seconds
2. 7 Minutes
3. 35 Minutes
1. 1 Min. 45 Seconds
2. 7 Minutes
3. 35 Minutes
1. Sunny & Hot
1. Sunny & Hot
2. Sunny & Warm
3. Sunny & Warm
2. Sunny & Warm
3. Sunny & Warm
Weather
Conditions
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Regular Public Meeting Minutes October 29, 2013
Participants of
Drill
1. Students of Grades Preschool
through 3rd Grade, Teachers &
Staff.
2. For WLB Schools: Principals
James Erhardt and Jessica
Shaw, members of the WLB
Police Dept., and all BME
students.
3. Principal James Erhardt and
2 members of the WLB Police
Department supervised the Bus
Evacuation drill with the BME
students, Grade K – 3.
Brief Description of
What Was Drilled
1. Pull station: Front Lobby.
Used Fire Drill exits in
BME & Link
2. BME Evacuation Drill
Students, staff and teachers were
evacuated from BME and the
Link to the Fields behind the
schools. Mr. Erhardt and Mrs.
Shaw conducted the drill, with
WLB
Police
Department
assisting.
3. BME Bus Evacuation Drill
BME students were drilled in
the correct safety procedures
necessary to evacuate the bus in
an emergency situation.
1. Students of FAS, 4th through 8th
Grade, Teachers & Staff.
2. For WLB Schools: Principals
James Erhardt and Jessica Shaw,
members of the WLB Police Dept.,
and all FAS students.
3. Principal Jessica Shaw and 2
members of the WLB Police
Department supervised the Bus
Evacuation drill with the FAS
students, Grade 4 – 8.
1. Pull station: 7
Used Fire Drill exits in
FAS & Link
2. FAS Evacuation Drill
Students, staff and teachers were
evacuated from FAS and the Link
to the Fields behind the schools.
Mr. Erhardt and Mrs. Shaw
conducted the drill, with WLB
Police Department assisting.
3. FAS Bus Evacuation Drill
FAS students were drilled in the
correct
safety
procedures
necessary to evacuate the bus in
an emergency situation.
3. Move to accept, upon the recommendation of the Superintendent, the following Pupil
Attendance Report for the month of September 2013:
STUDENT
ATTENDANCE
Betty McElmon Elementary
Frank Antonides School
# OF DAYS
POSSIBLE
3854
5547
# OF DAYS
ABSENT
85
166
PERCENT
ATTENDANCE
97.79%
97.01%
4. Move to accept, upon the recommendation of the Superintendent, the following Staff
Attendance Report for the month of September 2013:
STAFF ATTENDANCE
# OF DAYS
POSSIBLE
# OF DAYS
ABSENT
8
PERCENT
ATTENDANCE
Regular Public Meeting Minutes October 29, 2013
Betty McElmon Elementary
Frank Antonides School
547
684
11
67
97.99%
90.20%
5. Move to accept, upon the recommendation of the Superintendent, the following HIB Reports
for the month of September 2013:
Betty McElmon
Elementary
Frank Antonides School
TOTALS
Reported
Incidents
1
Confirmed
Incidents
0
Unconfirmed
Incidents
1
5
6
4
4
1
2
Motion offered by Mrs. Trocchia and seconded by Ms. Sarfaty was approved by a roll call
vote of 8/0.
DISCUSSION ITEMS:
REPORTS:
NJSBA Legislative Delegate
Dr. Ted Hunter
 The NJSBA has a very successful workshop last week. The vendor display was
larger than in the past. It is unfortunate that more board members could not
attend. Mr. Farrell indicated that he felt the workshop was very successful as
he attended several workshops and functions.
MCSBA
 No Report
Dr. Ted Hunter
Foundation
Patricia Bambach-McLaughlin
 The Foundation held their annual Fall Fundraiser on the 19th. The event was a
huge success. All proceeds go towards teacher grants.
PTA DELEGATE
Erin Hegglin
 The book fair is going on right now. The 8th graders picked the theme “Music
Grammys” for the fashion show which will take place on March 15th at the
Jumping Brook Country Club.
Policy & Planning Committee
Dr. Ted Hunter
 Mr. Farrell reported that some of the other districts in the region are switching
to Strauss Essmay for policy management. This will be discussed at the policy
level.
Ed/Curr/Tech Committee
Erin Hegglin
 The online portal for parents will be available in January, giving parents access
to student grades.
Personnel Committee
Susan Trocchia
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Regular Public Meeting Minutes October 29, 2013

The teachers’ union will begin negotiations in December.
Building & Grounds Committee
Brian Kramer
 The FAS gym floor renovation is almost done. The landscaping at FAS will be
installed in the coming weeks. The Parker/Locust Road intersection project will
be starting up again soon. The security camera system installation is nearing
completion. The display cases in the FAS lobby will be installed in the coming
weeks.
Finance Committee
 No Report
Mary Gassman
Business Administrator
 No Report
Dennis Kotch
Superintendent
Thomas Farrell
 On Monday, there was a fire alarm at BME due to a faulty sensor.
PUBLIC COMMENTS:
None
MOTION TO ADJOURN
Motion offered by Mrs. Gassman and seconded by Mrs. Hegglin was approved by a roll call
vote of 8/0 at 8:39 p.m.
Respectfully Submitted,
Dennis Kotch
Business Administrator/Board Secretary
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