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THE COMMONWEALTH OF VIRGINIA
THE VISITORS OF JAMES MADISON UNIVERSITY
Volume XXXIX No. 4
Minutes of the Meeting of June 6, 2003
The Visitors of James Madison University met Friday, June 6, 2003 in the College Center Board
Room on the campus of James Madison University. Mr. Paul Chiapparone, Rector, called the
meeting to order at 1:15 p.m.
PRESENT:
Blackwell, Helen
Chiapparone, Paul, Rector
Carzo, Frank
Cuevas, Pablo
Cunningham, Charles
Farrell, Joe, Vice Rector
Foster, Charles
Gunter, Meredith
Jasien, William
Leeolou, Stephen by telephone
McConville, Timothy
Obenshain, Mark
Pretlow, Delores by telephone
Harper, Donna, Secretary
ABSENT:
Testwuide, Robert
ALSO PRESENT:
Rose, Linwood, President
Brown, Douglas, Provost and Vice President for Academic Affairs
King, Charles, Senior Vice President for Administration and Finance
Warner, Mark, Senior Vice President for Student Affairs
Piazze, Tom, Interim Vice President for Development and Alumni Relations
Brooks, Tim, Student Member 2003-04
Smilowitz, Michael, Speaker, Faculty Senate
Hilton, Fred, Director of University Communications
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June 6, 2003
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Stoney, Levar, President, Student Government Association
Wheeler, Susan, Policy and Legal Affairs Adviser
Cronk, Tabor, Senior Assistant Attorney General
APPROVAL OF MINUTES
On motion of Mr. Foster, seconded by Mr. Jasien, the minutes of the April 18, 2003 meeting
were approved.
ELECTION OF OFFICERS
On motion of Mr. Cuevas, seconded by Ms. Gunter, the following slate of officers were
approved: Mr. Joe Farrell – Rector; Mr. Bill Jasien – Vice Rector; Mrs. Donna Harper –
Secretary.
PRESIDENT’S REPORT
Dr. Rose presented information on the following: (Attachment A)
 SCHEV Financial Condition Report
 Tuition and Fee Comparison
 Commencement Exercise on June 7, 2003
 Robert and Frances Plecker Athletic Performance Facility Groundbreaking Ceremony
 Financial Management Standards
 Interim Vice President for University Advancement – Mr. Tom Piazze
 MS Silver Hope Award – Mr. Pablo Cuevas
 Retiring Board Members: Mr. Paul Chiapparone, Mr. Charles Cunningham, Mr. Mark
Obenshain.
COMMITTEE REPORTS
Athletics Committee
Mr. Pablo Cuevas, Chair presented the report of the Athletics Committee (Attachment B). The
minutes from the April 18, 2003 meeting were approved.
Mr. Cuevas reported on the following topics from the committee meeting:
 Comments from Mr. Tom Yeager, CAA Commissioner
 Update on administrative searches
 Drug Testing Policy
 Strength and Conditioning Program Review
 Presentation by Dr. Jeff Konin, Director of Sports Medicine
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Comparative Data for Football and Basketball
Fundraising Update
Basketball Re-seating Plans
On motion of Mr. Cuevas, seconded by Mr. Farrell, the Athletics report was approved.
Audit Committee
Mr. George Martin, Chair presented the report of the Audit Committee (Attachment C). The
minutes from the October 4, 2002 meeting were approved.
Mr. Martin reported on the following topics from the committee meeting:
 Financial Audit Report for FY 2002
 Audit Committee Charter
 2003-04 Preliminary Operating Budget
 Audit Reports
 Mid-Year Report of Accomplishments, 2002-03.
On motion of Mr. Martin, seconded by Mr. Jasien, the Audit report was approved.
Development Committee
Mr. Joe Farrell, Chair, presented the report of the Development Committee (Attachment D). The
minutes from the April 18, 2003 meeting were approved.
Mr. Farrell reported on the following topics from the committee meeting:
 Attainment Report
 New staff members
 Incentive program for the Madison Fund
 Planned Giving program
On motion of Mr. Farrell, seconded by Mr. Martin, the Development report was approved.
Education and Student Life
Mr. Mark Obenshain, Chair, presented the report of the Education and Student Life Committee
(Attachment E). The minutes from the April 18, 2003 meeting were approved.
Mr. Obenshain reported on the following topics from the committee meeting:
 Master of Occupational Therapy
On motion of Mr. Obenshain, seconded by Mr. Cuevas, the Master of Occupational Therapy was
approved.
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Graduation Rate Report
Student Affairs Update
Faculty Senate Report
Student Government Association Report
Student Member of the Board Report
Safe Zones
On motion of Mr. Obenshain, seconded by Mr. Jasien, the Education and Student Life report was
approved.
Finance and Physical Development Committee
Mr. Bill Jasien, Chair, presented the report of the Finance and Physical Development Committee
(Attachment F). The minutes from the April 18, 2003 meeting were approved.
Mr. Jasien reported on the following from the committee meeting:
 Quarterly Financial Report
 Management Standards
 Planning Schedule for the JMU General Obligation Bond projects
 2003-04 Budget
On motion of Mr. Jasien, seconded by Ms. Gunter, the Finance and Physical Development report
was approved.
THE MADISON CENTER
Dr. Douglas Brown, Provost and Vice President for Academic Affairs introduced Mr. Phil
Bigler, Director of the Madison Center. Mr. Bigler shared a PowerPoint presentation on the
mission, activities and future of the Madison Center.
GENERAL OBLIGATION BOND PROJECT SCHEDULE
Mr. Charlie King reviewed the schedule for the general obligation bond projects for the
university (Attachment G).
2003-04 BUDGET
Mr. Charlie King reviewed the major factors affecting the University’s budget:
 State budget reductions
 Actions of the Governor and General Assembly
 Tuition and Fees
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Mr. King then reviewed the proposed 2003-04 budget for the university (Attachment H).
On motion of Mr. Jasien, seconded by Ms. Gunter, the 2003-04 budget for the university was
approved.
Rector Chiapparone then called for the board to move into Closed Session. Mr. Jasien made the
following motion:
“I move that the Board go into closed session to discuss: 1) pursuant to Virginia Code Section
2.2-3711 (A)(1), to discuss personnel matters involving promotions, retirements, hiring,
resignations, salary adjustments, and status changes of various faculty members and
administrators, as well as the award of tenure to faculty members.”
The motion was seconded by Mr. Farrell and the Board moved into closed session.
Following the closed session, Mr. Chiapparone then stated the following:
During the closed session, the board discussed only matters lawfully
exempted from open meeting requirements and only those types of matters
identified in the motion for the closed session.
RECORDED VOTE: the following is an affirmative recorded, member by
member vote:
Blackwell, Helen
Chiapparone, Paul
Carzo, Frank
Cuevas, Pablo
Cunningham, Chuck
Farrell, Joe
Foster, Charles
Gunter, Meredith
Jasien, Bill
Martin, George
McConville, Timothy
Obenshain, Mark
Mr. Chiapparone then asked if there were any motions to come forward.
On motion by Mr. Jasien, seconded by Mr. Martin, the personnel actions discussed in closed
session regarding promotions, retirements, hirings, resignations, award of tenure, salary
adjustments and status changes of various faculty and administrators with the new promotion and
tenure increments were approved (Attachment I).
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On motion of Mr. Cunningham, seconded by Mrs. Blackwell that “race” be removed from the
admissions application. Dr. Rose updated the board on the status of the opinion from the
Attorney General. Mr. Foster moved, with a second by Mr. Leeolou, that the motion be tabled.
The motion to table was approved by a vote of 9-4 with Mr. Carzo, Mr. Cuevas, Mr. Farrell, Mr.
Foster, Ms. Gunter, Mr. Jasien, Mr. Leeolou, Mr. Martin, and Ms. Pretlow voting in favor of the
motion and Mrs. Blackwell, Mr. Cunningham, Mr. McConville, and Mr. Obenshain voting
against the motion. The Rector asked that the administration consider reviewing the admissions
process if it is determined there is an issue with the process.
Mr. Foster asked that the minutes be corrected to show that he voted “not in favor” of the motion
from the April 18, 2003 board meeting that “the University Health Center shall cease the
distribution of the morning after pill.”
ADJOURNMENT
There being no further business, on motion of Mr. Jasien, seconded by Mr. Farrell, the Board
voted to adjourn. The meeting was adjourned at 3:40 pm.
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Paul Chiapparone, Rector
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Donna L. Harper, Secretary
Board of Visitors
June 6, 2003