UTHUKULI SARVODAYA SANGH,
KANGAYAM ROAD, UTHUKULI.R.S. 638 752,
TIRUPUR DISTRICT, TAMIL NADU
Tender document for Interior Decoration, Furnishing, Façade etc. (Store
Layout) at the Khadi Gramodyog Bhawan located at Kodumudi, Erode District
of Uthukuli Sarvodaya Sangh, Uthukuli
The Uthukuli Sarvodaya Sangh one of the directly aided institution of Khadi and
Village Industries Commission (Ministry of MSME, Govt. of India) is carrying out various
Khadi and Village Industries (KVI) production activities and conducting sale of KVI
products in Tamilnadu. The institution is at present implementing the Khadi Reform and
Development Programme of Khadi and Village Industries Commission (KVIC). The
programme is assisted by Asian Development Bank (ADB) and KVIC is the nodal
Implementing Agency for providing assistance for the scheme as well as guiding,
monitoring, rendering all kinds of support for the successful implementation of the
scheme.
As a part of the programme, the Uthukuli Sarvodaya Sangh has to carry out the
interior decoration, furnishing and façade work etc (Store Layout) for the Khadi
Gramodyog Bhavan located at D.No. 99, Railway Station Road, Kodumudi, Erode
District. In order to accomplish the said work Tender is invited from the interested
approved Chartered Engineers/Registered Architects/Registered interior Decorators.
Interested bidders may obtain tender document from Uthukuli Sarvodaya Sangh,
Kangayam Road, Uthukuli R.S. 638752 Tirupur District, Tamilnadu on non refundable
payment of Rs. 300/- on or before 02.1.2016 and before 5.00 PM on working days. The
payment will be accepted in the form of crossed demand draft on any scheduled bank
drawn in favour of “Uthukuli Sarvodaya Sangh”. The Tender can also be obtained on
request by e-mail at uthukulisarvodaya@gmail.com for which the payment in the form of
DD has to be made while submitting the Tender/Bid.
The Tender / Bid documents should reach at the Head Office of the institution
namely, Uthukuli Sarvodaya Sangh, Kangayam Road, Uthukuli R.S. 638752 Tirupur
District, Tamilnadu on or before 04.01.2016 at 5.00 PM. The terms and conditions for the
same are detailed below.
TERMS AND CONDITIONS
I. SCOPE OF WORK: Enclosed at Annexure – II-B
II. GENERAL
1. The Interior decoration/store layout work should be completed within 2 months
2. The materials to be used should be it should be the best quality and as per
specification quoted. The brand name should clearly be specified for the
materials.
3. The bidder should quote the rate for covering all the requirements as envisaged in
the schedule of works.
4. The work should be executed properly by deploying experienced work-men to the
satisfaction of the officer-in-charge of the Uthukuli Sarvodaya Sangh.
5. At any point of time, the Uthukuli Sarvodaya Sangh finds that the performance of
the contractor is not satisfactory; the Uthukuli Sarvodaya Sangh reserves the
right to terminate the contract. The loss/damage suffered by the Uthukuli
Sarvodaya Sangh will be debited to the bidder assigned for the work.
Earnest Money Deposit (EMD)
6. The bidder has to furnish an Earnest Money Deposit (EMD) @ 2% of the value
quoted in the Tender in the form of Demand Draft (DD) drawn in favour of
Uthukuli Sarvodaya Sangh while submitting the Tender/Bid. On completion of the
work the EMD deposit will be released after observing the necessary formalities.
No interest shall be paid for the EMD deposit. The EMD can be forfeited in case
of non / unsatisfactory performance by the bidder assigned for the work.
The EMD of the unsuccessful bidders would be returned within one month of
finalization of the contract.
7. The FLEC (Field Level Execution Committee) formed by KVIC - for finalization of
Tender / quotations for procurement of goods and services by the KVI institutions
(Sarvodaya Sanghs) under the programme - has right to accept the lowest or any
other tender or reject all of them without assigning any reason thereto. The bidder
has no claim in this regard. Similarly, failure to furnish EMD and other
requirements as per the terms and conditions may result in disqualification of the
Tender/Bid.
8. Before quoting the rates the Tenderer shall visit the sales outlet and understand
the actual scope of work.
PERFORMANCE BANK GUARANTEE (PBG)
9. Performance guarantee to the extent of 5% of the total value of contract in the
form of a Bank Guarantee from a commercial bank to be submitted by the
selected contractor in favour of Secretary, Uthukuli Sarvodaya Sangh, Uthukuli.
The same should remain valid for a period of one year towards fulfillment of all
contractual obligations, repairs, damages etc.
ELIGIBILITY CRITERIA
10. The bidder should have at least three years experience in renovation
work/interior decoration and should have proven track record along with
supporting documents, otherwise the bid will be liable for rejection.
TECHNICAL AND FINANCIAL BID
11. The Bidder will submit their offer in an envelope containing technical bid as per
Annexure-I. The technical bid will contain details, drawings, layouts etc. in
addition to company profile, past experience and work done etc.
12. The financial bid should be in the prescribed format as per the Annexure-IIA
and the amount should be quoted as per details of scope of work enclosed at
Annexure-IIB. The amount quoted should be inclusive of all type of taxes since
no separate payments will be made for taxes.
PAYMENT
13. a) No advance payment will be made. However, based on the actual progress of
work, running payment will be made.
b) After completion a copy of the Invoice and Completion Report has to be
furnished by the contractor.
c) The payment shall be made by State Office, KVIC, Chennai through Uthukuli
Sarvodaya Sangh, Uthukuli after duly scrutiny of the work bill with reference
to actual work done by the contractor after deducting all statutory payments, if
any.
14. The selected bidder has to enter into a formal agreement with Uthukuli
Sarvodaya Sangh, Uthukuli.
15. In case any dispute arises the same will be resolved within the jurisdiction of
Tirupur only.
Secretary
UTHUKULI SARVODAYA SANGH
TECHNICAL BID
ANNEXURE-I
Tender Form for Renovation Work at Khadi Sales Outlet of
Uthukuli Sarvodaya Sangh, at Kodumudi, Erode District.
Technical Bid :Part – 1
Description of work
1. Name of work
2. Duration of work
Part – 2
:
:
Renovation Work of Sales Outlet
Not exceeding two months
Details of firm/agency
1. Name of Firm/Agency
:
2. Registered Address of Firm/Agency
:
3. Name & Phone No. of Contact person
:
4. Type of Firm/Agency (Legal Status)
:
5. Registration/License No. (copy to be enclosed):
6. Year of Commencement of work of the Firm/Agency:
7. Turnover of Firm/Agency for the year 2012-13 , 2013-14 & 2014-2015
SN
Year
1
2012-13
2
2013-14
3
2014-15
Turnover of the firm
8. Details of Human resources
Remarks
:
(Man power with the firm/Agency)
9. Details of available infrastructure
:
10. PAN/Service Tax No. of the Firm/Agency
:
(Please enclose photo copy)
11. Description of renovation work conducted by:
Firm/Agency in past
(Please enclose copies of work order & photographs)
12. Action plan for present exhibition
:
13. Other details, (If any)
:
Detail of earnest money
1.
2.
3.
4.
D.D. No. :
Date
:
Amount :
Name of the issuing bank:
Declaration :I hereby declare that the information given in the technical bid is true
and correct and I hereby accept all the terms and conditions.
Place :
Date :
Signature of the authorized person
Name:
Designation:
Name of firm & address:
Phone /Mobile No. :
Seal of the firm:
ANNEXURE – II-A
FINANCIAL BID
Description of work
1. Name of work
2. Duration of work
:
:
Renovation Work of Sales Outlet
Not exceeding two months
Financial Bid
Sr.
Description of Work
Total Amount quoted
No.
1.
Renovation work (interior decoration, show
cases, Display stands, Name board - Signage,
façade, false ceiling, CCTV, etc.,)
Total amount in words :Place :
Date :
Signature of the authorized person
Name:
Designation:
Name of firm & address:
Phone / Mobile No. :
Seal of the firm:
Note:
- The amount should be quoted as per details of Scope of work enclosed at
Annexure-II-B.
- The amount quoted should be inclusive of all type of taxes since no separate
payment will be made for taxes.
SCOPE OF WORKS
ANNEXURE – II-B
Sl.
No.
1.
2.
3.
4.
5.
Description of Work
Qty.
Unit
False Ceiling Work : Using ½” thick
Gypsum board, G.I. Metal Section, Jointing
Compound Powder, Paper Tape, Stars
screw, Light Cutting and Smooth finish
etc.... (Plain, Steps, Cornice)
700
SFT
a) Khadi Section
424
SFT
b) Silk Section
40
SFT
c) Foot Wear Section
94
SFT
Sales Counter : Using 18mm / 6mm /
8mm thick good quality MDF two side
Laminate Board , Top finishing with
Synthetic Marble (Make Green ply /
Merbok ply), Plain glass, glass fittings, Top
finish Synthetic Marble and paint finish
etc.
30
SFT
Centre Show case (V.I) : Using 18mm /
6mm thick good quality MDF two sided
Laminate Board / (Make Green ply /
Merbok ply), and paint finish etc.,,
6’ x 3’6” – 3 Nos.
63
SFT
Cash Counter : Using 18mm / 6mm
/12mm thick good quality two sided MDF
Laminate Board / Plywood (Make Green
ply / Merbok ply), Plain glass, Cutting
Hings, Lock, Drawer channel and Paint
Finish etc...
4 x 3’6”& 4 x 2’6”
21
SFT
Wall Show Case : Using 18mm / 6mm
thick good quality MDF two side Laminate
Board / (Make Greenply / Merbok), Plain
Glass, Slidding door and Hengs etc.,
Rate
Amount
Sl.
No.
Qty.
Unit
Flooring Tiles: Using 2’ x 2’ Vertified
Tiles (ISI), Cement Paste, Jointing
Compound Paste etc.,
600
SFT
Glass Partition : Using 12 mm/10mm/
6mm thick saint gobain glass, corner
connector, side connector, pivot, door
patches over panel, sidelight, silicon, lock
floor spring and Handle (including loading,
Un loading, Transport) etc.....
Front Fixed Glass and Main Door
145
SFT
A/c. Works : 1.5 Tonne A/c with
establisher, copper wire, out unit stand and
labour charge etc... (5 star rated -Make
Blue Star , Voltas , L.G. Carrier with V
Guard stabilizer )
2 Nos.
Each
Electrical Work : Supplying Wiring
Materials, 4 sqm wire, 1/18 wire, A/c.
Metal box, Fan, Fan rods, Ceiling Lights
(CFL), Switches, Plugs, Breakers, Change
over, PVC Pipe, Bend, Depth Box,
Generator Main, Modular MCB Box and
Labour Charge
LS
LS
10. CCTV Camera : Sony Chip IR Camera
day / night, DUR 4 Channel - 1 No, Hand
Dish ITB (45 days, 5AV/12V power and
wiring works)
LS
LS
11. Fire Alarm : 2 Zone Five Alarm Control
panel – 1 No, Smoke Detector – 5 Nos.
Manvel Call Pt – 1, Sounder – 2 and Cable
wiring etc.
LS
LS
12. Music System with Speaker
LS
LS
1000
SFT
6.
7.
8.
9.
Description of Work
13. Painting Work : Preparing walls and
ceiling surfaces two coat’s of plastic
Emulsion Paint over Coat of Primer
Rate
Amount
Sl.
No.
Description of Work
Qty.
Unit
14. Name Board: Name Board Back Drop
fixing for Alco Panel Sheet (including
Transport and Labour Charges)
130
SFT
15. Letters: Name Board Letters using LED
Letters Single Colour (White) including
cutting, labour and transport etc.,
96
SFT
16. Painting works for Rolling Shutters : Two
coats of Enamel Paint (Asian / ICI) with
over coat of Oil Primer etc.,
210
SFT
17. Supplying and fixing step Handle Rails – 2
Nos. (2 ½’ S.S Pipe) etc., complete
30
SFT
Rate
Total
Signature
(Authorized Signatory with Seal
of the
Firm / Company)
Amount
TENDER NOTICE
Sealed Tenders are invited from Approved Chartered engineers/Registered
architects/Registered interior decorators for Renovation of Sales outlet of Uthukuli
Sarvodaya Sangh at Kodumudi under Khadi Reform and Development Programme
implemented by Khadi & Village Industries Commission with assistance from Asian
Development Bank.
Sr.
No.
1
Name of the
Work
Place
EMD
Amount
Renovation
of Sales
outlet
including
interior and
exterior
740Sq.Ft.
area
Uthukuli
Sarvodaya
Sangh,
Khadi Gramodyog
Bhavan, D.No.99
Railway Station
Road,
KODUMUDI
638 151,
Erode District.
2% of the
amount
quoted in
the
Tender
Date of Tender
Submission
21 days from
the date of
advertisement
Date of
Tender
opening
Will be
intimated
Nature of work :
Renovation of Khadi Show Room having 740Sq.Ft. area for interior and
exterior work. [Fixing tiles in ground floor & Visual Merchandise (Show Case), False
ceiling, Display stands, Name Board, signage, CCTV, Electrical work, etc. for the
aforesaid sales outlet].
Interested parties may obtain the Tender documents from the address mentioned below
on payment of Rs. 300/- by DD drawn in favour of “Uthukuli Sarvodaya Sangh”. The
Tender can also be obtained on request by Website at www.kvic.org.in for which the
Tender form fee has to be paid along with Tender. The Tenderes can visit the site
during office hours up to ten days from the date of Advertisement, for better
understanding of scope of work.
The Tender should be submitted in sealed cover to Secretary, Uthukuli Sarvodaya
Sangh at the address mentioned below within 21 days of issue of this advertisement.
The work should be completed within 60 days from the date of issue of work order.
Secretary,
Uthukuli Sarvodaya Sangh,
Head office, Kangayam Road,
Uthukuli. R.S. 638 752, Tirupur District
Phone:04294-260280; Cell: 9442260280
e-mail: uthukulisarvodaya@gmail.com
Date: 16.12.2015.
Place: Uthukuli. R.S.