Spanish Club’s By Laws
Our Mission:
The Spanish Club proposes to promote awareness, appreciation, and
understanding of the people and diverse cultural productions of the
Hispanic/Latino world.
It also proposes to contribute and encourage the study and appreciation of the
Spanish language.
Lastly, it proposes to foster friendly relations with other BNHS clubs and
organizations, as well as the community, and to work with them to better
understand diversity through cultural awareness.
Article I- Identity
Section 1. The official name of this organization is the Spanish Club.
Article II-General Assembly
Section 1. The Spanish Club shall be a student run organization.
Section 2. Membership (General Assembly) in the Spanish Club is extended to
all students at Byron Nelson High School regardless of race, gender, color, sexual
orientation, or physical or mental handicap.
Section 3. Membership may be freely resigned by presenting a request to an
Officer.
Section 4. To be recognized as an “active” member, students must attend at
least one meeting per month. Students who miss more than 2 mandatory
meetings per semester that are unexcused are up for probation and/or expulsion.
Excused absences may include, but are not limited to, conflicting extra-curricular
activities (such as sports, church, or other clubs), and/or medical excused
absence from school (i.e. Doctor’s note). You must notify Mrs. Diaz of any
excused absences.
Article III- Executive Branch
Section 1: Offices. The Officers of the Executive Branch of the Spanish Club
shall be the President, the Vice-President, the Secretary, the Historian, and four
Club Ambassadors.
Section 2: Elections. students elect their officers each year.
Section 3: Duties.
a. President: The President of the Spanish Club shall:
-Preside over all meetings.
-Attend monthly officer meetings as well as general meetings.
- Make sure activities are planned, committees formed, etc. on time
-Take responsibility for club actions
-Maintain good working relations with other clubs and or organizations
with whom the Spanish club maintains a relationship.
-Promote Spanish Club with a positive approach
-Enforce the Constitution, By-Laws, and other rules and regulations
-Be a contact for the club's other officers, the co-sponsors, the school in
general, and the community
-Conduct meetings ("coordinate organizational activities" from the ByLaws)
-Set good leadership examples for others to follow
-Enforce rules at all events
-Serve as facilitator for the planning of on-campus and off-campus
activities and events, in accordance with the Mission of the Spanish
Club.
-Act as the official representative of the Spanish Club.
-Be replaced by the Vice-President if impeached or withdrawing from
the school.
b. Vice-President: The Vice-President of the Spanish Club shall:
-Vice-President will collaborate with the President, as well as share the
Presidential duties mentioned above at Advisor’s discretion.
-Attend monthly officer meetings as well as general meetings
-Will generate and post flyers for upcoming meetings, activities, and
events. (keep club informed and involved in outside activities)
-Help get volunteers for community work and projects
-In the absence of the President, Vice-President will serve as acting
President.
-Will be sworn in as President in the event of withdrawal or removal of
appointed President.
-After 2009-20010 term, will be the runner-up candidate who gets the
second highest number of votes in the election for President.
c. Secretary: The Secretary of the Spanish Club shall:
-Maintain all official records of the Spanish Club.
-Provide an email notification of upcoming meetings at least two weeks
before meeting date as well as an email reminder one day before actual
meeting.
-Keep the minutes of all meetings, provide an email summarizing each
meeting to all members and co-sponsors.
-Create and provide agenda for both officer meetings as well as general
meetings to club sponsors for approval and distribution to club
members.
-Create and update Spanish Club Bulletin board on main hallway in
front of FL hall.
-Create a club contact list for all members and provide copy to cosponsors. (email and phone #s)
d. Historian: The Historian of the Spanish Club shall:
-Create and maintain scrapbook of events and activities.
-Take photos of Spanish Club events and activities.
-Work with Sponsors to maintain Spanish Club webpage/ Facebook
group.
-At meetings, will also help Secretary in keeping attendance records, if
so needed.
e. Ambassadors: The Spanish Club Ambassadors shall:
-Oversee the set-up and clean-up of refreshments, arts and crafts,
and/or any other necessary supplies needed for Spanish Club meeting
and events.
Section 5: Term: The term of all offices is one (1) academic school year.
Article IV- Amendments
Section 1: Submissions. Any active member during the course of the meeting
may make a motion to make an amendment to the constitution.
Section 2: Unanimous approval of the Executive Council as well as Advisor (s) is
required to pass all motions of amendments.
Article V- Constitutional Bylaws
Section 1: Meetings. Spanish Club will meet on the first Wednesday of every
month, or at the discretion of the Supervising Advisors. Spanish Club meetings
may occur more frequently depending on the holidays and events of certain
months.
-Meetings will be presided by the President or Vice-President according to
ranking order. An agenda will be presented by the ranking Officer at the
beginning of the meeting, and followed thereafter.
-Meetings will consist of the Pledge of Allegiance (in Spanish), roll call,
minutes from the previous meeting, a program, and refreshments (“La
Merienda”).
Section 2: Grade Requirement. A nominee for an office must have a
minimum grade of a B in any Spanish class taken, as well as be in academic good
standing.
Section 3:
-Field-trips,bowling and movies are not included in membership fees.
Section 4: Attendance. Officers should be in attendance at every meeting
unless prior notification of absence is given. Officers can miss no more than two
(2) mandatory meetings per school year.
-Non-officers can only miss two (2) mandatory meetings per semester.
Section 5: Service Projects. A project will be undertaken by all members to
enrich, embellish, and/or benefit the school while promoting pride as foreign
language students.
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