Establishing a Car Club in Bournemouth Invitation for expressions of Interest (28 September 2012) 1. Introduction Bournemouth Borough Council has recently been successful in securing significant levels of funding through the Better Bus Area and Local Sustainable Transport Funds. These projects seek to enhance and promote sustainable travel options, with the overarching goals of contributing to supporting the local economy and reducing carbon emissions. Between 2012 and 2015 the projects will deliver targeted infrastructure improvements including enhanced walking and cycling routes; upgraded bus shelters and interchanges, bus priority measures, cycle parking schemes etc backed up with marketing and promotion. Enhanced real time information will also be provided, in addition to travel planning and promotion activities with businesses, schools and other organisations. This funding can be summarised as follows: o Next Stop – Better Bus Area fund - £3.46m (SE Dorset Conurbation) o 3 Towns Corridor – Large LSTF Project - £12.122m (Bournemouth, Poole and Christchurch A35 Corridor) o BESMArT – Tranche 2 LSTF Project – £4.64m (Bournemouth Borough Council) The overarching aim is to reduce the number of car journeys, and encourage people to use the bus / rail / cycling / walking as their preferred mode of travel. Where car use is essential, people will be encouraged to consider how they can use the car more efficiently (e.g. by car sharing or making use of car club vehicles). Integral to the BESMArT LSTF project Bournemouth Borough Council (BBC) is seeking to establish a car club in the Bournemouth area this forming part of a wider package of measures with the aim of reducing congestion and the inherent car parking issues through reduced car dependency. As such, we wish to determine the level of interest for the implementation of a membership based pay-as-you-go Car Club in partnership with a commercial car club operator. In order to facilitate this, the Council is looking to support the delivery of such a scheme through the BESMArT LSTF project. Ultimately, the intention is for such a scheme to be self-sustaining at the end of the LSTF project (April 2015), with the local authority facilitating the set up (bays, telemetry etc) and continuing to support the expansion to areas where it and the operator consider there is evidence of demand. The car club will be marketed to local residents, businesses and tourists through our Smarter Choices campaign. Additionally BBC is also exploring options for the use of community car club vehicles to address grey fleet issues. If acceptable to the car club service providers and BBC, the car club option could be connected to the LSTF proposal by allowing both Council employees and the wider community dual use of the vehicles at different times. Vehicles could be used by BBC employees during weekdays, so that that the availability of vehicles could be guaranteed for business purposes. There are also a number of other large employers in the area that may also be interested in using car club vehicles 2. Background Approximately 85,200 people live and work within Bournemouth and a further 20,800 people commute into Bournemouth from neighbouring areas. Two major employment growth centres are located on the borders of the Borough; Ferndown (20 hectares) and Bournemouth Airport (15 hectares). The Local Development Framework (LDF) details the projected employment and housing growth in the Borough and the additional demands this will place on the transport network. Future predictions suggest that the population will grow by approximately 8% over the next 20 years. To accommodate this growth, we will encourage people to walk, cycle and use public transport. This will also improve accessibility and health, as well as freeing up the transport network to facilitate business, commercial and tourism related trips. Local developers have for some time been considering car clubs as a means of providing mobility for future residents. At least one development already has planning consent with an associated car club and others are currently under consideration. In addition the borough is home to 11 major employers with a total of approximately 19,200 employees. The Council has actively engaged with these larger employers through the establishment of a Large Employers Forum with a view to working together to provide enhanced travel choices for employees at these sites. Principally these major employment sites are concentrated in the Town Centre, Lansdowne, Westbourne, Wallisdown/Ringwood Road and Chaseside/Deansleigh Road, as shown on Figure 1. Figure 1 – Major employment sites in Bournemouth Bournemouth Borough Council, 2012 Trips to the major centres of employment contribute towards problems with congestion and operationally result in issues related to the pressures of accommodating on-site parking. This has impacted on neighbouring residential areas. As mentioned above there is an established Workplace Travel Forum for the large employers in Bournemouth and those bordering with other authorities. The members of this forum include; JP Morgan, RIAS, Bournemouth Hospital, Nationwide, PRU Health, Bournemouth University, Bournemouth Arts Institute, among others. These members all have a large number of staff and travel across the borough and to neighbouring offices. As such, we are keen to explore the benefits of providing a car club near to major employment sites which could ultimately lead to the club’s growth. 3. Additional information The preferred approach for this project would be for BBC to work with a car club provider to identify sites in the Borough to realise the highest potential success for such a scheme in the Borough. It is anticipated that such an approach would be informed by the scoping survey prepared by the Council in 2012 (which considered parking pressure, public transport use, residential density, employment density, demographics and car ownership). Bournemouth Borough Council will be responsible for / assist with: Making applications for the provision of parking bays designated for Car Club vehicles subject to relevant Bournemouth Borough Council approvals and necessary Traffic Regulation Orders (TRO’s). Establishing a permit system that will initially be free during the lifetime of the agreement. After three years the Council may require the operator to contribute to the costs of the permit system administration. The Council will also consider establishing a link between any car club permit charge that is introduced, the Council’s residential permit charges and vehicle emission bands. Working with the operator to support the Car Club as part of the Council’s wider Smarter Travel initiative. Providing support in progressing opportunities with private developers, potential business users and other key markets. Promoting, membership and use of the Car Club by commuters, where feasible and cost effective. Establishing a Car Club Advisory Group to oversee development and performance of the Car Club, with representation from departments of the council, other adjacent councils if appropriate and relevant community representatives. The Council can offer support with the delivery of Car Clubs in new developments subject to the parking requirements of the development and the suitability of the inclusion of a Car Club in the planning agreement. 4. Additional support for preferred operator At its discretion the Council has identified other forms of support to ensure effective “kick-starting” of the project. The Council is seeking a partner capable of developing the scheme in such a way that it continues on a selffinancing basis at the end of the period of support. This package of support potentially available may include a combination of the following measures: (a) cost of installing telematics for up to 15 vehicles (b) vehicle acquisition and leasing (c) costs of a part-time development worker on an annually reducing basis (d) targeted promotion to public sector and larger private sector employers 5. Length of agreement The Council is considering entering into a three-year agreement with the preferred operator, with an option for a one-year extension at the Council’s discretion. 6. Background information: Policy Context A range of key documents outline the policy context within which a Bournemouth Car Club must sit. They are listed below. Local Sustainable Transport Fund– BE SMArT Project http://www.bournemouth.gov.uk/StreetsTransport/TransportPolicyGreenTrave l/LSTF-bid/LocalSustainableTransportFundBid.aspx The project is designed to enhance and promote local sustainable transport options such as walking, cycling within the Borough. The Bournemouth, Poole and Dorset Local Transport Plan (LTP3) http://www.dorsetforyou.com/localtransportplan The LTP sets out seven key strategy objectives which a car club will contribute towards. These are: Reducing the need to travel; Managing and maintaining the existing network more efficiently; Active travel and 'greener' travel choices; Promoting public transport alternatives to the car; Car parking measures; Travel safety measures; Strategic infrastructure improvements. Local Development Framework - The Bournemouth Plan (Core Strategy) http://www.bournemouth.gov.uk/PlanningBuildings/Planning/Policy/Local/Cor eStrategy/CoreStrategy.aspx The Bournemouth Plan seeks to accommodate an additional 14,600 dwellings (net) in the existing urban area and 23,000 jobs in the travel to work area (TTWA) between 2006 and 2026. Planning to promote sustainable modes of travel can have many positive local impacts, such as reductions in traffic congestion, emissions including CO2 and its impact on global warming, safety, improvements to urban living environments and health and reduced obesity levels. Influencing the location, density, design and mix of land uses can make it safer, easier and more attractive for all members of the public to access jobs, shops, leisure facilities and other services by walking, cycling and public transport. Local Development Framework – Town Centre Area Action Plan http://www.bournemouth.gov.uk/PlanningBuildings/Planning/Policy/Local/TC AAP/TCAAP.aspx People travel to Bournemouth Town Centre for a wide variety of reasons, including making journeys to and from work, accessing educational, shopping and leisure facilities, and returning home. Making sure that the Town Centre is accessible to a wide range of people is therefore essential for facilitating growth, supporting economic success and allowing people to meet their social needs. South East Dorset Multi Modal Transport Study http://www.sedorsetmms.com The South East Dorset Multi-Modal Transport Study (SEDMMTS) examined the wider impact of the anticipated development within the sub-region on the transport network. Car clubs, personalised travel planning, residential, school, & workplace travel plans, car share and other smarter choices options are encouraged heavily as low cost methods of converting car journeys into public transport, walking & cycling or high occupancy journeys. 7. Expressions of Interest: evaluation criteria Interested car club providers are expected to provide evidence that they meet the following qualification criteria: Accreditation by Carplus by the date of the award of the Framework (to ensure bona fide operator with certain standards). Organisations not Carplus-accredited can apply if they expect to be accredited by the date of award; Evidence of economic and financial standing in respect of viability to perform the Services including the submission and evaluation of the most recently approved annual financial accounts; Suitable insurance cover. Public Liability to a minimum of £5,000,000 per occurrence, Employers Liability to a minimum of £10,000,000 (or statements that these will be obtained if awarded the relevant contract); Commitment to operate from a minimum of 15 on-street parking bays in Bournemouth (to ensure a viable club for members if their first-choice car is not available); A sound record of and clear policies of quality standards including complaint handling, environmental, health & safety and equalities. It is considered that having a single operator would offer benefits of coverage of service and expedience in developing car clubs in the Borough while a higher number of on-street operators might risk diluting the service offered by each. Other operators (including new entrants to the market) would still be free to operate from off-street spaces, including those required through the planning process. 8. Contact details Organisations wishing to submit an expression of interest should send or email a response to each of the points outlined in point 7 to the person listed below. Full documentation will be required at a later date. : Bob Askew, BESMArT LSTF Project Manager Bournemouth Borough Council, Planning and Transport St Stephens Road, Bournemouth, BH2 6EA firstname.lastname@example.org Tel: 01202 454925 The closing date for submissions is: Friday 19th October 2012. Questions regarding this work should be directed to Bob Askew at the above address.