MINUTES
BOARD OF COMMISSIONERS
CHAIRMAN Michael Petcu
COMMISSIONER Stanley Catron
COMMISSIONER Glenn Hoopman
DISTRICT OFFICERS
CHIEF P. L. Graeber
ASSISTANT CHIEF Mark Nuttman
ASSISTANT CHIEF Mike White
REGULAR MEETING April 20, 2011
Commissioner Petcu called the Regular Meeting of April 20, 2011 to order at 7:04 pm.
Also present were Commissioner Catron, Commissioner Hoopman, Chief P. L. Graeber and Administrative
Aide Wendy Canoy. Guest list attached.
Commissioner Hoopman moved to approve the Agenda as written. Motion seconded.
Vote: Aye – 3, Nay – 0. Motion carried.
Commissioner Hoopman moved to approve the March 16, 2011 Regular Meeting Minutes and the
April 6, 2011 Emergency Meeting Minutes, re: Fire Engine, as written. Motion seconded.
Vote: Aye – 3, Nay – 0. Motion carried.
Calendar
No items
Secretary’s Report
Correspondence/Communications
Numerous letters received regarding the District Facilities Public Use Policy and Public Works
Construction Agreement.
Revenue
February/March Revenue - $2,793.68, copy attached
March/April Revenue
- $2,087.45. copy attached
Public Records Requests
March 16, 2011 – Arla Shepard
March 19, 2011 – Notification from Board for Volunteer Firefighters of request by Kent Hillesland
March 22, 2011 – Bob Shanks
Vouchers
The following April vouchers were approved for payment:
Page 1 of 3
EXPENSE:
Voucher numbers: 119 through 158 totaling $131,106.35
EMS:
Voucher numbers: 159 through 163 totaling $1,169.77
Commissioner Hoopman moved to accept and pay Expense vouchers 119 through 158 in the
amount of $131,106.35 and EMS vouchers 159 through 163 in the amount of $1,169.77
totaling $132,276.12 for April, 2011. Motion seconded. Vote: Aye- 3, Nay-0. Motion carried.
Unfinished Business
1. Washington State Audit Findings
a) Station Facilities Use
Commissioner Petcu introduced Bill Broughton, attorney for the Board of Fire Commissioners.
Mr. Broughton informed the Board that John Mitchell, attorney for the GCA, was present
and wished to make a statement to the Board.
Mr. Mitchell read a statement on behalf of the Grapeview Community Club concerning
the building expansion construction agreement. Mr. Broughton responded that District 3
has no intent to prohibit use of the meeting room, subject to reasonable use and conditions.
Commissioner Petcu also stated the Board has no intent to prohibit use of the meeting room.
He then talked about the State Audit report, the Management Letter regarding Conflict of
Interest, the exit interview and the Auditors suggestions to comply. He spoke about the
measures taken to comply regarding building security and about proposed changes to parts
of the existing District Facilities Public Use Policy attachments.
The District Facilities Public Use Policy and the Application for Use is unchanged. Appendix
1-201A, Rental Fee Schedule will be changed adding a $100.00 per month utility fee for the
GCA and Appendix 1-201 B, District Facilities Rental Procedures will be updated. The updates
to Appendix 1-201 A will take effect June 1, 2011 and updates to Appendix 1-201 B will
take effect January 1, 2012.
Commissioner Catron moved we approve Form 1-201 A Application For Use of Community
Room will remain the same and Appendix 1-201 A Rental Fee Schedule. The effective date
of 1-201 A be June 1, 2011 and the changes to Appendix 1-201 B, District Facilities Rental
Procedures to be effective January 1, 2012. Motion seconded. Vote: Aye – 3, Nay – 0,
The Board and guests in attendance were shown EMS supplies removed from the lockers in the
apparatus bay that had been contaminated by exhaust fumes.
Commissioner Petcu discussed the need to store District 3 records on site and to store EMS
supplies away from contamination, as required by Washington State law.
The Board requested that the contents of the storage room used by the GCA be removed by
May 1, 2011 to enable the District to store EMS supplies and records in an acceptable manner
as required by the State.
After further discussion the Board decided to extend the date to vacate the storage room by
the GCA to June, 2011. Commissioner Hoopman moved that the storage room be vacated
by the Grapeview Community Club by June 1, 2011. Motion seconded.
Vote: Aye – 3, Nay – 0. Motion carried.
Page 2 of 3
Chief’s Report
Call Summary/Membership Summary. The call report and member summary for March
was reviewed. Copy attached.
Public Comment
Numerous people made comments on the proposed updates and changes to the District
Facilities Public Use Policy.
Meeting Adjourned at 8:18 pm.
Reconvened at 8:19
Public Comment
One person, previously unrecognized, commented on the change in hours of operation.
Meeting adjourned at 8:21
Submitted by: _______________________
Wendy Canoy, Administrative Aide
Approved: __________________________
Commissioner Petcu
Date: _______________
Approved: __________________________
Commissioner Catron
Date: _______________
Approved: ________________________
Commissioner Hoopman
Date: ________________
Page 3 of 3