REPORT ON INDEPENDENT EVALUATION OF SEAFARERS’ TRAINING AND CERTIFICATION SYSTEM OF THE REPUBLIC HUNGARY I. INTRODUCTION 1. Background Regulation I/8 of STCW Convention 1978 as amended (hereinafter “STCW Convention”) and section A-I/8 paragraph 3 of STCW Code require from the Member Governments to ensure that “an independent evaluation of the knowledge, understanding, skills and competence acquisition and assessment activities, and of the administration of the certification system, is conducted at intervals of not more than five years”. Relevant communication of information on such evaluation has to be submitted by that Member Government to the Secretary-General of International Maritime Organization (hereinafter “IMO”). In the letter of 22 September 2006 the Maritime Administration of the Republic of Hungary requested the Czech Maritime Administration to carry out an independent evaluation of the Hungarian seafarers’ training and certification system pursuant to Regulation I/8 of STCW Convention and section A-I/8 paragraph 3 of STCW Code. On 1 October 2006 the team of evaluators was established and the evaluation process began with the desktop study of the information and documents sent by the Maritime Administration of the Republic of Hungary. The evaluation visit took place on the 16th October – 20 October 2006. 2. The objectives of evaluation General objectives: The evaluation was conducted to verify: 1. the effectiveness of the quality standard arrangements 2. the compliance of management control and monitoring measures with planned arrangements and procedures Specific objectives: Particularly the evaluators verified: 1. educational and training activities against the procedures in force (details under section III) 2. administrative functions and the system of monitoring and control (details under section III) 3. The report This independent evaluation comprised desk-top studies of the regulations, procedures and structures in place in the Republic of Hungary and a fact finding visit to verify the application and efficiency of these regulations and procedures. Thus, this report contains: - evaluation findings – desk-top study - evaluation findings – visit - conclusions 1 4. The evaluators The team of evaluators was established (see information on qualifications and experience below): 1. Petr Kouřil – head of the team 2. Vladislav Zemánek 3. Václav Bozděch 4. Evžen Vydra Evaluation team - qualifications and experience: ad.1 Petr KOUŘIL – head of the team experience in the field of maritime 26 years of experience as lecturer and as examiner in the field of maritime training training and assessment and assessment of the rating; Head Assessor and member of team engaged in implementation of the STCW Convention into the legal documents of the CR experience in the administration of 9 years of experience in the maritime administration incl. the administration of certification systems seafarers’ certification and training system experience as a seafarer and independent 31 years of sea experience (incl. Master Mariner) evaluator Master Mariner Certificate of Competence certificates of competence held Former delegate of the Czech Republic in other relevant information PBOS NATO, COSS, EMSA and IMO meetings and/or sessions. ad.2 Vladislav ZEMÁNEK experience in the field of maritime 5 years of experience as lecturer and as examiner in the field of maritime training training and assessment and assessment of the rating, 9 years of experience as an examiner of Ministry of Transport Examination Board for Marine Officers experience in the administration of 14 years of experience in the maritime administration incl. the administration of certification systems seafarers’ certification and training system experience as a seafarer and independent 8 years of sea experience as Deck Officer evaluator Chief Mate Certificate of Competence; certificates of competence held Representative of Czechoslovakia in other relevant information Interlichter Representative of the Czech Republic at Sessions of Maritime Safety Committee IMO, Delegate of the Czech Republic in COSS, EMSA 2 ad. 3 Václav BOZDĚCH experience in the field of maritime 12 years of experience as lecturer and as examiner in the field of maritime training training and assessment and assessment of the rating experience in the administration of 1 year of experience in the maritime administration incl. the administration of certification systems seafarers’ certification and training system; 17 years of sea experience, experience as a seafarer Master Mariner Certificate of Competence certificates of competence held ISM Auditor other relevant information Delegate CR in EU – Maritime Shipping. ad. 4 Evžen VYDRA experience in the field of maritime ISPS Training Course organized by EMSA in the United Kingdom (Ferriby Marines’ training and assessment Maritime Training Centre) experience in the administration of 14 months practice in the maritime administration certification systems experience as a seafarer and independent 1992 – 1997 Seaman evaluator 1999 – 2000 Deck Assistant 2001 – 2004 3rd Mate certificates of competence held Officer in charge of a Navigational Watch Certificate (on ships of 500 GT and more) issued in Poland GMDSS – General Operator’s Certificate issued in Poland Certificate of Radar Observation and Plotting Course issued in Poland Certificate of Training in Using and Utilizing the ARPA issued in Poland The Czech representative on: other relevant information Maritime Policy EU EMSA COSS MARSEC II. METHODOLOGY A two-tiered approach was adopted: - desktop study of the documentation, regulations and procedures provided by the Maritime Administration of the Republic of Hungary, - evaluation visit to verify the application and efficiency of these regulations and procedures. 3 1. Desktop study The following documents were provided by the Hungarian Maritime Administration: - - Hungarian Official Journal (Magyar Közlöny - MK) 105/2005 STCW Convention Adoption Amendments page 5810, MK 058/2006 STCW Convention Amended Publication page 4728,: MK 078/2006 STCW CODE page 5916 (Ministerial Decree on the publication of the STCW Code), KöViM Decree 15/2001. (IV.27.) of the Minister of Transport and Water Management on certification of seafarers and servicemen in inland shipping Collective Regulation Nr. 21/2002 (XI.8. GMK-ESzCsM on Conditions and Regular Investigation of Medical Fitness in Shipping Manual on the Accreditation and Quality Assurance System of the Seafarers’ Training Programme 2001 issued by Maritime and Inland Waterways Transport Department, Ministry of Economy and Transports, R epublic of Hungary list of approved training centres in the Republic of Hungary specimen of seamen’s certificates issued by Hungarian Maritime Administration The desktop study was done with the effect to receive information on the following issues: 1.1. educational and training functions and activities considered as part of the evaluation process: - quality systems and the interface between the administration and training provider; - training facilities / providers; - procedures for approving training courses and examination centres; - facilities for ancillary training; - examination and assessment procedures. 1.2. Administrative functions: - the workings of the Administration and quality system - issue and control of certificates - revalidation of certificates - record keeping - procedures for granting dispensations - procedures for detecting fraudulent certificates - verification of sea service - recognition of certificates issued by other parties - certificate qualifications and area limitations - system of monitoring over the training centres and granting certificates of approval of the training centres The information received in the course of this desktop study was complemented with further observations taken during the subsequent evaluation visit. 2. Evaluation visit Following the desktop study, two evaluators (Petr Kouřil and Vladislav Zemánek) made an evaluation visit to the Republic of Hungary. The visit took place on 16 – 20 October 2006 and was arranged according to the following schedule: 16 October - Ministry of Economy and Transport RH 17 October - Ministry of Economy and Transport RH, Budapest University of Technology and Economics 18 October - General Inspection of Transport, Central Inspection of Transport 4 19 October - Seafarers’ training centre G.S. Poseidon Bt., Hungarian Aviation and Maritime Medical Centre 20 October - Ministry of Economy and Transport RH List of institutions/centers visited by the independent evaluators: - Ministry of Economy and Transport Republic of Hungary, Margit körút 85, Budapest - Budapest University of Technology and Economics, Dep. of Aircraft and Ships, Stoczek utca 4, Budapest - General Inspection of Transport, Inland Water Shipping and Maritime Department, Andrássy út 1, Budapest - Central Inspection of Transport, Superintendence for Shipping, Teréz körút 62, Budapest - G.S. Poseidon, Maritime Training Centre, Károly körút 18 II/1, Budapest, - National Institute of Occupational Health, Hungarian Aviation and Maritime Medical Centre, Gyali utca 17, Budapest The following persons were present or assisted during the evaluation visit: Ministry of Economy and Transport Republic of Hungary Tamás Marton, Senior Counsellor, Executive Officer Budapest University of Technology and Economics, Dep. of Aircraft and Ships Prof. Dr. József Rohács, Head of Department Mr. Dániel Hadházi, associate professor Mr. Győző Simongáti, associate professor Mr. Csaba Hargitai, PhD Candidate, chair assistant General Inspection of Transport, Inland Water Shipping and Maritime Department, Zsolt Csaba Horváth, General Director Dipl. Ing. Capt. Imre Horváth, Head of Department Dipl. Ing. Capt. Tamas Lekai, General Shipping Inspector Central Inspection of Transport, Superintendence for Shipping, Teréz krt. 62, Budapest László Leveleki, General Director Capt. János Schláth, Dr. oec., Head of Division of Marine Affairs Mr. Béla Kozsdi Head of Section Mr. Tamás Molnár Head of Section G.S. Poseidon, Maritime Training Centre, Károly körút 18 II/1, Budapest, Gusztáv Makk, Director Capt. Lajos Lambert, lecturer National Institute of Occupational Health, Hungarian Aviation and Maritime Medical Centre, Gyali u. 17, Budapest Dr. Antal Tettinger M.D., General Director Dr. Imre Melles M.D., Director of Medical Centre, Authorized Medical 5 III. EVALUATION FINDINGS 1. Institutions and training centres. a) Ministry of Economy and Transport Republic of Hungary, Regulatory Department for Maritime and Inland Navigation aa) Staff engaged in maritime shipping: Mr Lajos Szűcs Head of Department Tamás Marton, Senior Counsellor, Executive Officer Mr. Ferenc Ulicska Mr. György Kovács Administrative work also assisted by the relevant departments of the Ministry of Economy and Transport as for example the Department of Law, Department of Co-ordination of Governmental Co-operation, Department of International Cooperation and EU affairs etc. ab) The main duties: - - factual part of Hungarian maritime legislation implementation of UN and EU maritime legislation into the Hungarian Law; cooperation with international organizations engaged in maritime shipping; Carries responsibility for and co-ordinates the assessment of the activities of Authorities contracting parties in the Undertakings concluded by the Hungarian Authorities for the recognition of STCW compliant Certificates of Competence of ratings; Carries responsibility for and co-ordinates the assessment of the activities of the recognised Classification Societies; Carries responsibility for the orderly functioning of the Inspectorates of Transport; Carries out assessment of the activities of the Inspections of Transport; ac) Brief report The Regulatory Department for Maritime and Inland Navigation provides the main duties mentioned above in cooperation with other bellow mentioned institutions, Budapest University of Technology and Economics and the National IMO Committee. b) General Inspection of Transport (G.I.T.), Inland Water Shipping and Maritime Department, Central Inspection of Transport (C.I.T.), Superintendence for Shipping, as branch office of (G.I.T.) ba) Staff engaged in maritime shipping: Capt. Imre Horváth, Head of Department Capt. Robert Kojnok, Deputy Head of Department Capt. Tamas Lekai, General Shipping Inspector Capt. János Schláth, Dr. oec., Head of Division of Marine Affairs Mr. Tamás Molnár Head of Section + 5 (five) clerical workers bb) The main duties: - Ship’s Registration Training and certification of seafarers 6 - State survey and control Sea yachting and other activities in maritime shipping. bc) Statistics - as at the date of the 30th Nov. 2005 : Number of merchant vessels registered in the Ship’s Register of SR nil STCW Compliant Certificates issued from the year 2001 on (valid certificates): Masters over 3000 BT Masters up to 3000 BT Chief mates over 3000 BT Officers in charge of Navigational Watch: Chief engineers over 3000 kW Chief engineers up to 3000 kW Second engineers over 3000 kW Engineer officers Boatswains Able Bodied Seaman Ratings forming part of navigational watch Ratings forming part of engineering watch 23 21 12 25 41 21 10 45 56 54 76 73 457 persons bd) Seafarer’s Certificates and Endorsements This small number of seafarers allows the Hungarian Maritime Administration for very meticulous and thorough supervision of maritime training. All active Hungarian seafarers registered in Seafarer’s Register are holders of certificates of competence issued under STCW Convention. All safety and special training are renewed every 5 years by refreshment course. Issuing, controlling, revalidation of certificates of competence and record keeping is the responsibility of the Central Inspection of Transport The certificates’ registry is kept the electronic database and in the traditional paper method - in books and paper folders as well. The evaluators recommended to the registration officials to collect in one file of each particular seafarer copies of all his documents incl. those issued by Hungarian Aviation and Maritime Medical Centre. It makes every control of issuance of certificates easier. The seagoing practice of every seafarer is recorded into the seafarer´s database in accordance with records in the Seamen´s Book. From November of the 2004 year on there are no seagoing ships registered in the Hungarian Registry of Seagoing Ships, Hungarian seafarers serve exclusively aboard ships sailing under foreign flags. Verification of the ship´s particulars – in case of necessity – is made using the IMO e-mail service introduced for the purpose of establishing contact with the relevant Authority which is competent with respect to the verification of the authenticity of Certificates and other documents of Seafarers. The system of documents circulation between the training centres and the Hungarian Maritime Office is closed, i.e. the list of names of seafarers who have accomplished training is sent directly to the C.I.T. This information circulates exclusively between the training centres and the C.I.T., which certainly raises the level of security and minimizes the risk of fraudulent practices. The format of certificates complies with the STCW Convention. Evaluators informed C.I.T. and the Ministry of Economy and Transport, that the MSC recommended to use the expression “STCW’78 Convention, as amended” instead “STCW’78 Convention, as amended in 1995” or “STCW 78/95” whenever it is needed. 7 The procedures used in Maritime Administration foresee in extraordinary situations (that have or might have direct effect to safety of ship) to grant dispensation for the temporary substitution of the required officer. Maritime Administration is entitled to issue any dispensations according to the provisions of the Ministerial Decree on Seafarers’ Certificates 15/2001. (IV. 27.) KöViM rendelet. No dispensations for the temporary substitution of seafarers ratings have been issued by the Hungarian Maritime Administration. No dispensations in the sense of the Article VIII on Dispensation of the STCW Convention have been issued by the Hungarian Administration. Hungary has no proper sea coast and accordingly has no territorial seas so as a consequence Hungary is not encouraged to issue any kind of dispensations. Because the number of seafarers-holders of Hungarian certificates is not excessive, the control and monitoring of the authenticity of documents can easily be conducted on daily basis and the special procedures for detecting fraudulent certificates and the verification of sea service are exercised occasionally. So far no fraudulent activities have been detected. be) Recognition of certificates issued by other countries according to regulation I/10 of the Convention. The Hungarian Maritime Administration will recognize the Certificate of Competence issued by another Party to the STCW Convention when mutual agreement between Hungarian Republic and particular Party to the STCW Convention has been agreed. List of agreed undertakings with other STCW Parties on the recognition of Hungarian Certificates of Competence: 1. St. Vincent and the Grenadines 2005.06.16. 2. Liberia 2004.11.16. 3. Singapore 2004.06.28. 4. Studium Doskonalenia Kadr Wyzszej Szkoly Morskiej w Gdyni Sp. z o.o. Poland 2002.01.16. 5. University of Ljubljana 2002.11.06. Faculty of Maritime Studies and Transportation Slovenia 6. Indonesia* 2002.09.17. 7. Barbados 2002.03.11. 8. Isle of Man 2003.11.18. 9. Vanuatu 2002.02.06. 10. Panama 2002.03.11. 11. Marshall Islands 2002.02.16. 12. Belize 2002.03.11. 13. Malta* 2002.02.06. 14. Antigua and Barbuda 2001.08.21. As there are no merchant seagoing vessels entered in the Hungarian Register of Ships, no endorsement attesting the recognition of certificate of competence under the provisions of STCW Convention as amended. bf) Control of issuing and record keeping of certificates of seafarers issued by C.I.T. 8 - The control of issuing and record keeping of certificates of seafarers issued by G.I.T. is carried out regularly annually by the Committee of Accreditation and Quality Assurance of Seafarers' Training (hereinafter CAQAST). Last such control took place on the 19th July 2006 - Issues of the last control: Issuance of certificates of competence and safety training; Control of record keeping of the issued certificates; Compliance of the Certificates of Accreditation of training courses accredited for the training of seafarers ratings in compliance with the provisions of the STCW Convention as amended; Control of the Quality Assurance System of the Seafarers Training and certification; - Findings of the last control carried out by CAQAST on the ............................: All certificates and endorsements issued by the Hungarian Maritime Administration are issued under the provisions of KöViM Decree 15/2001. (IV.27.) of the Minister of Transport and Water Management on certification of seafarers and servicemen in inland shipping The record keeping of the issued certificates is made in accordance with requirements of KöViM Decree 15/2001. (IV.27.) of the Minister of Transport and Water Management on certification of seafarers and servicemen in inland shipping No endorsements attesting the recognition of certificates of competence were issued The control team did not find out any technical deficiencies. - Findings of the evaluation team: All certificates and endorsements issued by the Maritime Office of SR are issued under the provisions of KöViM Decree 15/2001. (IV.27.) of the Minister of Transport and Water Management on certification of seafarers and servicemen in inland shipping The record keeping of the issued certificates and endorsements is is made in accordance with requirements of KöViM Decree 15/2001. (IV.27.) of the Minister of Transport and Water Management on certification of seafarers and servicemen in inland shipping No endorsements attesting the recognition of certificates of competence were issued The evaluation team did not find out any technical deficiencies. Recommendations of the evaluation team are mentioned in the particular parts of the text. bg) System of monitoring over the training centres and granting certificates of approval of the training centres. Each training centre is annually controlled by Hungarian Maritime Administration, according to the provisions of STCW Convention 1978, as amended. There were no cases found where the incorrect supervision of Hungarian Maritime Administration upon training centres would appear. G.S. Poseidon, Maritime Training Centre, Károly körút 18 II/1, Budapest, Quality Assurance System and Quality Assurance Procedures´ Manual of G.S. Poseidon Ltd. is prepared, approved and controlled by the CAQAST with coordination with G.I.T. and Ministry of Economy and Transport. 9 National Institute of Occupational Health, Hungarian Aviation and Maritime Medical Centre, Gyali u. 17, Budapest c) Hungarian Aviation and Maritime Medical Centre, Gyali u. 17, Budapest National Institute of Occupational Health, Hungarian Aviation and Maritime Medical Centre, Gyali u. 17, Budapest – is part of the hungarian state medical system managed by the Hungarian Ministry of Health. The Aviation and Maritime Medical Centre is fully authorized by the Hungarian Maritime Administration and by the Royal Embassy of Norway in Budapest to carry out the seafarers´ medical examination in accordance with 22/2002 (XI.8.) Ministerial Decree and STCW Convention 1978 as amended. Aviation and Maritime Medical Centre has been also duly assessed and approved by the US Federal Administration for medical examination of crew of civil aviation. Thereto the Hungarian Aviation and Maritime Medical Centre is holder of the Swiss Certificate of Approval ISO 9001:2000 issued by GS Société Générale de Surveillance SA, Zurich, Switzerland on the 12 August 2004 which is valid for three years. The medical examination is conducted very thoroughly. No fraudulent practices have been noticed so far. Medical examinations of the seafarers younger than sixty years of age are made every 24 months. Seafarers of ages over 60 years of age shall undergo examinations every 12 months. Medical fitness is additionally checked before embarkation. Medical standards are based on international and national law regulations ( Ministerial Decree from the Minister of Transports and the Minister of Healthcare 21/2002. (XI. 8.) GKM-ESzCsM együttes rendelet) and are in compliance with the Norwegian Regulation No. 1309 concerning medical examination of employees on ships. Hungarian Certificates on Medical Fitness of Seafarers are recognised by Medical Administration Seafarer Health and Safety Branch Maritime and Coastguard Agency of the United Kingdom. Hungarian Aviation and Maritime Medical Centre is also the approved seafarers´ medical training centre which organises and provides courses for the following certificates: - Basic Training in Elementary First Aid (IMO MC 1.13) – duration 12 hrs - Medical First Aid Course (IMO MC 1.14) – duration 30 hrs - Medical Care – Management Level (IMO MC 1.15) – duration 42 hrs The classrooms are well equipped with computers and all necessary facilities needed for particular courses. The courses are also marked by high level of practical exercises. Detailed courses’ documentation is kept accurately to ensure adequate level of training. Lecturers and instructors are highly qualified and participated in the national training course for instructors (IMO MC 6.09) organised by IMO and held in Budapest from 7 to 18 October 2002. Training Courses for Seafarers conducted in the Hungarian Aviation and Maritime Medical Centre fully meet the requirements of STCW Convention as there syllabus corresponds with IMO model courses. The assessment, approval and continuous monitoring are done through the CAQAST. The approved programmes of all courses are in Hungarian language only. Within the periods indicated in the respective Certificates of Accreditation of Training Courses (at intervals no longer than 60 months) the Committee for the Accreditation and Quality Assurance System of Seafarers' Training carries out periodical assessment of compliance of the training programmes with STCW Convention. d) G.S. Poseidon, Maritime Training Centre, Károly körút 18 II/1, Budapest, 10 The G.S. Poseidon is the only approved training centre for seafarers in Republic of Hungary. It organises and provides courses for the following certificates: - Basic Training in Personal Safety and Social Responsibility (IMO MC 1.21) – dur. 14 hrs - Basic Training in Personal Survival Techniques (IMO MC 1.19) – duration 14 hrs - Basic Training in Fire Prevention and Fire Fighting (IMO MC 1.20) – duration 15 hrs - Advanced Training in Fire Fighting (IMO MC 2.03) – duration 29 hrs - ARPA – Simulator, Management Level (IMO MC 1.08) – duration 30 hrs - Radar – Simulator Training (IMO MC 1.09) – duration 30 hrs - ECDIS – Simulator Training (IMO MC 1.27) – duration 40hrs - GMDSS/General Operator’s Certificate Training (IMO MC 1.25) – duration 132 hrs - GMDSS/Restricted Operator’s Certificate Training (IMO MC 1.26) – duration 31 hrs - Unlimited Second Engineer Officer (Motor ship) (IMO MC 7.02) – duration 359 hrs - Unlimited Chief Engineer Officer (Motor ship) (IMO MC 7.02) – duration 360 hrs - Updating of Engineer Officers in Charge of Engineering Watch – duration 33 hrs - Updating of Deck Officers in Charge of Navigational Watch – duration 33 hrs The G.S. Poseidon has been duly assessed and approved by the CAQAST in coordination with G.I.T. and Ministry of Economy and Transport. Quality Assurance System and Quality Assurance Procedures´ Manual of G.S. Poseidon Ltd. is prepared, approved and controlled by the CAQAST. The approved programmes of all courses are in Hungarian language only. The classrooms are well equipped with computers and all necessary facilities needed for particular courses. PC software is used for Radar, ECDIS and GMDSS training. The courses are also marked by high level of practical exercises. The practical exercises in fire fighting are performed in the exercising ground of National Training Centre for Professional Firemen.. Detailed courses’ documentation is kept accurately to ensure adequate level of training. Lecturers and instructors are highly qualified and participated in the national training course for instructors (IMO MC 6.09) organised by IMO and held in Budapest from 7 to 18 October 2002. Training Courses for Seafarers conducted in G.S. Poseidon fully meet the requirements of STCW Convention as there syllabus corresponds with IMO model courses. The assessment, approval and continuous monitoring are done through the Hungarian Maritime Administration. Within the periods no longer than 12 months the Hungarian Maritime Administration carries out periodical assessment of compliance of the training programmes with STCW Convention. IV. Conclusions The evaluation process proved that all internal management control and monitoring measures and follow-up activities comply with planned arrangements and documented procedures and are effective in ensuring achievement of defined objectives in accordance with section A-I/8 paragraph 3.1. The report finally states that: - the educational and training facilities are of high standard and the standard of Quality Management both at the Training Facilities and the Maritime Administration is sufficiently high, - strict procedures are being followed for both the issue and recording of certificates, - the medical centre for Hungarian seafarers corresponds with required standards for such facilities, 11 - the Hungarian Maritime Administration is in compliance with the requirements of the STCW Convention, as amended, with respect to working of the administration, quality systems, examination procedures, issue of certificates, record keeping, procedures for detecting fraudulent certificates, verification of sea service, recognition of certificates issued by other parties, certificate limitations. - all procedures for examinations, issuing certificates and the monitoring of the training centres are followed by the Administration according to the existing regulations and arranged procedures; - the internal system of control of procedures is effective and properly documented. The following final observation was made: Non-conformities: None The corrective measures recommended to address the identified non-conformities: None Observation: The evaluation team has observed that the training and certification of seafarers in the Republic of Hungary, as well as their assessment and/or control are of high standard thanks to the operative coordination between all interested Parties. Unfortunately the fact that some of the documentation needed for the independent evaluation is in Hungarian language only makes to the certain degree the independent evaluation more difficult. Evaluation team: ..................................... Capt. Václav Bozděch ............................. Evžen Vydra ................................. Vladislav Zemánek ........................................................ Capt. Petr Kouřil Head of Evaluation Team 12