<Project Name>
Concept Assessment Report
<Date Issued>
<Revision>
Template Status
Discipline:
Category:
Related Procedure:
Template number:
Date Reviewed:
Version:
Engineering
Procedure - Template
PP-157 Project Management
PP157T-02 Concept Assessment Report
20 Apr 09
1.0
© ARTC. This document is the confidential property of Australian Rail Track Corporation.
Disclaimer
This document is for internal use by the Australian Rail Track Corporation LTD (ARTC) only and may not be relied upon by any other party.
ARTC: 1. does not accept any liability or responsibility whatsoever for this document in respect to any use or reliance upon it by any other party;
and 2. does not provide any warranty as to the accuracy or reliability of this document.
This document is uncontrolled when printed. See ARTC Intranet for latest version.
Concept Assessment Report
<Date Issued>
<Revision>
<Project Name>
Contents
1
Project Definition .................................................................................... 4
1.1
Background ....................................................................................... 4
1.2
Outcomes ......................................................................................... 4
1.3
Project Objectives .............................................................................. 4
1.4
Outline Project Delivery Strategy ......................................................... 4
2
Preliminary Budget ................................................................................. 5
3
Preliminary Project Schedule .................................................................. 6
4
Preliminary Risk Assessment .................................................................. 7
5
Recommendations .................................................................................. 8
Engineering Procedure - Template
Page 2 of 8
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0
Concept Assessment Report
<Date Issued>
<Revision>
<Project Name>
Document Control
Client:
Australian Rail Track Corporation
Project:
<Project Name>
Document Title:
Concept Assessment Report
Date Issued:
<Date Issued>
Revision:
<Revision>
Prepared by:
Purpose:
Endorsed by:
Approved by:
Date Approved:
Issued to:
Revision History
Revision
Date Issued
To
Description
1.0
2.0
3.0
Engineering Procedure - Template
Page 3 of 8
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0
Concept Assessment Report
<Date Issued>
<Revision>
1
Project Definition
1.1
Background
<Project Name>
Add relevant background here. Consider:
1.2

What gave rise to the project?

Why is the project being undertaken?

Summary any earlier work conducted.

Discuss current status.
Outcomes
The outcomes of the project are to:

Add high level outcomes and/or benefits here
The objectives of the project should address the question ‘WHY is the project being done?’
(Outcomes and high level benefits)
At the time of the Concept Assessment it is not expected that outcomes or benefits are defined
in full detail however they should be described in enough detail to allow a go/no-go decision for
the commencement of the Project Feasibility Phase.
1.3
Project Objectives
The objectives of the project are to:

Add specific objectives here
The objectives of the project should address the question ‘WHAT’ will the project deliver (major
deliverables)?
At the Concept Assessment Phase the objectives will typically include only broad definitions of
deliverables – these will be defined in detail as the project moves forward and planning
becomes more comprehensive.
1.4
Outline Project Delivery Strategy
This section should summarise the overall approach to the delivery of the project. This should
outline the proposed approaches for:

design

track works

civil engineering works

signalling works

communication works

IT works
In defining these work elements commentary should be included on approaches for:

Preliminary Market Assessment

Major Contracts

Use of alliance partners for some/all of the work

Technical viability of the major components of the project
Engineering Procedure - Template
Page 4 of 8
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0
Concept Assessment Report
<Date Issued>
<Revision>
2
<Project Name>
Preliminary Budget
The preliminary budget for the Project is <$X>. This comprises:
Phase
Phase
Phase
Phase
Phase
Phase
Labour ($,000s)
ARTC Internal
Contract
Capital ($,000s)
Track
Total ($,000s)
II - Feasibility
III - Project Assessment
IV - Project Approval
V - Project Implementation
VI - Project Closure
Preliminary Project Total
$
-
$
-
$
-
$
$
$
$
$
-
$
-
The Preliminary Budget should describe the overall cost of the Project broken down by Phase.
The estimates for the Feasibility Phase must be relatively accurate (+/-5%) as the Steering Committee will require a firm forecast for the cost
and time of Feasibility in order to approve the Concept Assessment and approve the commencement of the Project Feasibility Phase.
At this stage estimates for Phase II and beyond are preliminary i.e. ‘top-down’ and therefore their accuracy will be limited. (+/-25%)
Engineering Procedure - Template
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
Page 5 of 8
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0
Concept Assessment Report
<Date Issued>
<Revision>
3
<Project Name>
Preliminary Project Schedule
The anticipated duration of each Phase of the project is shown in the table below.
Phase
Phase
Phase
Phase
Phase
Phase
Duration (Elapsed
Comments
Weeks)
II - Project Feasibility
III - Project Assessemnt
IV - Project Approval
V - Project Implementation
Vi - Project Closure
Total Elapsed Duration
Summarise the salient points from the preliminary schedule here. This should include:

The project time tolerances are + X Weeks/- Y Weeks

Indicative dates for start and end of each phase

Key approval points.

All assumptions that have been made in the early scheduling process

Any other schedule related comments
The estimates for the Feasibility Phase must be relatively accurate (+/-5%) as the Steering
Committee will require a firm forecast for the cost and time of Feasibility in order to approve the
Concept Assessment and approve the commencement of the Project Feasibility Phase.
At this stage estimates for Phase II and beyond are preliminary i.e. ‘top-down’ and therefore
their accuracy will be limited. (+/-25%)
Engineering Procedure - Template
Page 6 of 8
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0
Concept Assessment Report
<Date Issued>
<Revision>
4
<Project Name>
Preliminary Risk Assessment
Summarise the known risks in the project and reference the preliminary Project Risk
Assessment.
Summarise the major mitigation activities required for the major risks during the project
Consider the overall risk profile and provide commentary on the overall risk exposure and a
recommendation as to whether to move forward with Project Feasibility in light of the known
risks.
Engineering Procedure - Template
Page 7 of 8
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0
Concept Assessment Report
<Date Issued>
<Revision>
5
<Project Name>
Recommendations
Make a definitive recommendation as to whether or not to proceed to the next Phase of the
project and to undertake the Feasibility Phase.
In light of the information determined during the Concept Assessment it is/is not recommended
that the Steering Committee approve the commencement of the Project Feasibility Stage.
Include any secondary recommendations that may be relevant that should be undertaken prior
to or during the Project Feasibility Phase, such as:

specific Risk Analysis or mitigation work

technology fact finding work

preliminary market analysis

resource allocation for Feasibility

etc.
Engineering Procedure - Template
Page 8 of 8
PP-157 Project Management
This document is uncontrolled when printed. See ARTC Intranet for latest version.
PP157T-02 Concept Assessment Report
Date of last revision: 20 Apr 09
Version 1.0