CHENNAI PETROLEUM CORPORATION LIMITED
(A group company of IndianOil)
Manali, Chennai 600 068, Tamil Nadu.
MATERIALS MANAGEMENT DEPARTMENT
PHONE NO. 044 2594 4206
FAX NO.(044) 25941247
DETAILED NOTICE through INTERNET
DOMESTIC COMPETITIVE BIDDING UNDER TWO BID SYSTEM
NIT NO.MMD/FIRE TENDERS/01/2004
In continuation to the cited Notice Inviting Tender published through the Press, please find below our
detailed notice containing Pre-qualification criteria, details of EMD, tender document fee, purchase of
tender document, etc.
Tender No. /
Item description
Tender
Document
Fee
EMD (Bid
security)
amount
Tender
document sale
Period
Due date for receipt
/ opening of tender
Rs.1000/-
Sale Period
From
Rs.2,00,000/- 19.11.2004
to
10.12.2004
Time and date
for submission:
Upto 14.30 hours
on 20.12.2004
1. MMD/F12/FOAM FIRE
TRUCK/2004
Body building for foam fire
truck (Chassis will be supplied
by CPCL).
Quantity: 2 nos.
2. MMD/F12/FOAM
NURSER/2004
Body building for Foam Nurser
(Chassis will be supplied by
CPCL).
Quantity: 1 no.
Rs.500/-
Rs.50,000/-
Opening of
technocommercial
bids at 15.00 hrs
on 20.12.2004
If any of the day identified above happens to be holiday for CPCL, the next working day shall be
implied.
Tender Document No.________
Page 2 of NIT NO.MMD/FIRE TENDERS/01/2004
1.0. Sealed tenders are invited under two bid system viz. (a) Techno-commercial bid with technical
and commercial terms including EMD without price and (b) priced-bid for Body building of 2
nos. Foam Fire Truck and one no. of Foam Nurser (Chassis will be supplied by CPCL) as per
our specification (complete details given in Tender document) to Chennai Petroleum
Corporation, Manali, Chennai-600 068..
2.0 PRE-QUALIFICATION CRITERIA:
2.1 Experience Criteria:
The bidders should have built and supplied atleast one Foam Fire Truck to Hydrocarbon
Industries or Fertilizer Industries or Power Plants or Coal Mines or Air / Sea Port Authority or
Defense Services. Purchase Order copy for having supplied the above should be submitted.
Bids with the above said order copy shall only be considered.
2.2
ISO Certification:
The body builder shall possess ISO Certification. The certificate should include
Fire Vehicle as their scope of manufacturing.
2.3
Finance Criteria:
The average annual turnover of the prospective bidder (Body Builder) during the last three
financial years i.e. 2001-02, 2002-03 and 2003-2004 shall not be less than indicated below:Foam Fire Truck bidders
Foam Nurser bidders
Rs.1,00,00,000/Rs. 25,00,000/-
If bid submitted for both i.e. Foam Fire Truck and Foam Nurser the total annual turn over shall
be Rs.1,25,00,000/2.3.1 Bidders shall furnish either their Annual report or a certificate from Charted
Accountant, duly certifying the Annual Turnover indicated above.
2.3.2 Bidders shall produce latest clearance certificate from the Income Tax & Sales
Tax authorities and also the Excise Registration Certificate.
3.0
Tender document fee and Purchase of Tender Document
3.1. The details of tender document fee payable are shown above. The tender document fee is nonrefundable.
3.2. Central Public Sector Undertakings and Small Scale Industries registered with NSIC are
exempted from payment of the above tender-fee subject to production of copy of valid NSIC
Certificate.
Page 3 of NIT NO.MMD/FIRE TENDERS/01/2004
3.3. Non transferable bidding document can be purchased within the tender document sale period on
any working day (Monday to Friday) between 09.00 Hours to 15.00 hours at the office of DGM
(Materials Management Department), Chennai Petroleum Corporation Ltd., Manli, Chennai-600
068 on written request and upon payment of non refundable document fee indicated against each
of the above items payable through crossed demand draft (DD) from a first class International
Bank / Indian Nationalised / Scheduled Bank only in favour of Chennai Petroleum Corporation
Limited payable at State Bank of India, Code No.2233, MRL Campus Branch, Manali, Chennai600 068. Bidder to submit separate DD for each of the tenders. Money orders, Cash, cheques,
Postal orders or letter of credit will not be accepted towards the cost of Tender document.
Request for sending bidding document by post / courier or any other mode shall be entertained.
3.4. The Tender document is not transferable.
3.5. Tender document fee shall be accompanied with request letter for issue of tender document on
the letter head of the tenderer quoting our complete tender number, scope of work and details of
tender document fee payment.
3.6. Chennai Petroleum Corporation Limited (CPCL) takes no responsibility for delay, loss or nonreceipt of tender document request/tender document in postal transit or otherwise.
4.0 Earnest money Deposit )EMD)
4.1 The details of EMD applicable are shown above.
4.2. EMD is to be paid by crossed “Account Payee” demand draft on any Nationalized/
Scheduled bank drawn in favour of “Chennai Petorleum Corporation Ltd” payable at Cehnnai or
in the form of Bank Guarantee issued by any Nationalized / Scheduled Bank valid initially for a
period of 6 months and as per format at Appendix-A enclosed.
4.3. EMD shall be submitted along with the First Part i.e. Techno-commercial
(Un-priced) Bid
4.4. Tender without EMD will not be considered.
4.5. EMD exemption shall be given to Small Scale Industries who are registered with NSIC, subject
to production of necessary documents under single point registration scheme. shall be exempted
from submitting EMD for items registered with NSIC and up to the monetary limit specified in
the registration certificate.
5.0. Tender Document Content:
5.1 Request for quotation.
5.2 The tenderer’s covering letter, giving details of their firm and declaration (Annexure-1)
5.3 Special conditions of contract like Scope of work and other commercial terms and conditions
(Annexure-2)
5.4 General Purchase Conditions as applicable to our Purchase Orders, which shall also be
applicable for this tender (Annexure-3)
5.5 Detailed Technical Specification & Date Sheets (Annexure-4)
5.6 “Schedule of Prices – Format” as per Annexure-5
5.7 Evaluation / Loading Criteria (Annexure-6)
5.8 Commercial questionaire (Annexure-7)
5.9 Format of tender document acknowledgement letter
Page 4 of NIT NO.MMD/FIRE TENDERS/01/2004
6.0 Notes:
6.1. Bid documents are non-transferable.
6.2. EMD/Bid security against the tenders is not transferable.
6.3.CPCL reserves the right to allow the Public Enterprises purchase preference facilities as admissible
as per Government guidelines in force from time to time.
6.4.Concessions shall also be extended to small-scale industries as per government policy
6.5.Bids without requisite/Bid security will be rejected.
6.6.Short listed vendors shall also be enlisted for our future purchases through limited tenders for the
next three years, at our discretions.
6.7.Bids will be received at the Office of Dy. General Manager (Materials Management), Chennai
Petroleum Corporation Ltd., Manali, Chennai-600 068 up to the due date and time indicated for
each item of the above table. It is the responsibility of the bidder to ensure that the bids are
submitted at the Office of DGM (Materials Management) before the due date & time. Late offers
will be rejected. CPCL shall not be responsible for postal delays or non-delivery / non-receipt /late
receipt or loss of Bid Document.
6.8.Un-priced bids shall be opened on the due date and time indicated for each item in the table, in the
presence of authorised representatives of attending bidders. The time and date of opening of price
bids shall be intimated only to qualified and techno-commercially acceptable bidders at a later
date. The authorized representative of attending bidders shall bring a letter authorizing him to
attend the bid opening, from the company represented by him. Bids must be accompanied by
Earnest Money Deposit (EMD) / Bid Security as mentioned above in the form of only Bank
Guarantee from any Scheduled Bank / Nationalized Bank. Bids not accompanied with requisite
EMD/Bid Security or EMD/Bid Security not being in the requisite form specified shall be
considered s non-responsive and such Bids shall be rejected.
6.9.In case the documentary evidence are in a language other than English, the same shall be translated
to English and attested by competent authority in the India Embassy at their country and
submitted.
6.10 CPCL reserves the right to use in house information for assessment of bidder’s
capability
6.11 CPCL shall not be responsible for any costs or expenses incurred y the Bidder in
connection with the preparation or delivery of Bid including costs and expenses related with
visits to site.
6.12 Bidders submitting their bids should not be under liquidation, court receivership or
similar proceedings.
6.13 One dealer/agent shall not represent more than one Manufacturer/Principal for an
item/tender. In the event of one Indian Dealer / Agent submitting bids on behalf of two different
foreign companies (Principals) both the offers shall be summarily rejected.
6.14 Canvassing in any form by agency himself or by any other agency on behalf may
lead to the dis-qualification of their bid.
6.15 Telex / Telegraphic / Telefax / e-mail bids shall not be accepted.
Page 5 of NIT NO.MMD/FIRE TENDERS/01/2004
6.16 CPCL reserves the rights to reject any or all tenders without assigning any reason
whatsoever.
6.17 Tenders not meeting any of the qualifying criteria or without requisite EMD will be
summarily rejected.
6.18 CPCL reserves the right to accept or reject any tender in part or in full without
assigning any reason whatsoever.
6.19 CPCL also reserved it’s right not to accept the lowest rate quoted by the tenderer.
6.20 CPCL also reserves the right to reject any offer based on the past performance of the
tenderer at CPCL.
6,21 Clarification, if any can be obtained from Mr. E.N. Anandan, Manager (Purchase),
Telephone No. 044-2594 4206/4019 Fax No. 044 – 2594 1247; e-mail address
anandan@cpcl.co.in citing reference of Bidding Document name and number.
Thanking you,
Yours truly
For & on behalf of CHENNAI PETROLEUM CORPORATION LIMITED
(G. SURESHKUMAR)
Dy. General Manager (Materials Management)