Preaching Minister
Associate Minister
Children’s Minister
Worship & Students Minister
Ph. 417-649-7200
Adam Jones
Boyce Mouton
James Billings
Kenan Klein
www.christianchurchcj.org
Position: Administrative Assistant
CCCJ Vision, Mission, Goal Statement: Glorify God by Making Disciples of All Nations.
I. Position Purpose
The Administrative Assistant will serve as an assistant, aiding the Ministerial
Leadership in the carrying out of leadership and pastoral duties. The individual will seek to
use their personal gifts and technical skills for the benefit of the church by contributing to
the Ministerial Leaderships effectiveness and efficiency.
II. Expectations
The Administrative Assistant will be proficient in the use of standard office tools:
 Copy Machine
 Printer/Scanner
 Computer
 Folder
 Fax Machine, etc.
She/he will demonstrate organizational skills, as well as an ability to relate well
with a diversity of persons: Ministerial Leadership, Church Leaders, members, and visitors.
She/he will demonstrate a willingness to grow spiritually, attitudinally and vocationally,
exhibiting a personal faith in Jesus Christ as Lord.
It is encouraged that the Administrative Assistant actively participate in Church
activities, seek to grow in the manifestation of the fruit of the Spirit, and receive additional
training, should that be deemed necessary. She/he will need to be a cooperative team
member in relation with others who share the work environment and responsibilities.
III. General Responsibilities
The responsibilities of the Administrative Assistant are categorized as follows: daily,
weekly, monthly, annual, and general duties:
Daily Duties:
1. Accept all phone calls from people requesting to speak with the Ministerial
Leadership.
2. Accept all visitors requesting to see the Ministerial Leadership.
3. Receive and sort mail.
4. Schedule all appointments.
5. Cooperate with Ministerial Leadership to Maintain church calendar.
Weekly Duties:
1. Prepare bulletin for Sunday’s service.
2. Attend weekly staff meetings taking notes when necessary.
3. Maintain the Prayer Request Email
Monthly Duties:
1. Combine, with the Ministerial Leadership, to prepare, print, and mail the Church
Newsletter. This is a team opportunity to make sure our outward communication is
purposeful and focused, so as to maximize the quality and effectiveness of the
communication we send out.
2. Edit and type out board minutes each month.
3. Take inventory of and order if needed; office supplies, supplies for copy machine,
and printer and copier toner in Boyce's office.
Annual Duties:
1. Assist with the typing of annual reports.
2. Assist with the printing of the annual budget for the annual meeting.
General Duties:
1. Maintain database for membership, baptism, and baby dedications and funerals.
2. Update computer files within the online combined Leadership folders (DropBox).
3. As requested, fill out and submit vouchers for expense reimbursements.
4. Responsible for Benevolence Ministry
IV. Commitments: The Ministerial Leadership will make the following commitments:
1. To give schedules to, or contact, Administrative Assistant if unavailable or unable to
come into the office. This will be helpful in keeping accountability.
2. Commit to give clear instructions concerning all requests and be available to answer
questions when there is a lack of clarity.
3. Be willing to provide periodic sharing times for effective communication.
4. Be willing to address and resolve problems or conflicts.
**The Administrative Assistant will make the following commitments:
1. She/he will keep the Ministerial Leadership informed as to church needs that come
to her/his attention.
2. She/he will treat every call or visitor with courtesy, cheerfulness and respect.
3. She/he will make an effort to use time wisely, but be willing to allow for appropriate
interruptions, especially if it involves ministering to individuals.
4. She/he will be willing to see her/his work as an opportunity to grow in her/his
ability to serve the Lord and His church.
5. She/he will seek to be constant in prayer.
V. Salary
The Finance Committee took into consideration the salary paid to the existing staff
in this position, the qualifications of the candidate, as well as the average pay for such
professions.
Regarding the Position of Administrative Assistant, the Finance Committee
recommends the following: 27-30 hours, $350 a week, $18,200 annually with the future
possibility to offer a raise, as well as a full-time position.
VI. Time Off
The Administrative Assistant is allowed 2 weeks paid vacation, with the possibility
of more upon reasonable request. This included 2 Sundays. The Administrative Assistant is
responsible for finding a replacement for scheduled or unplanned absences.
It is encouraged that the Administrative Assistant considers attending a maximum
of 3 conferences for encouragement and renewal. Conferences are not considered days off
but are considered paid office days.