LEONARDO STEP PROJECT WORKPLAN
1 Key Tasks by Work Package
1.1 Comparative Study
Activity Who
Share Crossworker findings
Develop information-collecting framework
WAC
HAN
Partners supply information
Collate comparative analysis to provide competency outlines
All (except
Prevista)
Review of materials and information supplied by partners HAN
Desk research - review of current and previous crossHAN workers in other sectors
HAN/WAC
1.2 Quality Assurance and Evaluation
Activity Who
Develop project delivery timeline and milestones
Develop Quality and Evaluation Framework
Conduct risk analysis
Collate feedback reports from partners and participants to inform evaluation and reporting
Produce 4 quality and evaluation reports
Commission external evaluation
Prevista
Prevista
Prevista
Prevista
Prevista
Prevista
When
Nov 08
Jan – Jun
09
Tba
Ongoing to
Jan 2010
Apr 09
When
Nov 08
Dec 08
Dec 08
Ongoing
Dates tba
Jan –
March 09

1.3 Educational Activities
Activity
Initial development of competency framework arising from comparative study for mentors and support workers /
‘crossworker’ framework. To include: training modules, case studies, mentor guides.
Detailed input into content - data, case studies, examples from each country’s practice (including translation where appropriate)
Test initial framework in each partner organisation
Second draft of competency framework
Second test
1.4 Promotion
Activity
Set up STEP website
Develop project brochure
Distribute brochure
Attend international Creative Clusters conference,
Glasgow, and promote STEP
Participate in other workshops and conferences
Promotional work with regional, national and European sectoral networks/organisations
Web-based marketing
1.5 Testing
Activity
Testing of initial framework: 6-9 mentors / support workers shadowing / supporting in turn 2 ‘crossworker’ young people in each partner country
Review of test against quality assurance indicators and evaluation of partner experience
Review of pedagogical experience
Conduct 2 nd test
Who
Led by WAC, support from
HAN
(pedagogical design)
Partners
See ‘testing’
Tba
See ‘testing’
Who When
WAC / Collage Nov 08
WAC/Collage
Partners
Artquima Nov 08
All partners
All partners
Ongoing
Tba
Collage
Who
WAC with input from all partners
Prevista
HAN / WAC
WAC with input from all partners
When
Mar – Aug
09
Tba
When
Apr – Oct
09
Tba
Tba
Dec – Jul
2010

1.6 Dissemination
Activity Who When
Incorporate information on project website
Incorporate information on partner websites
Attend conferences and workshops
Arrange dissemination events (2 at European level and 4 at partner level)
Publish evaluation reports and partner case studies
Prevista
Partners
Partners
Partners
Tba
Tba
Tba
Tba
Meetings with regional training and skills organisations
Liaise with strategic and policy organisations in skills arena, nationally and at European level
Prevista and external evaluator
Partners
Partners
Tba
Tba
Tba
2 Key Dates: Meetings and Reports
Full Partnership Meetings
26-27 February 2009 in Malaga
– to be confirmed
November 2009 in Rome
Spring 2010 in Greece
Final meeting in London
Sub-group Meetings
Interim Report
Final Report
Tba
Oct 2009
Aug 2010
3 Project Management Responsibilities, WAC and Prevista
WAC

Overall lead and management of project vis-a-vis liaison with Leonardo / Ecotec National
Management Authority

Allocate funding between partners

Chair partnership Steering Group or arrange for the chairing of each meeting to be rotated

Confirm and publish project delivery plan

Monitor progress against plan

Administer financial and payments process

Ultimate authority in the partnership in the event of disputes

PREVISTA

Draft Terms of Reference for the Steering Group – including timing of all meetings and scope of sub-groups

Develop partnership agreements (in line with Leonardo recommendations)

Develop project delivery plan (to PRINCE 2 standards)

Project co-ordination, to include communication with partners in between meetings with reference to the overall workplan, budget, financial administration and quantitative feedback to ensure that progress remains on target (partners to produce monitoring and progress reports)
 Facilitate steering group meetings and liaise with ‘host’ in each case regarding itinerary, accommodation, directions and travel, social dimension

Undertake internal evaluation of the project alongside project coordination and produce management summaries of this activity for Steering Group meetings

Administer financial and administrative claims, including the drafting of the interim and final reports to Leonardo for agreement by WAC

Manage sub-contracting of central project marketing