THE DETAILED TWINNING LIGHT PROJECT FICHE
1. BASIC INFORMATION
1.1. Désirée number: 2006/18111.05.01
1.2. Twinning number: EE06-IB-TWP-ENV-06
1.3. Project Title: Improving the quality of Estonia’s National Greenhouse Gas
Inventory
1.4. Beneficiary: Ministry of the Environment
1.5. Sector: Environment
2. OBJECTIVES
2.1. Overall Objective(s)
UN Greenhouse Gas Inventory Review Team is satisfied with Estonia’s National
Greenhouse Gas (GHG) Inventory
2.2. Project purpose
Sustainable system established to prepare a reliable and transparent Greenhouse Gas
Inventory for all sectors.
3. BACKGROUND AND JUSTIFICATION
3.1. Context in the beneficiary country
The project is addressed at improving the implementation of article 3.1 of Decision
No 280/2004/EC of the European Parliament and of the Council of 11 February 2004
concerning a mechanism for monitoring Community greenhouse gas emissions and
for implementing the Kyoto Protocol.
Potential problems concerning Estonia’s Greenhouse Gas Inventory (Estonia’s GHG
inventory) were highlighted during the in-country review of Estonia's Initial Report
under the Kyoto Protocol and 2006 Inventory Submission: the status of the legal
arrangements, the lack of a quality assurance/quality control plan and the lack of an
uncertainty analysis were identified by the UN Review Team as potential problems.
In 2007/2008 a Twinning project EE05-IB-EN-01 “Enhancing the capacity to reduce
the emissions of fluorinated greenhouse gases in Estonia” (twinning partner Germany)
was conducted and for the first time an inventory of F-gas emissions was prepared.
The idea for the proposed project also evolved from the mentioned Twinning project,
when it was realized that the quality of other parts of the inventory (the above
mentioned project covers only the part of F-gases) should be improved.
At present all sectoral experts make their part of the inventory themselves with Excel
calculation sheets and the process is not transparent enough for the compiler of the
inventory. Also, quality assurance and control procedures could be improved.
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Uncertainty analysis is done by different contracted experts. No real statistical
methods like Monte Carlo are used. The Statistical Board is not involved.
In order to facilitate greenhouse gas data collection, handling, emission calculation
and recalculation procedures as well as uncertainty analysis and archiving
greenhouse gas data in the future and in order to ensure that the same data (air
pollution sources, waste, fuel consumption, land use, etc) is used in all national
reporting, it is expedient to set up such a data system. It was also found out during
the above mentioned Twinning project that in several Member States there are already
such IT systems in place.
Estonia, like some other Member States, is planning to develop an IT system for GHG
inventory.
3.2. Accession Partnership, NPAA priority and contribution to national
Development Plan
The need for Greenhouse Gas Inventory is set out in Decision 280/2004 of the
European Parliament and of the Council.
The project is related to the Estonian Environmental Action Plan for years 2007-2015
namely activities 3.1.2.4 conduct of GHG inventory and 3.1.2.5 updating the
calculation methods for GHG emissions.
3.3. Description of the Beneficiary institution
The Ministry of the Environment is responsible for climate policy and submission of
greenhouse gas inventory and reports.
The Estonian Environmental Information Centre is coordinating the compilation of
the National GHG Inventory, from the submissions of field experts from:
 Tallinn University of Technology (experts for Energy, Waste, Agriculture,
Land Use, Land-Use Change and Forestry (LULUCF))
 Estonian Environmental Research Centre (experts for Industrial Processes)
Uncertainty analysis is done by different contracted experts.
For more details on the above-mentioned institutions please see point 6.2.
3.4. Linked activities
In 2007 and 2008 a Twinning project EE05-IB-EN-01 “Enhancing the capacity to
reduce the emissions of fluorinated greenhouse gases in Estonia” was conducted,
which resulted in the inventory of fluorinated greenhouse gases HFC-s PFC-s and
SF6 for year 2006.
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3.5. Proposed methodology
It is planned that sectoral experts from BC and from MS together will go through
relevant parts of the Estonia’s Greenhouse Gas Inventory and share experiences on
data collection methods, emission factors, applied methods, as well as quality control
and assurance procedures in order to improve the quality of the Estonia’s GHG
inventory. Also it is expected that the project will result in a creation of durable
professional contacts and hopefully enable the quality control of each other’s system
in the future.
The proposed project will focus on the following sectors of the inventory: Energy,
Industrial processes (except F-gases, as this sector was considered in the previous
Twinning project EE05-IB-EN-01), Agriculture, Land Use, Land-Use Change and
Forestry (LULUCF), Waste.
In order to facilitate data collection, data handling, calculation and recalculation
procedures as well as uncertainty analysis and archiving in the future and in order to
ensure that the same data (air pollution sources, waste, fuel consumption, land use,
etc) is used in all national reporting it is expedient to set up a data system. Estonia is
planning to develop an IT system for inventory data. During the proposed project
systems analysis will be performed and Terms of Reference elaborated for developing
an integrated data handling/emission calculation/archiving IT system. The IT system
itself will be procured based on these Terms of Reference after the end of the project
from national resources. IT system will be implemented in Estonian Environment
Information Centre.
The project will also involve a seminar on the set up of inventory system of the
twinning partner with the examples of best practice in EU, a discussion seminar for all
counterparts on how to improve the current system in order to prepare a reliable and
transparent GHG inventory.
4. DESCRIPTION OF THE ASSIGNMENT
4.1. Mandatory results
1. Estonia’s GHG inventory for 5 sectors (Energy, Industrial processes (except
F-gases), Agriculture, Waste and Land Use, Land-Use Change and Forestry
(LULUCF) analysed
2. Terms of reference elaborated to develop a single national IT system to
facilitate GHG emission data handling, calculation and reporting (IT system
itself will be developed and maintenance will be covered from national
resources after the end of the project)
3. Concept and suggestions developed to improve the quality assurance/control
procedures of GHG inventory with examples from existing systems of other
Member States
4. Concept and suggestions developed to improve the uncertainty management of
GHG inventory with examples from existing systems of other Member States
5. Estonian specialists have knowledge that enables to prepare a reliable and
transparent GHG inventory
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6. Enduring international professional contacts established with the possibility to
perform the quality control of each other’s system in the future.
4.2. Benchmarks
1. Analysis document on the results of sectoral revision of all 5 chapters
(Industrial processes (except F-gases), Agriculture, Land Use, Land-Use
Change and Forestry (LULUCF), Waste) prepared by June 2009 and approved
by the Steering Committee (mandatory result 1)
2. Terms of reference for GHG Inventory IT system prepared by July 2009 and
approved by the Steering Committee (mandatory result 2)
3. Document with the concept and suggestions to improve the quality
assurance/quality control procedures of Estonia’s GHG Inventory (sector by
sector approach) prepared by June 2009 and approved by the Steering
Committee (mandatory result 3)
4. Document with the concept and suggestions to improve uncertainty
management system prepared by June 2009 and approved by the Steering
Committee (mandatory result 4)
5. Tallinn University of Technology (3-4 participants), Estonian Environmental
Research Centre (2-3 participants), Environmental Information Centre (3
participants), Ministry of the Environment (2-3 participants) have obtained
knowledge on the set up of inventory system of the twinning partner and are
aware of the best practice in European Union by April 2009 (mandatory result
5)
6. Estonian experts have analysed the results of the project and defined the future
steps that should be undertaken by Estonia in this field by the end of August
2009 (mandatory result 5)
7. A bilateral cooperation agreement concerning GHG inventory is signed
between project partners by the end of the project (mandatory result 6).
4.3. Activities
1. Sector by sector1 revision of the current inventory and providing
recommendations to improve its quality, pointing out the strengths and
weaknesses and making suggestions for improvements with examples of
existing systems in other Member States
2. Carrying out the existing IT systems analyses and elaboration of Terms of
Reference to develop a single national IT system, involving all relevant
inventory data used by sectoral experts and if necessary integrating them with
the current emission databases/IT systems used for emission reporting
3. Development of a concept to improve the quality assurance/control procedures
and uncertainty management of GHG inventory
4. Seminar on the set up of inventory system of the twinning partner with the
examples of best practice in European Union for Tallinn University of
Technology (3-4 participants), Estonian Environmental Research Centre (2-3
participants), Environmental Information Centre (3 participants), Ministry of
the Environment (2-3 participants)
5. Seminar to discuss the results of the project and to define the future steps that
should be undertaken by Estonia in this field for Estonian experts.
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Energy, Industrial processes (except F-gases), Agriculture, Land Use, Land-Use Change and
Forestry (LULUCF), Waste
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6. Preparation of a bilateral cooperation agreement concerning GHG inventory
4.4. Expert input
Project Leader (can be also one of the STEs) for 9 working days over 6 consecutive
months (indicatively 3 missions per 3 days each)
Tasks:
1. Overall steering and co-ordination of the project in close co-operation
with BC Project Leader
2. Leading the project activities
3. Responsibility for arrangement of seminars in cooperation with Estonian
project leader and manager (activities 4; 5)
4. Preparation of a bilateral cooperation agreement concerning GHG
inventory in cooperation with Estonian project leader and manager and
responsibility for the arrangement of the signature from the MS partner
side (activity 6)
5. Reporting (responsible for drawing up start-up and final reports and for
submission to the BC Project Leader)
STE 1 (Uncertainty management) for 16 working days over 6 consecutive months
(indicatively 2 missions)
Tasks:
1. Development of the concept of uncertainty management of GHG
inventory (activity 3)
2. Presentations at the seminars (activities 4, 5)
3. Elaboration of mission reports
STE 2 (IT and Database) for 45 working days over 6 consecutive months
(indicatively 3 missions)
Tasks:
1. Conduct of existing IT systems analysis for developing a single national
IT system, involving all relevant inventory data used by sectoral experts
and if necessary integrating them with the current emission databases/IT
systems used for emission reporting (activity 2)
2. Preparation of Terms of Reference to set up a GHG inventory database
(activity 2)
3. Presentations at the seminars (activities 4, 5)
4. Elaboration of mission reports
STE 3 (Energy sector expert) for 20 working days over 6 consecutive months
(indicatively 2 missions)
Tasks:
1. Revision of GHG inventory Energy sector and providing
recommendations to improve its quality, pointing out the strengths and
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weaknesses and making suggestions for improvements with examples of
existing systems in other Member States (activity 1)
2. Elaboration of recommendations to improve the QA/QC procedure of the
energy sector (activity 3)
3. Presentations at the seminars (activities 4, 5)
4. Elaboration of mission reports
STE 4 (Agriculture, Land Use, Land-Use Change and Forestry (LULUCF),
Waste, Industrial processes sector expert) for 40 working days over 6 consecutive
months (indicatively 3 missions)
Tasks:
1. Revision of Agriculture, LULUCF, Waste, Industrial processes (excluding
F-gases) sectors of GHG inventory and providing recommendations to
improve its quality, pointing out the strengths and weaknesses and making
suggestions for improvements with examples of existing systems in other
Member States (activity 1)
2. Elaboration of recommendations to improve the QA/QC procedure of the
Agriculture, LULUCF, Waste, Industrial processes sectors (activity 3)
3. Presentations at the seminars (activities 4, 5)
4. Elaboration of mission reports
The Twinning partner can propose different number of STEs and also make changes
in number of working days and missions, but should bear in mind that all activities
should be implemented and mandatory results achieved and that the budget available
cannot be exceeded. The Project Leader could be also an expert.
4.5. Contribution of the Beneficiary institution
Beneficiary will ensure necessary human and financial resources for project, as well
provide project experts with necessary work places and office equipment (computer,
phone, fax, and internet).
The overall co-financing contribution under the project is 13 000 EUR that is foreseen
for Estonian project management, administration and other necessary costs.
4.6. Sustainability
The whole project is aimed at improving the sustainability of the national GHG
inventory.
At present, only 4 experts are involved in the preparation of Estonia’s National
Greenhouse Gas Inventory. Should any of them leave with their own data collection,
calculation, archiving routines, a new experts would need to start from scratch.
The joint data handling, calculation, archiving system itself will be a better guarantee
for sustainability and a source for the national compiler of the GHG inventory to
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check the data submitted by sectoral experts. It will be easier for new experts to take
over, if any of the present staff would leave.
The future GHG Inventory IT system will be developed and maintenance will be
covered from national resources.
The planned seminars will be performed in the interactive style (active discussions are
planned to take place).
One of the planned outputs of the project is bilateral cooperation agreement
concerning GHG inventory. This agreement will ensure the maintenance of the
contacts with the experts of MS and in case of need it will be possible to ask for
instructions, explanations, consultations etc.
5. EXPERTS PROFILE
5.1. Profile of experts
Profile of Project Leader:
 high-ranking official
 University degree
 educated and/or experienced in the field of management and
organization
 good leadership skills
 very good command of English (oral and written)
 good computer skills (word, excel, power point)
Profile of STE 1: Uncertainty management
 University degree in the relevant field
 Experience in the field of uncertainty assessment
 Experience in working with GHG inventory
 Very good command of English (oral and written)
 Good computer skills (word, excel, power point)
Profile of STE 2: IT

University degree in the relevant field

Working experience in the field of systems analysis, IT systems,
databases and web-design

Experience with GHG inventory-related databases

Very good command of English (oral and written)
Profile of STE 3: Energy

University degree in the relevant field

Working experience in the field of GHG Energy Inventory

Good computer skills (word, excel, power point)

Very good command of English (oral and written)
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Profile of STE 4: Pool of experts: Agriculture, LULUCF, Waste, Industrial
processes (except F-gases)

University degree in the relevant field

Working experience in the following fields of GHG Inventory:
Agriculture, LULUCF, Waste, Industrial processes

Good computer skills (word, excel, power point)

Very good command of English (oral and written)
5.2. Working language
English
6. INSTITUTIONAL FRAMEWORK
6.1. Beneficiary(ies)
6.1.1. Direct Beneficiary
Estonian Ministry of the Environment
6.1.2. Final Beneficiaries
Ministry of the Environment, Estonian Environmental Information Centre, Estonian
Environmental Research Centre, Tallinn University of Technology
6.1.3. The project leader and contact for the project
Mr. Viktor Grigorjev
Head of Bureau
Air Quality and Radioactivity Bureau
Estonian Ministry of the Environment
Address: Narva mnt. 7a, 15172, Tallinn, Estonia
Phone: +372 62 62 986
E-mail: viktor.grigorjev@envir.ee
6.1.4. Programme Officer (PO) of the project
Mr. Allan Gromov
Deputy Secretary General on International Co-operation
Estonian Ministry of the Environment
Address: Narva mnt 7a, 15172, Tallinn, Estonia
Phone: +372 62 62 840
E-mail allan.gromov@envir.ee
6.1.5. Project manager
Eve Tamme
Head of the Climate and Ozone Bureau
Estonian Environmental Information Centre
Address: Mustamäe tee 33, Tallinn, Estonia
Phone: +372 673 7582
E-mail: Eve.Tamme@ic.envir.ee
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6.2. Co-ordination mechanisms between institutions and departments
Ministry of Finance,
Central Financing and
Contracting Department
(CFCD)
The Administrative Office, responsible for tendering,
contracting and payments
Ministry of the Environment Coordination activities between different
organisations, elaboration of policy.
Role in current project: Beneficiary, BC Project
Leader responsibilities, Programme Officer
responsibilities.
Environmental Information The Estonian Environment Information Centre
Centre
(EEIC) is an organization within the Ministry of the
Environment governance area. It aims to collect,
process and generalize data on Estonian nature, state
of environment and the factors influencing it. The
Information
Centre
provides
environmental
information for Estonia’s decision-makers, public
both in Estonian and abroad, and for various
organisations.
Responsible organization for Estonian Greenhouse
Gas Inventory. Inventory-related IT system will be
implemented in EEIC.
Role in the project: co-ordination of the project,
Project Management responsibilities, participation in
seminars.
Estonian
Environmental EERC is a state hold joint stock company whose
Research Centre (EERC)
shares belong to the Republic of Estonia. The EERC
belongs to the government area of the Ministry of the
Environment. The objectives and activities of EERC
are: chemical analyses; environmental research,
coordination and management of environmental
projects; environmental monitoring, collection of data
on the state of the environmental and natural
resources, processing and keeping the data;
environmental expertise and auditing; methodical
instruction of environmental laboratories in Estonia,
etc, EERC is preparing the Industrial Processes sector
of the National Greenhouse Gas Inventory.
Role in the project: active co-operation (experts that
compile Industrial Processes sector in GHG
Inventory), participation in seminars.
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Tallinn
University
Technology
of Tallinn university of Technology (TUT) is a national
university of technology, internationally renowned,
known as a reliable partner at different levels of
collaboration networks. The mission of TUT is to
support Estonia’s sustainable development through
scientific creation and science-based higher education
in the field of engineering, technology, natural and
social sciences. TUT is responsible for preparation of
Energy and Agriculture, Land Use, Land-Use
Change and Forestry (LULUCF), Waste sectors of
the National Greenhouse Gas Inventory.
Role in the project: active co-operation (experts that
compile Energy, Agriculture, LULUCF and Waste
sectors in GHG inventory). Participation in seminars.
The role of all institutions involved in project is active co-operation.
6.3. Administrative Office
The Administrative Office is the Central Financing and Contracting Department
(CFCD) based in the Ministry of Finance, Suur-Ameerika 1, Tallinn 15006, Estonia
CFCD is responsible for tendering, contracting and payments.
7. LOCATION AND DURATION
7.1. Foreseen start of project activities: March 2009
7.2. Project duration : 6 months
7.3. Activity Schedule
March
April
May
Kick-off meeting
Steering
Committee
Activity 1
Activity 2
Activity 3
Activity 4
Activity 5
Activity 6
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June
July
August
Detailed time-schedule will be agreed by the project partners and reported in the
Inception Report.
7.4. Location of assignment
The experts will be based in the Estonian Environment Information Centre, Mustamäe
tee 33, Tallinn, Estonia.
8. REPORTING AND MONITORING
8.1. Content, language, format and number of reports
During the 1st month of the contract start-up report should be prepared and
submitted. The report must include clear description of the project activities together
with the realistic time schedule for their implementation, division of tasks within the
project team, assumptions and risks for project implementation.
After completion of the work plan final report should be prepared and submitted.
The final report must include information over the whole project: background
information, description of the initial situation, indicating gaps, giving an overview of
the implementation process and implemented activities, comparing the foreseen and
achieved results, conclusions and recommendations.
All experts will complete their mission reports after each mission, which will form
part of the final report. The final report should also include all relevant documentation
produced during project (including training materials).
All reports should be elaborated in English. Project reports should be elaborated in
four (4) hard copies (one copy to the MS partner, Beneficiary, CFCD and EEIC).
Electronic version of the report is also required. All the reports are discussed and
approved by the project’s Steering Committee.
8.2. Date of submission of reports and approval process
Report
Submission
Start-up report
Should be
submitted during
1st month of the
work plan
Final report
Should be
Approval process
MS Project Leader
↓
BC Project Manager
↓
BC Project Leader
↓
Programme Officer
↓
Administrative Office
MS Project Leader
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Report
Submission
Approval process
↓
BC Project Manager
↓
BC Project Leader
↓
Programme Officer
↓
Administrative Office
submitted within
three months after
end of the project
work plan (i.e
activities)
Draft reports must be submitted at least one week before the steering committee
meeting to all the members of the steering committee. All the reports will be
approved by the steering committee and be signed by both project leaders and
presented to the relevant institutions as described above.
8.3. Monitoring
A Steering Committee will be established by the Programme Officer by the beginning
of the project to oversee project implementation and make key strategic decisions
concerning the project. Following institutions will be represented in the Steering
Committee: Ministry of the Environment, Environmental Information Centre,
Estonian Environmental Research Centre, Tallinn University of Technolgy, Project
Leader of Twinning MS as well as the Ministry of Finance. Also, other persons from
relevant institutions can be nominated and invited by Programme Officer/Project
Leaders to take part in the work of Steering Committee. The responsibility for the
organisation of the Project Steering Committee meeting lies with both Project
Leaders.
The Steering Committee will be instituted in order:
- to take the key strategic decisions concerning the project;
- provide advice and guidance on issues raised by the project team;
- to review all project reports and work plans;
- to oversee the implementation and to analyse the effectiveness of the
project.
The Steering Committee will meet at least three times during the project (in the
beginning, in the middle and at the end of the project).
There will be a kick-off meeting in the beginning of the project and the final meeting
at the end of the project.
Steering committee agenda and draft report is distributed to the participants at least a
week before the meeting electronically. The SC meetings are recorded by the
Estonian counterpart. The minutes are sent for approval to the Steering Committee
members within 2 weeks after the meeting. Signed minutes by the BC and MS PL-s
and recorder are included to the project reports.
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9. BUDGET
9.1. Estimated budget
Budget item
Estonia (€)
Expert fees 250 EUR per
working day); 130 man-days
Project Management Costs
(1,5 x total expert fees)
Experts per diems (181
EUR per night); 169 nights
International Transportation
Costs (average return flight
to Estonia 800 EUR); 13
flights
Other costs (translation,
interpretation, seminar
materials, etc.)
Estonian project
13 000
management, administration
and other
Audit certificate
Provision for the changes in
prices (max 2,5% of the
total budget)
PROJECT TOTAL
13 000
TF (€)
32 500
Total (€)
32 500
48 750
48 750
30 589
30 589
10 400
10 400
3 000
3 000
13 000
3 000
3 205
3 000
3 205
131 444
144 444
9.2. Co-financing arrangements
The amounts of co-financing indicated in the table correspond to parallel cofinancing. The allocated 13 000 EUR are foreseen for Estonian project management,
administration and other required project costs. In addition, in-kind contribution from
Estonian administration for a good implementation of the project can be made.
The co-financing expenses will be monitored by the beneficiary and NAO.
9.3. Subcontracting arrangements
Sub-contracting of the EU funds will be the responsibility and task of the selected MS
partner. The sub-contracting must follow the requirements described in standard
Annex IV of the Twinning Light contract.
Subcontracting of co-financing resources will remain with the Beneficiary.
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