Volusia County Local Hazard Mitigation Plan Characterization of Proposed Mitigation Initiatives Characterization Instructions Purpose Central to the Volusia County Local Hazard Mitigation Plan are the proposed mitigation initiatives that the participating jurisdictions and organizations would implement when resources become available to do so. It is through implementation of the proposed mitigation initiatives that the communities of Volusia County will become truly disaster resistant. The purpose of this form is to provide a method for participating jurisdictions and organizations to document and characterize the mitigation initiatives that they have proposed, and to introduce them into the Mitigation 20/20™ database for processing by the Volusia County Task Force. Who should complete this form: This form should be completed by representatives of the agency or organization desiring to propose the initiative, with the intention of implementing it when resources become available. The form can be most effectively completed by those jurisdiction or organization personnel that are very familiar with the involved facility, system or neighborhood that is the subject of the proposed initiative. These individuals can provide the type of informed judgment and site-specific information that will be needed to complete this form. Information and predictions will be needed regarding the details of the initiative, costs and benefits of the proposed initiative, the environment in which it is to be initiated, and the characteristics of the people and community infrastructure it is intended to benefit. Jurisdiction and/or organization personnel that have access to this type of information would be the most suitable to complete this form. The Scope of the Mitigation 20/20™ Initiative Characterization Process: The mitigation initiative characterization form requests a substantial amount of information. Like the other forms used in the Mitigation 20/20™ software program, it is intended to rely on the best judgment of informed individuals, who base their findings on reasonable assumptions, estimates and approximations. During the development of a Local Hazard Mitigation Plan, proposed mitigation initiatives only need to be characterized in a preliminary manner, suitable for an initial planning document and involving a commensurate level of effort. As funding or implementation opportunities become available for the proposed initiative, the information contained in this form will create a starting point for development of specific, detailed information necessitated by the funding agency and its budget documentation requirements. In most cases, it is anticipated that the form could be completed with a few hours of effort by a knowledgeable individual. Several of the computations necessary for the initiative characterization process, as well as most of the prioritization criteria, are automated in the Mitigation 20/20™ program. Copyright, 2001 emergency response planning & management, inc. All rights reserved 1 Therefore, this form only requests the necessary input information and, upon entry of the data, these factors will be calculated. While the form will be incomplete in the sense that several of the prioritization results are not shown, the output of the Mitigation 20/20™ program and the Volusia County Local Hazard Mitigation Plan will reflect all of these results. Suggested Approach: It is suggested that the Task Force support staff make several copies of this form available to representatives of all participating jurisdictions at the beginning of the planning period. Key organizations may also wish to develop proposed mitigation initiatives, and they will also need copies of these instructions and the form. By distributing the form early in the planning process, it will be available for use throughout the planning process at any time the participant wishes to develop and submit an initiative. In order to complete the Volusia County Local Hazard Mitigation Plan, the information will be needed by the Task Force staff for entry into the Mitigation 20/20™ software program. The Task Force support staff will also need to provide training to representatives of the jurisdictions in how to develop the initiatives and complete the forms. A deadline for submittal of completed forms should also be set, and this deadline should be consistent with allowing time for the support staff to enter data and prepare the next edition of the plan. Individuals intending to complete the forms will need, in most cases, need the following types of information: One copy of the form for every mitigation initiative to be proposed, A copy of the Task Force’s statements of planning goals and objectives for the current planning period, Vulnerability information regarding the facility, system or neighborhood of concern, Information regarding the characteristics of the initiative intended to be proposed, such as what it will be, its likely cost, the needed permits, etc. using the form as a guide, Information and estimates regarding the intended benefits of the proposal, such as the damages to be avoided, the number of people to be benefited, the economic benefits, etc. Upon receipt of the completed forms from the jurisdictions and other participating organizations, the support staff must then enter the information from each into the Mitigation 20/20™ program in order to complete the process. The characterization form is attached. Copyright, 2001 emergency response planning & management, inc. All rights reserved 2 Volusia County Local Hazard Mitigation Plan Characterization of Proposed Mitigation Initiatives Characterization Form Jurisdiction Name: Date form completed: Organization/agency submitting initiative: Volusia County Emergency Management Contact Individual Name: Address: Phone: Is this initiative new or a revision of an earlier initiative? ( one) New Revision If it is a revision, give the title of the initiative previously used and date submitted: If this is a request to remove a previously entered initiative from the Volusia County Local Hazard Mitigation Plan, check this box: (Note that the Steering Committee must concur with a request prior to remove or terminate previously authorized mitigation initiatives from the plan.) If this initiative was developed pursuant to inter-agency agreements, list applicable agreement name(s) here: I. INITIATIVE DESCRIPTION Initiative Name: Briefly describe the initiative: the category of the initiative: Structural Non-structural Mixed/both If the initiative is structural or involves a specific location, attach a map showing the location. if map is attached: Write the “planning objective” established by the Task Force that is most applicable to this initiative: Copyright, 2001 emergency response planning & management, inc. All rights reserved 3 If there are facilities, neighborhoods, or repetitive loss properties that would be affected by this initiative, list them here: Facilities Neighborhoods Repetitive Loss Properties If there are existing plans or programs that will be modified by this initiative, list them here: Anticipated Next Update (date) Plan/Program Name Identify the hazards intended to be addressed by this initiative: Natural Hazard High winds Flooding Storm surge, tsunami Earthquake Landslide, erosion Sever winter storm Major fire Lightning Drought Hail Infestation, disease Other natural hazard Technological Hazards Hazardous materials Loss of electric service Loss of water service Loss of sewer service Loss of gas services Telecommunications failure Radiological accident Other technological hazard Societal Hazards Crime Civil disturbance Terrorism Economic crisis Key employer crisis Other societal hazard Describe the “worst case” disaster scenario and its direct and indirect impact on the facility, system or neighborhood to be protected by the proposed initiative: What is the dollar value of the total direct losses for damages or destruction to the facility, system or neighborhood likely in this scenario: $ What is the dollar value of the total indirect losses (e.g., lost job income, lost revenue, extra operating costs, etc.) likely in this scenario: $ Total of direct and indirect losses under this scenario: $ Will the initiative avoid or prevent all of these direct and indirect losses? If no, what percent decrease in losses can be estimated? % yes no What is the adjusted direct and indirect losses under this scenario (The total of direct and indirect losses multiplied by the percentage of decrease in losses): $ Copyright, 2001 emergency response planning & management, inc. All rights reserved 4 How many people would be injured, sickened or killed in the “worst case” scenario without this initiative? injured, sickened, killed Are there valuable or irreplaceable cultural, historic or environmental resources that would be protected by the initiative?: yes no If yes, list or describe these resources: II. INITIATIVE BENEFITS Is a designated “critical facility” to be benefited by the proposal?: If yes, give the following information for each facility benefited: Facility Name/Description yes no Type of Critical Facility Describe the consequences of the total or partial loss of the critical facility(ies) listed in the “worst case” scenario: For all types of proposed initiatives, including those for protection of critical facilities, give the following: 1. Number of people directly and indirectly benefited: 2. Percentage of the jurisdiction’s population or organization’s client based benefited: % 3. Number of structures to be benefited: 4. Total estimated value of the structures and contents: $ 5. Number of businesses to be benefited: 6. Total estimated number of employees benefited: 7. Valuable environmental resources to be protected?: yes no 8. Valuable cultural or historic resources to be protected?: yes no If #7 or #8 are “yes,” provide the following for each: Name of resource Location/address Copyright, 2001 emergency response planning & management, inc. All rights reserved Size (acres, # of structures, etc.) Current Status (Registered, protected, etc.) 5 IV. COST OF THE PROPOSED INITIATIVE Estimate the total cost to implement to proposal (for design and construction, purchase and installation, etc.) $ What is the projected life of the project? years Calculate the annual cost to implement the proposal? (Divide the cost to implement the proposal by its useful life): $ per year Provide an estimate for any annual maintenance costs: $ per year Determine the total annual cost to implement and maintain the proposal (Add the annual cost to implement the proposal to the annual cost to maintain the proposal): $ per year Briefly explain the justification used to estimate the cost to implement: V. THE COST IMPACT OF THE PROPOSAL Some mitigation initiatives could result in costs to others for their implementation, in addition to costs to the proposal’s sponsor or the organization that implements the proposal. This section allows the “cost impact,” if any, to be estimated. Provide an estimate of the initial cost impact of implementation: $ Estimate the annualized immediate cost impact of implementation (Divide the initial cost impact by the useful life of the proposal): $ per year Include any anticipated annual impact costs: $ per year Calculate the annualized cost impact of the proposal (Add the annualized immediate cost impact to the annual ongoing cost impacts): $ per year Identify the group most likely to bear this cost impact (Check all that apply): Group The general public Buyers of property Developers/builders Property owners Transients/tourists Group Educational institutions Retail businesses Service businesses Manufacturers Tourism businesses Group Health care facilities Local government Public safety organizations Local Utilities Other: VI. COMPARISON OF BENEFITS TO COSTS A. List the total annualized cost of “not taking action” or not implementing the proposal. (This is the adjusted direct and indirect losses divided by the useful life of the proposal): $ per year Copyright, 2001 emergency response planning & management, inc. All rights reserved 6 B. Give the total annualized cost to implement (From above): $ per year C. Give the total annualized cost impact of implementation (From above): year $ per Calculate the preliminary benefit to cost ratio (Divide “A” by the sum of “B” + “C”): The preliminary benefit to cost ratio only considers values that can be measured in dollars. The Mitigation 20/20™ approach considers “intangible” benefits of the proposed initiative as well, such as lives saved and injuries prevented, as well as valuable environmental or cultural resources protected. This is done by applying “multipliers” to the preliminary benefit to cost ratio to increase it to a level commensurate with the intangible benefits it would derive. These multipliers are the following: Multiplier Value Multiplier Value Valuable Resource Factor 1.0 1.5 No benefit Benefits up to 1,000 people 1.0 1.1 2.0 Benefits 1, to 50,000 people 1.3 2.5 Benefits 50,000 to 250,000 people Benefits more than 250,000 people 1.5 No benefit Benefits less than 10 acres or one structure/site Benefits 10-50 acres or two structures sites Benefits more than 50 acres or more than 2 structures 3.0 Public Health and Safety Factor Calculate the adjusted benefit to cost ratio for the proposal (multiply the preliminary ratio by the applicable multiplier(s) listed in the table): VII. FEASIBILITY OF IMPLEMENTATION Check the statement that most applies to this proposal regarding its consistency with other applicable plans, programs or policies of the jurisdiction or proposing agency: The proposal is listed in at least 3 other documents or is highly consistent w/ other plans The proposal is listed in at least 2 other documents and is consistent with other plans The proposal is listed in at least 1 other document and is not inconsistent The proposal is not listed in any documents or is in conflict with other documents The proposal may have inconsistencies and needs more analysis If applicable, list any documents that support this proposal or type of proposal, giving the following: Document Title Issued by Copyright, 2001 emergency response planning & management, inc. All rights reserved Date issued / edition number Section or page number for proposal reference 7 List the permits and approvals likely to be needed for implementation: No permits or approvals required Local permits/approvals: State permits/approvals: Federal permits/approvals: Estimate how long it will take to complete implementation of the proposal in years or fractions of years: years Check the statement that most accurately describes implementation effort needed for this proposal: The proposal would be relatively easy to accomplish in a year The proposal is not anticipated to be difficult to accomplish The proposal is somewhat difficult to accomplish The proposal is difficult to accomplish The proposal if very difficult to accomplish Check the statement that most accurately describes how the community would react to the implementation of the proposal: The proposal is likely to be endorsed by the entire community The proposal would benefit those affected, with no adverse reaction from others The proposal would be somewhat controversial The proposal would be strongly opposed by most The proposal would be strongly opposed by nearly all If the proposal would be expected to be generally acceptable to the community, are there special interest groups or stakeholders that would oppose it? : yes no If yes, identify these groups: VII. FUNDING SOURCES Check the single most appropriate category of funding for the proposal from the list below: Funding Category Funding Category Agricultural assistance General funding sources Alternative power Infrastructure systems Codes/ordinances Communications New public buildings Parks/natural area development/preservation Plans and procedures Dune restoration – erosion control Emergency response equipment Public education Copyright, 2001 emergency response planning & management, inc. All rights reserved Funding Category Retrofit public/historic structures Rivers/streams – restoration/preservation Stafford Act (HMGP) Stormwater/flood control structures Training – emergency services Wetlands development and restoration 8 If existing funding sources for the proposal have been identified or are very likely to be used, identify them here: Check the statement below that most accurately defines the funding situation for the proposal: No potential funding sources can be readily identified The only potential funding source is a federal or state mitigation grant Funding could be accomplished with local matching funds Funding could be obtained through local budget or grants Local funding with high probability for grant funds Has this plan been accepted by the Planning Committee?: yes no If yes, date accepted: The initiative is then considered to be a “Pending” Initiative Has this plan been approved by the Steering Committee?: yes no If yes, enter date approved: The initiative is then considered to be a “Approved” Initiative Copyright, 2001 emergency response planning & management, inc. 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