TERM OF REFERENCE
National Firm on risk and vulnerability Mapping
Duty Station:
Agricultural
Projects
Management
Board
(APMB) under Ministry of Agriculture and Rural
Development (MARD), No 16 Thuy Khue St, Ha
Noi, Viet Nam;
Report:
National Project Director in APMB, MARD;
Duration of Appointment:
in 2014-2015, expected starting date is Quarter
III/2014;
Working Conditions:
Lump-sum;
Recruitment method:
Consulting Firm;
Country of Assignment:
Viet Nam.
1) BACKGROUND
Introduction to Project
In recent years, the Government of Vietnam has devoted much attention to
climate change and its potential impacts, as well as undertaking specific actions to
adapt to climate change and mitigate its impacts . Specifically, the Government has
issued the National Target Program for Climate Change Adaptation (02/12/2008)
and the National Action Plan on Climate Change 2012-2020 (10/05/2012). With
the support of several multi-lateral organizations (e.g. UNDP, the World Bank
(WB) and others), ministries and other relevant agencies have been researching,
analyzing and assessing the expected impacts and effects of climate change on
Vietnam. Whilst attention has often focussed on areas affected by sea level rise,
mountain areas, particularly in the north of the country, have so far received little
attention.
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The United Nations Programme (UNDP), in collaboration with the Asian
Development Bank (ADB), is supporting the Ministry of Agriculture and Rural
Development (MARD) in Vietnam in implementation of the project named
“Promoting Climate Resilient Infrastructure in Northern Mountain Provinces of
Vietnam”. The objective of the project is to increase the resilience and reduce
vulnerability of local, critical economic infrastructure in the northern mountains
areas of Vietnam to the adverse impacts of climate change and to create a policy
framework conducive to promoting resilient northern mountains zone
development. In order to achieve this objective, four following outcomes should be
delivered:
Outcome 1 – Climate Change Adaptation integrated into policy, strategy and
planning that relates to rural infrastructure – specifically irrigation, rural water
and rural roads;
Outcome 2 – Enhanced capacity to adapt/climate-proof rural infrastructure
investments and provincial/local area planning;
Outcome 3 – Effective climate-resilience measures mainstreamed into the
MARD rural infrastructure programs;
Outcome 4 – Lessons learnt and best practices from Outcomes 1, 2 and 3 are
disseminated to stakeholders and development partners.
Outcome 1 focuses on the national level enabling environment, making it more
conducive to adaptation in rural plans and rural infrastructure projects. Outcome 2
focuses on provincial capacity to plan, design, implement and monitor
infrastructure projects. Under this Outcome, basic adaptation capacity will be
developed for all 15 Northern provinces. Outcome 4 is focus in dissemination the
best practice from outcome 2 and 3 to stakeholders and development partners.
Outcome 1, 2 and 4 are managed by UNDP.
Outcome 3 demonstrates the mainstreaming of climate change adaptation into 4
diverse infrastructure SRIDP sub-projects. It will also include training on project
design and climate change, and will lead to the development of technical
specifications for infrastructure applicable in northern mountainous regions.
Outcome 3 is financed by SCCF and managed by ADB, in parallel to components
1, 2 and 4.
Contributing to outcome 3, four sub-projects have been chosen to demonstrate
measures that may be used to improve the climate-resilience of a range of rural
infrastructure:i) Upgrading rural road from 108 Road to Muong E in Thuan Chau
District (in Son La Province); ii)Upgrading irrigation system and landslide
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protection embankment in Tham Mon Commune, Thuan Chau district (in Son La
Province); iii)Cau river protection embankment in Thanh Mai and Cao Ky
Communes, Cho Moi District (in Bac Kan Province); and iv)Upgrading rural roads
Linh Nham-Deo Nhau and Van Han market in Dong Hy district (in Thai Nguyen
Province).
As part of Outcome 2, and to facilitate the development of provincial strategy to
adapt to climate change, APMB is tasked to undertake a coarse vulnerability
assessment and mapping exercise for all 15 provinces and developing of
vulnerability mapping for rural infrastructure in the provinces of Sonla and Backan
This vulnerability assessment and mapping development will help to identify rural
infrastructure that is most at risk from the impacts of both present and future
climate-related hazards.
Developing a
infrastructure
risk
and
vulnerability
database/mapping
for
rural
Leaders, decision makers and planning/technical staff in the northern mountain
provinces have limited access to information on the likely impacts, vulnerability
and risks faced by rural infrastructure under climate change. This is in part due to
limited knowledge of what the likely impacts of climate change will be, which
specific assets (roads, dykes, irrigation systems etc) are at risk and even the
location of existing assets. As a step towards enabling a clearer presentation and
assessment of these risks, this consultancy will develop a risk and vulnerability
database (which can be interrogated through standard GIS tools) so that maps and
analyses can be developed to enable strategic planning for climate change impacts
to be based on the latest scientific and technical analyses.
As the basis for policy planning/strategies which build resilience to climate
change, a risk and vulnerability mapping plays an extremely important role for the
whole of the northern mountain provinces. Data related to risks and vulnerability
can be a barrier to identify appropriate strategies and interventions for the
leadership and staffs in the Northern mountain province, but a visual tool, easy to
understand and simple to reference for local government staff, will help to build
capacity for policy planning and adaptation plans.
Whilst some data ( rural road, irrigation, dike, etc) is available at the national
level for all the northern mountain provinces it is not clear to what level of spatial
dissagregation this is held. Nevertheless, combining these data with coarse scale
projections of climate change from GCMs, and downscaled climate model data
where available, will help prioritise areas which may have infrastructure more at
risk. Additionally two demonstration provinces (Bac Kan and Son La) have been
selected for higher resolution risk and vulnerability mapping, using downscaled
scenarios of climate change and utilising finer resolution mapping of infrastructure
where available (e.g. from provincial governments). Building risk and vulnerability
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databases and maps for rural road, irrigation and dike / river embankment for these
provinces will help create an important basic tool for developing future adaptation
strategies to climate change in this region.
The Central Project Management Unit (CPMU), therefore will recruits a
national consulting firm to provide expertise and experience in detail evaluation
and developing of risk and vulnerability mapping for northern Viet Nam and the
above mentioned demonstration provinces. This Consultant will also be supported
by International Expert on Climate Change to finalize the deliverables and outputs.
2) OBJECTIVES OF ASSIGNMENT
The objectives of National Firm on Vulnerability Mapping (the Consultant) are:
1. Provide a detailed assessment of the risks and vulnerabilities, posed to rural
infrastructures, particularly rural roads, irrigation works, dykes and river
banks, by weather and climate-related hazards (both current and future) in
the northern mountain provinces. This will include providing a GIS
compatible database of all data, maps and analyses;
2. Similar databases and assessments will be provided for Son La and Bac Kan
provinces also using provincial data and data collected through field
surveys.
3) SCOPE OF WORK
To achieve above objectives of assignment, the scope of work should be based on
following commitments (but not limited to):
i.
Collect and research document
 Collect data on climate change scenarios published by Intergovernmental
Panel on Climate Change (IPPC) and Ministry of Natural Resources and
Environment (MONRE) related to northern mountain provinces of Viet
Nam;
 Evaluate appropriate risk and vulnerability assessment at national and
international level, including: investigation method, data collection &
analysis, evaluation methods and tools;
 Make use of collected data as well as results from the related vulnerability
assessment package;
 Collect relevant data from Govermment of Viet Nam ministries, agents and
local departments;
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 Use open source GIS, mapping software and other appropriate e.g. statistical
software to develop the risk and vulnerability maps;
 Catalogue information on policies, strategies, scio-economic development
plan related to rural infrastructure and poverty reduction programs;
 Evaluate the implications of previous natural risk assessments and
management reports, related to prevention of flood, storm and landslide
hazard in Viet Nam
 All the information and data collected by this Firm must be shared with all
other consultants involved in this project; International expert on climate
change will use them as one of inputs to develop his output / deliverables.
ii.
Fieldtrips
 Carry out field trips in Son La and Bac Kan provinces, in order to: (i)
investigate, survey and collect relevant information on rural infrastructure,
and (ii) coordinate with staff, local people to carry out participatory risk and
vulnerability assessment;
 Work with Provincial Project Management Units (PPMUs), relevant
Departments in Son La and Bac Kan provinces to investigate/ collect data,
on local strategies, development and sector plans, local disasters related to
weather and climate; relevant data related to floods and landslides,
windstorms etc.
iii.
Consultation
 The Consultant is responsible to edit and finalize reports based on comments
of relevant agents and CPMU;
 Co-operate with International Expert on Climate Change in agreed
methodology, work plan and main content of deliverables. Especially,
methodology on implementation of risk and vulnerability map of the
Consultant must be consistent with the methodology of National Consultant
on Vulnerability Assessment under this project;
 Organize consultation workshop / meetings with relevant stakeholders,
including at least
 one consultation workshop on methodology on development of risk and
vulnerability mapping for demonstration provinces, with participation of
ministries’ department, institutions & related agencies; and
 one workshop reporting on result of risk and vulnerability mapping;
 Present and report in meetings, workshops related to outputs of the
Consultant; participate and comment on workshops related to outputs of the
International Expert on Climate Change; lecturing in training courses/
capacity building workshops on vulnerability map for technical staff; raise
awareness on climate change for leaders, decision makers in accordance to
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the scheduled training program by CPMU;
 During the assignment, the Consultant shall work closely with PMU,
national and international experts recruited by UNDP/ CPMU, especially the
International Expert on Climate Change, National Consultant on
vulnerability assessment; national and international on provincial stratergy
development and concerned consultants in Outcome 3;
 Conduct consultation with relevant stakeholders Son La and Bac Kan
provinces to identify great lost, historical lost, high risk rural transport
structures, irrigations, dyke, river banks that are vulnerable to climate
conditions; identify which weather extreme happened in the past; research
on experience about evaluation and development of food map, flash flood
warning map, land slide map...
iv.
Reports
 Assessment and development of risk and vulnerability mapping of rural
infrastructures (including irrigation works, dyke, river embankments)
regards to climate change in the selected demonstration provinces in
accordance to requirement in list of Final Products (see Section 4);
 Prepare inception, midterm and final report and field trip reports;
 Prepare materials for training/ capacity building on guiding how to use risk
and vulnerability mapping, in accordance to CPMU’s training program (
with cooperation of International Expert on Climate Change);
 The Consultant must deliver at least one article related to the vulnerability
mapping published in newspaper/ technical magazines by sector/ national/
international level (including e-newspaper or e-magazines)
4) FINAL PRODUCTS
Final products shall be submited by the Consultant (in English and Vietnamese
languages) include (but not limited to)
ID.
Expected Deliverables
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Risk and vulnerability
mapping
of rural
infrastructures in the 15
northern
mountain
provinces.
Main requirements
Year of
Completi
on
- Generate risk and vulnerability
mapping of rural infrastructures,
particularly rural roads, irrigation
works, dyke, and river embankments
QIV-2014
etc, utilising services, data and
analyses available through GoV
Report, database of departments and ministries. Based
collected
data, on the collected data & information
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information
and
analyses,
accessible
using opensource GIS
tools
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and available climate change
scenarios (from IMHEN and through
IPCC, CORDEX) for northern
mountain provinces, carry out risk
assessment for the above mentioned
infrastructures under current and
future climate conditions. All
analyses and figures will be
explained and clearly presented. The
database will be implemented using
open source tools and will be
transferred
to
CPMU
and
CPMU/PPMUs staff trained to use it
Detailed
risk
and It includes i) report; ii) GIS
vulnerability mapping accessible database and associated
of rural infrastructures analysis
in Son La and Bac Kan
The database shall be able to
Provinces:
represent and map the vulnerability
of rural roads, irrigation systems,
dykes and river embankments. The
analyses will include a risk
assessment under both current and
future climate conditions, using
downscaled climate scenarios where
available (e.g. through IMHEN or
CORDEX). The risk assessment will
include estimates of the most
important hazards: floods, storms
(winds), and droughts, either
through physical or statistical
modelling. Relevant analyses and
data will be obtained from GoV
departments and/or from provincial
governments. The risk level of each
area (commune, district, valley) and
each infrastructure shall be clearly
indicated and shall include relevant
socio-economic and environmental
information (generated through
other related consultancies) which
may alter intrinsic vulnerabilities.
These data and information will be
shared with other consultancies
undertaking complementary work as
QI-2015
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part of this project and all data will
be transferred to CPMU upon
completion of the project.
5) DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED
PLACES OF TRAVEL
According to the schedule, the firm will be mobilized in 2014-2015, starting from
Quarter 3 in 2014. For mission of the vulnerability mapping on rural
infrastructures (developing of deliverables 1&2 in Item 4. “Final Products”),
consultant will complete the assignment in 06 months.
The firm will submit detail workplan for full time contract to CPMU for approval.
The Workplan of the Consultant will describe details on progress, staffing
schedule, methodology on survey, data collections, analysis, expected deliverables,
cost estimates.
6) PROVISION OF MONITORING AND PROGRESS CONTROLS
The CPMU will agree with The firm on monitoring and progress controls with
clear verification activities including detailed forms, outputs and deadlines.
The firm shall report to CPMU Director about work plan, implementation process,
progress and results (at beginning and end of each mission) based on the approved
work plan.
7) DEGREE AND QUALIFICATIONS OF THE CONSULTING FIRM
AND EXPERTS
a. Qualifications for the firm
 The consulting firm must be eligible as stated in Article 7, Bidding Law
61/2005/QH11 cleared by National Assembly on 29/11/2005. In details,
these conditions shall be met:
i. Business registration certificate, Investment Certificate issued by
appropriate authority in accordance to Government Law, or Decision
on Establishment for organizations without business registration;
ii. Financially Independent;
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iii. Not being marked by authority as unhealthy financial status, facing
bankrupt or incapable of repay its debt; in the disintergration process.
 At least 5 years of exprerience in environment assessment, climate change,
infrastructure, water resource management;
 Have implemented or participated in at least 10 projects in fields:
development and water resources/ hydrology-environment/natural risk/ loss
surveys & evaluation/ climate change/ rural infrastructure/ environment /
mapping;
 Have implemented or participated in at least 3 ODA projects/ funded by
international organization from 2001 until now;
 Implemented at least 2 projects related to climate change;
Have experience in using GIS for developing of maps and the concerned
work or demonstrate to have background in hazard mapping and risk
assessment.
b. Requirement for the firm
The consulting firm to carry out this assignment will comprise at least 7 people,
including a Team Leader and experts and supporting staffs in different areas,
including (but not limited to):
- Climate change expert;
- GIS mapping analysis and modelling expert;
- Irrigation expert;
- Rural transport expert;
- Hydrological expert;
- Sociology / gender expert.
General requirements for all experts participating in this assignment:
- Have experience in at least 1 projects working as the same/ similar
position applied in this package;
- Good computer skills such as MS Word, Excel, Powerpoint and
Internet-searching skills;
- Good command of English;
- Good communication and team work;
- Capable of working effectively with various stakeholders,
including officers from Government departments and from social
organizations.;
- Good at handling work pressures and meet strict deadlines;
Specific requirement for each possition:
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 Team Leader (expected to mobilize 6 months)
- University Degree or higher, major in water resources/
environment/ climate change or agriculture and rural development;
- At least 10 years experience working in the field of water
resources/ environment/ climate change or agriculture and rural
development;
- Have worked as team leader / project manager for at least 2
projects, including at least 1 project funded by international
organizations;
- Good leadership skill, coordination and communication skill;
- Good reporting skills in English.
 Climate Change Expert (expected to mobilize 5 months)
- University Degree or higher in water resources/ transport/ climate,
hydrology/ environment;
- At least 08 years experience in water resources/ rural transport/
climate, hydrology/ environment / climate change/ disaster risk
management;
- Completed at least 2 climate change projects as an expert on
climate change scenario approach or generation;
- Capable of analysing and combining outputs from multiple GCM
and downscaled climate models;
 GIS mapping analysis and modelling expert (expected to mobilize 4
months)
- University Degree or higher, major in topography/ mapping/ water
resources / transport / climate, hydrology / environment /climate
change/ information technology;
- At least 8 years experience working in the field of topography/
mapping/ water resources/ rural transport/ information technology;
- Capable of using relevant programming languages; capable of
carry out works that relevant to graphic, mapping;
- Capability in data analysis and integration. Experience in running
scientific models in a GIS environment. Familiar with statistic and
probablity skills;
 Irrigation Expert (expected to mobilize 4.5 months)
- University Degree or higher in water resource / irrigation;
- At least 08 years experience in water resource/ irrigation/ dyke,
embankment/ or rural infrastructure, including in northern Viet
Nam
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 Rural Transport Expert (expected to mobilize 4.5 months)
- University Degree or higher in transport;
- At least 8 years experience in
rural transport/ or rural
infrastructure development, including in northern Viet Nam
 Hydrological Expert (expected to mobilize 3.5 months)
- University Degree or higher in water resource/ hydrology/
meteorology environment;
- At least 8 years experience in water resource/ hydrology/
environment/ climate change, data analyses and modeling;
- Experience using meteorological observations and climate model
output;
- Ability to develop flood risk maps, based on either past
observations or standard dynamical/statistical models.
 Sociology / Gender Expert (expected to mobilize 1.5 months)
- University Degree or higher in sociology, psychology/ community
development/ family and gender;
- At least 08 years experience in community development/
sustainable development/ gender equality/ population.
8) ADMIN SUPPORT AND REFERENCE DOCUMENTS
Reference documents: Copies of final approved project documents by UNDP will
be made accessible to the consultant. In addition to this, the consultant should refer
to other documentations of UNDP as: Capacity Assessment Methodology: User’s
Guide (2007); Capacity Assessment Practice Note (2008) UN – EU Guidelines for
Financing of Local Costs in Development Co-operation with Viet Nam, VietnamUnited Nations Harmonized Programme and Project Management Guidelines and
other relevant documents;
Admin support: CPMU will support the expert in arrangement of working
schedule with relevant individual/state agencies when the Firm go on field trip or
meeting. Before each trip, the Firm shall send official request to CPMU via
document at least one week in advance.
There will be no translation support for the Firm.
9) PAYMENT TERMS
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CPMU will advance 20% contract value for the Firm after the contract is signed
and detailed workplan for whole contract of the Firm is approved by CPMU;
CPMU will make payments through given bank account of the Firm, in the
following installments:
- First installment: 40% contract value after Product ID no 1 in Section 4 “Final
Products” mentioned above is approved by CPMU (actual payment 20%, deduct
20% advance payment);
- Second installment: 40% contract value after Product ID no 2 in Section 4 “Final
Products” mentioned above is approved by CPMU;
- Third Installment: 20% contract value after the Firm finish complied all contract
obligations.
Final Products/ deliverables are set in Section 4 of this TOR.
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