Attachment 6: LRS Job Action Sheets
The following are included as part of Attachment 6:
 LRS ICS
 JAS – LRS Manager
 JAS – Pick Unit Manager
 JAS – Pick Unit Technician
 JAS – Quality Control Unit Manager
 JAS - Quality Control Technician
 JAS – Safety Manager
 JAS – Security Manager
 JAS – Security Technician
 JAS – Shipping-Receiving Unit Manager
 JAS – Shipping – Receiving Technician
 JAS – Transportation Unit Technician
 JAS - Communications/IT Unit Manager
LRS ICS Chart
LRS Manager
Operations Section
Inventory Processing Branch
Logistics Section
Transportation Branch
Security Branch
Transportation Unit
Manager
Inventory Control Unit Manager
Inventory Control Technician
Security Manager//Coordinator
Transportation Unit Technician
Pick Unit Manager
Pick Unit Technician
Quality Control Unit Manager
Quality Control Technician
Receiving/ Shipping Unit Manager
Shipping//Receiving Technician
2
Communications/IT Unit
Manager
Security Staff Technician
Local Receiving Site (LRS)
Job Action Sheet: Communications/IT Unit Manager
Position assigned to:
You report to: LRS Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Organize and coordinate internal and external communication systems.
Qualifications: Significant IT/Communications experience
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action Sheet and review organizational chart
Initial when
complete
Report to your Area and Task Force Leader
Establish directory of significant contact phone/fax/cell/pager numbers
Establish /Manage/Update a message system
Issue communications equipment as needed
Maintain a Unit Log of issued/returned equipment
Meet with LRS Manager to receive briefing and develop action plan; deliver preliminary report on the
communication status of the facility
Assess current status of internal and external telephone system and report to LRS Manager
Assure activation of computer system in all section areas
Test alternate communication system
Ongoing Tasks
Receive and hold all documentation related to internal facility communications
Report communication problems to LRS Manager
Maintain functional communication at all times both internal and external
Activate alternate communication system during failure of land lines
Ensure equipment is in working order
Initial when
complete
End of Shift
Ensure all checked out equipment is returned
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-out/Check out
3
Local Receiving Site (LRS)
Job Action Sheet: Inventory Control Technician
Position assigned to:
You report to: Inventory Control Unit Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: To operate inventory system for distribution of SNS materials. To
control inventory to assure efficient and accurate distribution of SNS medications
and supplies.
Qualifications: Trained on inventory system
Training:
Initial when
complete
Initial Actions on Arrival
Read entire Job Action Sheet
Report to your Area and Inventory Control Unit Manager
Initial when
complete
Receive briefing from Inventory Control Unit Manager
Familiarize self with core data elements and redundant inventory systems methodologies
Load receipt data into database
Create 4 part pick lists, keeping on copy and sending 3 to pick team. Pick list should include, at a
minimum:
■ Shipping address and point of contact, with telephone number
■ Quantity field, for recording number of pallets
■ Description of medical supplies
■ Comment that the LRS should be notified by delivery point upon receipt of delivery
Notify Picking Unit when pick lists are ready
Ongoing Tasks
Maintain documentation for all actions and decisions on a continual basis
Initial when
complete
End of Shift
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
4
Local Receiving Site (LRS)
Job Action Sheet: Inventory Control Unit Manager
Position assigned to:
You report to: LRS Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Organize and direct the control of inventory to assure efficient and
accurate distribution of SNS medications and supplies.
Qualifications: Should have leadership background and strong organizational
skills. Experience on inventory system
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action Sheet and review organizational chart
Meet with staff assigned to inventory to:
■ Review forms and distribute supplies
■ Review process of inventory control
■ Review chain of custody of push package content
Initial when
complete
Report to your Area and LRS Manager
Ongoing Tasks
Provide routine briefings to LRS Manager
Supervise checking of stock level and ordering/requesting
Supervise tracking of inventory as it is received/shipped
Maintain proper temperature and security of SNS materials
Document all actions and decisions
Establish communication with the inventory data entry coordinator to:
■ verify distribution of items to designated facility
■ verify remaining inventory of specific items in data base
■ assure notification to LRS Manager of depleted inventory
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check out
5
Local Receiving Site (LRS)
Job Action Sheet: LRS Manager
Position assigned to:
You report to: Local SNS Coordinator
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Organize and direct aspects of the LRS Site management. Carry out
directives of the SNS Coordinator. Support the Incident Action Plan.
Qualifications: Should have leadership background and strong organizational
skills
Training:
Initial when
complete
Initial Actions on Arrival
Initiate call list of staff assigned to LRS
Collect LRS “Management Kit” from XXXX.
Review this entire Job Action Sheet
Conduct site walk thru and document any problems found
Conduct a status/action plan meeting of all Managers to begin within 10 minutes of arrival at LRS.
Assure land lines are functioning through Communications/IT
Initial when
complete
Report to your Area and Task Force Leader
Send hourly report to SNS Coordinator regarding activities of LRS site
Ongoing Tasks
Observe staff for signs of stress, encourage rest periods and relief
Authorize resources as needed or requested by Unit Managers
Conduct routine briefings with Managers to receive status reports and update the Action Plan
Consult with Section Chief on needs for staff and volunteer responder food and shelter
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
6
Local Receiving Site (LRS)
Job Action Sheet: Pick Unit Manager
Position assigned to:
You report to: Inventory Control Unit Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Provide overall supervision of staff responsible for filling orders for
distributions for PODs, treatment centers, etc.
Qualifications: Should have leadership background and strong organizational
skills
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action Sheet and review organizational chart
Initial when
complete
Report to your Area and Task Force Leader
Brief pick staff on procedures for obtaining additional supplies, security problems, inventory
issues.
Supervise storage of SNS Inventory
Ongoing Tasks
Obtain product pick list for delivery points from Inventory Control
Determine picking order based on which location must have their product shipped first
Hand over pick lists to pickers
Assure pallets are loaded no more than 4-feet high
Assist pickers as needed
Supervise completion and copying of pick tickets for drivers
Correct any problems/issues that arise
Conduct staff debriefing
Ensure documentation is maintained for LRS inventory control activities
Document all activities and decisions
Initial when
complete
End of Shift
Prepare end of shift report
Sign-Out/Check Out
If relieved, fully brief your replacement before you end your shift
7
Local Receiving Site (LRS)
Job Action Sheet: Picking Unit - Technician
Position assigned to:
You report to: Picking Unit Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Pick materiel for distribution to delivery points.
Qualifications: No special qualifications needed
Training:
Initial when
complete
Initial Actions on Arrival
Receive briefing from Picking Unit Manager
Obtain and become familiar with all equipment necessary to fulfill your mission
Obtain pick list from Picking Unit Lead
Go to the location indicated on the pick list
If you are sent to an unopened container, break the seals with a quick snap or scissors/knife
Pull the locking bars toward the center of the container. Use the strap to lift up and out from the bottom
Remove the packing list and container layout from the front pocket and place them in the container
Slide the container door to lean on the right side of the container
Initial when
complete
Report to your Area and Pick Unit Manager
Ongoing Tasks
Select the required product
The pick list will provide you with the item number and description of the product
If you don’t see the product immediately, refer to the container layout to find where it is located
Check each carton to ensure you pick the right item (many look alike) and to see the lot number
Record the lots and expiration dates of the product selected
Tell the person picking the product needed and the quantity
Annotate the lot number and expiration date for every product selected on the pick sheet
When all pallets are picked for the order, label each pallet with its destination and assign a number (1 of 1, 1of 3, 2 of 3).
Verify that everything on the pick list is on a pallet for the order
Stack pallet with largest/heaviest cases on base and work up. Restack, as needed.
Do not let product hang over the edge of the pallet and do not stack more than 4-feet high.
Transport completed pallet to Quality Control
Leave pick list with Quality Control
Let quality assurance know that the order is complete
Initial when
complete
End of Shift
Sign-Out/Check Out
If relieved, fully brief your replacement before you end your shift
8
Local Receiving Site (LRS)
Job Action Sheet: Quality Control Technician
Position assigned to:
You report to: Quality Control Unit Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Ensure SNS product picked and staged for shipping is accurate and in
good condition.
Qualifications: No special qualifications needed
Training:
Initial when
complete
Initial Actions on Arrival
Receive briefing by Team Leader
Review job action sheet
Obtain all required supplies for execution of duties
Review documents on QA/QC procedures
Review procedures for reporting and resolving discrepancies noted during execution of QA/QC duties
Report to your Area and Quality Control Unit Manager
Initial when
complete
Ongoing Tasks
Ensure that all pallets are validated for each order:
The pick list is with the pallet(s)
Quantities are correct; if not, work with Picking Unit Lead to correct
Ensure that cases are in good condition and are properly stacked
Pallet labeling is correct
Sign the pick list, keeping the QA/QC copy
Document number of boxes/cases/pallets of product to be shipped on BOL
Wrap the cases on the pallet with stretch film
Notify Transportation Unit that order is ready for shipping
Maintain documentations for all actions and decisions on a continual basis
Initial when
complete
End of Shift
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
9
Local Receiving Site (LRS)
Job Action Sheet: Quality Control Unit Manager
Position assigned to:
You report to: LRS Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Provide overall supervision and control over Quality Control issues.
Qualifications: Should have leadership background, and strong organizational
skills
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action Sheet and review organizational chart
Obtain all required supplies for execution of duties
Review documents on QA/QC procedures
Review procedures for reporting and resolving discrepancies noted during execution of QA/QC duties
Initial when
complete
Report to your Area and Task Force Leader
Ongoing Tasks
Ensure that all pallets are validated for each order:
■ Correct quantity
■ Cases are in good condition and properly stacked
■ Pallet labeling is correct (pallet numbers and destination)
Correct any discrepancies on the pick list, if needed
Sign the pick list as being inspected by quality assurance
Wrap the cases to the pallet with stretch film, tight enough to avoid shifting during transit.
Brief staff on procedures for obtaining additional supplies, security problems, inventory issues, etc.
Supervise checking of inventory
Supervise monitoring of picking/storing and shipping/receiving process
Correct any problems or issues that arise
Maintain documentations for all actions and decisions on a continual basis
Provide original pick list to Inventory Control
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
10
Local Receiving Site (LRS)
Job Action Sheet: Safety Manager
Position assigned to:
You report to: LRS Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Monitor incident operations to develop protective measures for
personnel safety.
Qualifications: Should have leadership background and strong organizational
skills
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action Sheet and review organizational chart
Initial when
complete
Report to your Area and LRS Manager
Determine overall site safety policy with LRS Manager
Identify and make known safety issues
Ongoing Tasks
Participate in meetings and briefings to ensure safety is considered in LRS operations
Monitor LRS operations for safety concerns
Notify LRS Manager of safety issues
Notify staff of safety concerns
Document all actions and decisions
Observe all staff and volunteers for signs of stress; provide adequate rest
Recommend staff resources needed to LRS Manager
Post security as needed (through Security)
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-out/Check out
11
Local Receiving Site (LRS)
Job Action Sheet: Security Manager/Coordinator
Position assigned to:
You report to: LRS Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Supervise and control security operations for the LRS and
transportation vehicles.
Qualifications: Should have leadership background, previous experience in
security/law enforcement and strong organizational skills.
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action sheet and review organizational chart
Review Incident Action Plan (IAP) for the LRS
Initial when
complete
Report to your Area and Task Force Leader
Review exterior building security, access, exits, parking and take action as needed
Determine staffing needs and request staff as needed
Develop onsite staff assignments and work schedules
Provide input to LRS Manager on IAP
Establish access protocols- identification, etc.
Prevent and remove unauthorized persons from restricted areas.
Brief all security staff
Ongoing Tasks
Determine operation hours and staff coverage needed
Supervise internal, external and vehicle security operations
Conduct staff debriefing
Provide safety and security for personnel, pharmaceuticals, vaccines, equipment and supplies
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
12
Local Receiving Site (LRS)
Job Action Sheet: Security Staff Technician
Position assigned to:
You report to: Security Manager/Coordinator
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Monitor and have authority over safety/security of the LRS operations.
Enforce scene/facility protection and traffic security.
Qualifications: Sworn Law Enforcement Officer
Training:
Initial when
complete
Initial Actions on Arrival
Read entire Job Action Sheet
Report to your Area and Security Manager/Coordinator
Initial when
complete
Ongoing Tasks
Receive appointment and briefing from Security Coordinator
Prevent and remove unauthorized persons from restricted areas
Maintain and enforce access protocols – identification, etc.
Identify and report all hazards and unsafe conditions to the Security Coordinator
Initial when
complete
End of Shift
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
13
Local Receiving Site (LRS)
Job Action Sheet: Shipping/Receiving Technician
Position assigned to:
You report to: Shipping/Receiving Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: To control accurate receiving of SNS supplies and loading of supplies
onto transportation vehicles.
Qualifications:
Training:
Initial when
complete
Initial Actions on Arrival
Read entire Job Action Sheet
Report to your Area and Shipping/Receiving Manager
Initial when
complete
Ensure all incoming stock is inspected for quality and quantity
Determine storage locations of received product
Ensure that Inventory Control is informed of all received stock and its condition
Sign Bill of Lading from delivery truck
Assist in unloading, inspecting, and storage of stock
When notified that an order is ready to ship, and the carrier for the shipment has arrived, move the product
to the truck:
■ Verify that all of the pallets for the order are accounted for
■ Reverse load multiple shipments on the truck so that the first one to be delivered is the last loaded
■ Balance the load on the truck to keep pallets from shifting during transport
Ongoing Tasks
Provide the driver with the original BOL and pick list and keep a copy of the BOL for your records
Place the BOL in pending delivery file
Call the delivery point after the estimated time of delivery has passed to confirm receipt of order
Once receipt is confirmed, annotate the BOL as complete and file it in the completed file
Initial when
complete
End of Shift
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
14
Local Receiving Site (LRS)
Job Action Sheet: Shipping/Receiving Unit Manager
Position assigned to:
You report to: Inventory Control Unit Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Provide overall supervision and control over receiving of SNS supplies
and loading of supplies onto transportation vehicles.
Qualifications: Should have leadership background and strong organizational
skills
Training:
Initial when
complete
Initial Actions on Arrival
Read this entire Job Action Sheet and review organizational chart
Brief staff on procedures for obtaining additional supplies, security problems, inventory issues, etc.
Report to your Area and Task Force Leader
Initial when
complete
Fill out Bill of Lading (BOL) for all shipments
Ongoing Tasks
Supervise receiving of SNS materials:
■ Ensure all incoming stock is inspected for quality and quantity
■ Determine storage locations of received product
■ Ensure that Inventory Control is informed of all received stock and its condition
■ Sign Bill of Lading from delivery truck
■ Assist in unloading, inspecting, and storage of stock
When notified that an order is ready to ship, and the carrier for the shipment has arrived, move the product to the truck:
■ Verify that all of the pallets for the order are accounted for
■ Reverse load multiple shipments on the truck so that the first one to be delivered is the last loaded
■ Balance the load on the truck to keep pallets from shifting during transport
Confirm that the driver is provided with the original BOL and pick list and keep a copy of the BOL for your records
Confirm that the BOL is placed in pending delivery file
Confirm that the delivery point has been called after the estimated time of delivery has passed to confirm receipt of order
Confirm that once receipt is confirmed, the BOL is annotated as complete and file it in the completed file
Assist shipping personnel with loading trucks
Supervise loading of vehicles for transporting of SNS materials
Ensure drivers are knowledgeable of chain of custody procedures
Maintain chain of custody documentation from drivers
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
15
Local Receiving Site (LRS)
Job Action Sheet: Transportation Unit Manager
Position assigned to:
You report to: LRS Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Monitors planning for the best possible route for distribution of SNS
assets from the LRS site to dispensing sites (treatment centers, PODs, other
dispensing sites) under existing circumstances for all required trips and may
provide written driving instructions for drivers.
Qualifications: No special qualifications needed
Training:
Initial when
complete
Initial Actions on Arrival
Receive briefing by Team Leader
Review job action sheet
Obtain all required supplies for execution of duties
Review trips via electronic mapping systems or manual maps material under current road/traffic conditions
Confirms determination of most appropriate shipping routes
Report to your Area and Task Force Leader
Initial when
complete
Ongoing Tasks
When notified by Quality Control that an order is ready to ship:
■ Confirm availability of carrier
■ Oversee loading of shipment onto truck
■ Provide drivers with maps/driving instructions
■ Confirm that truck is sealed/secure
■ When shipment is underway, notate time of departure on pick list
■ Ensure driver has proper paper work for delivery and is knowledgeable of chain of custody procedures
Confirms the return of original pick list to Inventory Control Unit
Confirms arrangements (24/7) for fuel, repair, and recovery services for disabled vehicles
Confirms of how and where drivers will be able to purchase fuel from commercial sources
Credential and identify delivery vehicles and drivers so they can operate without interference or delay. Distribute vehicle
signs and ID badges.
Report any problems to the Team Leader
Maintain documentations for all actions and decisions on a continual basis
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
16
Local Receiving Site (LRS)
Job Action Sheet: Transportation Unit Technician
Position assigned to:
You report to: Inventory Control Unit Manager
Equipment/Supplies:
PPE: As instructed
Area: __________________________
Mission: Plan the best possible route for distribution of SNS assets from the LRS
site to dispensing sites (treatment centers, PODs, other dispensing sites) under
existing circumstances for all required trips and may provide written driving
instructions for drivers.
Qualifications: No special qualifications needed
Training:
Initial when
complete
Initial Actions on Arrival
Receive briefing by Team Leader
Review job action sheet
Obtain all required supplies for execution of duties
Review trips via electronic mapping systems or manual maps material under current road/traffic conditions
Determine most appropriate shipping routes
Initial when
complete
Report to your Area and Task Force Leader
Ongoing Tasks
When notified by Quality Control that an order is ready to ship:
■ Confirm availability of carrier
■ Oversee loading of shipment onto truck
■ Provide drivers with maps/driving instructions
■ Confirm that truck is sealed/secure
■ When shipment is underway, notate time of departure on pick list
■ Ensure driver has proper paper work for delivery and is knowledgeable of chain of custody procedures
Return original pick list to Inventory Control Unit
Arrangements (24/7) for fuel, repair, and recovery services for disabled vehicles
How and where drivers will be able to purchase fuel from commercial sources
Credential and identify delivery vehicles and drivers so they can operate without interference or delay. Distribute vehicle
signs and ID badges.
Report any problems to the Team Leader
Maintain documentations for all actions and decisions on a continual basis
Initial when
complete
End of Shift
Prepare end of shift report
If relieved, fully brief your replacement before you end your shift
Sign-Out/Check Out
17