Job Description
Job Title:
Activities Coordinator
Responsible to:
Student Involvement Manager
Responsible for:
Student Volunteers
Strategic relationships:
Students, Officers, Staff and senior managers from Solent Students’
Union, middle managers and staff from Southampton Solent
University, staff of NUS and Duke of Edinburgh Award Scheme.
Hours of work:
35 hours per week, plus additional hours as necessary, although this
is not expected to be excessive
Purpose of the Post:
To develop, coordinate and maintain a broad and well supported
Student Involvement Activities programme including volunteering,
the Duke of Edinburgh Award Scheme and support for all student led
and special status societies.
Salary:
£16,000 currently subject to a job evaluation to be complete before
the 1st August 2015
Duties and responsibilities
1.0
Volunteering

To develop and coordinate the Union’s diverse volunteering programme reducing barriers
to engagement and ensuring it meets the needs of our diverse membership.

To effectively manage risk and ensure the Health and Safety of volunteers in each
opportunity.
 To develop and deliver an inspirational training programme for volunteers including
induction, skills development and the identification of employability skills.
 To establish positive relationships and build effective partnerships with key University
departments and community groups to identify and develop volunteering opportunities
which benefit the diverse membership.
June 2015
 To work effectively with the communications department to produce appropriate
promotion to drive engagement with the programme and to produce press releases as
required.
 To monitor and report on the impact of volunteering producing quality reports to the
Student Involvement Manager as required.

2.0
To co-ordinate events and projects as required including submitting proposals to
Leadership Team, project and operational plans and ensuring all risk assessments are
complete.
Duke of Edinburgh Award Scheme

To coordinate the Union’s Duke of Edinburgh Award scheme acting as the Union DoE
manager, expedition leader and assessor as necessary.

To establish and develop positive relationships with the Duke of Edinburgh Award scheme
ensuring licence conditions are met and regular development reviews are held.

To develop and deliver an inspirational training programme for volunteers including
induction, skills development and the identification of employability skills.

To drive engagement with the programme across the diverse membership.

To work in partnership with the communications department and key University
departments to promote the Duke of Edinburgh Scheme programme on open days, the
portal and other student communication channels.
 To monitor and report on the impact of the Duke of Edinburgh Award Scheme producing
quality reports to the Student Involvement Manager as required.
3.0
Societies

To coordinate the creation and development of societies which enhance the student
experience and actively work to reduce barriers to engagement.

To develop and deliver engaging training to support committee members to effectively
lead societies.

To actively support student societies with the management of their budgets and ensuring
adherence to financial procedures.

To work with the VP Engagement and Employability to coordinate the Societies
Development Fund application and approval system.

To encourage student participation and involvement in national events and awards,
working with University departments where applicable to monitor the success of society
national competitions.

To support special status societies such as Radio Sonar, Sonar TV, RAG and LGBT+ providing
staff leadership in the absence of an elected committee.
June 2015

To develop and implement appropriate democratic systems and processes across all
societies.

To support the committee members of all media societies to ensure high quality
production, compliance with Union and University policy and full legal compliance across
all media output.

To monitor and report on the impact of volunteering producing quality reports to the
Student Involvement Manager as required.

To complete risk assessments for all society activities, events and opportunities and
ensuring the Health and Safety of all student society volunteers and members.

To encourage and support student fundraising activities through the RAG society.
4.0
Financial management

To maintain proper financial controls and ensure that the Finance Department receives all
relevant financial information promptly, in accordance with financial procedures.

To be accountable for the security of resources across volunteering, societies and the Duke
of Edinburgh scheme.

To ensure that the Union’s financial resources are used efficiently and that savings are
identified where possible and to ensure that best value for money is obtained at all times.

To ensure that all student fundraising is conducted according to the Policy, within the
Financial Procedures and according to Charity Legislation.

To coordinate and support the distribution of charity funds raised at the end of the year to
the appropriate charities.
5.0
Customer care

To act as the key support staff member to the Vice President Engagement & Employability.

To ensure that customers’ expectations are exceeded whenever possible.

To assist in the development of students by encouraging a learning and development
culture to increase student leadership across all activity areas.

To support the development and delivery of appropriate volunteer reward and recognition
events.

To deal with customer feedback, whether positive or negative, in a courteous, efficient and
timely manner.
June 2015
6.0
General
 To comply with all Solent Students’ Union policies, procedures and governing documents.
 To work within Solent Students’ Unions Mission, Vision and Values at all times.
 To be responsible for all Health and Safety requirements related to the role.
 To work proactively to ensure environmental sustainability of all operations.
 To work in effective collaboration with Student officers and all departments of the
Students’ Union

To attend all relevant meetings, preparing papers and reports as and when required.
 To assist in key events throughout the year such as Fresher’s Fair and elections as
necessary.
 To assist with the recruitment and training of staff where appropriate.
 To carry out all other duties that may be assigned by the Students’ Union
 To portray a positive image, both internally and externally of the Students’ Union by
displaying high standards of service, integrity, punctuality, politeness and professionalism.
June 2015