BFA/NWTC Extracurricular Program Guidelines
12/21/2011
I.
Description
1. Extracurricular activities are those voluntary social or philanthropic student activities that
fall outside the realm of the normal school/curriculum program.
a. The Principal/NWTC Director/designee, with agreement from the Board, shall
determine what activities shall be offered and what positions shall be filled.
b. The Principal/NWTC Director/designee, with agreement from the Board, may add new
activities and place them on the extracurricular schedule or eliminate activities at their
discretion. Consideration of existing processes will be made. (See Addendum A)
c. Positions covered by this document are one-year appointments and may be terminated
or extended at the end of the school year.
d. Offers for positions will always be contingent upon adequate participation for the
activity, as determined by the Principal/NWTC Director and the Board.
e. Positions covered by this document will be assigned three times a year on or about July
30, October 31, and March 30.
II.
Selection and Work Expectations
1. Selection: Coaches shall apply and are selected according to established school policies
and procedures. All coaches must complete a background investigation and complete
fingerprinting requirements prior to working with students.
2. Work Expectations:
a. Job Description: Coaches are expected to familiarize themselves with the general job
description for “Varsity Coach” and “Assistant, JV, and Freshman Coach.” Updates may
be made from time to time as job duties, essential duties, and responsibilities change. Job
descriptions are included in the “Appendix” section of this document.
b. Performance: The Athletic Director shall monitor performance of athletic coaches and
will prepare and present performance evaluations to varsity coaches. The Athletic
Director, with the help and input from the varsity coach, will evaluate the assistant
coaches at the end of the season. Assistant coaches are also asked to complete a self
evaluation by reviewing the performance appraisal form. Copies of the performance
appraisal for coaching staff and the self evaluation form are included in the “Appendix”
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
section of this document. Performance for other positions will be evaluated by the
Principal/NWTC Director/designee as appropriate.
c. Just Cause: A person engaged in a position covered by this document shall not be
removed from directing such activity during the school year without just cause.
However, the decision not to reappoint the individual to direct such activity for a
subsequent school year shall be at the Principal/NWTC Director/designee’s discretion,
with agreement from the Board, and not subject to any grievance and arbitration
procedures.
d. Non-appointment: A person who will not be reappointed to direct an extracurricular
activity for a subsequent school year will be notified in person at a meeting with his/her
supervisor and Principal/NWTC Director/designee and in writing no later than May 1 for
fall sports and activities and June 30 for all other sports and activities.
III.
Compensation
1. Compensation: Persons who lead extracurricular activities will receive compensation
according to the schedule contained in this document (below). No leave time, medical,
dental, life, disability or related health insurance benefits are provided.
a. Person coordinating a sports-related position will be paid seasonally at the end of the
assigned sport season.
b. Advancement on the compensation schedule is not automatic, but an increase will not
be denied by the Board arbitrarily or capriciously.
c. Payment for work will be issued through the normal payroll process, and usual and
customary federal and state withholdings will be made.
d. Increase to Wage Schedule: The Board shall review the schedule annually and in
determining increases, the Board shall consider budget and economic forecasts from
NEEP (New England Economic Partnership).
e. At the end of three years from the date of this initial document (FY’15), either the
Board or Association may notify either party of the need to review the wage schedule
before October 1. If the need arises to renegotiate, the BFAEA shall serve as an agent
in negotiating. If both parties agree that no review is necessary, then the wage rate shall
continue with NEEP for another three-year cycle.
2. Activity Placement for the Following Year: The Principal/NWTC Director, with input
from key individuals involved with the extracurricular program, and with agreement from
the Board, will place activities in a pay group.
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
a. Activities may be reassigned annually to different pay groups at the discretion of the
Principal/NWTC Director, with agreement from the Board.
b. Such activity changes (adding, reassigning, or eliminating) may be based on such reasons as,
but not limited to: financial considerations and/or number of participants, existence of feeder
program, benefit to student population, and availability of activity leaders.
3. Placement of Persons in Positions:
a. For initial placement in groups, consideration will be given to years of coaching or
related experience in the particular activity.
b. An assistant coach moving to a head coach position within the same sport shall be
placed on the compensation grid based on years of experience, including years of
experience as an assistant coach in that same sport.
IV.
Extracurricular Salary Table
Step
1
2
3
4
5
6
7
8
9
10
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Group I
$4,623
$4,788
$4,953
$5,118
$5,283
$5,448
$5,613
$5,778
$5,943
$6,109
Group II
$2,311
$2,394
$2,476
$2,559
$2,642
$2,724
$2,807
$2,889
$2,972
$3,054
V.
Extracurricular Activity Grouping Table
Group I
Group II
Junior Varsity Coaches
Freshmen Coaches
Varsity Head Coach except
Assistant Coaches
Men’s and Women’s Golf and
Snowboard Club Coordinator
Men’s and Women’s Tennis
Skateboard Club Coordinator
Alumni Coordinator
Fall Sports/Activities
Junior Varsity Cheerleading
Cheerleading
Junior Varsity Football
Dance Team
Freshmen Football
Women’s Cross Country
Assistant Varsity Football
Men’s Cross Country
Freshmen Women’s Soccer
Football
Head Trainer
Women’s Soccer
Junior Varsity Men’s Soccer
Men’s Soccer
Freshmen Men’s Soccer
Junior Varsity Women’s Soccer
Winter Sports/Activities
Assistant Alpine Skiing
Men’s Basketball
Junior Varsity Men’s Basketball
Women’s Basketball
Freshmen Men’s Basketball
Alpine Skiing
Junior Varsity Women’s Basketball
Cheerleading
Freshmen Women’s Basketball
Dance Team
Junior Varsity Cheerleading
Nordic Skiing
Assistant Men’s Ice Hockey
Men’s Ice Hockey
Assistant Women’s Ice Hockey
Women’s Ice Hockey
Assistant Nordic Skiing
Spring Sports/Activities
Junior Varsity Men’s Baseball
Freshmen Men’s Baseball
Junior Varsity Men’s Lacrosse
Baseball
Junior Varsity Softball
Track and Field
Freshmen Softball
Men’s Lacrosse
Assistant Track and Field
Women’s Lacrosse
Junior Varsity Women’s Lacrosse
Softball
Men’s Tennis
Women’s Tennis
Men’s Golf
Women’s Golf
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Appendix A
Criteria Used for Adding/Deleting/Reassigning
Extracurricular Programs at BFA/NWTC
Rationale: In order to make the best possible decision in offering activities in the extracurricular
program, the following steps may be taken to inform the Board in its decision to Add, Delete, or
Reassign Activities to Groups. (See Description Section of this document, item 1.b)
Steps:
1. Review participation numbers as one possible indicator for determining the need to adjust
(adding, deleting, or reassigning) activities within the extracurricular program groups.
2. Determine if a viable feeder program exists and will continue to exist to sustain the
program in the future.
3. A complete cost analysis (e.g.: the cost of equipment, supplies, leadership, insurances,
transportation, field/resource upkeep, administrative costs,) is developed and presented to
the Administration in anticipation of projected costs over the next five years.
4. Determine if there are any other special considerations (e.g.: equal access, available personnel).
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Appendix B
FRANKLIN CENTRAL SUPERVISORY UNION
APPLICATION ADDENDUM FOR COACHING STAFF
Please Print in Ink
Name
Mr.
Ms.
Miss
Mrs.
Last
First
Middle Initial
Complete this section only if you are employed by the school, and have had a change in the following information.
Previous
Name:
Last
First
Address
Street/Road/ RR (include #/911)
City/Town
State
Zip
Contact
Information
Daytime Phone
Evening Phone
Cell Phone
E-Mail
List in order your coaching preference:
Boys’ Athletic Teams
Girls’ Athletic Teams
List previous coaching experience: (You may attach additional information, if needed)
Year
Title/Position
Win/Loss Record
School System
Championships or Coaching Honors
List your previous experiences with organized sports:
Sport
K-8
Number of Years at:
High School
College
What additional athletic experience would you bring to a coaching position?
Please share your philosophy of school athletics:
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Other
What factors contribute to a quality athletic program?
List 3 additional references who can comment on your coaching qualifications:
Name
Title/Position
Address
Relationship
Phone
Name
Title/Position
Address
Relationship
Phone
Name
Title/Position
Address
Relationship
Phone
Acknowledgment:
I certify that the information contained in this form is true and correct to the best of my knowledge. I understand that false or incorrect
information in this form is grounds for disqualification from further consideration or for dismissal from employment should I be granted or
awarded a position. I understand that my references and/or prior employers may be contacted and it may affect my opportunity for
employment if my references are unable to be contacted. If there are extenuating circumstances that I believe the school should know about, I
will attach an explanation of said issues or circumstances. Further, I hereby authorize my former employer(s), reference(s) and any other
individual(s) or organization(s) to speak freely about my employment and/or to provide solicited information. I hereby release and discharge
each of the above, including the school, from any liability of any kind or nature.
I understand that if I accept employment, I may receive school property to fulfill my coaching obligations. When my employment ceases, I
shall immediately return to the school all of its property. If I fail to do so, the school may deduct the cost of such property from my final
paycheck.
If I am hired, I understand that school policies and procedures, as they may be changed in the future, shall be applicable to me and I shall read
them and comply with the provisions during my employment.
I understand that this application under no circumstances represents any obligation by the school to offer me employment of any type. I
understand that nothing contained in this application or in the interview process is intended to create an employment contract between the
school and me. If this application results in employment, I will be provided information regarding my rights.
Signature: ______________________________________________________________ Date:
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Appendix C
Franklin Central Supervisory Union
Job Description
Job Title:
Location:
Job Group:
Reports To:
Varsity Athletic Coach
Bellows Free Academy Union High School #48
Extracurricular
Athletic Director and Principal
Summary: Assists student athletes to acquire the physical training, fundamental skills, and strategies in
order to realize individual and team goals. Directs student athletes in athletic training and competitions.
Essential Duties and Responsibilities:
1. Assists in the administrative duties for the Athletic Department
a. Communicates to Assistant (JV and Freshman) Coaches, staff, students, and the greater school
community the Athletic Department’s fundamental philosophy, skills, and techniques to be
instilled.
b. Schedules conferences, clinics, and staff meetings to insure staff awareness of the overall
program. May assist Athletic Director in planning special sports events and/or transportation.
c. Assists in the preparation of sport events and practices while adhering to staff and facility
availability. Coordinates scheduling with maintenance and other school staff.
d. Trains and informs staff, and encourages professional growth by encouraging clinic attendance,
according to local clinic philosophy.
e. Provides documentation to fulfill state and system requirements to include, but not limited to:
health certifications, parental consent, and eligibility.
f. Assists the Athletic Director in the budget preparation function by establishing requirement for
the next season.
g. Recommends policy, method, or procedural changes when needed.
h. Participates in the interview process and makes recommendations for hires.
i. Supervises and evaluates Assistant Coaches; analyzes staff effectiveness.
2. Is accountable for all equipment and the safeguarding of school property.
a. Provides proper safeguards for the maintenance and protection of equipment and storage sites.
Monitors equipment rooms and coaches’ offices, authorizing those who may enter, issue, or
requisition equipment.
b. Collects the cost of any equipment damaged, lost, or not returned.
c. Arranges for issuing, storing, and reconditioning equipment.
d. Properly marks and identifies all equipment before issuing or storing.
e. Maintains annual inventory and current records of equipment.
f. Ensures the proper cleanliness and maintenance of equipment.
g. Recommends sanitation and equipment guidelines (type, style, color, or technical
specifications.)
h. Instills in each player a respect for equipment and school property, its care, and proper use.
i. Examines locker rooms before and after practices and games. Checks the general cleanliness of
the facility.
j. Secures all doors, lights, windows, and locks before leaving the school building/grounds.
3. Responsible for the activities of assigned athletes while engaged in assigned sport:
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
a.
b.
c.
d.
e.
f.
g.
h.
i.
Provides training rules and regulations of the sport to each participant.
Monitors student athletes’ grades and conduct.
Directs student managers, assistants, and statisticians.
Enforces appropriate discipline in keeping with school policy and team expectations. Works to
increase morale and cooperation, and to resolve complaints and/or disputes. Contacts
parents/guardians in the event a student athlete is ineligible or dropped from the team.
Completes and submits required paperwork, within 24 hours, for all athletic-related injuries.
Initiates programs and policies concerning injuries, medical attention, and/or emergencies.
Travels to/from and attends all practices and games. Provides assistance, guidance, and
safeguards for each participant.
Permits student athletes’ access to authorized areas at appropriate times.
May provide assistance to athletes in their decision of college or advance educational selections.
4. Serves in a public relations capacity by:
a. Providing accurate information on athletic schedules, tournaments, and other noteworthy events
to the news media. Ensures quality, effectiveness, and validity of any oral or written release to
the media.
b. Maintaining an effective, positive relationship with Booster’s Club, parents, officials,
volunteers, fans, and the greater school community.
c. Promoting the sport in and out of the school through media, youth programs, or other
appropriate means.
5. Keeps current on the technical aspects of various team sports, as well as sport trends,
developments, and research.
6. May perform other duties as assigned.
Supervisory Responsibilities: The ability to work in a collaborative team environment is essential to
the employee's successful job performance. Demonstrated ability and skill in leadership, mentoring,
and good sportsmanship are required. Assists the Athletic Director/Principal in the supervision of
High School and Middle School Coaches, Assistant Coaches, and volunteers.
Qualification Requirements: To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are typical of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Education and/or Experience: Direct experience in organizing and leading a comprehensive sports
program is expected. Advanced knowledge and/or demonstrated continued learning in health and
fitness areas are preferred.
Certificates, Licenses, Registrations: Valid Vermont Teaching License preferred, but not required.
Language Skills: Ability to read and interpret reports, operating and maintenance instructions,
procedure manuals, athletic rules, standards and regulations. Ability to prepare documentation and
reports is required. Ability to speak effectively with various persons: parents, students, co-workers and
the general public is necessary.
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Mathematical Skills: Ability to add and subtract figures and amounts such as prices, discounts,
interest, percentages. Must demonstrate an ability to apply basic math/algebra concepts.
Reasoning Ability: Ability to identify, evaluate, and solve a variety of problems and manage
situations where some standardization exists. Ability to understand and consistently interpret a variety
of oral and written instructions is required. Ability to maintain confidentiality of information
presented in various forms (written/oral) is essential.
Other Skills and Abilities: Must have effective organizational, communication, leadership, and
interpersonal skills. Working knowledge of computers and fitness equipment is essential.
Demonstrated ability to establish and maintain effective working relationships with others is needed.
Ability to perform duties with awareness of all Supervisory Union requirements and School Board
policies is required. Must have knowledge of existing system, state, and league regulations.
Physical Demands: The physical demands described here are typical of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations as
defined by the Supervisory Union may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear. Specific
vision abilities required by this job include peripheral, close, and far vision. The employee
occasionally is required to use fingers and hands to manipulate equipment or access computers with
frequent repetitive motion. The employee is often required to stand, walk, and reach with arms or
hands. An acute ability to work in a flexible and adaptive manner while providing quality service and
yet focusing on outcomes is essential.
Work Environment: The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
The noise level in the work environment is usually moderate and work performed in multiple
environments: an athletic arena, gym/fitness area, field, classroom setting, or office. The incumbent
may be required to work extended time.
Terms of Employment:
Per agreement
Evaluation: Conducted at the end of the season by the Athletic Director. A standard evaluation
form will be used.
Board Approved:
12/2/08
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is
not an exhaustive list of the duties performed for this position. The individual currently holding this position performs
additional duties and additional duties may be assigned. The Board reserves the right to waive the essential requirements
contained in this job description.
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Appendix D
Franklin Central Supervisory Union
Job Description
Job Title:
Location:
Job Group:
Reports To:
Assistant, JV, and Freshman Athletic Coach
Bellows Free Academy Union High School #48
Extracurricular
Varsity Coach, Athletic Director, and Principal
Summary: Directs student athletes in individual and team fundamentals, strategies, and physical
training necessary to participate in sports.
Essential Duties and Responsibilities
1. Assists in the administrative duties for the Athletic Department.
a. Assists the Varsity Coach with scheduling and providing transportation to tournaments and
special sport events.
b. Assists with the preparations of scheduled practices and sporting events. Coordinates events
with maintenance and other school staff.
c. Provides documentation to the Athletic Director to meet state and system requirements for
health certifications, parent consent, and student eligibility.
d. Ensures that proper safeguards for the maintenance of equipment, storage areas, and facilities
are followed.
e. Provides information for the department budget concerning specific assigned areas.
2. Accountable to the Varsity Coach for all equipment and the safeguarding of school property.
a. Collects the cost of any equipment damaged, lost, or not returned.
b. Arranges for issuing, storing, and reconditioning equipment.
c. Maintains annual inventory and current records of equipment.
d. Instills in each player a respect for equipment and school property, its care, and proper use.
e. Provides proper safeguards for the maintenance and protection of equipment and storage
sites. Monitors equipment rooms and coaches’ offices, authorizing those who may enter,
issue, or requisition equipment.
f. Examines locker rooms before and after practices and games. Checks the general cleanliness
of the facility.
g. Secures all doors, lights, windows, and locks before leaving the school building/grounds.
h. Ensures the proper cleanliness and maintenance of equipment.
3. Responsible for the activities of assigned athletes while engaged in assigned sport.
a. Provides training rules and regulations of the sport to each participant.
b. Travels to/from and attends all practices, games. Provides assistance, guidance, and
safeguards for each participant.
c. Directs student managers, assistants, and statisticians.
d. Permits student athletes’ access to authorized areas at appropriate times.
e. Enforces appropriate discipline in keeping with school policy and team expectations. Works
to increase morale and cooperation and resolves complaints and/or disputes.
4. Provides program support by:
a. Creating press releases and school announcements.
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
b. Maintaining records of team statistics and requirements for lettering.
c. Attending staff meetings and carrying out scouting activities as assigned.
d. Assisting in the planning and implementation of in-season and out-of-season conditioning and
weight programs.
e. Conveying changes in the rules and instructing others in the fundamentals of the sport.
f. Assisting with pre- and post-event activities and preparations (i.e.: practices, meetings, and
contests).
g. Maintaining effective, positive relations with Booster’s Club, parents, officials, volunteers,
fans, and the greater school community.
5. Keeps current on the technical aspects of various team sports, as well as sport trends, developments,
and research. Attends clinics, conferences, and contests of other teams whenever possible.
6. May perform other duties as assigned.
Supervisory Responsibilities: The ability to work in a collaborative team environment is essential to the
employee's successful job performance. Demonstrated ability and skill in leadership, mentoring, and
good sportsmanship are required. Assists the Varsity Coach, Athletic Director/Principal in carrying out
responsibilities and is responsible for student athletes participating in assigned sport.
Qualification Requirements: To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are typical of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Education and/or Experience: Direct experience in organizing and leading a comprehensive sports
program is expected. Advanced knowledge and/or demonstrated continued learning in health and
fitness areas are preferred.
Certificates, Licenses, Registrations: Valid Vermont Teaching License preferred, but not required.
Language Skills: Ability to read and interpret reports, operating and maintenance instructions,
procedure manuals, athletic rules, standards and regulations. Ability to prepare documentation and
reports is required. Ability to speak effectively with various persons: parents, students, co-workers
and the general public is necessary.
Mathematical Skills: Ability to add and subtract figures and amounts such as prices, discounts,
interest, percentages. Must demonstrate an ability to apply basic math/algebra concepts.
Reasoning Ability: Ability to identify, evaluate, and solve a variety of problems and manage
situations where some standardization exists. Ability to understand and consistently interpret a
variety of oral and written instructions is required. Ability to maintain confidentiality of information
presented in various forms (written/oral) is essential.
Other Skills and Abilities: Must have effective organizational, communication, leadership, and
interpersonal skills. Working knowledge of computers and fitness equipment is essential.
Demonstrated ability to establish and maintain effective working relationships with others is needed.
Ability to perform duties with awareness of all Supervisory Union requirements and School Board
policies is required. Must have knowledge of existing system, state, and league regulations.
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12
Physical Demands: The physical demands described here are typical of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations as
defined by the Supervisory Union may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear.
Specific vision abilities required by this job include peripheral, close, and far vision. The employee
occasionally is required to use fingers and hands to manipulate equipment or access computers with
frequent repetitive motion. The employee is often required to stand, walk, and reach with arms or
hands. An acute ability to work in a flexible and adaptive manner while providing quality service
and yet focusing on outcomes is essential.
Work Environment: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
The noise level in the work environment is usually moderate and work performed in multiple
environments: an athletic arena, gym/fitness area, field, classroom setting, or office. The incumbent
may be required to work extended time.
Terms of Employment:
Per agreement
Evaluation: Conducted at the end of the season by the Varsity Coach in conjunction with the
Athletic Director. A standard evaluation form will be used.
Board Approved: 12/2/08
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and
is not an exhaustive list of the duties performed for this position. The individual currently holding this position performs
additional duties and additional duties may be assigned. The Board reserves the right to waive the essential
requirements contained in this job description.
BFA/NWTC Extra Curriculum Program Guidelines 12.21.11
Accepted by the Board 1/17/12