JUNCTION CITY SCANDINAVIAN FESTIVAL
VENDOR JURYING INFORMATION
Junction City hosts the Scandinavian Festival annually to celebrate our town’s cultural heritage and promote the
Junction City community. The theme of an “Old World Little Scandinavia” is expected to be reflected by all
who participate. Please read these guidelines closely. It will provide you with enough information to make an
informed decision if you wish to proceed.
Our jury process involves you setting up a sample of your product(s) for a small committee of community
representatives, SFA Board volunteers, and Vendor Committee members to review and ask questions. This is
also your opportunity to ask any questions of the committee. From each jury session, the Vendor Committee
will fill any openings and recommend a waiting list for the upcoming event.
The first jurying session will be February and the second in March at Fletchall Hall, 5th & Greenwood in
Junction City. When the March jury date has passed, the vendor process has closed for the year. The Vendor
Committee will look at potential applicants the following January. There is no fee to jury.
Potential vendors must present their own products to the Vendor Committee. Jury exactly what you intend to
sell during Festival, which includes the price. Be prepared to discuss your entire line of products you wish to
sell. Any new items from current vendors will need to be juried before adding. Only like line products will be
allowed i.e. ceramics, wood, jewelry, etc.
Selection is based on how each product fits into the theme of the Festival. Some or all of the aspects listed
below for the product, booth and/or vendor will be considered, so please keep these in mind when you jury:
a) Scandinavian origin of the product
b) Local or out of the area vendor status
c) Handmade or commercial – the SFA Board limits commercial craft booths
d) Vendor understanding of the booth and costume requirements
e) Product original to the Festival
f) Salesmanship, presentation, cleanliness, neatness and pricing
Once your products have been accepted, all new vendors will need to present their booth and costume plans to
the Vendor Committee by June 1st for mandatory approval. The Vendor Committee will respond on how you
might present your booth and costumes based upon a vendors distance from Junction City.
GENERAL VENDOR INFORMATION
Participants must be present all four days of Festival. Hours are 10 am to 10 pm Thursday through Saturday
and 10 am to 8 pm on Sunday. All vendors must be open for business during these hours. You may open
earlier, to take advantage of the Scandia Run participants on Saturday, and you may remain open past closing
hours.
The entry fee will be listed on your contract. Festival will provide electrical, fresh water and gray water hookups for those who own a booth, depending on the need. Vendors must provide their own electrical cords to
hook to the Festival provided power panels and connections to plug into the water supplies. A full refund is
available only if written cancellation is received prior to July 1, 2015.
12% of gross sales (10% for approved Junction City non-profit organizations) must be paid to the Scandinavian
Festival Association within seven days after the completion of the 2015 Festival. Failure to do so will result in
non-renewal of the following year’s contract.
Booths must be moved in on the assigned day and time. The move in schedule will be mailed in July. No
outside booths will be allowed to set-up on Wednesday and absolutely no booths may set up on Thursday. All
vehicles must be off Festival Grounds by 9:15 am on Thursday and 9:30 am on Friday through Sunday. After
closing hours, vehicles are not allowed onto Festival Grounds until at least l0:15 pm Thursday through Saturday
and 8:30 pm on Sunday. If the Festival Grounds are still crowded with pedestrians, we ask that you keep your
vehicles out until they have dispersed for the night for the safety of all.
There is no parking inside the city barricades during the operational hours of Festival. All restocking must be
done by hand trucks or carts. There are locked barricades in all alleyways that remain locked during Festival
hours.
Tip jars must not be visible in your booth; they must be kept under your counter at all times. You may not
advertise for any sort of gratuity by use of signs (this includes jars, slots in counters or any container visible to
the public). You may accept tips, but must not advertise for them. Raffles are not allowed.
You may hand out free samples, but you must stay inside your booth. You cannot stand outside your booth or
wander throughout Festival grounds handing out samples. No hawking.
We ask that the food booths supply seating for your customers.
No vendor can start any tear down process, including bringing boxes and totes into your booth, boxing up of
items or removal of items from display until 10 pm on Thursday through Saturday, and 8 pm on Sunday.
The flower pots throughout Festival are for sale after Festival. If you are interested in purchasing a pot, inquire
at the Windmill for the price and the pick-up location. No pots may be taken as you leave.
COSTUME GUIDELINES
All vendors must be in acceptable Scandinavian costume at all times.
Minimum requirements for Men: a) Long sleeve white dress shirt (short sleeve only if cooking), b) Dark
colored pants, c) Scandinavian style vest, d) Dark colored closed toe shoes.
Minimum requirements for Women: a) Long sleeve blouse (short sleeve only in cooking), b) Long pleated dark
colored skirt and Scandinavian style vest or long dark jumper dress with decorative trim or buttons on bodice, c)
Apron, d) Dark colored closed toe shoes.
Absolutely no: shorts, jeans, cut-offs, light colored pants, short skirts, tank tops, t-shirts, bare chests, bare feet,
flip-flops, light-colored tennis shoes, ruffles on bottom of skirt, fanny packs or knit shirts. If any worker in your
booth is not in costume they will be asked to leave the booth.
BOOTH CONSTRUCTION GUIDELINES
We encourage you to construct your booth of wood which adds to the “old world village” theme that makes our
Festival unique. Booths can be mounted on trailer chassis or assemble on the street. Tires must be removed or
disguised. Booths may not extend more than ten feet into the street from the edge of the curb. Booths should
be at least eight feet wide by eight feet deep.
The roofline must be at least seven feet tall. A gabled roof is mandatory; solid wood or shake-shingled roofs are
encouraged. If fabric is used for the roof you must use a heavy taut fabric. Plastic tarps are not allowed. The
roof fabric must have a flame resistant certificate or will be subject to a burn test. Use of solid, bright, primary
colors is encouraged.
All metal trailers or “pop-up” tents must be completely disguised so to confirm to the old world theme. Lattice
is an acceptable method of décor, however lattice alone is not sufficient, Flowers, garland and/or other accents
are encouraged.
All vendors must provide their own interior and exterior lighting. Use of clear outdoor Christmas lights is
highly encouraged.
Signs should be appropriate to the size of your booth with your business or organization name. Price/menu
signs must be mounted flush to the booth. Commercial signs, sponsorships banners, advertisements or neon
signs are not allowed. “Markdowns” “Show Specials” “Discounts” or any type of sale signs is not allowed.
Shade structures erected for seating areas must have a flame resistant certificate or will be subject to a burn test.
No unauthorized distribution of advertising, political, religious, or any other printed materials. No drugs or
alcohol permitted on Festival Grounds (with the exception of the Wine Terrace and Beer Garden). No
consumption of alcohol permitted by vendors during Festival hours.
All booths must comply with Fire Department guidelines. These guidelines are available upon request or at the
July vendor meeting.
The above guidelines and requirements are intended as a starting point. Contracts include additional and
detailed guidelines and requirements.
For more information and confirmation to jury please contact us at the information below with your name,
address, phone number, email address and a description of your product(s).
We appreciate your interest in becoming a vendor for the 2015 Scandinavian Festival.
Please fill out and send to:
Scandinavian Festival Association
PO Box 5 Junction City, OR 97448 541.998.9372
Organization – Business Name: ___________________________________________________
Contact Person: _________________________________
Phone: _________________________________________
Address: _____________________________________________________________________
Products: ____________________________________________________________________
_____________________________________________________________________________