Faculty of Science
Postgraduate Research Student Conference Fund
Funding assistance to participate in conferences is available for all students enrolled in research degree courses in the
Faculty of Science. Conferences must be international in scope and of direct relevance to the student’s research.
There are two opportunities to apply for funding throughout the year. Applications will only be considered by the
Associate Dean Research and the Faculty Research Management Committee if lodged by the closing dates below.
Merge application form and supporting documents in a single PDF and email to:
science.research@uts.edu.au
2014
Applications CLOSE:
(NOTE: applications must be emailed
to science.research@uts.edu.au by
close of business on the date
indicated)
ROUND 1
ROUND 2
For Conferences held in:
March 2014
to
August 2014
For Conference held in:
September 2014
to
February 2015
31 January 2014
31 July 2014
IMPORTANT INFORMATION



Late, incomplete and retrospective applications will not be considered.
Applications will be accepted without confirmation of conference involvement, however
funds will only be issued once the student has supplied confirmation of the acceptance of the
paper.
Funds will be transferred to a departmental account and students will have to liaise with the
appropriate departmental representative for access to the funds.
FACULTY OF SCIENCE
Postgraduate Research Student Conference Fund
Policy:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
Two rounds of funding will be available annually under this scheme, notified through the “sci-research-student”
e-mail. Out-of-cycle applications will be considered where there are extenuating circumstances and applicants
will be expected to demonstrate this (i.e. why they did not apply during the normal round).
Up to $2,000 can be awarded to support attendance at an international conference 1. Funds awarded must be
fully acquitted upon return (i.e. with original receipts) under the University Travel Policy.
Students must be the presenting author of either an oral or poster presentation. The paper must describe the
results of work undertaken by the student.
It is expected that the work presented at the conference shall be submitted for publication within 12 months of
the conference. This might be as part of a Special Edition of a journal arising from the conference, or a regular
edition of a journal.
Students applying for additional funding through other schemes such as the VC’s Postgraduate Conference
Travel Fund, may still apply for Faculty funding for the same conference. However, they should note the
requirement to acquit the expenditure with original receipts.
The scheme will be administered by the Associate Dean Research and Development, who will approve
expenditure and travel forms for student travel from this account. (Note that only the Dean 2 has delegated
authority to approve international travel.)
Applications for support should include 1. Name of the Conference, 2. Organising Body, 3. Location, 4. Date, 5.
Title and Authorship of the paper and session, 6. An official conference flyer, 7. A copy of the presentation
abstract and an indication of its acceptance from the organisers (this can be provided at the time of sign-off of
the travel documents, rather than at the time of the application), 8. A statement from the supervisor indicating
their support for the student’s attendance.
Retrospective applications will not be considered under this policy.
A maximum of $20,000 will be made available for student conference support, divided approximately equally
between the two rounds. In the event that the dollar value of applications exceeds the available funding, the
ADRD will have the option of reducing the per/student allocation, and/or giving preference to:
a. students in their final year of candidature
b. applications from students supported by research strengths
c. applications that provide strong justification for the benefits of attending the conference
Successful applicants may be required to give either an oral or poster presentation at Faculty research events.
To be eligible for conference funding the student must:
 Complete all sections of the Faculty of Science Postgraduate Research Student Conference Fund Application
form and attach all required documentation.
 Be enrolled in a MSc by research, or a PhD course in the Faculty of Science, on a part-time or full-time basis.
 Be within the maximum period of their candidature (4 years FT equivalent for doctoral study, or 2 years FT
equivalent for masters study) at the time of the conference.
 Have submitted all required progress reports to date and have no “Unsatisfactory” progress reports.
Not eligible to apply are:
 Students who have submitted their thesis.
 Students who will have exceeded the maximum period of candidature (4 years FT equivalent for doctoral study
and 2 year FT equivalent for masters study) at the time of the conference.
 Students who are also members of the academic staff (full-time and fractional) at UTS.
 Students on Leave of Absence from candidature during the time of the conference.
 Students who are not presenting at the conference (attendance-only conferences are not funded)
 Students who have already been funded in the same calendar year.
1
An international conference is defined as one that has significant international participation, not necessarily one that is
held overseas. Normally this would require organisation by a recognised professional association with international
standing, and participation by a number of invited internationally renowned speakers.
2
Currently, Directors of Research Institutes also have delegated authority to approve overseas travel. For the purposes
of this policy, the Dean of Science will be the only recognised approving authority.
Faculty of Science Postgraduate Research Student Conference Fund
Application Form
THE STUDENT
Family Name:
Student No.:
Given Name(s):
Email:
Phone No(s).:
Course Name:
Course Code:
Status (FT or PT):
Thesis title:
EWS Date:
Principal Supervisor:
Have you previously received funding from the Faculty of Science Postgraduate Research Student Conference Fund?
If YES, has the work presented been submitted for publication in a refereed journal:
YES / NO
Will you be on Leave of Absence from candidature during the Round for which you are applying?
Have you exceeded the maximum period of your candidature?
YES / NO
YES / NO
YES / NO
THE CONFERENCE (attach conference brochure)
Conference Title:
Conference Date:
Registration fees :
(A$
)
Location:
Accommodation:
(A$
)
Travel :
(A$
)
Is additional funding for the conference expenses being provided from elsewhere?
If YES, indicate source and amount:
TOTAL BUDGET:
(A$
)
YES / NO
THE PRESENTATION
TYPE (Please tick one box)
Keynote Speaker OR peer review on basis of full paper

Peer review of abstract

Self-nominated (not peer-reviewed)

Poster

PLEASE ATTACH
1. A statement outlining the relevance of attending the Conference to your research (about half page to one page)
2. If available, attach conference organisers acceptance of your paper/abstract/poster.
AGREEMENT
I declare that all the information on this Application and in the documentation/information attached is correct and
complete.
I have read and understand the requirements of this scheme. I also understand that the Faculty of Science reserves the
right to seek verification of the information supplied by me.
_______________________________
Name of Applicant
_______________________
Applicant’s signature
_________________
Date
PRINCIPAL SUPERVISOR
 I support this Application and confirm relevance of the Conference to the applicant’s research.
 I have attached a statement supporting this application.
The research undertaken falls within the objectives of the following UTS Research Strength:
_______________________________
Name of Principal Supervisor
________________________
Signature
_________________
Date
CHECKLIST OF ATTACHMENTS - FOR APPLICANTS







Conference brochure .
Conference registration details .
Written acceptance of the paper/abstract/poster from the Conference organisers (if available).
Estimated budget to support claim for funds – e.g. including registration, travel & accommodation costs.
Documentary evidence to support travel and accommodation costs.
Statement outlining the relevance of the Conference to the student’s research.
Statement of support from Principal Supervisor.
FACULTY OFFICE USE ONLY
 All required documentation attached.
 Applicant’s research is aligned with a UTS Research Strength.
 Applicant meets all the eligibility requirements.
Application approved:
 YES
 NO
Amount of funding approved:
________________________
_____________________________
Associate Dean Research
__________________________
Signature
________________________
Date