Profile: ROBERTSON PROPERTIES GROUP
REAL ESTATE LEASING MANAGER
General Description: An experienced leasing specialist with strong transactional real
estate and leasing experience. This position requires a person who understands the full
spectrum of the leasing process, from execution of letters of intent, through lease
negotiations, to execution and booking of the lease with internal departments. This
person should have strong written and communication skills, be highly organized and
detail oriented. This person will prepare leases for delivery to tenants, negotiate all
changes to the lease documents and prepare the leases for company execution. This
person will work independently with minor attorney supervision, as deemed prudent.
This individual will also work on institutionalizing and implementing nonperson
dependent processes and structures required for cost effectiveness and the efficient
deployment of the leasing department’s services and competencies.
PRESCRIPTIVE ACCOMPLISHMENTS: Performance Expectations (Results we
expect to accomplish within the first year by having someone in this position):
Perform the following transactional leasing work:
1. Review letters of intent, prepare initial drafts of retail shop leases, assemble or
coordinate the assembly of all lease exhibits, send leases to tenants and track
timing and status of tenant’s lease review and execution of the lease.
2. Prepare and negotiate anchor and “big box” leases to the extent that the person’s
experience is appropriate for such leases.
3. If tenants have comments to the lease, perform all necessary lease negotiation and
drafting or, if required, coordinate with outside counsel on lease revisions.
4. Once leases are finalized and returned to RPG for execution, review leases to
ensure proper execution and assembly, route for signature, obtain and verify
tenant insurance certificates and close out leases with internal departments.
5. Draft or, to the extent that other RPG personnel are available, supervise the
drafting of lease amendments, terminations, assignments and addenda. Assist in
preparing and coordinating estoppel certificates and SNDA’s.
Systems implementation and project management work:
1. Create and institutionalize policies, systems and structures for (i) processing and
negotiating leases, (ii) updating standard lease forms for all RPG properties, (iii)
negotiating standard lease provisions in order to achieve consistency in negotiated
language and (iv) coordinating lease processing between leasing, property
management, legal and accounting departments.
2. Work with RPG real estate paralegal to develop track critical lease and contract
dates.
3. Lead and directs the work of others as relates to renewal negotiations. Directly
work with Sr. Property Manager and staff on the timely completion of renewals.
4. Train and oversee support staff on RPG’s leasing processes.
5. Leasing lead for the budget and forecast process as relates to leasing assumptions
to include, timing, rates, terms, tenant improvements and commissions.
6. Manage outside broker relations to include interviewing, contracting and ongoing
guidance and feedback.
7. Participate in projects to access opportunities for increasing revenue.
8. Oversee of the leasing segment of 3rd party management.
9. Maintains relations with outside managers to provide a connection to the leasing
objectives.
10. Qualify prospective Tenants and oversee documentation related to
qualifications such as the lease application, credit report, etc.
NECESSARY EXPERIENCE:
Success Patterns:
1. Minimum of 8 years experience as a senior lease negotiator or in a similar role.
Managerial (supervisory) experience and retail leasing experience preferred.
2. Strong understanding of the retail leasing process, including fundamental lease
concepts and negotiated language.
3. Track record of excellent written communication skills.
4. Track record of successfully completing project work and drafting with excellent
follow-through, and minimal required supervision.
5. Motivated self-starter.
6. A disposition that is open to expanding this role to develop further experience and
expertise in the leasing area.
TACIT HABITS AND DECURION COMMITMENTS: Personal Characteristics (Traits
that a candidate must have to meet expectations):
1. Awareness and Equanimity (≈ Professional Discipline)
a. Deal with difficult issues
b. Manage your cycle of reactivity
c. Balance holding on and letting go
d. Accept ambiguity and learning anxiety
e. Communicate with authenticity
f. Enact new territory through creativity and heuristic discovery
g. Align our aspirations while confronting the brutal facts of the current
reality and dealing with difficult issues
h. Build a learning organization by doing our way into knowing
i. Assume responsibility by balancing inquiry into conflicting viewpoints
and advocacy for recommendations
2. Identity or Sense of Self (≈ Personal Excellence)
a. Know yourself as a member of multiple communities
b. Assume responsibility for the whole and parts
c. Promote flexible and evolving individual and organizational identity
3. Business Approach (≈ Business Competence)
a. Make a unique and significant contribution
b. Conduct business with sheer unadulterated excellence
c. Make merit-based decisions, balancing risk and reward and using decision
trees
d. Generate superior economic results
e. Bring a scientific, rigorous, systematic, and disciplined approach to
business
f. Preserve our core “why” (purpose, values, axioms) AND stimulate
progress through our “what” (sustainable differential advantage), and
“how” (KSI’s, cascading goals, objectives, and tactics)
g. Look past events to patterns and systemic structures
h. Use tasks to build systems, infrastructures, and an excellent enduring
institution (nothing extra time telling AND clock building)
i. Manage context through activities (one context, 10,000 tasks)
j. Address the intangible and tacit as well as the tangible and explicit
k. Embrace Type II accountability
4. Axiom Deployment (≈ Servant Leadership)
a. Demonstrate that work activities are sources of meaning
b. Treat customers, business partners, and fellow employees as ends
c. Take our purpose, values, and axioms as prescriptive standards for action
and requirements of behavior
d. Create conditions for individuals and communities to develop
e. Use position power or role to enable others to become more powerful
f. Use tasks and the Five Practices to develop oneself and peers
5. Perceiving and Managing Communities (≈ Learning Community)
a. Assume responsibility for the whole and parts
b. Build a learning organization by doing our way into knowing
c. Develop inclusive learning communities that generate collective
intelligence
d. Recognize and employ federalist governance that is communal AND
hierarchical