AIR INDIA LIMITED
MATERIALS MANAGEMENT DEPARTMENT
BEGUMPET, HYDERABAD - 500-016 INDIA.
TEL: 0091-40-2790 7036 & 2790 6502
FAX: 0091-40- 2790 2888
E-mail:- Gorthy.Giridhar@airindia.in
TENDER DETAILS IN BRIEF
THE LAST DATE / TIME FOR SUBMISSION OF TENDERS NOW STANDS EXTENDED UPTO 25.02.2015 AT
1430 HOURS AND THE TECHNICAL BIDS WOULD BE OPENED AT 1500 HOURS ON THE SAME DATE.
The Bids already received will be considered. Hence, Tenderers who have already submitted their bids
need not respond.
1. Air India Limited invites quotations on competitive basis from Bidders who fulfil the eligibility criteria
under two bid system i.e. Technical bid and Price bid for Comprehensive Annual Maintenance Contract
and Operation of Central Air Conditioning Plants at Central Training Establishment, Air India Limited,
Ferozguda, Hyderabad.
2. Sealed/closed Tenders are invited for subject job under Two Bid system as per the following documents :
Annexure 'A'- GENERAL TERMS AND CONDITIONS GOVERNING THIS TENDER.
Annexure A 1 - Eligibility Criteria for undertaking the job is detailed in the Tender –
Bidders who fulfil the eligibility criteria only need to respond.
Annexure 'B' – SCOPE OF WORK - DETAILED SCOPE OF WORKS FOR VARIOUS ACTIVITIES VIZ
ACTIVITY A, B, C, D, E, F and G
Annexure 'C'- TECHNICAL INFORMATION / EVALUATION - CUM - CHECK LIST - To be filled up and submitted
in the envelope marked as PART-I.
Annexure C1 - List of Attachments to be submitted along with Technical Bid
Annexure C 2 – Undertaking to be submitted along with the Technical Bid
.Annexure 'D'–PROFORMA FOR PRICE BID. - To be filled up and submitted in the envelope marked as
PART-II.
3. Tender document giving details of work scope & other terms and conditions is available for down-loading
on free of cost basis from Air India Limited website “www.airindia.in”.
4. The brief description of the activities in this Tender / services required are as follows:
A) ACTIVITY A:
Annual Comprehensive Maintenance and Operational Contract for 3 x 80 TR A/C Plant pertaining to
A320 I Simulator
i. Name of the Plant : Utility Plant
ii. Make : Utility Trane
iii. Compressor Model : 3E5H80
iv. Year of Manufacture : 1987
B) ACTIVITY B :
Annual Comprehensive Maintenance and Operational Contract for 2 x 80 TR A/C Plant pertaining to
A320 II Simulators
i. Name of the Plant : Batliboi
ii. Make : Kirloskar
iii. Model: AC1070
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
iv. Year of Manufacture: 1992
C) ACTIVITY C :
Annual Comprehensive Maintenance and Operational Contract for 2 x 80 TR A/C Plant pertaining to
Technical and Performance Section
i. Name of the Plant : Voltas
ii. Make of compressor : Carrier
iii. Model : 5H80
iv. Year of Manufacture : 1978
D) ACTIVITY D :
Annual Comprehensive Maintenance and Operational Contract for 5 x 40 TR A/C Plants pertaining to
Administrative Building, Engineering Training School, Marketing Training College, Cabin Crew
Training School and Aviation Security Training Centre
i. Name of the Plant : Voltas
ii. Make: Voltas
iii. Model : 5H40
iv. Year of Manufacture : 1987 to 1990
E) ACTIVITY E:
Annual Comprehensive Maintenance and Operational Contract for Qty. 1 x 80 TR and Qty. 1 x 48 TR
AC Plant pertaining to Simulator III.
i. Name of the Plant : Blue Star
ii. Make: Blue Star
iii. Model: 1) XACYS2080AR2 ( 80 TR) and 2) XACYS2048AR2 (48 TR)
iv. Year of Manufacture: 2012
F) ACTIVITY F
Annual Comprehensive Maintenance Contract for A/C Package Unit of UPS System 4 x 160 KVA for
Simulators and their operation.
G) ACTIVITY G
Annual Comprehensive Maintenance Contract for Auxiliary Equipment at DG Plant
5) SCOPE OF WORK (Details of Job): The details of jobs to be carried out covering the details of equipment
and related equipment thereto are provided in the Tender Document, They include: Operational timings,
Scope of Maintenance / Work, Works / items covered under the contract, General routine maintenance of ‘A/C
plants – Daily / Weekly / Monthly / Quarterly / Half yearly together with the Starting Check ups, Starting
procedures and Shut Down Procedures
6) ELIGIBILITY CRITERIA : Bidders who fulfil the eligibility criteria only need to respond.
7)
PERIOD OF CONTRACT : 3(three) years from the date of award of the contract. Initially the contract will be
awarded for one year i.e. one year of maintenance /overhauling / operation of plants. On the basis of their
performance, the contract may be extended further for another 2(two) years on the same rates / other terms
and conditions. Further, the contract may be re-extended for three months after the third year, at the same
rate, terms & conditions, at the sole discretion of Air India Limited.
8) SITE VISIT , PLANT INSPECTION & CLARIFICATIONS: All intending Bidders are advised to visit the
Central Training Establishment, Ferozguda, Air India Limited, Hyderabad and meet / contact Asst. General
Manager (GS) Mr. Siva Sankara Rao, on Ph: 040 27885064, 27885066 (Monday-Saturday between 09.00
Hrs. to 16.00 Hrs).and get them satisfied for a good understanding of the nature and scope of works /
clarifications and or to inspect the Central Air Conditioning Plants before submitting tender. Once the tender
has been submitted / finalized or work order has been awarded, the contractor should strictly adhere to the
terms and conditions of the contract.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
9) EARNEST MONEY DEPOSIT
An Earnest Money Deposit of Rs.50,000/- (Fifty thousand only) must be submitted by means of a Bank Draft
or Bankers Cheque in favour of Air India Ltd, Hyderabad and should be submitted along with the technical bid.
EMD can also be deposited in cash at Cash Counter in the Office of Dy. General Manager (Fin), Begumpet,
Hyderabad and proof of payment (Xerox copy of Cash Receipt) must be enclosed in the Technical Bid. No
other mode of payment is acceptable.
10) GUIDELINES FOR SUBMISSION OF TENDER:
a) Envelope (i) : The Technical Bid Information / Evaluation – Cum – Checklist (Part I) as per Annexure C
duly filled in all respects, signed and stamped together with copies of all the support documents must be
submitted as per format provided in a sealed envelope super scribed with the remarks “Technical Bid - Part I
for Tender No. HYD/MMD/E&D/CACP/011 Dt. 30.11.2014 for Comprehensive Annual Maintenance and
Operational Contract of Central Air Conditioning Plants at Central Training Establishment, AIR INDIA
LIMITED, Ferozguda, Hyderabad.
b) Envelope (ii) Price bid as per Annexure 'D' is to be submitted separately in another sealed envelope
super scribing “Price Bid- Part II for Tender No. HYD/MMD/E&D/CACP/011 Dt. 30.11.2014
for
Comprehensive Annual Maintenance and Operational Contract of Central Air Conditioning Plants at
Central Training Establishment, AIR INDIA LIMITED, Ferozguda, Hyderabad”
c) Envelope (iii) Both the above envelopes to be put in a master envelope in sealed condition, clearly super
scribing “Tender No. HYD/MMD/E&D/CACP/011 Dt. 30.11.2014 for Comprehensive Annual Maintenance
and Operational Contract of Central Air Conditioning Plants at Central Training Establishment, AIR INDIA
LIMITED, Ferozguda, Hyderabad”
11) SUBMISSION OF THE TENDERS: Tender should be addressed to and submitted on or before due date in
the Tender box kept at following address:
Dy.General Manager- Materials Management
Air India Limited
Engineering Complex, Begumpet, Hyderabad – 500016, India.
Last date / time for submission of tenders
Time for opening of tenders
:
:
14:30 hrs. Date 31.12.2014.
15:00 hrs. Date 31.12.2014
THE LAST DATE / TIME FOR SUBMISSION OF TENDERS NOW STANDS EXTENDED UPTO 25.02.2015 AT
1430 HOURS AND THE TECHNICAL BIDS WOULD BE OPENED AT 1500 HOURS ON THE SAME DATE.
The Bids already received will be considered. Hence, Tenderers who have already submitted their bids
need not respond.
Page 3 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
ANNEXURE 1A
ELIGIBILITY CRITERIA
Bidders who fulfil the eligibility criteria only need to respond.
Eligibility criteria for undertaking the job is as follows:
i. The Service Provider must be a Registered Firm (proprietorship / partnership / company / corporation / legal entity)
ii. The Service provider must have a office set up in Twin Cities of Hyderabad / Secunderabad. Proof of same to be
provided.
iii. The service provider must be a firm/company engaged in maintenance and or operation of Central Air-Conditioning
plants for more than FOUR (4) years. Proof of the Trade License or Certificate of Commencement of Business or
Copy of the Contract/s executed is acceptable
iv. The Service Provider must have had a Annual Turnover of more than Rs.25 Lakhs in each of the last three
financial years relating to business of Central Air Conditioning Plant Maintenance and Operational Services. . Copy
of audited Balance Sheet and Profit & Loss A/c. or certificate from chartered accountant for three (3) financial years
(Fin year 2011-12 and 2012-2013 must be submitted in support of the same. For last financial year i.e 2013-14 preaudited balance sheet duly signed by Competent Authority is acceptable.
v. The Service Provider must have an experience in maintenance / operations of Central & Packaged Air-conditioning
plants and must have executed during the last five financial years with any Government / PSUs / Corporate
Organizations. At least
a. Three contracts of similar nature each with a annual contract value of Rs. 10 Lakhs;
b. Two contracts of similar nature each with a annual contract value of Rs. 15 Lakhs; or
c. Single contract of similar nature with a annual contract value of Rs. 20 Lakhs or more
vi. Proof of satisfactory execution of the Contracts executed must be submitted for the above list of contracts, subject
to verification.
vii. Service providers must be an Income Tax Payee and should furnish PAN Number (Self attested photo copy is
acceptable, subject to verification). IT Returns for the last 3 Financial Years must be enclosed.
viii. The Service Provider must have Service-Tax registration No., at the time of tender application. (Copy of the
registration certificate bearing the registration no should be enclosed as a proof of above).
ix. Service provider must have Service Tax Registration number, VAT Registration & must be registered with
Corporation/Municipality for carrying out such trade. (Self attested photo copy is acceptable, subject to verification).
x. The bidder should be duly registered for existing contracts with the concerned ESI department at the time of
application of tender. (Copy of the registration certificate bearing the registration no should be enclosed as a proof
of above).
xi. The bidder should be duly registered for existing contracts with the concerned PF department at the time of
application of tender. (Copy of the registration certificate bearing the registration no should be enclosed as a proof
of above)
The bidder must hold a valid current labor license for existing contracts and also during the validity of this contract /
tender. (A copy of the license should be enclosed as a proof of above).
In case the Service Provider is not readily able to provide ESI & PF registrations at the time of application of the
tender, the bidder shall provide an undertaking that ESI & PF Registrations shall be obtained within 30 days of
becoming applicable. AIR INDIA LIMITED should be informed if the same becomes applicable and copies of ESI
and PF registration with proof of monthly remittance during the contract period must be submitted. . In case the
above are not provided within a time limit as and when become applicable, the LOI / Contract shall be withdrawn by
AIR INDIA LIMITED without any liability on it.
The Service Provider should confirm readiness to take up the contract within 15 days of award of Contact / Letter of
Intent. If the Service Provider requires more than 60 days’ time to take up the contract from the date of award of
Contract / Letter of Indent, the tender will be rejected.
Desirable: The Service provider desirably should have “A” grade valid electrical license of Andhra Pradesh as on the date of this
tender and the license should be valid during the entire period of Contract.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
Annexure 'A'
GENERAL TERMS AND CONDITIONS GOVERNING THIS TENDER.
1. Air India Ltd herein after referred to as AIR INDIA LIMITED, invites quotations on competitive
basis from Bidders who fulfil the eligibility criteria under two bid system i.e Technical bid and
Price bid for Comprehensive Annual Maintenance Contract and Operation of Central Air
Conditioning Plants at Central Training Establishment,
Air India Limited, Ferozguda,
Hyderabad.
2. Tender document giving details of work scope & other terms and conditions is available for
down-loading on free of cost basis from AIR INDIA LIMITED website “www.airindia.in”.
.
3. Sealed/closed Tenders are invited for subject job under Two Bid system as per the following
documents :
Annexure 'A'- GENERAL TERMS AND CONDITIONS GOVERNING THIS TENDER.
Annexure A 1 - Eligibility Criteria for undertaking the job is detailed in the Tender –
Bidders who fulfil the eligibility criteria only need to respond.
Annexure 'B' – SCOPE OF WORK - DETAILED SCOPE OF WORKS FOR VARIOUS ACTIVITIES VIZ
ACTIVITY A, B, C, D, E, F and G
Annexure 'C'- TECHNICAL INFORMATION / EVALUATION - CUM - CHECK LIST - To be filled up and
submitted in the envelope marked as PART-I.
Annexure C1 - List of Attachments to be submitted along with Technical Bid
Annexure C 2 – Undertaking to be submitted along with the Technical Bid
Annexure 'D'–PROFORMA FOR PRICE BID. - To be filled up and submitted in the envelope
marked as PART-II.
4. BIDDER : The “Bidder” / “Contractor” and/or “Party”, as used in the Tender document, shall
mean the Service Provider - one who has signed the tender form and submitted the quotation in
response to our tender notice.
 It is further clarified that any individual signing the tender or other documents in connection with the
tender must certify whether he signs as:
 A "Sole Proprietor" of the firm or constituted attorney of such sole proprietor.
 A partner of the firm if it is a partnership must have authority to refer to arbitration, disputes
concerning the business of the partnership either by virtue of the partnership agreement or a power of
attorney. In the alternative, the tender should be signed by all the Partners.
 Constituted attorney of the firm, if it is a Company.
 Authorized signatory of the firm.
5. GUIDELINES FOR SUBMISSION OF TENDER:
a. Envelope (i) : The Technical Bid Information / Evaluation – Cum – Checklist (Part I) as per
Annexure C duly filled in all respects, signed and stamped together with copies of all the support
documents must be submitted as per format provided in a sealed envelope super scribed with the
remarks “Technical Bid - Part I for Tender No. HYD/MMD/E&D/CACP/011 Dt. 30.11.2014 for
Comprehensive Annual Maintenance and Operational Contract of Central Air Conditioning
Plants at Central Training Establishment, AIR INDIA LIMITED, Ferozguda, Hyderabad.
b. Envelope (ii) Price bid as per Annexure 'D' is to be submitted separately in another sealed
envelope super scribing “Price Bid- Part II for Tender No. HYD/MMD/E&D/CACP/011 Dt.
30.11.2014 for Comprehensive Annual Maintenance and Operational Contract of Central Air
Conditioning Plants at Central Training Establishment, AIR INDIA LIMITED, Ferozguda,
Hyderabad”
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
c. Envelope (iii) Both the above envelopes i.e. Envelope (i) and Envelope (ii) to be put in a master
envelope in sealed condition, clearly super scribing “Tender No. HYD/MMD/E&D/CACP/011 Dt.
30.11.2014 for Comprehensive Annual Maintenance and Operational Contract of Central Air
Conditioning Plants at Central Training Establishment, AIR INDIA LIMITED, Ferozguda,
Hyderabad”
6. SUBMISSION OF TENDERS;: Tender should be addressed to and submitted on or before due
date in the Tender box kept at following address:
Dy.General Manager- Materials Management
Air India Limited
Engineering Complex, Begumpet, Hyderabad – 500016, India.
Last date / time for submission of tenders
Time for opening of tenders:
: 14:30 hrs. Date 31.12.2014
: 15:00 hrs. Date 31.12.2014
7. PERIOD OF CONTRACT : 3(three) years from the date of award of the contract. Initially the contract
will be awarded for one year i.e. one year of maintenance /overhauling / operation of plants. On the
basis of their performance, the contract may be extended further for another 2(two) years on the same
rates / other terms and conditions. Further, the contract may be re-extended for three months after the
third year, at the same rate, terms & conditions, at the sole discretion of Air India Limited.
8. SITE VISIT, PLANT INSPECTION & CLARIFICATIONS: All Bidders are advised to visit the Central
Training Establishment, Ferozguda, Air India Limited and meet Asst. General Manager (Plant Engg. )
and get them satisfied for a good understanding of the nature and scope of works and or to inspect the
Central Air Conditioning Plants before submitting tender. For any further clarifications for the subject
job, Bidders are advised to contact Mr. Siva Sankara Rao, Asst. General Manager (GS), GS
Department, Central Training Establishment, AIR INDIA LIMITED, Ferozguda, Hyderabad
Ph:
27885064, 27885066 from Monday-Saturday between 09.00 Hrs. to 16.00 Hrs. Once the tender has
been submitted / finalized or work order has been awarded, the contractor should strictly adhere to the
terms of the contract.
9. SUBMISSION OF TECHNICAL / PRICE BIDS: Bidders desirous of attending the technical bid opening
and price bid opening may do so. Authorized representative of your Company can remain present at
the time of opening of Technical Bids / Price Bids. The representative must carry an authority letter
from company’s authorized signatory for participation in the tender opening separately for participation
in the Technical Bid opening and Price Bid opening.
The technical bid will be opened on 31.12.2014 at 15.00 hrs. at the above mentioned office. Interested
parties may be present at the time of tender opening either personally or through official representative.
Tenders not accompanying with required information, fees and documents shall be rejected out rightly.
Any request for subsequent submission/alteration/addition /modification/amendment of any
information/documents will not be entertained.
Technical Bids will be opened first. Technical Evaluation of the Tenders will be done as per parameters
indicated in the Technical Information / Evaluation cum Checklist and Bidders who qualify in Technical
Bid will be considered for opening of their Price Bid.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
After the evaluation of Technical Bids the opening date and time of Price bids will be intimated
to all those who are qualified in Technical Bids.
Price Bids of only technically qualified / suitable bidders will be considered.
Bidders shall initial all corrections; sign all pages of the tender document and all the enclosures
accompanying the tender document before submission of the tender.
Air India Limited reserves the right to reject any tender in part or full or annul the tender process
without assigning any reason and also reserves the right to award the contract to more than one
vender/agency.
AIR INDIA LIMITED reserves the right to either, to accept / reject the offers or split the quantities and
award the contract to one or more Bidders. Air India Ltd is not bound to accept the lowest or any other
tender. AIR INDIA LIMITED’s decision will be final and any objection about the same will not be
entertained.
At any point of time during the tender process, the details given by you in the technical bid are found to
be incorrect then you will be barred from participating further in the tender process.
Mix up of Technical bid and Financial bid will render rejection of the Tender bid.
All envelopes i.e the master envelope, technical bids and the price bids should indicate the Tender
reference and also the name of the bidding company, contact person, contact number details.
If the price bid is received in opened condition when the sealed master envelope is opened, the bid
would stand disqualified.
Tenders received late / incomplete in any respect, will not be considered.
AIR INDIA LIMITED is not responsible for the quotation lost in transit or not received in time including
postal delay
The price quote must be recorded in the column provided in the hard copy in the Price bid format only.
The quotation in hard copy is a must as per our tender procedure.
Conditional offers/ bids are not acceptable and liable to be rejected.
No sub-contracting shall be allowed.
At any point of time after award of contract (If awarded), the details given by you in the technical bid are
found to be incorrect then the contract awarded to you will terminated without any notice.
Bidders are required to write the rate in figures as well as in words against each item. In case of any
discrepancy between the two, those written in words shall take precedence.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
REJECTION OF BIDS (Technical Bid & Price Bid):
The response to the Technical Bid & Price Bid is liable to be rejected forthwith without evaluation of the
Tender response on the following grounds:
a)
b)
c)
d)
e)
f)
If the Technical Bid and/or the Price Bid has been received after due date and time of the Tender.
If only the Technical Bid has been received and the Price Bid has not been received, and vice versa.
If the Technical Bid and/or the Price Bid have been received by fax or email.
If the Technical Bid and/or the Price Bid have been received unsigned.
If the Technical Bid and/or the Price Bid has been received in an open condition.
If the Technical Bid has been received without EMD or the EMD has been submitted in a mode other than as
specified in the Tender.
g) If the Tender given in a different name shall be liable for disqualification and shall be rejected
h) Tenders not accompanying required information and documents are liable to be rejected outrightly.Any request for
subsequent submission of any information/documents will not be entertained
10. Amendments to Tender: Amendments, if any, to this Tender, before the closing date will be hosted on the
website of AIR INDIA LIMITED at www.airindia.in and AIR INDIA LIMITED will not intimate the Bidders
individually of the same. The Bidders are, therefore, advised to visit AIR INDIA LIMITED’s website regularly till the
date of closing of the Tender. In case there is a change in Work-scope or Other Terms & Conditions after release
of the Tender but before its due date, the vendors who have submitted their response shall have an option to resubmit their bids if they choose to do so.
11. RETURN OF PRICE BIDS :The price bids of technically disqualified bidders would be returned to them after
finalization of the contract. Such return would be done against proper authorization and acknowledgement. In case
the bidder fails to collect the price bid within the stipulated period, AIR INDIA LIMITED reserves the right to shred in
“ as is where is condition “ after expiry of the notified period / 30 days which ever is later. During the process of
evaluation of the bids no queries will be entertained from the bidders with regard to the status of the evaluation.
12. RATE AND VALIDITY: The rate for Comprehensive Annual Maintenance on per annum basis and the rate
for Operation on monthly must be quoted in the Price Bid format.
The Bidders must quote for both the AMC and also the Operation as per Scope of Work. If they do not quote for
both the tender will be rejected
The quotation should be valid for a period of 120 days from the date of opening of Technical Bid of this tender.
Quoted rates should be firm for the entire period of contract and no enhancement of rate will be entertained under
any circumstances whatsoever during the subsistence of the contract.
Additionally, the increase in Minimum Wages as notified by the Appropriate Government during the validity of the
Contract period will be reimbursed on production of proof.
13. EARNEST MONEY DEPOSIT (herein referred to as EMD)
An Earnest Money Deposit of Rs.50,000/- (Fifty thousand only) must be submitted by means of a Bank Draft or
Bankers Cheque in favour of Air India Ltd, Hyderabad and should be submitted along with the technical bid. EMD
can also be deposited in cash at Cash Counter in the Office of Dy. General Manager (Fin), Begumpet, Hyderabad
and proof of payment (Xerox copy of Cash Receipt) must be enclosed in the Technical Bid. No other mode of
payment is acceptable.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
EMD will not carry any interest.
EMD in respect of the successful bidder will be adjusted against Security Deposit.
EMD in case of unsuccessful Bidders will be refunded to them within 45 days of award of the contract to the
successful bidder.
EMD will be forfeited in the event of the bidder withdrawing or modifying his bid after opening of the tenders and till
completion of the tender process. i.e. till award of the contract and / or in the event of the bidder who has been
awarded in the contract declining to honor the same.
In case the EMD, or proof of remittance of the EMD is not found attached in the Technical Bid envelope or
the EMD has not been submitted in the mode specified, the tender will be rejected.
14. SECURITY DEPOSIT:
5 %( Five percent) of the order value (after adjusting the EMD) has to be deposited as security deposit with AIR
INDIA LIMITED, within (15) fifteen days of receipt of the LOI / order. The amount should be paid by way of Demand
Draft / Bankers Cheque in favour of “Air India Ltd”.
Bank Guarantee in lieu there of covering the equivalent value is acceptable.
The Security Deposit will not bear any interest and would be refunded after successful completion of contract
period..
15. PERSONNEL DEPLOYED :
Any person below the age of 18 years shall not be engaged.
The Service Provider has to depute adequate number of personnel to meet the requirements.
The Service Provider will provide Uniform to his personnel at his own cost. He will also ensure that the persons
wear the uniform and keep it neat, clean and tidy.
The successful bidder will ensure that all its staff/employees are medically fit & possess sound mental health.
The service provider shall be personally responsible for any theft, dishonesty, disobedience and indiscipline on
the part of personnel provided by him for this service. Consumption of, or being under the influence of any
alcoholic/intoxicating substance and/or psychotropic drug while on duty and while in the C.T.E campus is
strictly prohibited
Service provider has to make their own arrangement to transport their personnel to the place of work.
Service Provider will not be allowed to engage service of any employee of his for more than 12 hours in a duty call
and employees should have adequate break between 2 duty calls.
As far as possible, the contractor will engage same manpower for the job defined in the work-scope so that there is
continuity of work and the job quality does not suffer.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
16. TOOLS AND TACKLES: The Service Provider has to bring his tools tackles and other facilities, during the
course of work. No other facility excepting electricity and water will be provided to them by AIR INDIA LIMITED.
17. SUPERVISION: Service Provider must deploy his own Supervisors in adequate numbers to monitor the work
allotted to them on day-to-day basis. Supervision of personnel provided by the Service Provider shall be his
responsibility. The Service Provider shall ensure the quality of job performed by its personnel and in case of
any complaint, the Bidder shall have to replace the concerned personnel. AIR INDIA LIMITED shall have right
to refuse entry of any such personnel.
18. MOBILE PHONE : The Service Provider will provide one office mobile phone to their supervisor and the
mobile phone No. will be given to AIR INDIA LIMITED. The supervisor must be available at any point of time
for attending any breakdown.
19. Compliance with Statutory provisions The bidder shall indemnify AIL for compliance of the following :i) The Bidder shall be responsible for ensuring compliance with provisions related to Labour Laws
(Central/State) and specially Minimum Wages Act, Payment of Wages Act, PF Act, ESI Act, Payment
of Bonus Act, Contract Labour (R&A) Act - 1970, Workmen Compensation Act-1923, Industrial Dispute
Act – 1947, Labour Welfare Fund Act-1953 etc. as applicable from time to time.
ii) The Bidder shall be solely responsible for any cost and consequences on account of any breach
and/or non-compliance of any of the provisions of the Labour Laws. The Bidder shall indemnify AIL
against any claims/cost/damages and penalties in respect of breach of any of the provisions of the
Laws in force.
iii) The employee of the Bidder shall not be deemed to be employee of AIL; hence the compliance of all
the statutory Laws will be the sole responsibility of the bidder. It shall be the responsibility of bidder to
comply with all liabilities arising out of any provisions of Labour Acts/Enactments hitherto in force or
enacted from time to time during the execution of this Service Contract.
iv) All records, documents under various statutory provisions maintained by the Bidder shall be open
for inspection by the authorized representative of AIL/ 3rd Party authorized by AIL / to any Law abiding
Govt. Agency and Bidder shall produce the same as and when required for inspection.
v) AIL shall not be responsible to provide any, canteen, medical and / or transport facility (inside or
outside) to any personnel of the bidder.
vi) AIL shall not be responsible for any injury sustained by service provider‘s personnel during the
performance of their duties and also any damage or compensation due to any dispute between them.
Any expenditure incurred by the AIL to handle any such situation arising out of the conduct of deployed
personnel or otherwise shall be charged to the bidder / deducted from the bills / security deposit of
service provider.
vii) The Service provider has to be ensured that the disbursement of wages to his employees will be
made within the notified time in the presence of authorized AIL nominee so as to ensure that not less
than the prescribed minimum wages are paid, as notified from time to time by the Central/State Govt. in
respect of each of the applicable category of employees. The wages should be paid on or before 7th of
the month following.
Payment of monthly wages :
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a) The Bidder shall distribute wages for the previous month to his personnel so deployed for the Work, not
later than 7th of following calendar month in presence of representative of Air India Officials so as to
ensure that the prescribed minimum wages are paid for the applicable category of his employees.
Deduction/Deposit of ESI/PF is compulsory and a proof of the same should be kept for verification by GSD
/ Personnel / Finance Department or any other third party including Government agencies.
b) “AIR INDIA LTD.” shall not be responsible for payment of wages and or any other emoluments to the
personnel/workers of the Bidder so deployed and it shall be the sole responsibility of the Bidder to make
payment to the said personnel/workers in time and the Bidder shall at all-time keep “AIR INDIA LTD.”
indemnified against any claim from its personnel/workers in this regard.
c) All records, documents under various statutory provisions including ESI/PF/Disbursement of monthly
Wages etc. shall be maintained by the Bidder and shall be open for inspection by an authorized
representative of AIR INDIA LTD./third party authorized by AIR INDIA LTD. and Government Agencies.
Rates, Govt Taxes, Variation in Minimum Wages:
A- i) Inclusions:
The quoted rates should be inclusive of tools / consumables if any, manpower cost, provision for uniform including,
identity card, cleaning equipment’s, all materials etc., , all statutory payments like ESI/PF and Govt. Taxes / levies
– Sales Tax / VAT/WCT etc.
ii) Exclusions:
a) Service Tax (including education cess) on applicable rates is excluded. This would be reimbursed separately by
AIR INDIA LTD. on production of receipt as proof of payment for the previous month Service Tax amount.
B- i) Rates finalized & agreed will remain firm during the Contract period of 3 years ( Initially for 1 Year and
extendable by 2 years at the same rates, terms & conditions ) and for additional period of 3 months at the same
rates / terms & conditions in case of extension beyond the said 2 years. No request shall be entertained for
increase of Rates during the validity of the Contract and extensions, if any, under any circumstances except for
B(iia) below.
ii) Increase in Minimum wages:
a) The Bidder will be entitled to any claim for any increase in cost towards minimum wages during the validity of the
contract period. The proofs of current payment of Wages, ESI, PF, Bonus, DA, Etc are to be produced. In such
case the rates of minimum wages including DA so increased shall be reimbursed by AIL to keep the Minimum
Wages Act obligation. The same applies proportionately to ESI, PF on monthly basis and Bonus on annual basis
besides compliance of other applicable labour laws.
b) Further, the increase/decrease in contractual consideration on account of B(ii-a) above shall also include the
associated increase/decrease in social security cost towards ESI and PF which will be computed on the
increase/decrease in the rates of minimum wages, admissibility of which will be as specified in Clause B(ii-a) above
and would be limited to the minimum number of workers as defined in Work-Scope or in the absence of any
minimum number of workers defined in the contract, the monthly average number of workers actually deployed for
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the subject work as verified from the certified wage sheets for the preceding six months submitted by the
bidder/service provider, whichever is less.
iii) Rates not quoted separately as per the format given in the Financial Bid will be out rightly rejected.
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20. INDEMNIFY AIR INDIA LIMITED:
a) The Bidder/Service Provider shall indemnify Air India Ltd against any claims, damages, loss or penalty including
costs thereof in case of liability arising out of any accident/incident involving manpower deployed by him/it.
b) AIR INDIA LTD. will not be responsible for any injury sustained by Bidder’s/Service Provider’s personnel during
the performance of its/their duties and also any damage or compensation due to any dispute between them and it’s
personnel. Any expenditure incurred by AIR INDIA LTD. to handle the situation arising out of the conduct of
personnel deployed by the Bidder/Service Provider will be made good from Bills of the Bidder/Service
Provider/Security Deposit.
c) Labour Laws/Statutory Obligations: The Bidder/Service Provider shall also indemnify AIR INDIA LTD. against
any acts, laws, rules and/or regulations (including Labour Laws) and amendments enacted from time to time
thereto by any Central/State/Local or Municipal Authorities as also which may be applicable to the Service
Provider/Bidder.
d) The Bidder shall indemnify AIR INDIA LTD. against third Party claims arising out of equipment
malfunctioning/mishandling on the part of personnel provided by the Service Provider
e) The Bidder shall also indemnify to reimburse any loss or damage by his personnel to AIR INDIA LTD. personnel
or property including machinery, equipment or buildings. In case, any such amount is not deposited/paid to AIR
INDIA LTD., the same shall be deducted from Bills/Future payments / Security Deposit, due to the Bidder/Service
Provider.
21. INSPECTION OF DOCUMENTS: All records, documents under various statutory provisions including
ESI/PF/Disbursement of monthly Wages shall be maintained by the Bidder and shall be open for inspection by an
authorized representative of AIR INDIA LIMITED/third party authorized by AIR INDIA LIMITED and Government
Agencies.
22. IMPLEMENTATION OF LAWS : The service provider shall be solely responsible for implementing payment of
Wages, Minimum wages Act, Bonus Act ESI, PF, the Contract Labour (Regulation & Abolition) act and all other
Labour Acts/Laws wherever applicable from time to time in the State as well as for compliance with all
rules/regulations and all applicable laws promulgated by the Central Govt., State Govt. & Labour Acts/Laws as
applicable from time to time in the State as well as for compliance with all rules/regulations and all applicable laws
promulgated by the Central Govt., State Govt. & Local Authorities. The service provider will be solely responsible
for any cost and consequences on account of any breach and / or non-compliance with any of the provisions of the
labour laws.
23. LICENCES TO BE CURRENT: The service provider shall be solely responsible for obtaining and keeping current
their Trade Licenses/PF/ESI & Profession Tax Registrations (if applicable). The service provider shall save and
hold AIR INDIA LIMITED indemnified against any / all cost, litigation or consequence arising out of violation of or
non-compliance with Central/State Labour laws, provisions of PF Act, ESI Act or any other rule or regulation of
statutory or Municipal Authority.
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24. Service provider shall obtain at his own cost, license(s) as required under the Contract Labour (Regulation &
Abolition) Act 1970, etc. (if applicable) and as arising out of this contract with them and shall comply with
various provisions contained therein.
25. RESPONSIBILITY OF PERSONNEL DEPLOYED TO AIR INDIA LIMITED: The personnel deployed by the
Service Provider shall under no circumstances be deemed to be in the employment of AIR INDIA LIMITED.
There would be no obligation whatsoever on the part of AIR INDIA LIMITED to absorb any of the personnel
deployed on contract. The Service Provider shall be solely responsible for the personnel employed by him
under this Agreement. The Service Provider shall also be responsible for any theft, dishonesty or disobedience
and for any offence whether criminal or social that may be committed by his employees, agents, and those
acting or claiming to act on his behalf.
The service provider should undertake to keep AIR INDIA LIMITED harmless and indemnified against all costs,
consequences, litigations, damages and risk that may arise out of any violation of any law pertaining to entry
into restricted areas, or any other law that may for the time being be in force or of any rule or regulation of any
local authority, as well as against acts of negligence, theft, fraud, dishonesty or any other act of omission or
commission whether intentional or otherwise, committed by them, their agents, servants or any other persons
claiming to be acting on their behalf.
26. INSURANCE: The service provider shall at his own risk and cost ensure that his employees deployed to carry
out the work of AIR INDIA LIMITED are insured against all attendant risks that may be associated with the job.
27. SAFETY PRECAUTIONS: The service provider must ensure all safety and precautionary measure while
carrying out the maintenance job by their personnel. AIR INDIA LIMITED will not be responsible in any manner
for any accidents that may occur in connection with the work.
28. DAMAGE TO PROPERTY / EQUIPMENT / PERSONNEL: The service provider shall indemnify AIR INDIA
LIMITED for any loss or damage to their property, equipment or personnel directly or indirectly arising out of or
resulting from the negligence of the personnel deployed by the service provider. Any loss or damages caused
to the AIR INDIA LIMITED’s property, equipments and personnel due to their operation/maintenance job will be
recovered from the pending bills/ security deposit of the service provider.
29. AUTHORISATION TO TAKE ANY MATERIAL OUTSIDE: Any part/ items taken out for repairing or changing or
for any purpose must be authorized by AIR INDIA LIMITED representative by valid gate pass. A logbook is to
be maintained for keeping record of parts in or out information.
30. APPROVAL OF MATERIAL SUPPLIED / USED: Any material supplied by the party should be of best quality
and that to be certified by the Engineer In-charge of GS Department, AIR INDIA LIMITED before use of the
same in the plant.
31. SCRAP REMOVAL: Scrap page generated out of replacement or during work are to be handed over to the GS
Department against written documentation.
32. DEBRIS REMOVAL : Any debris generated during the course of work will be cleared by the contractor at their
own cost
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33. COMFORTABLE CONDITION IN AIR CONDITIONED AREA: The contractor must ensure the comfortable
condition inside the Air-conditioned area while keeping the machine parameters normal.
34. OVERHAUL OF COMPRESSORS: The Service Provider must take up the Overhaul of Compressors if
required during the operational period of this contract. No additional charges will be paid.
35. MODIFICATIONS / IMPROVEMENTS: During the process of overhauling or routine maintenance if any
modification/improvement of plant is required to be undertaken that to be cleared by the Engineer In
charge of GS Department, AIR INDIA LIMITED in writing.
36. CONDITION OF PLANTS AT THE END OR TERMINATION OF CONTRACT: The contractor will be liable
to handover the plant in running condition with all the equipment serviceable at the end of contract or
termination of contract.
37. PENALTY CLAUSES
Penalty of Rs. 500/- shall be imposed in case of lengthy break down i.e. beyond six hours. Imposition of
penalty shall be at the discretion of General Manager (Ops).
In case of any break down during the tenure of operation, the contractor will be liable to attend the break down
within 24 hours. Non operation of any Plant due to negligence from contractor side will be penalized at the rate
of double the pro-rata on the tonnage of plant/s not operated based on total rate quoted against total capacity
of plant in terms of tonnage.
Penalty to be imposed will be decided by the General Manager (Operations) on case to case basis depending
on the gravity.
The contractor shall also indemnify to AIR INDIA LIMITED for making good any claim /penalty /loss or
damages including costs thereof in respect of any breach or violation on any of the provisions of any law
including labour laws governing the employee of the contractor. In case of failure to make good above losses /
expenses to AIR INDIA LIMITED, the same shall be deducted from the monthly bills / security deposit/ future
payments due to the contractor.
38 RISK CLAUSE:
In case of any discrepancies in the services, any non-compliance or unsatisfactory performance of the service
provider, AIR INDIA LIMITED reserves the right to make good the same alternatively at the bidders cost and
risk.
39. Recovery of Sum Due:
Whenever under this contract any sum of money is recoverable from the Contractor, AIR INDIA LIMITED
shall be entitled to recover such sum by appropriating in part or full from the said Security Deposit already
deposited by the Contractor.
(a)
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(b)
(c)
(d)
(e)
In the event of said Security Deposit being insufficient, the balance of total amount recoverable, as the case
may be, shall be deducted from any sum due to the Contractor under this or any other contract with AIR INDIA
LIMITED. Should this amount be insufficient to cover the said full amount recoverable, the Contractor shall pay
to AIR INDIA LIMITED on demand the balance amount, if any, due to AIR INDIA LIMITED within 30 days of
the demand by AIR INDIA LIMITED.
If any amount due to the company is so set off against the said Security Deposit, the Contractor shall have to
make good the said amount so set off to bring the Security Deposit to the original value immediately but not
later than 10 days.
AIR INDIA LIMITED shall promptly notify the Bidder of any claims / deficiency on the part of the bidder arising
under/ out of the Contract.
In case the Service Provider, having been notified, fails to take remedial action within 3 days, AIR INDIA
LIMITED may take remedial action without any further notice, at the Bidders risk & cost and terminate the
contract without prejudice to any other rights which AIR INDIA LIMITED may have on the bidder under the
service contract.
40. PAYMENT TERMS:
a. The Service Provider shall submit on monthly basis Bills for the services rendered in the previous calendar month
to Asst.General Manager (GS), CTE, AIR INDIA LIMITED, Hyderabad for scrutiny, certification to the effect that
there is no penalty leviable
b. The monthly bill will than be dispatched to Dy. General Manager (Finance), AIR INDIA LIMITED, Hyderabad.
c. Payment will be made in 30 days from the date of submission of the bills. (DOCUMENTARY PROOF OF
PAYMENT OF WAGES / MINIMUM WAGES /ESI / PF / SERVICE TAX ETC. TO BE ATTACHED FOR
PREVIOUS MONTH)
41. DEDUCTION OF TAXES AT SOURCE:
Necessary deductions towards Income Tax shall be effected at source at the time of settlement of the bills.
For failure, the Service provider shall alone be responsible for all action initiated by the Enforcing Agencies of
the Government & others, including penalties imposed thereon and AIR INDIA LIMITED shall have no obligation
towards them.
42 DELIVERY LOCATION :
The successful bidder who has been awarded the contract shall commence their Maintenance and Operational
works at Central Training Establishment, AIR INDIA LIMITED, Ferozguda, Balanagar, Hyderabad as per the
scope of work.
43. POLICE VERIFICATION AND SECURITY REQUIREMENTS:
The Service Providers /Contractors who have been issued with the LOI or awarded the job shall furnish
necessary Police Clearance Certificate at their own cost in respect of character and antecedents of all
Personnel deployed to AIR INDIA LIMITED.
This will be a part of Contractual Agreement, as Central Training Establishment, Air India Limited has been
declared as “Prohibited Area”. All such Contractors who would be awarded contracts are required to comply
with the above requirements.
The contractor / service provider should issue a photo identity card duly stamped and signed issued by them.
The contractor / service provider should provide a list of employees / personnel deployed to AIR INDIA LIMITED
and apply to Manager (Security) through the Asst.General Manager (GS) of Ground Support Department, for
issuance of Entry Passes.
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The personnel so deployed are subject to frisking or checks as required by the Security Department.
All items that are brought into the AIR INDIA LIMITED premises must be supported by a Delivery Chelan should
be duly recorded in a register.
Similarly, all items taken out must necessarily be supported by a Gate Pass duly approved by the Asst. General
Manager (GS) .
44. EXIT / TERMINATION CLAUSES: The Contract may be terminated under the following circumstances.
1. AIR INDIA LIMITED may at any time terminate the contract with immediate effect by giving written notice to the
Service Provider if the Service Provider becomes bankrupt or otherwise insolvent provided that such
termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter
to AIR INDIA LIMITED. In this case no compensation shall be made available to the Service Provider.
2. In case of unsatisfactory performance or breach of any of the clauses of this contract, AIR INDIA LIMITED shall
issue a notice of 30 days to the party to rectify the breach and improve the performance failing which AIR
INDIA LIMITED shall be liberty to terminate the contract / agreement by providing a 30 days written notice to
the Service Provider. The Service Provider shall not have any right to dispute or question the judgment of AIR
INDIA LIMITED on its unsatisfactory performance.
3. Change of Circumstances / Operations: In case of change in situation / circumstances etc. AIR INDIA LIMITED
shall have a right to terminate the contract by serving a 90 days written notice to the Service Provider. In this
case, the Service Provider shall not have any right to claim damages / compensation from AIR INDIA LIMITED.
4. The Service Provider shall also be at liberty to terminate the contract by providing to AIR INDIA LIMITED a 90
days written notice. ;However, the Service Provider shall comply with their contractual obligations during the
period and thereafter, shall discharge the obligations arising out of the agreement / contract till the termination.
5. On termination of the Contract the Service Provider shall handover all the documents related to the service
rendered and all equipments / fittings including furniture and fixtures and all items that have been issued to
Service Provider and all the money due and payable to AIR INDIA LIMITED with complete accounting details
for the same.
45.
INTIMATION OF CHANGE OF OWNERSHIP STATUS: Any liquidation / merger / take over/ amalgamation should
be intimated to AIR INDIA LIMITED promptly. In case of merger / take over / amalgamation the services should
continue for the period of minimum 120 days. AIR INDIA LIMITED also reserves the right to continue /discontinue
the contract.
46.
ARBITRATION CLAUSE
Any dispute or difference whatsoever arising between the parties out of or relating to the construction,
interpretation, application, meaning, scope operation or effect of this contract or the validity or the breach thereof,
shall be settled by conciliatory arbitration in accordance with the Rules of Arbitration of the “SCOPE Forum of
Conciliation and Arbitration” and the award made in pursuance thereof shall be binding on the parties.
47.
JURISDICTION: - Any dispute arising out of this tender whatsoever would be subject to the jurisdiction of
Hyderabad Courts only.
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1
ANNEXURE C1
LIST OF ATTACHMENTS TO BE SUBMITTED ALONGWITH TECHNICAL BID
PROOF OF REGISTRATION OF FIRM
2
PROFILE OF THE COMPANY
3
PROOF OF OFFICE IN HYDERABAD / SECUNDERABAD
4
PROOF OF POWER OF ATTORNEY
5
PROOF OF TRADE LICENCE TO ESTABLISH FIRM HAS BEEN IN BUSINESS FOR MORE THAN 4 YEARS
6
AUDITED BALANCE SHEET AND PROFIT & LOSS ACCOUNT FOR LAST THREE YEARS
7
CHARTERED ACCOUNTANTS CERTIFICATE IN ORIGINAL LISTING THE CONTRACTS EXECUTED TO CONFIRM
THE TURNOVER RELATING TO BUSINESS OF CENTRAL AIR CONDITIONING PLANT MAINTENANCE AND
OPERATION FOR LAST THREE FINANCIAL YEARS
PROOF OF SINGLE LARGEST CONTRACT EXECUTED FOR MAINTENANCE AND OPERATION OF CENTRAL AIR
CONDITIONING PLANTS DURING THE LAST FIVE YEARS
8
9
SATISFACTORY PERFORMANCE REPORT FOR SINGLE LARGEST CONTRACT EXECUTED MUST BE ATTACHED
10
COPY OF PAN
11
COPY OF SERVICE TAX
12
COPY OF ESI REGISTRATION
13
COPY OF PF REGISTRATION
14
COPY OF LABOR LICENSE
15
COPY OF VAT REGISTRATION
16
PROOF OF EMD REMITTANCE / CASH RECEIPT OF AIR INDIA LIMITED IN ORIGINAL
17
PROOF OF NUMBER OF PERSONNEL EMPLOYED AT PRESENT IN HYDERABAD / SECUNDERABAD
18
PROOF OF INCOME TAX RETURNS FOR LAST THREE FINANCIAL YEARS
19
LIST OF CLIENTS
20
PROOF OF
CONTRACTS UNDERTAKEN AND EXECUTED FOR CENTRAL AIR CONDITIONING PLANTS
MAINTENANCE AND OPERATION DURING THE PAST FIVE FINANCIAL YEARS WHERE THE ANNUAL CONTRACT
VALUE OF SIMILAR NATUE ARE EXECUTED AS PER PRE QUALIFICATION / ELIBILITY CRITERIA AS FOLLOWS:
A) THREE CONTRACTS EACH MORE THAN RS. 10 LAKHS;
B) TWO CONTRACTS EACH MORE THAN RS. 15 LAKHS;
C) SINGLE CONTRACT OF RS. 20 LAKHS OR
PROOF OF SATISFACTORY PERFORMANCE
21
22
23
24
CERTIFICATE OR PROOF FOR CURRENT APPROVED / AUTHORISED SERVICE PROVIDER FOR ANY OF THE OEM
VIZ VOLTAS / UTILITY / BATLIBOI / BLUE STAR
CONFIRMATION FOR READINESS FOR TAKING UP THE CONTRACT
UNDERTAKING AS PER FORMAT TO BE PRINTED ON COMPANY LETTER HEAD AND SIGNED BY AUTHORISED
SIGNATORY
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ANNEXURE C 2
Undertaking to be submitted along with the Technical Bid
The bidders must give an undertaking in respect of compliance of all the requirements as per the tender and enter into an
agreement as provided.
a) All the provisions of the Contract Labour (Regulation and Abolition) Act 1970 and rules made there under shall be
complied with, if the same are applicable to the successful Bidder. In particular, if the said Act is applicable to the
successful Bidder, he/she shall obtain the required licenses under the Contract Labour (Regulation & Abolition) Act
1970 from the concerned Labour Authorities within 15 days of obtaining LOI/ Agreement as the case may be at his own
cost and initiative and deposit a copy with AIR INDIA LTD. at the time of commencement of the work. Necessary FormV shall be furnished by AIR INDIA LTD on request from the Service Provider.
b) The bidder must give an undertaking that the complete work of Operation and Maintenance as per the Work Scope
given in the Tender Enquiry shall be operational within 15 days from the date of acceptance of LOI (Letter of Intent).
c) The Bidder must give an undertaking that all the requisite, registrations and licenses under all the applicable local state
and central taxes and laws and to be specified separately under each applicable tax/law/Act (i.e. Service Tax /Provident
Fund /ESI Act/Income Tax Act/Shop & Establishment Act etc.) shall be produced for verification/checking of Air India Ltd
or to a third party authorized by AIR INDIA LTD. / agencies of Govt. of India.
d) The bidder must give an undertaking that the requisite work as per enclosed Work Scope would be completed to the
satisfaction of Air India Ltd.
e) The Bidder would also provide an undertaking that on the spot surprise checks could be conducted by AIR INDIA
LTD./third party authorized by AIR INDIA LTD., anytime and shortcomings are to be overcome by the bidder/service
provider which shall be penalized by AIR INDIA LTD.
f) The Bidder shall be solely responsible for the acts and deeds of his personnel deployed by him/her/it for the Work. AIR
INDIA LTD. will, in no way, be responsible for violation of any rules/regulations/instructions of the concerned agency
and/or for any loss or damage caused by his/its personnel/employee to AIR INDIA LTD. and/or third party and any such
loss or damage shall have to be compensated/borne by Bidder/Service Provider.
g) The bidder would also provide an undertaking that on the spot surprise checks could be conducted by AIR INDIA
LIMITED/third party authorized by AIR INDIA LIMITED, anytime and shortcomings are to be overcome or rectified and
agree for penalties if not complied with as specified.
h) Deployment of Personnel: Contractor should deploy adequate number of manpower - skilled / semi-skilled, to complete the
overhauling, repairing, maintenance and operational jobs from the date of awarding/ commencement of contract and provide
at least one skilled and one semi-skilled operator in every shift for operation and daily maintenance of the plant. The
minimum qualification of skilled labour should be at least I.T.I. or equivalent certificate holder. They should also deploy at
least one supervisor who is highly skilled in General Shift timings.
i) Preferably, skilled men having knowledge of air conditioning, refrigeration and electrical work connected with the air
conditioning plant shall be engaged for the work. Person(s) to be employed for this work should be acceptable to AIR INDIA
LIMITED giving due importance to knowledge and experience of the operating such plant.
j) In case of leave of any of the operating staff, the contractor shall replenish / send men from their central pool in time so that
operation of plant and or maintenance does not suffer.
k) The Bidder should also give an undertaking that their firm/company is not registered in the name of AIR INDIA LIMITED
employee / in the name of such partner or his /her family member as owner/proprietor.
Note :
Self attested copy of documentary proof as required above must be furnished along with technical bid Part-I and in case
the required information and documents with the technical bid are not furnished, the tender shall be rejected.
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ANNEXURE C
TECHNICAL INFORMATION / EVALUATION – CUM – CHECK LIST
PART
A
–
TENDER
NO.
HYD/MMD/E&D/CACP/011
DT.
30.11.2014
for
Annual Comprehensive Maintenance and Operational Contract of Central Air Conditioning Plants at Central Training
Establishment, AIR INDIA LIMITED, Ferozguda, Hyderabad.
TECHNICAL INFORMATION / EVALUATION - CUM - CHECK LIST
MAX
POINTS
1
Name of Company/Establishment
2
Full Address of Registered Office
3
Telephone No.
4
Fax No.
E mail address:
5
Name of Contact Person for this tender
Mobile No.
6a
Nature of Ownership of company (Whether Proprietorship Firm / Partnership Firm /
Pvt.Limited / Public Limited Company / Corporation
Weightage
Proprietorship
1
Partnership
2
Private Limited Company
3
Public Limited Company / Corporation
5
Profile of the Company to be provided. (separately)
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5
6b
Full
Address
of
Secunderabad Office
Hyderabad
/
Telephone No.
Fax No.
E mail address:
Name of Contact Person for this tender
Mobile No.
Proof of Office in
Hyderabad /
Secunderabad is a must. Else tender will
not be considered
Yes
No
A certified true copy of the Power of Attorney for Yes
Authorized signatory must be enclosed
Bankers Details - Local (for information)
Bank Name:
No
Branch:
6c
Proof of being in trade for > 4 years :
Trade License indicating the nature of business as
maintenance and operation of Central Air
Conditioning Plants issued by Local Govt.
Registration
Firm
No. of years in trade
Weightage
< 4 Years
0
4 Years to 6 Years
2
> 6Years to 8 Years
3
> 8Years
5
of
Certificate
of
Commencement
of Business
Any
other
Proof
submitted
Yes No
5
Less than 4
years in the
trade Tender will
be rejected
Proof is a must. Else Tender will be rejected.
6d
Annual Turnover - Overall turnover of the
Company (Rs. In Lakhs)
2011-12
2012-13
2013-14
For information. Copy of Audited Balance Sheet and Profit & Loss Account for last 3 years to be provided.
6e
Annual Turnover relating to business of Central Air
Conditioning Plant maintenance and operational
services for last 3 Financial Years.
Yes
No
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5
2011-12 (Rs. In Lakhs)
2012-13 (Rs.
In Lakhs)
2013-2014
(Rs.
In
Lakhs)
If annual turnover relating to business of Central Air Conditioning Plant maintenance and
operational services for last 3 years is less than Rs. 25 Lakhs in each of the financial year,
tender will be rejected.
Average Annual Turnover of last three Financial
Years is
Up to Rs. 25Lakhs
Weightage
> Rs. 25 Lakhs up to Rs. 30 Lakhs
1
> Rs. 30 Lakhs up to Rs. 35 Lakhs
2
> Rs. 35 Lakhs up to Rs. 40 Lakhs
3
> Rs. 40 Lakhs up to Rs. 45 Lakhs
4
> Rs. 45 Lakhs
5
0
Certificate from a Chartered Accountant certifying the list of contracts executed year wise to
confirm the turnover specific to Air Conditioning Plant Maintenance & Operational Services for
the last 3 financial years is a must.
6f
Single Largest Contract executed for Maintenance and
Operation of Central Air Conditioning Plants during the last
5 Financial Years
Yes
No
5
Weightage
> Rs. 10 Lakhs up to Rs. 20 Lakhs
1
> Rs. 20 Lakhs up to Rs. 30 Lakhs
2
> Rs. 30 Lakhs up to Rs. 40 Lakhs
3
> Rs. 40 Lakhs up to Rs. 50 Lakhs
4
> Rs. 50 Lakhs
5
Proof in support together with copy of the Contract and Satisfactory Performance Report is a
must. Else Tender will be rejected.
Do you have the following registration
issued in the name of your company?
6g
Yes/No
If Yes, give details
Number
Date of
Issue
Valid up to
PAN/ GIR NO. with details
Page 22 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
6h
Service Tax Registration No. with details
6i
ESI Registration with No. & details
6j
PF Registration with No. & details
6k
Labor License (under Contract
(Regulation & Abolition Act 1970)
6l
VAT Registration No. with details
Labor
PAN / SERVICE TAX / VAT REGISTRATION
7
Earnest Money Deposit Details:
Name of Bank
Amount :
Rs. 50,000.00
Demand Draft No / Date
Date of Demand Draft
IF EMD IS NOT SUBMITTED TENDER WILL BE REJECTED
8
Total Number of personnel
employed by you at
present in Hyderabad /
Secunderabad
Please
indicate
in
numbers. Proof to be
submitted.
Total Number of Personnel
employed
at
present
Hyderabad
/
Secunderabad
< 20
Managerial
Supervisory
20 to 25
2
25 to 50
3
51 to 100
4
> 100
5
&
Technical
(Skilled)
Non
Technical
(Unskilled)
Total
5
Weightage
1
[Enclose 1 month wage
sheet from the last 3
months ]
9
Enclose Income Tax Return for the last 3 Financial Years
Yes
No
3
Weightage
Income Tax Returns submitted for 3 Financial Years
3
Income Tax Returns submitted for 2 Financial Years
2
Income Tax Returns submitted for 1 Financial Year
1
Page 23 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
10
11
12
Has any Director/Partner/Proprietor been Yes
No
convicted any time by court of law?
Yes/No (if Yes, give details. If yes, you will not be
considered for further participation in the tender process.)
Has your company been Black listed by any Govt. agency? YES/NO (if Yes, give details.
If yes, you will not be considered for further participation in the tender process.)
List of Clients M/s
Station
Proof
attached:
Yes
Yes
No
No
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
Separate Sheet may be used , if necessary
13
S.
No.
Provide details of at least THREE MAJOR CONTRACTS UNDERTAKEN and executed for Central Air
Conditioning Plants Maintenance & Operations for any Govt / PSU / Organization during the past five
financial years
Name of the Company
Contract
Contract
:
Extension Contract Copy
Value
of
the
awarded
Period
Period
with
Contract
by
Satisfactory
(Rs. Lakhs)
Performance
Report
attached.
Page 24 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
6
1
2
3
4
5
6
Note : Contract Copy together with Satisfactory Performance Report at least for three contracts / companies must be
submitted. If not provided, tender will be rejected.
If the total value of the three major contracts executed is up to Rs. 30 Lakhs :
If the total value of the three major contracts executed is up to Rs. 40 Lakhs :
If the total value of the three major contracts executed is up to Rs. 50 Lakhs or more
14
Current Approved / Authorized Service Provider for any of
the OEM viz Voltas / Utility / Batliboi / Blue Star
Proof to be submitted
15
Readiness for taking up the contract
Yes
Within
Weightage
15 days
5
16 to 30 days
3
31 to 60 days
1
> 60 days
0
:
No
Yes
2 points
4 points
6 points
1
No
5
If the Service Provider requires more than 60 days time to take up the contract from the date of award of Contract / Letter
of Indent, the tender will be rejected.
The Total Weightage
40
NOTE :
Technical Bid shall be evaluated by awarding points for each attributes.
The sum of these points will be the total points of the agency:
The Highest score secured by any of the bidder will be the BASE index.
After evaluation of the Technical Bids based on the above attributes, only those parties who secure 75 % of BASE INDEX
will be short-listed.
Price Bids of only short-listed parties will be opened, the date and time, venue of which will be intimated.
Page 25 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
PART II - PRICE BID EVALUATION FORMAT
ACTIVITY
BRIEF DESCRIPTION / RATE
FOR
SCOPE OF WORK
COMPREHENSIVE
ANNUAL MAINTENANCE
CONTRACT
RATE
OPERATONS
(PER ANNUM)
FOR
TOTAL
COST OF
AMC AND
OPERATI
ON FOR
THREE
YEARS
(PER MONTH)
(A)
ACTIVITY C
ACTIVITY B
ACTIVITY A
Annual Comprehensive
Maintenance
and
Operational
Contract
for 3 x 80 TR A/C Plant
pertaining to A320 I
Simulator. Name of the
Plant : Utility Plant,
Make : Utility Trane,
Compressor Model :
3E5H80,
Year
of
Manufacture : 1987
Annual Comprehensive
Maintenance
and
Operational
Contract
for 2 x 80 TR A/C Plant
pertaining to A320 II
Simulators - Name of
the Plant : Batliboi,
Make
:
Kirloskar,
Model: AC1070, Year of
Manufacture: 1992
Annual Comprehensive
Maintenance
and
Operational
Contract
for 2 x 80 TR A/C Plant
pertaining to Technical
and
Performance
Section - Name of the
Plant : Voltas, Make of
compressor : Carrier,
Model : 5H80, Year of
Manufacture : 1978
(B)
©
PER ANNUM
PER MONTH
0
PER ANNUM
PER MONTH
0
PER ANNUM
PER MONTH
0
Page 26 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
ACTIVITY D
ACTIVITY E
ACTIVITY F
ACTIVITY G
Annual Comprehensive Maintenance
and Operational Contract for 5 x 40 TR
A/C Plants pertaining to Administrative
Building, Engineering Training School,
Marketing Training College, Cabin Crew
Training School and Aviation Security
Training Centre - Name of the Plant :
Voltas, Make: Voltas, Model : 5H40, Year
of Manufacture : 1987 to 1990
Annual Comprehensive Maintenance
and Operational Contract for Qty. 1 80
TR and Qty. 1 48 TR A/C Plants
pertaining to Simulator III – Name of
the Plant : Blue Star; Make: Blue Star;
Model : 1) XACYS2080AR2 Qty 1 80
TR; 2) XACYS2048AR2 Qty. 1 48 TR:
Year of Manufacture: 2012
Annual Comprehensive Maintenance
and Operation of A/C Package Unit of
UPS System 4 x 160 KVA for
Simulators.
PER ANNUM
PER MONTH
PER ANNUM
PER MONTH
PER ANNUM
PER MONTH
0
PER ANNUM
NIL /
NOT APPLICABLE
0
0
Annual Comprehensive Maintenance
Contract for Auxiliary Equipment at DG
Plant
SUB-TOTAL
0
0
SERVICE TAX % (PLEASE INDICATE
PERCENTAGE)
PLEASE INDICATE
PERCENTAGE OF
TAX,
IF
APPLICABLE
PLEASE
INDICATE
PERCENTAGE
OF
TAX, IF APPLICABLE
FORMULA FOR DETERMINATION OF L1 :
DETERMINATION OF L1 WILL BE BASED ON THE TOTAL COST FOR AMC OF ALL A/C PLANTS AND
AUXILARY EQUIPMENT AT DG PLANT FOR THREE YEARS (ACTIVITIES A + B + C + D + E + F + G)+
SERVICE TAX AS APPLICABLE PLUS OPERATIONAL CHARGES FOR 36 MONTHS (ACTIVITIES A + B + C +
D + E + F ) + SERVICE TAX AS APPLICABLE
Though for the purpose of determination of L1 the above formula will be worked out, payment will be made on
monthly basis only. i.e. the total 1 / 12 th of the total cost of maintenance and operation.
The rates at which the work under this contract is awarded shall be operative for the entire period specified in the
contract, including such extended period thereof (if any). No revision in rates would be entertained on whatsoever
Page 27 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
ground.
The overhauling, repairing/servicing, daily operation and routine maintenance rates should be inclusive of labour
cost & cost of spares, consumables, tools tackles, facilities etc. used during maintenance job of the Plant and all
applicable statutory Govt. Taxes, Levies, Cess, as on the last date of submission of Tender except Service Tax (if
applicable). Service Tax % (if applicable) pertaining to rendering of such service to be mentioned separately and
the same will be paid by AIR INDIA LIMITED on production of proof of such payments. The quoted rate should be
inclusive of transportation charges & other incidental charges etc.
Break-up of cost towards respective heads as per the above format provided in Annexure-‘D’ should be given
separately.
The quotation should be valid for a period of 90 days from the date of opening of tender. Quoted rates should be
firm for the entire period of contract and no enhancement of rate will be entertained under any circumstances
whatsoever during the subsistence of the contract.
Any imposition of new statutory Govt. Tax and Levy only, during subsistence of the contract, pertaining to rendering
of such service will be to AIR INDIA LIMITED account. The contractor will have to provide proof for the same to
AIR INDIA LIMITED authority for incorporating necessary amendment in the contract.
Page 28 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
SCOPE OF WORK ACTIVITY A
Annual Comprehensive maintenance and operational contract for 3 X 80 TR A/C plant pertaining to A-320 I
Simulator:
I. NATURE OF WORK:1.
Annual Comprehensive maintenance and operational contract for 3 X 80 TR A/C plant pertaining to
Simulator:
Name of the plant
:
Utility Plant
Make
:
Utility Trane
Compressor Model
:
3 E 5H 80
Year of Manufacture
:
1987
A-320 I
II. Jobs to be carried out:A. ALL INCLUSIVE COMPREHENSIVE MAINTENANCE OF UTILITY A/C PLANT COMPRISING THE
1. 80 TR PACKAGE CHILLERS
2. AIR HANDLING UNITS FOR A-320 I SIMULATORS
3. CONDENSER WATER PUMPS
4. CHILLER WATER PUMPS
5. FRP COOLING TOWER
6. NATURAL DRAFT COOLING TOWER
..
..
..
..
FOLLOWING:
03 NOS
05 NOS
03 NOS
03 NOS
01 NO
01 NO
B) Operation of A/C Plant round the clock(24 X 7) including Sundays and Holidays.
1. 3 X 80 TR A/C plants pertaining to A-320 I simulator.
I). All inclusive Comprehensive Maintenance jobs and scope of work.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Checking and servicing of Plants four times in a year.
Attending to break down calls and rectify defects immediately when called upon by us.
Descaling of condenser as and when required and drilling of condenser tubes, when found blocked/clogged,
cleaning of condenser, chiller cooling coils and AHUs.
Rectification and replacement of refrigerant required as a result of leaks in the system.
Inspecting belts, adjusting of tension, replacing worn out belts, lubricating bearings, pumps, fans and replacement
of compressor oil etc.
Replacement of heat insulation whenever and wherever found necessary.
Checking for any vibration in plant equipments and rectifying the defects in foundations of the equipments.
Cleaning of condenser and chiller valves (removing scale formation) and keeping them in operational condition.
Maintenance of FRP and Natural Draft Cooling Tower including replacement of Nozzles, Louvers etc.,
Any other relevant works including replacement of necessary spares to keep A/C plants in serviceable condition.
Painting of all equipment in A/C plant and including cooling tower water piping once in a year.
Repairing/overhauling or replacement of equipments, components, compressors, motors, starters, condenser,
chillers, water pumps, valves, couplings, Air handling units, Thermostatic expansion valves, instrumentation,
gauges, electrical control panels, isolators, cables, control equipments, dehumidification heaters, cooling towers,
foundation of equipments, rewinding of motors, and routine maintenance works.
Repair/Replacement of any other assembly.
Page 29 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
i).
Any other work, assembly, sub assembly which is not specifically mentioned above and is part of the total Airconditioning system is also included in the scope of work to maintain required RH and temperature conditions in
the Air-conditioned area.
ii).
Supply of spares/materials: Spares and material needed due to wear and tear including oils, grease and
refrigerant will be supplied free of cost by the contractor.
iii).
Works/items not covered in contract:
1.
2.
3.
4.
5.
iv).
Replacement of cooling tower fillings.
Replacement of water pipe lines.
Replacement of Micro Filters.
Repair and Replacement of incoming electrical main switch.
Ducting, false ceiling, major structural and masonry works.
General routine maintenance of A/C plants.
a). Daily Maintenance.
1.
2.
3.
4.
5.
Check water level in cooling tower.
Check water level in the expansion tank.
Ensure proper operation of float valves.
General cleaning of equipments, plant-room, AHU room.
Maintenance of logbook and recording of all the defects and maintenance works carried out.
b). Weekly Maintenance
1.
2.
3.
4.
5.
6.
Drain water from cooling tower and clean tower and clean tower basin.
Clean water strains and check spray nozzles of cooling towers.
Carryout test for refrigerant leaks.
Check pumps glands (in case of water leaks tighten the gland or replace the gland packing).
Clean/wash cooling coil Air filters.
Check belt tension of various drives and check the coupling bolts of compressor drive.
c). Monthly maintenance.
1.
2.
3.
4.
5.
6.
Check electrical connection of various motors, starters etc.,
Check for operation of various safety controls and inter-locks.
Clean/wash cooling coils of Air handling units.
Clean equipment hold on bolts.
Clean drain points.
Adjustment of louver in NDCT in proper position.
d). Quarterly maintenance
1. Check various pressure, temperatures, current drawn by motors, and analyze the readings to ascertain the
condition of the plant, investigate and rectify the faults.
2. Ensure oil return is proper.
3. Check crankcase heater for proper operation.
4. Carryout through check for refrigerant leaks and rectify.
5. Check operation of oil safety and operating controls and take corrective measures if found malfunctioning.
Page 30 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
6.
7.
8.
9.
10.
11.
12.
13.
14.
Check belt tension and adjust, replace worn out belts.
Check alignment of all bolt and direct driver.
Inspect cooling tower for proper operation.
Check all bearing surfaces for abnormal heating, where such symptoms are observed, investigate and take
corrective action and replace the bearings if required.
Check drains for free flow and clean if necessary.
Check for abnormal vibration and noise. Check for tightness of all fastening bolts of foundations.
Check cooling coil fine for dirt accumulation and clean.
Ensure that all the electrical connections are tight.
Using blower, blow dust accumulated with in the motor.
e). Half Yearly Maintenance
1.
2.
3.
4.
5.
6.
Repeat a, b and c
Check the temperature difference, in cooling tower and if required condenser tubes will have to be cleaned.
Cleaning of cooling coils with water under pressure.
Lubricate all moving parts.
Check and clean contacts in Starters/contactors.
Replacement of compressor oil if the condition is bad.
f). Any other scheduled maintenance Of A/C plants and its auxiliary equipments as per the manufactures
recommendations.
Operation of A/C plant:.
i). Starting check ups.
1.
2.
3.
4.
5.
6.
7.
Check up water level in cooling tower, and expansion tank check operation of float valves.
Ensure condenser and chiller water line gate valves are kept fully open.
Ensure compressor discharge and suction shut off valves and liquid line valves kept fully open.
Check the fuses of all motors and heaters.
Switch on the main switch on electrical and check for proper voltage in all 3 phases.
Switch on isolators of all motors.
Check oil level in compressor.
ii). Starting procedure.
1.
2.
3.
4.
5.
6.
Start cooling tower fans.
Start condenser water pumps (check for proper water spray in cooling tower and water pressure).
Start chiller water pumps and check for normal operating pressure.
Start Air handling unit.
Switch on main toggle switch in the gauge control panel and also switch on liquid line solenoid valve switch.
Start compressors and note the following after the system is stabilized.
a). Operating suction pressure.
b). Discharge pressure.
c). Oil Pressure.
d). Oil level in compressor.
Page 31 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
7. Ensure dehumidification heaters are switched on after compressor is started.
iii). Shut down procedure
1.
2.
3.
4.
5.
6.
Switch off refrigerant solenoid valve.
Switch off compressor mains.
Check that compressor crank case heater comes on line.
Switch off compressor water pump, cooling tower fan and chiller water pumps.
Stop air-handling units.
Switch off electrical mains.
6. Repair/overhaul:Repair and overhaul necessitated keeping the plants in satisfactory working condition will be carried out by the
contractor free of charge at site or at the contractor's workshop at contractor's cost. No man power will be provided by
us to carry out the job.
Page 32 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
SCOPE OF WORK – ACTIVITY B
Annual Comprehensive maintenance and operational contract for 2 X 80 TR A/C plant pertaining to A-320 II
Simulators:
II. NATURE OF WORK:1. Annual Comprehensive maintenance and operational contract for 2 X 80 TR A/C plant pertaining to A-320 II
Simulators:
Name of the plant
:
Botiliboi Plant
Make
:
Kirloskar
Model
:
AC 1070
Year of Manufacture
:
1992
II.
Jobs to be carried out:ALL INCLUSIVE COMPREHENSIVE MAINTENANCE OF BABLIBOI A/C PLANT
COMPRISING THE FOLLOWING:
80 TR PACKAGE CHILLERS
02 NOS
AIR HANDLING UNITS
03 NOS
CONDENSER WATER PUMPS
02 NOS
CHILLER WATER PUMPS
02 NOS
FRP COOLING TOWER
02 NOS
B) Operation of A/C Plant round the clock(24 X 7) including Sundays and Holidays.
2 X 80 TR A/C plants pertaining to A-320 II simulator.
I). All inclusive Comprehensive Maintenance jobs and scope of work.
1. Checking and servicing of Plants four times in a year.
2. Attending to break down calls and rectify defects immediately when called upon by us.
3. Descaling of condenser as and when required and drilling of condenser tubes, when found blocked/clogged, cleaning
of condenser, chiller cooling coils and AHUs.
4. Rectification and replacement of refrigerant required as a result of leaks in the system.
5. Inspecting belts, adjusting of tension, replacing worn out belts, lubricating bearings, pumps, fans and replacement of
compressor oil etc.
6. Replacement of heat insulation whenever and wherever found necessary.
7. Checking for any vibration in plant equipments and rectifying the defects in foundations of the equipments.
8. Cleaning of condenser and chiller valves (removing scale formation) and keeping them in operation condition.
9. Maintenance of FRP cooling tower including replacement of Nozzles.
10. Any other relevant works including replacement of necessary spares to keep A/C plants in serviceable condition.
11. Painting of all equipment in A/C plant and including cooling tower water piping once in a year.
12. Repairing/overhauling or replacement of equipments, components, compressors, motors, starters, condenser, chillers,
water pumps, valves, couplings, Air handling units, Thermostatic expansion valves, instrumentation, gauges, electrical
Page 33 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
control panels, isolators, cables, control equipments, dehumidification heaters, cooling towers, foundation of
equipments, rewinding of motors, and routine maintenance works.
Repair/Replacement of any other assembly.
i).
Any other work, assembly, sub assembly which is not specifically mentioned above and is part of the total Airconditioning system is also included in the scope of work to maintain required RH and temperature conditions in
the Air-conditioned area.
ii).
Supply of spares/materials: Spares and material needed due to wear and tear including oils, grease and
refrigerant will be supplied free of cost by the contractor.
iii).
Works/items not covered in contract:
1.
2.
3.
4.
5.
Replacement of cooling tower fillings.
Replacement of water pipe lines.
Replacement of Micro Filters.
Repair and Replacement of incoming electrical main switch.
Ducting, false ceiling, major structural and masonry works.
iv).
General routine maintenance of A/C plants.
a). Daily Maintenance.
1.
2.
3.
4.
5.
Check water level in cooling tower.
Check water level in the expansion tank.
Ensure proper operation of float valves.
General cleaning of equipments, plant-room, AHU room.
Maintenance of log book and recording of all the defects and maintenance works carried out.
b). Weekly Maintenance
1.
2.
3.
4.
5.
6.
Drain water from cooling tower and clean tower and clean tower basin
Clean water strains and check spray nozzles of cooling towers.
Carryout test for refrigerant leaks.
Check pump glands (in case of water leaks tighten the gland or replace the gland packing).
Clean/wash cooling coil Air filters.
Check belt tension of various drives and check the coupling bolts of compressor drive.
c). Monthly maintenance.
1.
2.
3.
4.
5.
6.
Check electrical connection of various motors, starters etc.,
Check for operation of various safety controls and inter-locks.
Clean/wash cooling coils of Air handling units.
Clean equipment hold on bolts.
Clean drain points.
Adjustment of louver in NDCT in proper position.
Page 34 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
d). Quarterly maintenance.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Check various pressure, temperatures, current drawn by motors, and analyze the readings to ascertain the
condition of the plant, investigate and rectify the faults.
Ensure oil return is proper.
Check crank-case heater for proper operation.
Carryout through check for refrigerant leaks and rectify.
Check operation of oil safety and operating controls and take corrective measures if found malfunctioning.
Check belt tension and adjust, replace worn out belts.
Check alignment of all bolt and direct drives.
Inspect cooling tower for proper operation.
Check all bearing surfaces for abnormal heating, where such symptoms are observed, investigate and take
corrective action and replace the bearings if required.
Check drains for free flow and clean if necessary.
Check for abnormal vibration and noise. Check for tightness of all fastening bolts of foundations.
Check cooling coil fine for dirt accumulation and clean.
Ensure that all the electrical connections are tight.
Using blower, blow dust accumulated with in the motor.
e). Half Yearly Maintenance
Repeat a, b and c
1.
2.
3.
4.
5.
f).
Check the temperature difference, in cooling tower and if required condenser tubes will have to be cleaned.
Cleaning of cooling coils with water under pressure.
Lubricate all moving parts.
Check and clean contacts in Starters/contactors
Replacement of compressor oil if the condition is bad.
Any other scheduled maintenance Of A/C plants and its auxiliary equipments as per the manufactures
recommendations.
Operation of A/C plants round the clock including Sunday and holidays:
i). Starting check ups.
1.
2.
3.
4.
5.
6.
7.
Check up water level in cooling tower, and expansion tank, check operation of float valves.
Ensure condenser and chiller water line gate valves are kept fully open.
Ensure compressor discharge and suction shut off valves and liquid line valves kept fully open.
Check the fuses of all motors and heaters.
Switch on the main switch on electrical and check for proper voltage in all 3 phases.
Switch on isolators of all motors.
Check oil level in compressor.
II). Starting procedure.
1.
Start cooling tower fans.
2.
Start condenser water pumps (check for proper water spray in cooling tower and water pressure).
3.
Start chiller water pumps and check for normal operating pressure.
4.
Start Air handling unit.
5.
Switch on main toggle switch in the gauge control panel and also switch on liquid line solenoid valve switch.
Page 35 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
6.
Start compressors and note the following after the system is stabilized.
a). Operating suction pressure.
b). Discharge pressure.
c). Oil Pressure.
d). Oil level in compressor.
7.Ensure dehumidification heaters are switched on after compressor is started.
iii). Shut down procedure.
1.
2.
3.
4.
5.
6.
7.
Switch off refrigerant solenoid valve.
Switch off compressor mains.
Check that compressor crack heater on line.
Switch off compressor water pump, cooling tower fan and chiller water pumps.
Stop air handling units.
Switch off electrical mains.
Repair/overhaul:-
Repair and overhaul necessitated to keep the plants in satisfactory working condition, will be carried out by the contractor
for free of charge at site or at the contractor's workshop at contractor's cost. No man power will be provided by us
to carry out the job.
****
Page 36 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
SCOPE OF WORK – ACTIVITY C
Annual Comprehensive maintenance and operational contract for 2 X 80 TR A/C plant pertaining to Technical
and Performance section:
A)
I . NATURE OF WORK:a.
Annual Comprehensive maintenance and operational contract for 2 X 80 TR A/C plant pertaining to Performance
and Technical section:
Name of the plant
:
Voltas
Compressor Make
:
Carrier
Model
:
5 H 80
Year of Manufacture
:
1978
II.
Jobs to be carried out:ALL INCLUSIVE COMPREHENSIVE MAINTENANCE OF A/C PLANT COMPRISING THE FOLLOWING:
80 TR PACKAGE CHILLERS
AIR HANDLING UNITS
CONDENSER WATER PUMPS
CHILLER WATER PUMPS
PROCESS PUMPS
NATURAL DRAFT COOLING TOWER
EXHAUST BLOWER
..
.
..
..
..
..
..
02 NOS
08 NOS
02 NOS
02 NOS
08 NOS
01 NO.
01 NO.
B) Operation of A/C Plant from 0700 hrs to 1800 hrs for five days in a week.
III.
2 X 80 TR A/C plants pertaining to Technical and Performance section.
I). All inclusive Comprehensive Maintenance jobs and scope of work.
1. Checking and servicing of Plants four times in a year.
2. Attending to break down calls and rectify defects immediately when called upon by us.
3. Descaling of condenser as and when required and drilling of condenser tubes, when found blocked/clogged, cleaning
of condenser, chiller cooling coils and AHUs.
4. Rectification and replacement of refrigerant required as a result of leaks in the system.
5. Inspecting belts, adjusting of tension, replacing worn out belts, lubricating bearings, pumps, fans and replacement of
compressor oil etc.
6. Replacement of heat insulation whenever and wherever found necessary.
7. Checking for any vibration in plant equipments and rectifying the defects in foundations of the equipments.
8. Cleaning of condenser and chiller valves (removing scale formation) and keeping them in operation condition.
9. Maintenance of Natural Draft Cooling Tower including replacement of Nozzles, Louvers etc.,
10. Any other relevant works including replacement of necessary spares to keep A/C plants in serviceable condition.
11. Painting of all equipment in A/C plant and including cooling tower water piping once in a year.
12. Repairing/overhauling or replacement of equipments, components, compressors, motors, starters, condenser,
chillers, water pumps, valves, couplings, Air handling units, Thermostatic expansion valves, instrumentation,
gauges, electrical control panels, isolators, cables, control equipments, dehumidification heaters, cooling towers,
foundation of equipments, rewinding of motors, and routine maintenance works.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
Repair/Replacement of any other assembly.
i). Any other work, assembly, sub assembly which is not specifically mentioned above and is part of the total Airconditioning system is also included in the scope of work to maintain required RH and temperature conditions in
the Air-conditioned area.
ii).
Supply of spares/materials: Spares and material needed due to wear and tear including oils, grease and
refrigerant will be supplied free of cost by the contractor.
iii).
Works/items not covered in contract:
1.
2.
3.
4.
5.
Replacement of cooling tower fillings.
Replacement of water pipe lines.
Replacement of Micro Filters.
Repair and Replacement of incoming electrical main switch.
Ducting, false ceiling, major structural and masonry works.
iv).
General routine maintenance of A/C plants.
a). Daily Maintenance.
1.
2.
3.
4.
5.
Check water level in cooling tower.
Check water level in the expansion tank.
Ensure proper operation of float valves.
General cleaning of equipments, plant-room, AHU room.
Maintenance of log book and recording of all the defects and maintenance works carried out.
b). Weekly Maintenance
1.
2.
3.
4.
5.
6.
Drain water from cooling tower and clean tower and clean tower basin.
Clean water strains and check spray nozzles of cooling towers.
Carryout test for refrigerant leaks.
Check pumps glands (in case of water leaks tighten the gland or replace the gland packing).
Clean/wash cooling coil Air filters.
Check belt tension of various drives and check the coupling bolts of compressor drive.
c). Monthly maintenance.
1.
2.
3.
4.
5.
6.
Check electrical connection of various motors, starters etc.,
Check for operation of various safety controls and inter-locks.
Clean/wash cooling coils of Air handling units.
Clean equipment hold on bolts.
Clean drain points.
Adjustment of louver in NDCT in proper position.
d). Quarterly maintenance
1.
Check various pressure, temperatures, current drawn by motors, and analyze the readings to ascertain the
condition of the plant, investigate and rectify the faults.
Page 38 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Ensure oil return is proper.
Check crank-case heater for proper operation.
Carryout through check for refrigerant leaks and rectify.
Check operation of oil safety and operating controls and take corrective measures it found malfunctioning.
Check belt tension and adjust, replace worn out belts.
Check alignment of all bolt and direct driver.
Inspect cooling tower for proper operation.
Check all bearing surfaces for abnormal heating, where such symptoms are observed, investigate and take
corrective action and replace the bearings if required.
Check drains for free flow and clean if necessary.
Check for abnormal vibration and noise. Check for tightness of all fastening bolts of foundations.
Check cooling coil fine for dirt accumulation and clean.
Ensure that all the electrical connections are tight.
Using blower, blow dust accumulated with in the motor.
e). Half Yearly Maintenance
1.
2.
3.
4.
5.
6.
Repeat a, b and c
Check the temperature difference, in cooling tower and if required condenser tubes will have to be cleaned.
Cleaning of cooling coils with water under pressure.
Lubricate all moving parts.
Check and clean contacts in Starters/contactors.
Replacement of compressor oil if the condition is bad.
f). Any other scheduled maintenance Of A/C plants and its auxiliary equipments as per the manufactures
recommendations.
Operation of A/C plants from 0700 hrs to 1800 hrs for Six days in a week.
i). Starting check ups.
1.
2.
3.
4.
5.
6.
7.
Check up water level in cooling tower, and expansion tank check operation of float valves.
Ensure condenser and chiller water line gate valves are kept fully open.
Ensure compressor discharge and suction shut off, valves and liquid line valves kept fully open.
Check the fuses of all motors and heaters.
Switch on the main switch on electrical and check for proper voltage in all 3 phases.
Switch on isolators of all motors.
Check oil level in compressor.
II). Starting procedure.
1.
2.
3.
4.
5.
6.
Start cooling tower fans.
Start condenser water pumps (check for proper water spray in cooling tower and water pressure).
Start chiller water pumps and check for normal operating pressure.
Start Air handling unit.
Switch on main toggle switch in the gauge control panel and also switch on liquid line solenoid valve switch.
Start compressors and note the following after the system is stabilized.
a). Operating suction pressure.
b). Discharge pressure.
Page 39 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
c). Oil Pressure.
d). Oil level in compressor.
7. Ensure dehumidification heaters are switched on after compressor is started.
iii). Shut down procedure
1.
2.
3.
4.
5.
6.
Switch off refrigerant solenoid valve.
Switch off compressor mains.
Check that compressor crank case heaters come on line.
Switch off compressor water pump, cooling tower fan and chiller water pumps.
Stop air handling units.
Switch off electrical mains.
8. Repair/overhaul:-
Repair and overhaul necessitated to keep the plants in satisfactory working condition, will be carried out by the contractor
for free of charge at site or at the contractor's workshop at contractor's cost. No man power will be provided by us to carry
out the job.
Page 40 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
SCOPE OF WORK – ACTIVITY D
Annual Comprehensive maintenance and operational contract for 5 X 40 TR A/C plants pertaining to
Administrative Building, Engineering Training school, Marketing training college, Cabin Crew Training College and
Ground support Training Center:
I. NATURE OF WORK:Annual Comprehensive maintenance and operational contract for 5 X 40TR A/C plant pertaining to Administrative
building, ETS, MTC, CCTS, ASTC :
Make
:
Voltas
Model
:
5 H 40
Year of Manufacture
:
1987 to 1990
II. Jobs to be carried out:A)
ALL INCLUSIVE COMPREHENSIVE MAINTENANCE OF A/C PLANT COMPRISING THE FOLLOWING:
PACKAGE CHILLERS
..
05 NOS
AIR HANDLING UNITS
..
07 NOS.
CONDENSER WATER PUMPS
..
10 NOS
FRP COOLING TOWER
..
01 NO
NATURAL DRAFT COOLING TOWER
01 NO
MECHANICAL COOLING TOWER
..
01 NO
B) Operation of A/C Plant from 0800 hrs to 1700 hrs for six days in a week.
III 5 X 40 TR A/C plants pertaining to Administrative building, ETS, MTC, CCTS, ASTC
IV. I). All inclusive Comprehensive Maintenance jobs and scope of work.
1.
2.
3.
Checking and servicing of Plants four times in a year.
Attending to break down calls and rectify defects immediately when called upon by us.
Descaling of condenser as and when required and drilling of condenser tubes, when found blocked/clogged, cleaning
of condenser, chiller cooling coils and AHUs.
4. Rectification and replacement of refrigerant required as a result of leaks in the system.
5. Inspecting belts, adjusting of tension, replacing worn out belts, lubricating bearings, pumps, fans and replacement of
compressor oil etc.
6. Replacement of heat insulation whenever and wherever found necessary.
7. Checking for any vibration in plant equipments and rectifying the defects in foundations of the equipments.
8. Cleaning of condenser and chiller valves (removing scale formation) and keeping them in operation condition.
9. Maintenance of FRP, Mechanical and Natural Draft Cooling Tower including CT fan and replacement of Nozzles,
Louvers etc.,
10. Any other relevant works including replacement of necessary spares to keep A/C plants in serviceable condition.
11. Painting of all equipment in A/C plant and including cooling tower water piping once in a year.
12. Repairing/overhauling or replacement of equipments, components, compressors, motors, starters, condenser, chillers,
water pumps, valves, couplings, Air handling units, Thermostatic expansion valves, instrumentation, gauges, electrical
control panels, isolators, cables, control equipments, dehumidification heaters, cooling towers, foundation of
equipments, rewinding of motors, and routine maintenance works.
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Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
Repair/Replacement of any other assembly.
i).
Any other work, assembly, sub assembly which is not specifically mentioned above and is part of the total Airconditioning system is also included in the scope of work to maintain required RH and temperature conditions in the
Air-conditioned area.
ii). Supply of spares/materials: Spares and material needed due to wear and tear including oils, grease and refrigerant
will be supplied free of cost by the contractor.
iii). Works/items not covered in contract:
1.
2.
3.
4.
5.
Replacement of cooling tower fillings.
Replacement of water pipe lines.
Replacement of Micro Filters.
Repair and Replacement of incoming electrical main switch.
Ducting, false ceiling, major structural and masonry works.
iv). General routine maintenance of A/C plants.
a). Daily Maintenance.
1. Check water level in cooling tower.
2. Check water level in the expansion tank.
3. Ensure proper operation of float valves.
4. General cleaning of equipments, plant-room, AHU room.
5.
Maintenance of log book and recording of all the defects and maintenance works carried out.
b). Weekly Maintenance
1. Drain water from cooling tower and clean tower and clean tower basin.
2. Clean water strains and check spray nozzles of cooling towers.
3. Carryout test for refrigerant leaks.
4. Check pumps glands (in case of water leaks tighten the gland or replace the gland packing).
5. Clean/wash cooling coil Air filters.
6. Check belt tension of various drives and check the coupling bolts of compressor drive.
c). Monthly maintenance.
1. Check electrical connection of various motors, starters etc.,
2. Check for operation of various safety controls and inter-locks.
3. Clean/wash cooling coils of Air handling units.
4. Clean equipment hold on bolts.
5. Clean drain points.
6. Adjustment of louver in NDCT in proper position
d). Quarterly maintenance
1.Check various pressure, temperatures, current drawn by motors, and analyze the readings to ascertain the condition
of the plant, investigate and rectify the faults.
Page 42 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
2. Ensure oil return is proper.
3. Check crank-case heater for proper operation.
4. Carryout through check for refrigerant leaks and rectify.
5.
Check operation of oil safety and operating controls and take corrective measures it found malfunctioning.
6. Check belt tension and adjust, replace worn out belts.
7. Check alignment of all bolt and direct driver.
8. Inspect cooling tower for proper operation.
9.Check all bearing surfaces for abnormal heating, where such symptoms are observed, investigate and take corrective
action and replace the bearings if required.
10. Check drains for free flow and clean if necessary.
11. Check for abnormal vibration and noise. Check for tightness of all fastening bolts of foundations.
12. Check cooling coil fine for dust accumulation and clean.
13. Ensure that all the electrical connections are tight.
14. Using blower, blow dust accumulated with in the motor.
e). Half Yearly Maintenance
1.
2.
3.
4.
5.
6.
Repeat a, b and c.
Check the leaving temperature difference, in cooling tower and if required condenser tubes will have to be cleaned.
Cleaning of cooling coils with water under pressure.
Lubricate all moving parts.
Check and clean contacts in Starters/contactors.
Replacement of compressor oil if the condition is bad.
f).
Any other scheduled maintenance Of A/C plants and its auxiliary equipments as per the manufactures
recommendations.
Operation of A/C Plants from 0800 hrs to 1700 hrs for six days in a week.
i). Starting check ups.
1.
2.
3.
4.
5.
6.
7.
Check up water level in cooling tower, and expansion tank check operation of float valves.
Ensure condenser and chiller water line gate valves are kept fully open.
Ensure compressor discharge and suction shut off, valves and liquid line valves kept fully open.
Check the fuses of all motors and heaters.
Switch on the main switch on electrical and check for proper voltage in all 3 phases.
Switch on isolators of all motors.
Check oil level in compressor.
II). Starting procedure.
1.
2.
3.
4.
5.
6.
Start cooling tower fans.
Start condenser water pumps (check for proper water spray in cooling tower and water pressure).
Start chiller water pumps and check for normal operating pressure.
Start Air handling unit.
Switch on main toggle switch in the gauge control panel and also switch on liquid line solenoid valve switch.
Start compressors and note the following after the system is stabilized.
a). Operating suction pressure.
b). Discharge pressure.
Page 43 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
c). Oil Pressure.
d). Oil level in compressor.
7. Ensure dehumidification heaters are switched on after compressor is started.
iii). Shut down procedure
1.
2.
3.
4.
5.
6.
Switch off refrigerant solenoid valve.
Switch off compressor mains.
Check that compressor crack heater on line.
Switch off compressor water pump, cooling tower fan and chiller water pumps.
Stop air handling units.
Switch off electrical mains.
9. Repair/overhaul:-
Repair and overhaul necessitated to keep the plants in satisfactory working condition, will be carried out by the
contractor for free of charge at site or at the contractor's workshop at contractor's cost. No man power will be provided
by us to carry out the job.
Page 44 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
SCOPE OF WORK – ACTIVITY E
Annual Comprehensive maintenance and operational contract for Qty. 1 X 80 TR Blue Star A/C plant and Qty. 1 x
48 TR Blue Star AC Plant pertaining to Simulator III :
I. NATURE OF WORK:Annual Comprehensive maintenance and operational contract for 1 X 80 TR A/C plant and 1 x 48 TR A/C Plant
pertaining to Simulator III
:
Make
Model
:
:
Year of Manufacture :
II. Jobs to be carried out:-
Blue Star
XACYS2080AR2 (SCROLL CHILLER) – 80 TR
XACY2048AR2 (SCROLL CHILLER) – 48 TR
2012
ALL INCLUSIVE COMPREHENSIVE MAINTENANCE OF A/C PLANT COMPRISING THE FOLLOWING:
PACKAGE CHILLERS
..
02 NOS
AIR HANDLING UNITS
..
05 NOS.
CONDENSER WATER PUMPS
..
02 NOS
III Operation of A/C Plants round the clock(24 X 7) including Sundays and Holidays
B) Only one AC Plant will be operation at any given point of time. In other words, One unit will be as a standby.
V.
I). All inclusive Comprehensive Maintenance jobs and scope of work.
1.
2.
3.
Checking and servicing of Plants four times in a year.
Attending to break down calls and rectify defects immediately when called upon by us.
Descaling of condenser as and when required and drilling of condenser tubes, when found blocked/clogged, cleaning
of condenser, chiller cooling coils and AHUs.
4. Rectification and replacement of refrigerant required as a result of leaks in the system.
5. Inspecting belts, adjusting of tension, replacing worn out belts, lubricating bearings, pumps, fans and replacement of
compressor oil etc.
6. Replacement of heat insulation whenever and wherever found necessary.
7. Checking for any vibration in plant equipments and rectifying the defects in foundations of the equipments.
8. Cleaning of condenser and chiller valves (removing scale formation) and keeping them in operation condition.
9. Any other relevant works including replacement of necessary spares to keep A/C plants in serviceable condition.
10. Painting of all equipment in A/C plant and including cooling tower water piping once in a year.
11. Repairing/overhauling or replacement of equipments, components, compressors, motors, starters, condenser, chillers,
water pumps, valves, couplings, Air handling units, Thermostatic expansion valves, instrumentation, gauges, electrical
control panels, isolators, cables, control equipments, dehumidification heaters, cooling towers, foundation of
equipments, rewinding of motors, and routine maintenance works.
Repair/Replacement of any other assembly.
i).
Any other work, assembly, sub assembly which is not specifically mentioned above and is part of the total Airconditioning system is also included in the scope of work to maintain required RH and temperature conditions in the
Air-conditioned area.
Page 45 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
ii). Supply of spares/materials: Spares and material needed due to wear and tear including oils, grease and refrigerant
will be supplied free of cost by the contractor.
iii). Works/items not covered in contract:
1
2
3
4
5
Replacement of cooling tower fillings.
Replacement of water pipe lines.
Replacement of Micro Filters.
Repair and Replacement of incoming electrical main switch.
Ducting, false ceiling, major structural and masonry works.
a). Daily Maintenance.
1.
2.
3.
4.
5.
Check water level in cooling tower / make up tank
Check water level in the expansion tank.
Ensure proper operation of float valves.
General cleaning of equipments, plant-room, AHU room.
Maintenance of log book and recording of all the defects and maintenance works carried out.
b). Weekly Maintenance
1.
2.
3.
4.
5.
6.
Drain water from cooling tower and clean tower and clean tower basin.
Clean water strains and check spray nozzles of cooling towers.
Carryout test for refrigerant leaks.
Check pumps glands (in case of water leaks tighten the gland or replace the gland packing).
Clean/wash cooling coil Air filters.
Check belt tension of various drives and check the coupling bolts of compressor drive.
c). Monthly maintenance.
1.
2.
3.
4.
5.
6.
Check electrical connection of various motors, starters etc.,
Check for operation of various safety controls and inter-locks.
Clean/wash cooling coils of Air handling units.
Clean equipment hold on bolts.
Clean drain points.
Adjustment of louver in NDCT in proper position
d). Quarterly maintenance
1. Check various pressure, temperatures, current drawn by motors, and analyze the
condition of the plant, investigate and rectify the faults.
2.
3.
4.
5.
6.
7.
8.
9.
readings to ascertain the
Ensure oil return is proper.
Check crank-case heater for proper operation.
Carryout through check for refrigerant leaks and rectify.
Check operation of oil safety and operating controls and take corrective measures it found malfunctioning.
Check belt tension and adjust, replace worn out belts.
Check alignment of all bolt and direct driver.
Inspect cooling tower for proper operation.
Check all bearing surfaces for abnormal heating, where such symptoms are observed, investigate and take
corrective action and replace the bearings if required.
Page 46 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
10.
11.
12.
13.
14.
Check drains for free flow and clean if necessary.
Check for abnormal vibration and noise. Check for tightness of all fastening bolts of foundations.
Check cooling coil fine for dust accumulation and clean.
Ensure that all the electrical connections are tight.
Using blower, blow dust accumulated with in the motor.
e). Half Yearly Maintenance
1.
2.
3.
4.
5.
6.
f).
Repeat a, b and c.
Check the leaving temperature difference, in cooling tower and if required condenser tubes will have to be
cleaned.
Cleaning of cooling coils with water under pressure.
Lubricate all moving parts.
Check and clean contacts in Starters/contactors.
Replacement of compressor oil if the condition is bad.
Any other scheduled maintenance Of A/C plants and its auxiliary equipments as per the manufactures
recommendations.
Operation of A/C Plants from 0800 hrs to 1700 hrs for six days in a week.
i). Starting check ups.
1. Check up water level in cooling tower, and expansion tank check operation of float valves.
2. Ensure condenser and chiller water line gate valves are kept fully open.
3. Ensure compressor discharge and suction shut off, valves and liquid line valves kept fully open.
4. Check the fuses of all motors and heaters.
5. Switch on the main switch on electrical and check for proper voltage in all 3 phases.
6. Switch on isolators of all motors.
7. Check oil level in compressor.
II). Starting procedure.
1. Start cooling tower fans.
2. Start condenser water pumps (check for proper water spray in cooling tower and water pressure).
3. Start chiller water pumps and check for normal operating pressure.
4. Start Air handling unit.
5. Switch on main toggle switch in the gauge control panel and also switch on liquid line solenoid valve switch.
6. Start compressors and note the following after the system is stabilized.
a). Operating suction pressure.
b). Discharge pressure.
c). Oil Pressure.
d). Oil level in compressor.
7. Ensure dehumidification heaters are switched on after compressor is started.
iii). Shut down procedure
Page 47 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
1)
2)
3)
4)
5)
6)
10.
Switch off refrigerant solenoid valve.
Switch off compressor mains.
Check that compressor crack heater on line.
Switch off compressor water pump, cooling tower fan and chiller water pumps.
Stop air handling units.
Switch off electrical mains.
Repair/overhaul:-
Repair and overhaul necessitated to keep the plants in satisfactory working condition, will be carried out by the
contractor for free of charge at site or at the contractor's workshop at contractor's cost. No man power will be provided
by us to carry out the job.
SCOPE OF WORK – ACTIVITY F
Comprehensive Annual Maintenance and Operations Contract of A/C Package unit of UPS system 4 * 160 KVA
(24 x 7) for simulators and their Operations.
Note: Chilled water temperature of UPS system, should be noted in the log book hourly basis.
a). UPS A/C room consisting of three nos of package type Voltas A/C units
1). Water cooled – 02 nos 2) DX type – 01 no
b). Cleaning of filters, blower, water pipe line from A/C plants, water valves, drainage pipes of the equipment and blower
motor maintenance.
c). Ducting, dampers, filters are to be checked periodically.
d). Cleaning and checking of the compressor performance, expansion valve, blower etc.,
e). Descaling of UPS package system once in 6(six) months.
Abnormalities of the units to be informed to Asst. General Manager(GS) immediately.
Operation and Maintenance of Electrical Installation, pertaining to Air conditioning equipment.
1.
2.
3.
4.
5.
6.
7.
8.
9.
LT breakers, up to = 1000 amps, main bus bars, distribution panels, and feeder rooms.
Compressor motors, starters, cables, electrical auxiliaries etc.,
Checking of cable connections in control cubicles for burning of insulation, cleanliness, tightness of joints, terminal
connections, replacements of worn out parts and attending to necessary repairs.
Periodical inspection of HT/LT breakers, main switches for pitting, burning and attending to necessary repairs.
Checking of all electrical connection including earth connections for proper tightness, cable termination etc.,
Checking of oil in conservator and executing any leaks pertaining to starters..
Checking for unusual internal noises of electrical equipment.
Noting the load current in all the phase in the log book .
All the earth pit should be watered daily.
Page 48 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST
SCOPE OF WORK – ACTIVITY G
Comprehensive Annual Maintenance contract for maintenance of Auxiliary Equipment at DG plant.
(ONLY AMC TO BE QUOTED. NO OPERATION WOULD BE INVOLVED.)
I NATURE OF WORKS:1.
2.
Maintenance of Auxiliary equipment at DG plant.
Operation and maintenance of package unit of UPS system.
I Nature of works
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Maintenance of Auxiliary equipment at DG plant
1. Heat exchangers
..
2 nos
2. Water pumps
4 nos
3. Cooling Towers (including CT fan)
2 nos
4. Centrifuge Pump
..
1 no
5. Diesel pumps
..
2 nos
Cleaning of cooling tower basin once in 15 days.
Cleaning of pot strainers suction, delivery valves and keeping them in operating condition.
Checking of sprinklers for proper functioning and attending to necessary repairs.
Rectification of leaks in pumps, including centrifuge.
Descaling of heat exchanger once in 6 months.
Replacement of un serviceable starters contacts, coils O/L relays whenever required at free of charge.
Replacement of unserviceable gate valves of water pipelines, fuel pipelines including bulk fuel tank.
Greasing of pumps, motors periodically.
Repair/overhaul/rewinding of equipment including replacement of worn out parts, which are covered under clause II
(a) and (b) on free of charge.
Painting of water, diesel pumps, water & fuel pipelines once in a year.
Cleaning and removing liquid slugs from the bowls of centrifuge equipment, maintenance of Centrifuge pump,
motor and diesel fuel pumps.
Replacement of cooling tower fillings not covered under this scope of work
Page 49 of 49
Last Date for Receipt of Quotes NOW IS 25.02.2015.12.2014 till 1430 hours & Date of Opening of Technical Quote :25.02.2015 1500 hrs IST