COFOG Contingency Plan
EMERGENCY EVACUATION / SHELTER-IN-PLACE PLAN
PROCEDURE
1. IF EVACUATING - IMMEDIATELY:
a. Activate DCSAR via DC911 and have their crew leader report to the CP.
b. Request law enforcement and/or ODOT report to the CP to determine
evacuation routes.
c. Contact Red Cross for shelter locations.
2. GATHER INFORMATION
Identify area to be evacuated by using intersecting avenue and street to make
cross hairs at the center of the incident (i.e. NW Dogwood and 4th St.): _______
________________________________________________________________
Determine radius of intended action (use NAERG): _______________________
Determine urgency: “Immediately” or “Be prepared”:
Identify Evacuation Routes (work with DCSO or ODOT): ___________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Identify Shelters (contact Red Cross for locations): _______________________
________________________________________________________________
________________________________________________________________
Evacuation/SIP Plan (DRAFT Rev.)
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2. DEVELOP MESSAGE
Emergency Phone Network (EPN)1 / Emergency Alerting System (EAS)2
Message:
IMMEDIATE EVACUATION
A _______________________________ has taken place your area. Emergency
Management officials are directing you to evacuate immediately. Take only
necessities and precede ____________________________________ to shelters
that have been set up at ________________________________. Red Cross
representatives at the shelter will provide you with further information upon your
arrival. Please tune to _______________ radio or Z21 on your television for
further information.
PREPARE TO EVACUATE
A _______________________________________ has taken place in your area.
Emergency Management officials are directing you to prepare to evacuate.
Please be prepared to evacuate immediately if necessary. If an immediate
evacuation is necessary, notifications and instructions will be given by phone,
radio or television. Please tune to _______________ radio or Z21 on your
television for further information.
SHELTER IN PLACE
A _____________________________________ has taken place in your area.
Emergency Management officials are directing you to shelter in place. Please
tune to _______________ radio or Z21 on your television for information on how
to shelter in your current location.
1The
emergency phone network (EPN) can call all phones within a specific radius of any point in
the city or fire district and give them a short recorded message. All calls will be made in less than
10 minutes.
2The
emergency alerting system (EAS) will play a short message over all local radio and
television networks.
Evacuation/SIP Plan (DRAFT Rev.)
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3. CONTACT (by cell phone, when possible) DISPATCH WITH MESSAGE
INFORMATION:



The intersecting avenue and street
Radius of intended action
The message
4. IF SHELTERING IN PLACE:
a. Fax “Shelter in Place - Media Information Sheet” (attached) to all
Central Oregon Radio and TV stations
b. When the area that was sheltering in place becomes habitable use the
EPN, EAS and radio systems to notify those sheltering in place that all
is clear.
c. EPN / EAS Message: The ______________________________ in
your area has been controlled. Sheltering in place is no longer
required. Emergency management officials are directing you to open
your doors and windows to air out your house. Turn on your heating /
cooling system to ventilate the house immediately, and then go
outside. You may return to your house as soon as it is ventilated.
Please listen to your local radio station for further information.
d. Fax a press release announcing all is clear to local radio and television
stations.
Evacuation/SIP Plan (DRAFT Rev.)
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Agency’s
Logo
Agency’s Name
Evacuating Agency’s
Address and Phone
Number
Media Information Release
Fax Transmittal
PREPARE TO EVACUATE
A ______________________________ has taken place
near ______________________. Emergency Management
officials are directing you to prepare to evacuate. Please be
prepared to evacuate immediately if necessary. If an
immediate evacuation is necessary, notifications and
instructions will be given by phone, radio, or television.
Please tune to _______________ radio or Z21 on your
television for further information.
Evacuation/SIP Plan (DRAFT Rev.)
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Agency’s
Logo
Agency’s Name
Evacuating Agency’s
Address and Phone
Number
Media Information Release
Fax Transmittal
SHELTER IN PLACE
A ________________________________ has taken place
near ______________________. Emergency Management
officials are directing individuals within _____ miles of the
incident to “shelter in place.”
To "Shelter in Place and Seal the Room"

Bring your family and pets inside.

Lock doors, close windows, air vents and fireplace
dampers.

Turn off fans, air conditioning and forced air heating
systems.

Take your emergency supply kit unless you have
reason to believe it has been contaminated.

Go into an interior room with few windows, if
possible.
Evacuation/SIP Plan (DRAFT Rev.)
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 Seal all windows, doors and air vents with plastic
sheeting and duct tape. Consider measuring and
cutting the sheeting in advance to save time.
Evacuation/SIP Plan (DRAFT Rev.)
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Agency’s
Logo
Agency’s Name
Evacuating Agency’s
Address and Phone
Number
Media Information Release
Fax Transmittal
IMMEDIATE EVACUATION
A ______________________________ is taking place near
__________________________. Emergency Management
officials are directing occupants in the area to evacuate
immediately. Take only necessities and precede _____ on
_______________________________ to shelters that have
been set up at ____________________________. Red
Cross representatives at the shelter will provide evacuees
with further information upon their arrival. Please tune to
_______________ radio or Z21 on your television for further
information.
Evacuation/SIP Plan (DRAFT Rev.)
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