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NASPSPA Executive Committee Meeting
November 4, 2012
Halifax, Nova Scotia
Marriott Harbourfront Spa and Resort
Atlantic Suite
The following EC members were present at the fall meeting of the NASPSPA executive
committee: president John Shea, past president Diane Ste-Marie, president-elect Alan
Smith, secretary-treasurer Shannon Ringenbach, communications director Jeff
Fairbrother, past- presidents’ liaison Maureen Weiss, and student representative Jenn
Tomasone. Penny McCullagh, NASPSPA conference site coordinator, was also present
for parts of the meeting.
1. The meeting was called to order by John Shea at 8:33 a.m.
2. The minutes from the postconference meeting were approved. Maureen Weiss
(PL) moved to approve the edited minutes, and Jeff Fairbrother seconded the
motion. The edited minutes were approved by a voice vote of the current 2012
officers.
3. Alan Smith made a motion to approve the agenda, which was seconded by
Shannon Ringenbach. The agenda was approved by a voice vote.
a. Diane Ste-Marie will cross-reference the preconference minutes.
4. Penny McCullagh provided a postconference report.
a. Penny McCullagh will advertise locally and abroad for NASPSPA 2013.
b. John Shea will contact a preconference speaker potentially related to
music.
c. Diane Ste-Marie will contact Jan Hondzinski and advertise locally.
d. Penny will pursue Portland, and San Diego will be a second choice for
NASPSPA 2015.
e. Penny will look into Montreal, Savannah, and Charleston as conference
sites for 2016.
5. Diane Ste-Marie put forward a motion to remove the drop box for NASPSPA
business. Maureen Weiss seconded. The motion was approved by a voice vote of
the executive committee. Jeff Fairbrother copied all files from the drop box to his
laptop.
a. Maureen Weiss will find the minutes prior to 2000 and forward to
Shannon Ringenbach to put on the NASPSPA computer and Jeff
Fairbrother to be posted on the website.
b. Shannon Ringenbach will provide the missing minutes from 2000 to the
present to Jeff Fairbrother to be posted on the website.
c. Jeff Fairbrother will provide the appropriate files from the dropbox to the
appropriate committee members.
6. John Shea gave a report concerning the awards and the related committees.
a. John Shea will work with Jeff Fairbrother to send an e-mail for
nominations for the various awards and vacant executive committee
positions.
b. Jeff Fairbrother will propose a change to add a callout box for the
nominations in the newsletter
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7. Ongoing projects were discussed.
a. John Shea will form a committee for website improvements to be
presented to the executive committee by April 1, 2013.
b. John Shea will contact Jody Jennsen to determine the best way to continue
investigating sponsorship and advertising.
c. John Shea will form a futures committee that will research the name
change and report to the executive committee Feb. 1, 2013.
8. Jenn Tomasone gave the student report concerning student events at NASPSPA
2012 and plans for NASPSPA 2013. The physical activity during the student
social was well received at NASPSPA 2012 and will be continued. Information
from the students was discussed and Jenn will work on making the student faculty
lunch more social using tall tables and facilitating introductions.
a. Diane Ste-Marie will meet with Jenn to discuss a preconference workshop
on knowledge translation.
b. Jenn will research a physical activity for the student social in New
Orleans.
9. Jeff Fairbrother’s communication report discussed the limitations of the current
website (e.g., down a lot, updating information is difficult, no access to
newsletters, membership list is just e-mails, it’s laborious).
10. Shannon Ringenbach proposed a budget change for awards to be increased from
$10,000 to $12,000 to cover the transportation of the NASPSPA-SCAPPS
Outstanding Paper Exchange.
a. Shannon will scan and save to the NASPSPA computer items from a
physical file box to the NASPSPA computer.
b. Shannon will check the warranty on the computer.
11. Diane Ste Marie reported on the progress of the program committees for
NASPSPA 2013.
12. The committee decided not to pursue Psychextra because of concerns over
copyright issues. The executive committee voted to approve the JMLD as an
official journal of NASPSPA.
a. Diane Ste-Marie and Alan Smith will work together to maintain continuity
with HK. They will continue the discussions concerning the relationship
between HK and NASPSPA.
13. The details of the NASPSPA-SCAPPS Outstanding Paper Exchange were
discussed with respect to the travel and stipend.
a. Diane Ste-Marie will contact the president of SCAPPS to follow up on
consistency with respect to the travel and stipend.
14. The postconference survey results were discussed.
a. Diane will work with Penny so that the poster session is not crowded.
b. Diane will consider a 50/50 verbal and symposium format.
15. Maureen Weiss discussed fellow status for NASPSPA.
a. Maureen and John will form a committee to determine the viability and
potential criteria and report to the executive committee by February 1.
16. Motion to approve all changes to the policy manual that are formatting and items
of fact. Moved by Diane Ste-Marie, seconded by Jeff Fairbrother.
17. Alan Smith edited the policy manual.
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a. Alan Smith will delete the sponsorship information from the policy
manual. It was suggested that the sponsorship information will be included
in the secretary-treasurer’s report at the fall EC meeting.
b. Shannon Ringenbach will edit the Graduate Student Research Grant with
respect to the reimbursement process.
c. Jeff Fairbrother will edit sections in newsletters in the policy manual.
d. John Shea will hire a certified accountant to verify the books after John
Buchanan’s term.
e. Jeff Fairbrother will match dates in the policy manual.
18. Further discussion of the HK relationship was tabled.
a. EC members will e-mail thoughts on HK to committee members. Diane
Ste-Marie and Alan Smith will continue discussions with HK.
Maureen Weiss moved to adjourn the meeting and Jenn Tomasone seconded. President
Shea adjourned the meeting at 6:26 p.m.
As reported by Shannon D.R. Ringenbach, secretary-treasurer