Apollos University
17011 Beach Blvd., Suite 900
Huntington Beach, CA 92647
EXAMINATION & PROCTOR POLICY
This policy applies to all final class and program comprehensive examinations. These types of
examinations are to be administered to you by an AU approved proctor on a date that is mutually
convenient for the student and the proctor. The student is responsible for nominating a qualified proctor
that is approved by AU. The university reserves the right to directly contact the proctor in order to
verify information. AU also reserves the right to require the student to request a different proctor.
The following individuals or organizations may serve as proctors:
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Manager or Supervisor (Must be of higher position or rank than student.)
University/College Testing Center, Private Testing Center, Office of AU Representative,
Military Base Testing Office, Embassy Education Office
School Principal or Vice Principal, Full-time Librarian, Teacher, or School Counselor
College Professor, Dean, or Director
Human Resource Manager, Training Director/Officer
Minister, Priest, Rabbi, etc. of an established church, temple, mosque, or synagogue
The following individuals are not acceptable as proctors:
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Relatives, neighbors, and friends
Co-workers or employees
AU students and tutors,
Anyone with a perceived or real conflict of interest.
NOTE: Providing false proctor information or not following the AU proctor testing
procedures will result in failure of the examination and will be grounds for dismissal from
the university degree program.
Proctor Approval and Examination Procedure
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It is the student’s responsibility to initiate the proctor nomination process. It is recommended that
each student identify more than one proctor in to eliminate scheduling conflicts that can arise
when a proctor is not available during the allotted class timeframe. Students may have three
approved proctors identified at any one time. The approved proctor’s information will remain on
file for the student and the student may use the proctor until one of the following actions occur:
o The student or proctor cancels the proctor agreement.
o AU disapproves or cancels the proctor agreement.
Students must provide the potential proctor(s) with the Examination & Proctor Policy along with
the Proctor Nomination Form. The Proctor will complete and submit the agreement to AU.
The student and proctor may assume the proctor is approved unless otherwise notified by AU.
o NOTE: If a proctor is already approved to proctor for another AU student; then a second
Proctor Nomination Form is not required. However, the student must send an email to
auclasses@apollosuniversity.com stating the name of the proctor and include the proctor
as a recipient on the email.
Students must allow time for the proctor to return the agreement to AU and for processing before
submitting the “Proctored Examination Request.”
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Upon receipt of a completed “Proctored Examination Request” which contains the pre-approved
proctor’s name, AU will process the request and send the online final examination instructions to
the identified pre-approved proctor.
Proctor Responsibilities
The primary function of the proctor is to verify that the correct student takes the exam and to monitor
the students taking the exam to ensure they do not receive help with the exam. In order to accomplish
this, the proctor must do the following:
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All AU examinations are taken and submitted via the AU Online Campus classroom; therefore,
the proctor must provide the student with a private area that is appropriate for taking an exam.
The area must have internet and computer capability for the student to sign into the AU
classroom.
o Download and print the email for AU Academic Scheduling that contains the
student(s) roster and any special instructions
o Arrive 30 minutes before the students arrive
o Ensure that the computers are turned on and the internet is working.
o Once the students leave, you will send an email to Academic Scheduling providing the
exam name, the name of student(s) who took the exam, the start and finish time, and if
there were any issues that arose before, during, or after the exam took place.
Check student photo ID to ensure the individual is actually the person scheduled to test.
o Assign each student a computer and ensure that the student can not open the computer
until your give the permission to do so
The student is allowed to use the textbook for the class and a calculator when taking a final exam;
however, NO textbooks are allowed during a comprehensive exam. Also, you are to ensure that
the student does not have access to notes or other information including surfing the internet.
o Tell the students to enter the AU online campus by using their AU username and
password.
o Provide the students with the password you were given in the email from Academic
Scheduling for the students to enter their exam (NOTE: this password is different from
the password the students use to sign into the AU Online Campus).
o Secure and protect the exam password.
o Ensure no one makes or emails a copy of the exam.
Time the exam and stop the student when time limit has expired. Have the student go to the
bottom of the exam and select the button to submit the exam to the grader. Two hours is allowed
for final exams and four hours is allowed for program comprehensive exams unless otherwise
stated in the exam instructions you receive from Academic Scheduling.
If an exam cannot be administered due to power outages, sickness, etc., notify
auclasses@apollosuniversity.com as soon as possible. The exam will be rescheduled at a later
date
If a fee is charged for proctoring the exam, the proctor should request payment from the student at
the time of testing. AU will not pay proctor fees.
Apollos University
17011 Beach Blvd., Suite 900
Huntington Beach, CA 92647
PROCTOR NOMINATION FORM
Thank you for agreeing to provide proctoring services to the AU student identified below. Please complete the
information on this form, print and sign the document and then fax the signed copy to: 714-657-3516. You may
also mail it to the above address. If you have questions before or during the examination, please call: 714-8416252 or send an email to auclasses@apollosuniversity.com and provide the student’s name & ID number, date of
examination, and your information.
STUDENT INFORMATION
Last Name
First
Phone
Email
Student ID
PROCTOR INFORMATION AND CREDENTIALS
Check this box if you plan to proctor additional AU students. You are only required to complete one Proctor Nomination Form.
Last Name
Title
Degree
Earned
Employer
Business
Address
First
Middle Name
If active military, indicate rank
School Name
City
State
Email
Relationship to Student
Zip
Work Phone
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University Representative
PROCTOR CREDENTIALS
Please fax a copy of your current along with the Proctor Nomination Form.
PROCTOR QUALIFICATIOS AND CERTIFICATION
The following individuals or organizations may serve as proctors:
 Manager or Supervisor (Must be of higher position or rank than student.)
 University/College Testing Center, Private Testing Center, Office of AU Representative, Military Base Testing
Office, Embassy Education Office
 School Principal or Vice Principal, Full-time Librarian, Teacher, or School Counselor
 College Professor, Dean, or Director
 Human Resource Manager, Training Director/Officer
 Minister, Priest, Rabbi, etc. of an established church, temple, mosque, or synagogue
The following individuals are not acceptable as proctors:
 Relatives, neighbors, and friends
 Co-workers or employees
 AU students and tutors,
 Anyone with a perceived or real conflict of interest.
By signing this form, I certify I meet the requirements to serve as an AU proctor. I agree to a follow the requirements as set forth in
the in the AU Examination & Proctor Policy when administering final and/or comprehensive exams. I will only allow the student
to access the exam in my presence and I will close the student’s access to the exam at the end of the allotted time limit of two hours
for final examinations and four hours for comprehensive examinations. I further agree to allow AU to contact me for verification
purposes and I grant permission for AU to verify my credentials.
Proctor’s Signature
Dated: 1 May 2008
Date