This appendix provides examples of an acceptable format for records of medicine usage and purchase.
All records marked * are legal requirements. Others are required by the scheme as best practice.
Both the Pig Veterinary Society (PVS) and the National Office for Animal Health (NOAH) also publish templates for medicine records. Although each
has small differences, used properly, both meet the requirements of the assurance standards.
Medicine Purchase Record
Supplier of
Veterinary
Medicine*
Date of
Purchase*
Name of Veterinary
Medicine*
Quantity Purchased*
Batch Number*
Expiry Date
02/05/06
Nuflor
50mls
batch 123
Aug 2008
High Town
Veterinary Practice
1
02/05/06
Duphapen + Strep
100mls
123S152
July 2007
High Town
Veterinary Practice
8
1
Bottle No2
1
This must be recorded in the purchase record in case outer cartons / containers carrying the expiry date are lost
2
It is good practice, though not a requirement of the Scheme, to identify each bottle with a sequential number at the time of purchase and
then cross refer to this identification number in the Treatment Record
Disposal of Surplus Medicines Record
Name of product
Date of disposal
Quantity
Route of Disposal
Appendix AM.7
Medicine Records for Purchase, Use & Disposal
Routine Treatments Record
E.g. Vaccines, routine in feed medication
Note: As an alternative, these may be recorded in your Veterinary Health Plan
Date
Commenced
Date
Ceased
Animals
Identification
of Animals
Product
Dosage
Time of Use
Withdrawal
Period
Responsible
person
03/02/09
Gilts
All pregnant
gilts
Porcilis Ery
2ml
7 and 3
weeks prior
to due date
Nil
A Farmer
03/02/09
Sows
All pregnant
sows
Porcilis Ery
2ml
4 weeks prior
to due date
Nil
A Farmer
Weaners
All pigs at
weaning
Potencil
2kg/t in
feed
For 2 weeks
post weaning
24 hours
A Farmer
Piglets
All piglets
Stellamune
2ml
10 days old
Nil
A Farmer
03/05/09
31/07/09
03/01/09
Individual Treatments Record
Name of
product*
Batch
No. or
Bottle
No
Date
administered*
By Whom
Animal
Identification
Nuflor
1
20/05/09
A Farmer
Grower
Red spot
Number
Treated
Date
Treatment
Finished
(if multiple
treatments)1
Withdrawal
Period
(Days)
Clearance
Date *2
Total
quantity
used*
Reason for
treatment
1
22/05/09
18
10/06/09
2x2
Pneumonia
2nd stage
shed pen 3
Duphapen
+ Strep
8
25/05/09
H
Stockman
Sow
U104
= 4 mls
1
27/05/09
18
15/06/09
3x 10mls
= 30mls
Infection
after
farrowing
difficulty
1
If a course of treatment requires more than one administration over a period this column will record the final treatment and allow all treatments to
be recorded in a single line of the record. The end of the withdrawal period will be calculated from the date of the final treatment.
2
This will be the withdrawal period added to the date treatment was finished plus 1 day i.e. the first date the animal could be slaughtered for
human consumption.
Appendix AM.7 (continued)
Medicine Records for Purchase, Use & Disposal