BM2 Test Study Guide
May 2009
1. HONORS & CEREMONIES
First Sub= Flag officer
Second Sub= Chief of Staff/Commander with Personal Flag
Third Sub= Commanding Officer
Fourth Sub= Civil or Military Official with Personal Flag
Rear Admiral (Lower Half)
Vice Commandant
Rear Admiral (Upper Half)
Vice Admiral
Commandant
*These flags are hoisted when officer assumes command and kept flying until a successor comes.
*Just like the Substitute Pennants, these flags are hauled down if the flag officer is absent for 72+ Hours.
National Ensign Etiquette:
When flags are Grouped and Displayed from StaffsNat’l Ensign shall be in center and highest point.
When against a wallEnsign is always on Flag’s Own Right (Observer’s left)
Ensign’s Staff should cross in front of any other flag’s staff
When carried in processionShall be on the Marching Right of a single line, or by itself in front or the center of the
line.
Flown from adjacent Poles or Masts with other Flags Nat’l Ensign will be hoisted first and lowered last;
No other flag will be placed to the Flag’s Right.
If two or more countries’ ensigns are displayedThey are to be flown from separate masts at the same height
Ensigns should be approx. equal in size
If Nat’l Ensign is displayed on Speaker’s PlatformHoisted Above and Behind, with the stars on the speaker’s right.
If hung from a staff, it shall be farthest to the speaker’s right than any other flag.
DO NOT: Cover speaker’s desk with ensign or drape it over the platform/podium.
Coast Guard Ensign:
Afloat- Two Masted Ships: It will be flown at Foremast
Single Masted Ships: Flown on same halyard and just below the Commissioning Pennant.
Ashore- Displayed from yardarm; If on same lanyard, then just below the National Ensign.
Displayed from 0800 – Sunset (As with National Ensign)
Union Jack:
Half Masted with National Ensign when Moored or at Anchor
NOT Dipped when National Ensign is dipped
Displayed at a Yardarm to indicate Court-Martial is in session
Flown in boats only when a Diplomatic Official of the US at or above the rank “charģe d’ affairs”,
or by Governor General/ Governors Commissioned by the President.
Coast Guard Colors:
Used in Official Ceremonies, Parades, Public Gatherings with a CG Official, Occasions
Authorized by the Commandant.
Order of Precedence for Military Flags:
Army, Marine Corps, Navy, Air Force, Coast Guard
Full Dressing of Ships:
Begins with FLAG 3 and ends with ANSWER Pennant.
Total of 65 Flags in one set.
If one set does not reach from bow to stern, repeat the sequence, again starting with FLAG 3.
If Half-Masting should occur, only the Nation Ensign at the Flagstaff is to be lowered.
Memorial Day, 4th of July and Presidents Day are the only Full Dress Holidays.
Presidents Day:
At 1200, each ship and shore unit with a saluting battery fires 21-Gun Salute at 5-Second
Intervals.
Independence Day:
Same 21-Gun Salute as Presidents day.
If holiday falls on a Sunday, ceremonies are to be postpones until the following day.
Memorial Day:
At 1200, fire a 21-Gun Salute with One Minute Intervals.
Display the National Ensign at Half-Mast until the completion of Gun Salute, or until
1220 if the unit does not have a saluting battery.
During Gun Salute, all others Hand Salute.
On all other US National Holidays, ships not underway shall Dress Ship (Holiday Ensigns).
Holidays Include: New Years Day, Martin Luther King Day, Labor Day, Columbus Day, Veterans Day,
Thanksgiving Day, and Christmas Day.
Passing Honors:
Close Aboard- Ships = 600 yards
Boats = 400 yards
Shipboard Whistle BlowsIf passing on Starboard Side= 1,1,2,3
If passing on Port Side= 2,1,2,3
Attention is to be sounded by Junior Vessel as the Bows Cross.
If Senior is in a Boat, Junior will sound Attention before the Boat is Abreast the Quarterdeck.
Passing Honors Occurs Between:
Navy & CG Ships/Boats
CG & Foreign Warships
CG & Foreign Dignitaries
CG & Friendly Merchant Ships
*Dipping the Ensign is only done to Return the Dip of Merchant Vessels.
Extra Info:
The Small Spar extending abaft of the mainmast is called the Gaff.
Chapter 5 of the CG Regulations is where you would find information on ho to conduct Honors and
Ceremonies.
NTP 13b is the Manual/Instruction where the Rainbow of Colors is listed. (Full Dress)
Ships underway SHALL NOT be dressed or full dressed.
On the 4th of July, the Holiday National Ensign would be flown on the Flagstaff, While the Normal
National Ensign would be flown on the Masthead.
2. ORDNANCE
Standard Distribution List (SDL):
Current Address & Phone Number for CG Units
Distribution Symbols According to Type of Unit
Number of Units in CG, Divided by Type
Directives, Publications, and Reports Index (DPRI):
Listing of all Current CG Directives, Pubs and Reports
Ordering & Allowance Change Request Info
Procedural Instructions for Proper Use of Manual
*Chapter 2- Directives/Pubs listed NUMERICALLY
*Chapter 3- Directives/Pubs listed ALPHABETICALLY
*Chapter 4- Special Series Directives
*Chapter 5- Unnumbered Pubs
*Chapter 6- Cancelled Directives
Types of Directives:
CI = Commandant Instruction
CIM = Commandant Instruction Manual
CP = Commandant Publication
CN = Commandant Notice
Security Classification:
U = Unclassified
F = For Official Use Only
SSI = Sensitive Security Info
C = Confidential
S = Secret
TS/T = Top Secret
Ordnance Publication Index (OPI):
Prescribes Specific Allowance for Unit
Outlines Administrative Responsibilities
Provides Procurement Information
*TO ORDER Directives and/or Publications: Complete Form CG-4428.
Changes/Amendments to Pubs:
Changes are distributed via- CD-ROM, Internet, and Official Message
Ways to Make Changes- Pen & Ink (Black or Blue), Cut & Paste, Page by Page Replacement
Ordnance Logs:
All logs are to be kept in Bound Books
Unit Name/Hull Number will appear on each sheet in the log
Logs have consecutively numbered pages
Beginning and Ending Dates of Log will be Written on Cover
Logs are Handwritten Legibly, Neatly, and in Ink
Each entry will be followed by the Date and Signature of person making entry
Logs are kept for a minimum of 3 Years
Logs are maintained as “FOUO”
Small Arms Log: Includes Firearms Up To & Including .50-calibur Machine Gun
Records Inventory, Planned Maintenance and Usage
Log is to be divided into 8 Sections:
1. Model and Serial Number of Weapons
2. Permanent/Temporary Transfers (And Receipt of Weapons)
3. Daily Accountability Checks
4. Monthly Inventory Cross-Check by Serial Number
5. List of Completed PMS
6. Description of Casualties & Corrections
7. Record of Parts Replaced & Disposition
8. Number of Rounds Fired, Weapon Used, and Purpose for Fire
Log shall be Hardback, and may be combined as part of the Ordnance Log.
Form DD-1149 is used for Temporary Transfers & Receipts.
Small Arms are NOT Loaned for more then 30 Days.
DO NOT Send the DD-1149 to Naval Surface Warfare Center.
Monthly Inventory/Cross Check by Serial Number is done by 2 People.
-Compare against the R-865 Report
Privately Owned Firearms Log:
Used for members’ personal weapons needing to be stored in a CG Unit’s Facility.
Once Unit accepts weapon, it is treated as a Service Weapon for Inventory and Accountability
Log is Not Required at Shore Units.
Magazine Log:
Issues, Receipts & Expenditures of Ammo and/or Pyro
Location & Content Storage Containers, Mags and Bunkers
Minimum and Maximum Temperatures
Results of Inspections
*A Mag Temp reaching 100degF+ is Recorded in RED Ink!
Notice of this to be posted inside the front cover of log
Notice of Ammo Reclassification (NAR):
Provides Standardized method to inform fleet of condition code changes & disposition of unsafe
or unreliable ordnance items.
Naval Operational Logistics Support Center, Mechanicsburg, PA issues these notices.
NAR’s are numbered consecutively in each Fiscal Year
Upon receipt of a NAR, forward NAR to Units in AOR who may have affected items within
24hrs. (This is for Ordnance Support Units)
Units must reply within 72hrs as to if they hold any affected items.
R-865 Reports:
Annual Report That Lists All of the Small Arms Assigned to Unit By:
Type
Quantity
Serial Number
Verifies Recorded Info Such As:
NSN, Nomenclature, Serial Number, Group Code, Condition Code, Status Code
**Minimum of 3 People Conduct Annual Inventory & Verification; One Person being a Responsible
Person NOT Associated with the Weapons Department. All THREE will sign the R-865 Report.
Weapons Petty Officer MUST be E-5 or Higher!
All Small Arms, Ammo and Pyro must be Accounted for Daily.
Monthly Inventories Shall be Conducted as close to the 1st as possible
Max Interval between inventories is 23-35 Calendar Days
Ready Pyro is inspected on a Weekly Basis
Annual Inspection is required on ALL Pyro.
Security Risk Categories:
ARMS: Category II- Light Automatic Weapons up to & including .50-calibur.
EX. M-16, M240, .50 Machine Gun
Category IV- (Shoulder-fired) Weapons the Are Not Fully Automatic
EX. Pistols, Privately Owned, Line Throwing Gun
AMMO: Category III- .50-cal and larger ammo
Category IV- Ammo with Non-Explosive Projectile
EX. Small Arms, M16, Shotgun Ammo, Pyro, Riot Control Agents
*Category III & IV Arms Stored:
In an Approved Armory, or
Class 5 GSA-Approved Weapons Container
*Weapons Racks are to be Inspected QUARTERLY.
*Stow Pyrotechnics in a Cool, Dry, Well-Ventilated Space, Protected Against Temperature Flux.
And Not in Direct Sunlight.
Access to Armories:
Unaccompanied AccessPersonnel authorized in writing by command to Issue Weapons & Ammo
Personnel on Official Business whose duties Require Actions for Essential Operations
Personnel who have received a Favorable National Agency Check
*A list of personnel Authorized Unaccompanied Access shall be Posted INSIDE the Armory
Accompanied Access- Must Receive Permission Before Entry!
Accompanied at all times by a person with unaccompanied access authorization
Visitors shall be “For Official Use Only”
Visitor log is to be maintained
The OIC/CO is the Custodian of the KeysDesignates in writing those persons authorized to have custody of keys to any ordnance
spaces. This is to be maintained, however NOT openly displayed!
Keys to Ordnance Spaces are to remain Separate from other keys
When Issuing a Weapon, BOTH People Issuing & Receiving Must Sign in the Correct Log.
Transfer of Small Arms:
‘Temporary Transfers’ is defined as a MAXIMUM of 30 Days.
Area/District Commanders may authorize transfers; They may authorize temporary transfers
between units under their administrative control.
CO/OIC of Headquarters Units may authorize temporary loans from their unit upon request of the
Area/District Commander
Copies of Transfer Authorization are to be provided to all units involved, and to the Area/District
Commander providing the Small Arms Support
*This Does Not Require a Unit’s Allowance Change!
DD-1149 for Temporary Transfers is NOT Sent to Naval Surface Warfare Center! It would
be recorded as a Permanent Transfer.
*Support equipment (Holsters, ect.) is listed on a separate DD-1149
Small Arms Maintenance:
There Shall NOT Be Any Deviation from Tools, Consumeables, and Procedures Listed in PMS &
Tech Manuals.
Sonic Cleaners are NOT Authorized!
Prohibited Maintenance:
Modification of Weapons
Cannibalization (Only SARF Units)
Maintenance on Match Weapons (Only SARF Units)
At the Organizational Level (Sector, Unit, Operator):
Field Strip
Clean & Lubricate
Safety Function Checks
Intermediate Level (Servicing Armory):
Replacement of Parts, Sub-Assemblies
Assemblies that are accessible through detailed stripping
*These units support the lower levels (organizational) by providing assistance &
parts when necessary.
*PSU’s are Authorized to Perform Intermediate Maintenance When Deployed.
Depot Level (Small Arms Repair Facility- SARF):
Major Overhaul/Complete Rebuilding of Weapon
Supports Supply Function by Rebuilding & Returning Serviceable Material
Back into the Stock System
*Has Specially Trained & Supervised Personnel
*Only Facility Authorized to use Secial Tols & Consumeables that are not in the
PMS/Tech. Manual
* Only Facility Authorized to Service/Repair Match Weapons
**If there is a difference between the PMS and other Technical Manuals, the PMS Requirement is
to be followed.
PMS at Unit Level Consists of:
Prefire Maintenance & Checks
Postfire Maintenance & Checks
Periodic Cleaning & Lubrication
Ammunition Transaction:
Ammo Lot Number- Assigned by loading/assembly activity.
Shows where it was produced, year & batch number.
Direct Reporter- Area, Districts, Groups, Air Stations, Major Cutters & Units, PSUs, and LEDETs
These are CAIMS Reporting Units that Report to NALC in Mechanicsburg, PA
NALC- Naval Ammunition Logistics Center
ROLMS- Retail Ordnance Logistics Management System
Periodic Lot Reports (PLRs) and Ammunition Transaction Reports (ATRs): Track Ammo & Pyro Usage
and Inventory Throughout the Coast Guard.
PLR- Complete Inventory of Unit’s Ammo & Pyro (Required by ALL CAIMS Reporting Units)
-Is Submitted MONTHLY (Between the 1st & 8th)
-Critical to Ensure Compliance with NAR Program, Safety, and Mission Readiness
-Include: NSN, Lot #, Current Condition Code, and Quantity of Each Item
-Header Line of Message:
///UNIT ID CODE/BG3/JULIAN DATE/PAGE #
*BG3 =Indicates Message is a PLR
ATR- Completed Any Time There is Usage or Change in the Status of Ammo/Pyro Inventory
-Also Required by All CAIMS Reporting Units
-Must be Submitted Within 48Hrs of Change in Inventory
NAVSUP P-724- Conventional Ordnance Stockpile Management
*Navy Resource for Completing PLRs and ATRs
CAIMS- Conventional Ammunition Integrated Management System
Allowed by Commandant to Submit ATRs & PLRs Directly Into CAIMS. All CAIMS
Reporting Units Submit Reports Directly to NALC Through ROLMS, or by Naval
Message System.
*If Unit is NOT a CAIMS Unit, they Must Send Info to Servicing Armory via Email or
Message.
Personal Protective Equiptment:
All Law Enforcement Equipment (Belt, Holster, Keepers, & Storage Pouches) Shall Be Made of
Either Black Ballistic Nylon or Black Leather.
Standard Ride Holster Holds Pistol’s Grip No More Than 4 Inches Below the Belt.
Body ArmorFull Front, Back, and Side Protection between the Base of the Neck to the Belt Line
Neutral or Positive Buoyancy
Level IIA or Greater Protection
Certified by National Institute of Justice (NIJ)
Oleoresin Capsicum (O.C.)Must Contain 5%-10% OC Concentration
Not to Exceed 5,000,000 SHU, or Exceed 18% Capsacinoids
Must be Water Based, Non Flammable, and Non Toxic
Produce a Stream Delivery
Canister Shall Weigh 3oz Net Weight
BatonSteel Shaft, Silver in Color and Corrosion Resistant
Non-Slip Grip
15”-22” When Expanded
Shotgun Non Lethal MunitionsStingball Rounds: 23 .31cal @ 900ft/sec
Rubber Fin-Stabilizing Rounds: 3” in length @ 600ft/sec
Copper Sabot Slug Rounds: 1oz slug in a 3” shell; Muzzle velocity is 1550ft/sec
3. MAINTENANCE
Paint Locker: (Reference for Paint Use = Coatings & Color Manual COMDINST M10360.3)
Hazardous Waste Manager- Designated by CO to be responsible for Management and Oversight
of wastes being handled.
*Designation Shall be in Writing & Submitted to Civil Engineering Unit
Hazardous Waste- The classification of Paints, Thinners, Solvents, and Cleaners is Dependent
upon Metal Content, pH, Flashpoint, ect.
-Date of Initial Accumulation Marked on Each Container of Paint Waste
-Containers Should be Frequently Inspected to Ensure No Leaks
-Weekly Inspections are to be made on all Paint Storage Facilities
*Paint Slops Should be Managed as Hazardous Waste due to low flashpoint and heavy
metal contamination. (A Representative Sample should be taken and submitted to
qualified lab for analysis if Waste Stream Changes, or if Contamination is Unknown.)
Inside Paint Locker:
-Metal work tables, shelves and racks for paint stowage
-CO2 or Halon Flooding System is to be Installed
-All applicable safety signs, warnings, and operating procedures must be posted
-Eyewash Station in or just outside the locker
-Only keep what you need, try to not have too much excess
-Ensure Cans are Tightly Sealed
-At least once every three months, (unopened) paint cans should be turned bottom side up
to keep from hardening.
*Flash Point- Minimum Temperature at which vapors in contact with spark/flame will ignite.
Content of Paint Locker Materials:
Flammability CategoriesCategory I: Flammables & Consumables
(Materials with a Flash Point Below 200degF)
Flammable Fluid & All Aerosols
(Liquids having a Flash Point Below 141degF)
Category II: Combustibles
(Materials having a Flash Point 200degF+ which Require
Protected Storage)
Combustible Fluid
(Liquids having a Flash Point from 141-200degF)
Items to be Stored in LockersOil based paints (Store in tightly sealed containers)
Paint Solvents (Tightly Sealed Containers)
Organic Cleaning Solvents (Do NOT Store Near Oxidizers)
Aerosols (Stored as Category I Flammable)
Lubrication Fluids (Combustible/Flammable Liquids)
Nonflammable Water Based Paint (May be stored in Locker, but not required)
Items NOT Stored in LockersRags soaked in Organic Oils (Linseed Oil): Possibilty for spontaneous
combustion; Store in Metal Containers
Combustible Materials (Rags, Rope, Cardboard)
Gasoline (Stored on WX Decks or Outdoors)
Oxidizing Materials (Hydrogen Peroxide, OBA Canisters)
Chlorinated Cleaning Solvents (May Produce Toxic Gas)
ANY Uncovered Containers (Liquid’s allow hazardous vapor into area)
Storage Cabinet Specs:
Must Comply with National Fire Protection Association, National Fire Code #30
Constructed on all sides of No.18 Gauge Steel
Double Walled & Floored with 1 ½” Air Space Between
Doors Secure at 3 Points and are Self-Closing
Doorsill Raised at lease 2” from Bottom Surface
Painted Yellow
“Flammable- Keep Away” Stenciled/Painted in Contrasting Color (Black or Red)
If Wet-Brush Tanks are used, they are to be Covered with Sheet Metal Covers
Ventilation- Small storage cabinets may have Gravity Vents, however Ventilation of the
Space is Required if the Cabinet is Inside a Building (either Gravity or
Mechanical Exhaust System)
Must provide for complete change of air within the room at least 6 times per
hour
*Mechanical Exhaust SystemsMust be controlled by a switch outside the door that will also control
lighting.
Intake vents are on the outside of the building
Afloat units must have a flame arrestor in the ducts.
Lockers Shall Contain No More Than:
60 Gallons Flammable Products
120 Gallons Combustible Material
… In Any ONE Cabinet!
*Easiest Way to Dispose of Paint is to Use It Up!!
Paint Slops are Disposed of in accordance with the Hazardous Waste Manual
Chemical Composition of materials must be disclosed before waste is disposed
When Used/Disposed of, Delete From Inventory
Labeling of Hazardous Material (Hazardous Waste Manager):
Name of Material as Given on MSDS
Warning of Principle Hazard (Health, Fire, ect)
Effects of Over Exposure on Target Body Organs (Eyes, Skin, Liver, Kidneys, ect.)
Name & Address of Manufacturer, Supplier, and/or Who Can Provide Additional Info
*Labeling Paint Cans Prior to Stowage:
Name
Formula Number
Date of Manufacturer
Inventory:
CG Unit’s Name and Location
Product Name (As on MSDS)
Manufacturers Name & Address
FSN/NSN or Part Number
Location Used at Unit
*Try to Find and Use Non-Hazardous Materials
*Have Onboard Only What You NEED
*Always Request New MSDS With Any Order
*Always Ensure Inventory List is Updated When Paint is Used or New Paint is Received
As soon as paint is Received:
Inventory to ensure correct product was received
Inspect for Damaged Containers
Remove from Packing and Store
Paint Records: Are To Be Kept In The…
Cutters = Hull History
Small Boats = Boat Record
Shore Units = Paint Log
ALL Units = Electronically
*Paint Records Should Have Separate Section for Each Compartment, Space or Room!
MSDS: Must Be…
Obtained for each Hazardous Material
Accessible to Personnel in Workspace; All Personnel Should Know Location of MSDS
Kept in a Visible Place in an OSHA-Approved Binder
Provides Users With:
Info Regarding Hazard Present
Protective Measures to be Taken
Emergency First Aid Procedures
Manufacturers Info
*When New Items Are Added To Locker, MSDS Must Be Added To Log!
*A Copy of the MSDS Must be maintained in all spaces where Haz. Mat. is stored, if unit does not
have Master File.
All Units that Generate More Than 100kilograms of Haz. Waste in any Calendar Month Shall Conduct
Weekly Inspections.
*Inspection Logs are to be kept 3 years.
Personal Protection Equipment:
Shall be Readily Available
Stored in Clearly Labeled Cabinets
Kept in Good Working Order
Rescue & Survival PMS:
*R&S PMS Cards Have Precedence Over All Other Maintenance & Inspection Procedures!
Stokes Litter- 2 Versions: Rigid & Two-Piece Folding
Will Float with Face Up at 45deg Angle to the Water; Foot End Submersed
Top 18-24” is above the surface of the water
Self Righting
Configuration:
High Strength Stainless Steel or Titanium Alloy, with Stainless Steel Slats for
Longitudinal Support & Strength
Ballast Weight at Foot End; Removable Floatation Assembly at Head End
5 Restraining Straps (Grey, Red, Blue, Green, Black)
*Black Restraint Strap is installed OPPOSITE the other straps!
Surface Stokes Litter is Not Used for Helo Hoisting
Inspected Quarterly & Post Use
If Stowed on WX Decks, Fresh Water Washdown is required Weekly
Life Raft- Maintenance is Limited to Cleaning Container Exterior
Annual Inspection & Recertification is Required, and When Raft Container is Opened
Visual Inspection Weekly
Service Life for New Raft is 20 Years
-Rafts Beyond 1-year acceptance shall be removed from service
Hydrostatic Release Units (HRU)Automatically Separates Life Raft Gripe to Allow Raft to Float to Surface within 5-15ft
Tested Annually by Authorized Testing Facility
Are NOT to be Sandblasted, Cleaned with chemicals, or Painted
Anti-Exposure CoverallsUrethane Coated Nylon with Closed Cell Foam Interlining
No Water-Tight Seals
Provides 22-45lbs of Buoyancy
Type 5 Classification
Visually Inspected Daily(Before Use) and Required Semi Annually
Do Not Dry in Machine Dryers
DrysuitWater-Tight/Water Proof
Also Inspected Semi Annually
PFD’s- (Type 1 and Type 2 Classification)
Semi Annual Inspection
SAR Vest is also Semi-Annual
Life Ring20”, 24”, or 30”
Molded Unicellular Plasti
SOLAS Grade Retro-Reflective Tape (5cm Wide) at 4 Equally Spaced Locations
Floating Marker Light: 36 Hours of Continuous Flashing
Rescue Line Bag3/8” Double Braid Nylon with Multifilament Polypropylene Core
70-100 Feet Long
Working Load of 500lbs
4. ADMINISTRATION
AOPS & TMT:
Four AOPS Access LevelsUnit Level: Access to Create & Update Log Activities.
No Action Can be Taken on Approved Logs
Commanding Officer Level: Air, Boat or Cutter Users
Access to Approve Data
Create, Update, and Delete Data in Their Unit’s Activity Log
Resource Management Level: Add Resources to System & Assign Them to Unit
District Boat Manager Serves as the Resource Manager for that District
Head Quarters Level: Access to Approve Data at the HQ Level
Resource StatusAlpha = Underway
Bravo = High Readiness
Charlie = Down For Maintenance
AOPS Report to be Submitted Within 72 Hours of Activity, and Reviewed Within 2 Weeks.
AOPS Reports:
Abstract Reports- Summary of Activities for Unit.
*Useful to Engineering Dept for Maintenance Planning Purposes
Chain of Command Report- Allows the User to Retrieve Data from a Unit and its
Subordinate Units in One Report
*Useful when searching for a particular resource, and don’t know what unit it is
located at.
Resource Assignment Report- Detailed Summary of Resources Assigned to a Unit
*Used to track location of each resource from the time its assigned to a unit to
the time its transferred.
Operations Report- Summary of all Operations that are Active, Inactive, or Both
Days Away From Homeport Report- Summary of days a cutter spends away from
homeport
Boat Crew Status Report- Generates listing of Crew Members by Competency and Name
Boat Hours by Fiscal Year- Listing of Boat Hours and Number of Missions for Unit
During a Fiscal Year
Log Activity Summary Report- Summary of Info by Unit, Regarding First/Last Log
Entries and Log Approval for a Specific Resource
Daily Sail List Report- Summary of the day-to-day activities of unit’s resources
Underway Resource Hours Report- Summary of hours spent by a unit’s resource within a
specified period
*Alpha Hours, Bravo Hours, Charlie Hours
Crew Hours Report- Summary of crew members hours during a specific time period.
Allows command to see who is deficient in required minimum hours.
* 40 Hours Required Total
* 10 Night Hours Total
Report will be Green if you are in Compliance, Red if you are Deficient
Underway Activity & Crew Report- Summary of crewmember’s task data, for a specific
time period, by resource number
TMT Reports:
Two Access LevelsUnit Level: A Certifications Role is Granted to the Crewmembers Responsible
for Granting Competency Certifications (OIC)
HQ Level: A Special Access Level is Granted to Crewmembers Permitted to
Assign Competecies to Units in a SDL.
Competency Summary Reports- Lists Crewmembers Names, Tasks by Competency, and
Status of all Listed Tasks
*Green Text = Task Complete For Cycle
*Black Text = Task Has Been Completed for Previous Cycle, but Not
Current Cycle
*Red Text = Task Has Not Been Completed for Both the Previous and
Current Cycles
Training Record Report- Log of Task Training Activities that are to be, or have been,
completed for an individual or entire unit
Certifications Report- Lists each members name at unit and the certifications he/she holds
*Green = Fulfilled Requirements
*Red = Has NOT Fulfilled Requirements
Boat Inspection Reports:
Required by All Boats Less Than 65ft Long, With the Exception of: Non-Powered Boats,
Those Powered by Outboard Motors, and ALL Barges.
Report is Submitted Annually; Not to Exceed One Year Between Inspections
Two Copies of the Report Are Made:
Original Goes to MLC
Unit Keeps One Copy
Last Copy Goes to Area/District Boat Manager
A Special Boat Inspection Report is Completed When a Boat is Transferred or Disposed Of.
Info Required for a Procurement Request:
Unit of Issue
Gov. Furnished Property
Accounting Certification Officer
Routing Symbol
Item Number
Info Required for a Surf Sheet:
Unit of Issue
Department
NSN
Unit Cost
Form CG-4940 is used to Provide Information for Government Supplies
Form DOT F 4200.1.2CG is used to Provide Information for Commercial Supplies
Coast Guard Message System:
CGMS Class B Messages Have Three PartsHeading, Text, Ending
Elements of the Headinga. Precedence (Routine, Immediate, Priority, Flash)
b. Unit Originating Message
c. Action Addressee
d. Information Addressee
e. Exempt Addressee
Elements of the Text1. Classification Designator (Identifies Level of Protection for Message Info)
2. SSIC (Standard Subject Identification Code)
3. Subject Line
4. Reference Text
5. Message Text
Exempt Addressee Can Only be Used When AIGs or CADs Are Part of the “TO:” Element
There are Two Seperators used in a Message, its Prosign is BT
The End of each Message will be marked by the End of Message (EOM) Prosign “NNNN”
It is used after the final BT
Z= Flash
R= Routine
O= Immediate
P= Priority
Law Enforcement Sitreps:
Required to be Submitted For…
Incidents Requiring Interagency Coordination
Any Arrest/Vessel Seizure; or Assisting in Arrest/Seizure
Interdiction of Illegal Migrants
Discovery of Contraband
LE Case or Activity of Potential Interest to Commandant (G-OPL)
5 Paragraphs of LE Sitrep:
Situation
Action Taken
Future Plans
Disposition
Intelligence
Information Required for LE Sitrep:
a. People
c. Weather
d. POB
f. COMDT COGARD WASHINGTON DC//G-OPL/G-OPF//
h. Future Plans
j. Home Port
k. Type of Vessel
l. Federal Drug Identification Number (FDIN)
Search & Rescue Sitreps:
Required to be Submitted For…
Initial – As soon as significant information is available to indicate CG or DHS. Should
not be unnecessarily delayed
5 Paragraphs of SAR Sitrep:
Situation
Action Taken
Future Plans & Recommendations
Amplifying Information
Case Status
Information Required for SAR Sitrep:
Emergency Phase
Weather
POB Info
Search Area Covered
SRUs Used (Search Rescue Unit)
Sitreps Three and Final
General Geographic Location
5. PILOTING & NAVIGATION
Radar:
CPA- Closest Point of Approach
CBDR- Constant Bearing, Decreasing Range
DRM- Direction of Relative Movement
Radar is a system determining distance of an object by measuring the interval of time between
transmissions of a radio signal and reception of a signal returned as an echo, or by a transmitter triggered
by the out going signal. The bearing of the object may be determined by noting the orientation of the
directional antenna.
Target Characteristics that Enable Targets to be Better Detected:
Height, Size, Shape, Composition, and Over-Tuning
Main Situations of Risk of Collision:
Overtaking, Meeting Head-On, and Crossing
Attenuation- Reduction of Intensity of the Radar Wave Experienced Along its Path
*Caused by Absorption & Scattering of Energy by the Various Forms of Precipitation
*Causes Decrease in Echo Strength
On a maneuvering board, ‘e’ is own ship at the center
After first acquiring a contact, you should acquire the same contact within 3 minutes.
Search Patterns:
Major Axis- “Long Side” of the Search Area
Minor Axis- Perpendicular to the Major Axis; “Short Side”
Search Leg- Long Leg Along the Track of Any Pattern
Cross Leg- Connection Point Between 2 Parallel Searchlines
Direction of Creep - Normally Same Direction as Cross Legs
Search Area Plotting Methods:
Corner Point
Center Point
Boundary (Shoreline)
Trackline
Six Search Patterns:
Parallel Track, Single Unit (PS)
Creeping Line, Single Unit (CS)
Trackline, Single Unit Nonreturn (TSN)
Trackline, Single Unit Return (TSR)
Sector, Single Unit (VS)
Square, Single Unit (SS)
Search Pattern Selection:
Based on many factors- Accuracy of datum, search size area, number & capabilities of
SRUs, environmental conditions, size of search target, and type of survivor
detection aids.
Parallel- Best for a rectangular or square search area and has straight search legs that are
aligned Parallel to the Major Axis. Large Search Areas, with Only Approximate
Initial Position and Uniform Coverage.
*CSP is located one-half track space inside the search area in the specified
corner.
Creeping Line- Specialized type of Parallel pattern where the direction of Creep is Along
the Major Axis. Used to cover one end of an area first, most likely where search
object is located.
*CSP is located one-half track spacing inside the corner of the search area
Trackline- Used when only info available is the search target’s known or projected
trackline. Searching a datum line (intended trackline corrected for drift) should
be evaluated as it can be a return or nonreturning pattern. If a single-unit
nonreturn (TSN) is conducted, the SRU searches down the trackline or datum
line. For a single-unit return pattern (TSR), offset the search legs one-half track
space (S) either side of the track/datum line.
Sector Pattern- Used when Datum is established within close limits with high coverage in
the immediate vicinity of datum. Pattern resembles spokes of a wheel, and
covers a circular area. Datum is located at center and should be marked with a
suitable floating marker, such as a Datum Marker Buoy. The first leg is usually
in the direction og the search object drift. All turns are 120deg to the right.
Square Pattern- Used to search a small area where some doubt exists about the distress
position. Uniform coverage and may be expanded easily if necessary. Also
called Expanding Square searches, beginning at datum and expanding outward.
First leg is normally in the direction of drift. All course changes are 90deg to
the right. A second pattern is performed by shifting entire pattern 45deg to the
right.
Navigation Brief:
Navigation Standards Manual has a detailed list of information that goes into a navigation brief.
Conduct Nav Brief Before Getting Underway, Entering Port, and Entering Restricted Waters
Hazards to Navigation are included in Nav Brief
Only current & up-to-date nautical and hydrographic publications should be used during the
development of Nav Brief
Should Include:
Anticipated time of setting special sea detail, anchoring and mooring bills, engineering
restricted maneuvering doctrine, and navigation detail
Assignment of navigation team positions and review of duties
Expected sightings and description of key aids to navigation
Both Small Boats & Cutters are expected to conduct a debrief following navigation evolutions