Instructions for Completing Application for CECBEMS
Organizational Accreditation
Introduction
This application and the requested accompanying documents will allow the Continuing
Education Coordinating Board for Emergency Medical Services (CECBEMS) to assess
the resources and infrastructure of an organization to determine whether or not it has
appropriate institutional commitment to support a quality EMS continuing education
program.
Further, CECBEMS will assess the organization to determine whether or not it has an
appropriate process in place for reviewing activities offered by cosponsoring
organizations to ensure that these activities have undergone a sound educational process
for planning, implementation and evaluation and that appropriate reports to CECBEMS
Headquarters will be made and records maintained.
The application asks for documentation that the organization will be able to meet all of
the Standards and Requirements for Organizational Accreditation.
For the purposes of this application program refers to the overall EMS continuing
education effort of the organization; activity refers to an individual educational activity.
Accredited organization refers to an organization that has been accredited by CECBEMS
under the Standards and Requirements for Organizational Accreditation; cosponsoring
organization refers to organizations that will submit activities for accreditation to
CECBEMS accredited organizations; member organization refers to those organizations
represented on the CECBEMS Board of Directors (National Association of Emergency
Medical Technicians, the American College of Emergency Physicians, the National
Association of Emergency Medical Services Physicians, the National Association of State
Emergency Medical Services Directors, the National Council of State Emergency
Medical Services Training Coordinators, and the National Registry of Emergency
Medical Technicians, and the National Association of EMS Educators and the American
College of Osteopathic Emergency Physicians).
Activities offered by an accredited organization must undergo review of the accredited
organization’s program committee just as activities submitted by a cosponsoring
organization.
Confidentiality
No CECBEMS member, staff, reviewer or other individual affiliated with CECBEMS, its
accredited organizations, or any of its member organizations may release to any person
any materials or information submitted to or produced by CECBEMS, its members, staff,
or reviewers in connection with a continuing education activity review conducted by
CECBEMS without approval from CECBEMS and the express written consent of all
parties to the review. This includes the identity and specific comments of reviewers
acting on behalf of CECBEMS. All reviews and decisions are the product of CECBEMS
and not of individual reviewers.
Instructions for Completing Application for CECBEMS Organizational Accreditation
7/05
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Instructions for Completing Application for CECBEMS Organizational Accreditation – 7/05
No CECBEMS member, staff, reviewer or other individual affiliated with CECBEMS, its
accredited organizations, or any of its member organizations may release to any person
copyrighted material received in connection with a CECBEMS Format IV application
without approval from CECBEMS and the express written consent of the copyright
holder.
All CECBEMS reviewers must sign an agreement assuring that they will comply with
these stipulations.
For research purposes, data may be collected from materials submitted to CECBEMS.
This data will not be released in any format in which any particular data can be linked to
a specific organization.
Maintenance of Accreditation
CECBEMS reserves the right to perform random or for-cause site visits at its sole
discretion to verify compliance with rules and procedures. In the event that the program
is found in violation of its accreditation terms and conditions, the organization is subject
to payment of all travel expenses and other expenses associated with the investigation
and immediate termination of CECBEMS accreditation. If the organization is in
compliance, all expenses will be paid by CECBEMS.
CECBEMS may, at its sole discretion, require accredited organizations to verify state
approval on an annual basis.
Correspondence
All correspondence about your application for CECBEMS accreditation should reference
your organization’s four-digit CECBEMS ID number and prefix (assigned when you
submit the Request for Application and be addressed as follows:
CECBEMS
c/o Liz Sibley
5111 Mill Run Road
Dallas, Texas 75244
How to Submit the Materials
Submit four copies of the material, each copy in a separate, loose-leaf binder with rings
no larger than 2”. We recommend that you keep a fifth copy in your files to reference if
CECBEMS calls with a question about your application. Use the check list on the next
page to be sure your application is complete.
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Instructions for Completing Application for CECBEMS Organizational Accreditation – 7/05
Checklist for Application
Use tabs to separate the following sections of the binder. The list below may be used as a
checklist to ensure that your application is complete:
 Front of Notebook Application with pages numbered in the lower right-hand corner.
 Tab1
A copy of your organization’s mission statement with the EMS
continuing education mission highlighted and a written statement
approved by the appropriate governing body that supports your
organization’s EMS continuing education mission.
 Tab 2
Job description for person who will be directly responsible for
ensuring that this organization’s and any cosponsoring
organization’s education program will meet all CECBEMS
accreditation requirements
 Tab 3
Example of each type of needs assessment used by the
organization during the designated year
 Tab 4
Copy of the letter or other appropriate documentation of your
organization’s recommendation or approval from your state’s EMS
office, showing at a minimum that both the state EMS director and
training coordinator find the program to be a reputable and reliable
provider of quality EMS continuing education.
 Tab 5
Job description for this person who is your organization’s full-time
educational program coordinator including EMS continuing
education-specific responsibilities
 Tab 6
Copy of the EMS continuing education program budget for the
reporting year you selected
 Tab 7
Copy of an inventory of equipment and supplies along with the
cleaning and replacement policies
 Tab 8
Minutes from meeting(s) of program committee for one year or
minutes from organizational meeting
 Tab 9
Copy of your organization’s agreement or contract with the
medical director
 Tab 10
CVs of all members of the program committee and any rules or
procedures concerning how the committee votes to approve
activities
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Instructions for Completing Application for CECBEMS Organizational Accreditation – 7/05
 Tab 11
Minutes from all prior meetings of the program committee during
the past year including meetings of a minimum of three members
to approve activities submitted by cosponsoring organizations
during the year
 Tab 12
Materials from one activity of each type in which you delineate the
educational needs addressed by the activity, the learning objectives
for the activity, the prerequisites for participants, and the expected
learning outcomes.
 Tab 13
CVs for all instructional personnel for at least three activities. If
possible, select an activity that includes lab assistants; CVs and, if
appropriate, documentation of national registration or state
certification of preceptors.
 Tab 14
Overall activity evaluation instrument and the participant
evaluation instruments from at least three activities, a summary of
the data collected by these instruments and an explanation of how
you used the data to improve future activities
 Tab 15
Marketing materials for at least three activities offered during the
year. If your organization offers activities that draw participants
from more than 50 miles away from the site, include materials
from one of those activities.
 Tab 16
Samples of the materials you use to verify attendance and a sample
certificate of attendance
 Tab 17
Any additional materials you feel will be helpful to reviewers
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