Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
University of Melbourne Student Union
Minutes of the Clubs & Societies Committee
Meeting 9/10
CONFIRMED
2.30 pm, Friday May 7th 2010
Location: Student Resource Room, Union House
Agenda
1. Procedural Matters
1.1. Election of Chair
1.2. Acknowledgement of Indigenous Owners
1.3. Attendance
1.4. Apologies
1.5. Proxies
1.6. Membership
1.7. Adoption of Agenda
2. Confirmation of Previous Minutes (14/04/2010)
3. Matters Arising from the Minutes
3.1. RSA Certificates (not actioned)
3.2. SFH/Melbourne City Council Issue (see correspondence)
3.3. Regulation Amendments
3.3.1.
Progress through Students’ Council
3.3.2. Recommendation for 5.6.j
Current: Clubs may only offer and report annual memberships which will expire at
Orientation each year.
Proposed: There shall be no continuation of club memberships from one calendar
year to the next. Clubs must only offer and report memberships which will expire at
February Orientation each year.
3.4. Jewish Students Society Membership Records
3.5. Club Publicity Guide
3.6. Orientation
3.6.1.
Response to Survey
3.6.2.
Recommended amendment of Policy
3.6.3.
Invoice
3.6.4.
Sponsorship money from Students Council
3.6.5.
Alternative Venues Investigation
3.7. Code of Conduct
4. Office Bearers’ Report
5. Correspondence
5.1. Marisa Simanjuntak (City of Melbourne SFH)
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Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
5.2. RSM Group (B-Boys insurance)
5.3. Honours Accounting Students’ Quorum Appeal
6. Petitions to Discipline
6.1. Education Students Association
6.2. Asset Checks
6.3. Amnesty International
7. Grants
7.1. Standard
7.2. Semesterly
7.3. For Discussion
8. Student Union Membership of Executive Members (Ext to 29/4/10)
8.1. Chemical Engineering Students Society
8.2. Russian Club
9. Taiwanese Students Association (Member Records Problem)
10. IGMs
11. Other Business
12. Next Meeting (time, date)
13. Close
Petition for meeting to discuss carried over business at 2.30 pm on 7/5/2010 and waive
notice.
Petitioners: Shaun Khoo, Cassandra Lutzko, Fei Gao, Quinn Oakley
Meeting opened at: 2:30 PM, by Jonathan Donagan
Agenda Item 1; Procedural Matters
1.1 Election of Chair
Motion 1: That Jonathan Donagan be elected chair.
Moved: Shaun Khoo
Seconded: Cassandra Lutzko
CWD
1.2 Acknowledgement of Indigenous Owners
So acknowledged
1.3 Attendance
C&S Officers: Jonathan Donagan
C&S Committee: Shaun Khoo, Cassandra Lutzko, Fei Gao, Quinn Oakley
Other: Eloise Callinan (Amnesty International), Jack Chi & Yun Liu (Taiwanese Students
Association)
Absent
Piper O’Dowd, Gindi Hovenga-Wauchope, Shana Besanko,
1.4 Apologies
Liam Hedge
1.5 Proxies
No Proxies
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Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
1.6 Membership
No change
1.7 Adoption of Agenda
Motion 2: That the agenda be adopted, with the exception that item 6.3 (Amnesty
International) be discussed after the confirmation of the minutes.
Moved: Chair
CWD
Agenda Item 2: Confirmation of Previous Minutes
Motion 3: That the C&S Committee minutes of 26/03/10 & 31/03/10 be confirmed as a
true and accurate account with the minor grammatical error corrected.
Moved: Chair
CWD
Agenda Item 6.3: Petition for discipline (Amnesty International)
Discussion of issues with club
Consensus on the restructuring of the club and rectification of organisation
Petition 3: Petition to disaffiliate Amnesty international for breach of C&S Regulations
6.1.h and 6.1.a (5.6.f)
Petitioners: Gindi Hovenga-Wauchope, Shana Besanko
Petition 3: Petition to put Amnesty international on probation for 12 months for breach
of C&S Regulations 6.1.h and 6.1.a (5.6.f)
Petitioners: Shaun Khoo, Liam Hedge
Motion 4: To ratify the petition for 12 months of probation and to withdraw the petition
to disaffiliate.
Moved: Shaun Khoo
Seconded: Fei Gao
CWD
Eloise Callinan left at 2:38pm
Procedural Motion: To skip to agenda item 7
Moved: Chair
CWD
Agenda Item 7: Grants
Items 7.1 Standard grants
Motion 5: To approve Standard grants en bloc.
Moved: Shaun Khoo
Seconded: Quinn Oakley
CWD
Items 7.2 Semesterly grants
Motion 6: To approve Semesterly grants en bloc.
Moved: Shaun Khoo
Seconded: Quinn Oakley
CWD
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Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
Procedural motion: To skip to agenda item 9
Moved: Chair
CWD
Jack Chi & Yun Liu arrive at 2:41pm
Agenda item 9: Taiwanese Students Association (Member Records Problem)
Discussion of club records issues, reconciliation and duplication of members
Club insists poor organisation to blame
Petition: Petition to put the Taiwanese Students Association on probation for 12
months for breach of regulation 6.1.a via 6.1.h
Petitioners: Quinn Oakley, Cassandra Lutzko
Procedural motion: To skip to agenda item 7.3
Moved: Chair
CWD
Agenda Item 7.3 Grants for Discussion
4Ps Club
27/4 lunch event: no food plan
Motion 7: To reject the grant
Moved: Shaun Khoo
Seconded: Cassandra Lutzko
CWD
CastOn Charity Group
T-shirts-no design
Motion 8: To approve the grant conditional that the designs are signed off by the OBs
Moved: Quinn Oakley Seconded: Cassandra Lutzko
CWD
Chemical Engineering Students Society
Outgoing Executive to supervise food service – check attendance list
Motion 9: To approve grant.
Moved: Chair
CWD
Choral Society
Venue hire – no dates provided
Motion 10: To reject the grant.
Moved: Chair
CWD
Envi
Venue hire 5/5 - No Certificate of Currency
Motion 11: To reject the grant.
Moved: Cassandra Lutzko
Seconded: Fei Gao
Carried, 1 abstention
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Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
Geomatics Society
Late application – see correspondence
Motion 15: To accept grant.
Moved: Cassandra Lutzko
CWD
Seconded: Shaun Khoo
Socialist Alternative
Grant Applications received after event
Motion 12: To reject grant.
Moved: Quinn Oakley Seconded: Cassandra Lutzko
CWD
Procedural motion: To skip to agenda item 3
Moved: Chair
CWD
Agenda Item 3: Matters Arising from the Minutes
Item 3.1, 3.2, 3.5, 3.6
Carried over to the next meeting
Procedural motion: To skip to agenda item 5
Moved: Chair
CWD
Agenda item 5: Correspondence
Item 5.1
Marisa Simanjuntak (City of Melbourne SFH)
Noted
Item 5.2
RSM Group (B-Boys insurance)
Noted
Item 5.3
Honours Accounting Students’ Quorum Appeal
Motion 13: To reject application for exemption due to C&S Committee’s policy of
adherence to regulations
Moved: Cassandra Lutzko
Seconded: Shaun Khoo
CWD
Procedural motion: To skip to agenda item 6
Moved: Chair
CWD
Agenda Item 6: Petitions to Discipline
Item 6.1
Petition 1: Petition to disaffiliate Education Students Association for breach of C&S
Regulation 6.1.q
Petitioners: Shana Besanko, Gindi Hovenga-Wauchope
Motion 14: To ratify petition to disaffiliate
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Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
Moved: Cassandra Lutzko
CWD
Seconded: Quinn Oakley
Item 6.2
Carried over to next meeting
Procedural motion: To skip to agenda item 3.4
Moved: Cassandra Lutzko
Seconded: Shaun Khoo
CWD
Item 3.4
Issues with membership list
Action: Send email informing the Jewish students society of their responsibility to check
student/ union membership when members sign up and to remind them to send in their
treasurers report before there is a need to take action against them.
Fei Gao leaves at 3:10 pm
Activate 30 minute rule
Procedural motion: To skip to agenda item 3.7
Moved: Chair
CWD
Item 3.7
Discussion of the need for a Code of Conduct
Discussion of current codes that apply
Procedural motion: To skip to agenda item 3.3.2
Moved: Chair
CWD
Item 3.3.2
12 months instead of calendar year with expiry at February orientation
Procedural motion: To skip to agenda item 8
Moved: Chair
CWD
Agenda Item 8
Petition: Petition to disaffiliate the Russian Club, Chemical Engineering Students
Society for not having 2 Executive committee members with UMSU membership,
petition to auto-lapse if requirement is met.
Petitioners: Quinn Oakley, Cassandra Lutzko
Agenda Item 10: IGMs
Noted
Agenda Item 11: Other Business
None
Agenda Item 12: Next Meeting
4:15pm 12th May 2010
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Minutes of Clubs and Societies Committee Committee meeting held 7/5/10
Agenda Item 16: Close
Meeting closed at: 3:25 PM
Certified by Chair:
Signed:
Dated:
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