N-a10561-B
Instructions for usage: Must use with SSPs: SPECIAL BIDDING – DESIGN-BUILD, QUALITY PLAN
[DESIGN] – WITH QUALITY ASSURANCE REVIEW BY DEPARTMENT - LOW BID or QUALITY PLAN
[DESIGN] – WITH QUALITY ASSURANCE REVIEW [PEER REVIEW] - LOW BID, and PERMITS FOR
DESIGN-BUILD PROJECTS
Provision Body: All entries in “bold italic” must be completed by the designer. The
completed provision should not contain any "bold italic” print. Except where
indicated otherwise in the Provision Body, all sections and subsections must
remain and not be deleted because there are sectional references within the
provision. Sections and subsections that do not apply should be designated as
“Not Applicable.” Extraneous information from subsections may be removed.
Attach Environmental Documents and Permits to the Project Development
Checklist and make viewable by the Contractor. Attach the ECMTS Matrix.
Attach the ECMTS Signature Sheet.
When using this item, use work class code(s) X.
Header:
ENVIRONMENTAL COMMITMENTS and MITIGATION TRACKING SYSTEM (ECMTS) REPORT
Provision Body:
I. DESCRIPTION - This work is the review and reevaluation of the environmental documents and the
updating, documentation, and implementation of the environmental commitments identified in the project
Environmental Commitments and Mitigation Tracking System (ECMTS) report.
a) Compliance with Environmental Documents
Develop Final Design and complete construction activities in compliance with the mitigation and
commitments detailed in the approved Environmental Documents and permits (attached to the ECMS
project development checklist). The Department has obtained environmental clearance for this project in
the form of a (Indicate appropriate clearance: Categorical Exclusion Evaluation (CEE),
Environmental Impact Statement (EIS), or Environmental Assessment (EA)). The complete
environmental document can be obtained online through the CEE Expert System’s Approved Document
Archive at the following web address: http://dotdom2.state.pa.us/ceea/ceeamain01.nsf by entering
Package Number (insert package number) into the search tool and select the returned document link.
Reevaluate the Environmental Document if the design does not conform to the environmental
impacts described in the approved Environmental Document, or if any anticipated impacts to natural or
cultural resources are different from the anticipated impacts evaluated in the approved Environmental
Document. Reevaluation must be approved before the start of construction activities. Coordinate as
needed with the assigned District Environmental Unit staff to obtain approval of the reevaluations. No
extension of the project completion date will be granted.
b) Mitigation Tracking
Refer to the Environmental Commitments and Mitigation Tracking System Report for information
related to the mitigation commitments and tracking documents for the project. Refer to the attached
ECMTS Matrix for a list of the commitments to be tracked.
Note: The ECMTS is not an all-inclusive list of permit requirements. Read the permit and comply
with all permit requirements.
Following the procedures in Appendix T of PennDOT Publication 10X, update the matrix with
environmental commitments or mitigation activities identified after NEPA approval.
Create a signature sheet to be used during construction based on the template in Appendix T of
PennDOT Publication 10X. Designate a responsible individual (Project Manager or Site Superintendent)
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N-a10561-B
to maintain the ECMTS signature sheet during construction. Identify the designated individual's name in a
note at the bottom of the ECMTS signature sheet. Include additional names if responsible individuals
change during the construction of the project.
Review each Mitigation Category and associated mitigation or commitment identified in the
ECMTS signature sheet at the Pre-construction Conference. As each mitigation or commitment is
completed, initial and date the appropriate block. By initialing and dating the block, the designated
individual confirms the mitigation or commitment has been reviewed, understood, and has been
incorporated in the construction of the project, as appropriate.
Ensure that the mitigation commitments are completed as early as possible depending on the
sequencing and construction schedule. Review the ECMTS signature sheet at each status meeting. The
Department Construction Project Manager will verify, date, and initial each mitigation commitment as it is
completed.
Direct questions regarding the mitigation and commitments to the assigned District Environmental
Unit staff. Notify the assigned District Environmental Unit staff of any problems with implementing the
commitments. Changes to mitigation or commitments will be reviewed and approved by the assigned
District Environmental Unit staff in coordination with the relevant resource agencies and FHWA, as
appropriate. Notify the Construction ACE Services Engineer of any problems encountered during the
implementation of the commitments and mitigation measures.
Maintain one copy of the ECMTS signature sheet at the Contractor's project field office and
provide one copy to the Inspector-In-Charge after each update.
Submit one copy each of the completed ECMTS signature sheet to the Department IIC
Construction Project Manager, one copy to the District Construction ACE Services Engineer, and one
copy to the assigned District Environmental Unit staff upon completion of the project.
IV. MEASUREMENT AND PAYMENT – Incidental to the design activities listed in Section IV of the
Special Provision titled SPECIAL BIDDING – DESIGN-BUILD.
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