THOMPSON NICOLA AREA COUNCIL MEETING
Saturday, March 10, 2012
ATTENDANCE:
Area Commissioners: Anne Cameron
Advisers:
Camp
Joy Gregorash
International:
Shar Puhallo
Membership:
Rebecca Anderson
Program:
Public Relations
Training
Tara Decker
Treasurer
Secretary
Geraldine Nelson
Cariboo Thompson
Fraser Nicola
Monarch
Mt. Paul
South Thompson
Katrina Link
Heather Smith
Angie Hundey
Mairi MacKay, Danielle Coates
Angela Juettner. Rebecca Anderson
Guests:
Joyce Perrie, Pat Robertson
Linda Taylor, Ashe Colton
Regrets: Mary Lester, Lisa Michie, Jean Nelson
Districts:
OPENING: Anne Cameron – International Women's Day.
Canadian focus on Women in Rural, Remote, and Northern Communities
ANNOUNCEMENTS: Katrina Link is attending for Jean Nelson
APPOINTMENTS:
Lisa Michie - returning as co-treasurer responsible for accounts.
Mary Lester - co-treasurer responsible for day-to-day transactions.
Tara Decker - Training Adviser.
APPROVAL OF MINUTES of January 7, 2012, moved by Mairi MacKay. Seconded by Heather
Smith.
ON-LINE REGISTRATION – Rebecca Anderson
 Handout distributed and three videos presented. Rebecca will send video links to Dist. Comms.
Video 1. How to Create a New Family Account
 The maximum number of girls accepted per unit is set by District/Unit. This number is not
changeable.
Video 2. Waitlisting a Girl
 Sample of the letter sent to all girls registered in Province outlining step-by-step instructions for
registering on-line distributed.
 Corrections can be made on-line.
Video 3. Renewing Membership On-line
 Re-registration form. Photocopy for Units. Paper registration available. Must be sent to Joyce
Perrie immediately after completion. Forms available from Units.
 $4 registration fee charged for family account. Possible registration fee for paper registration.
 Recommend training session for unit leaders on on-line registration
 Question on cancellation of membership to be answered.
 Use IMIS for list of members. MemberZone rosters are NOT accurate.
 Bookmarkswith BC Girl Guides On-Line Registration info available.
MEMBERSHIP SUBSIDIES – Anne Cameron
Letter and form reviewed and updated. Form must be used to apply for options. Procedure sheet for
Units and Districts to follow will be included with letter and form.
CORRESPONDENCE: 137th Calgary Pathfinders
PROVINCIAL REPORT – Circulated
TREASURER'S REPORT
 Thank you to all District Treasurers. All financial books are into the reviewer.
 Appreciation for reviewers discussed.
MOTION: Moved by Heather Smith. Transfer inactive funds from former Mt. Terry Fox District into
Area account. Seconded by Danielle Coates. Carried
CAMPSITE
MOTION: Moved by Joy Gregorash. To increase rental fee for Camp Selhowtkan for non-Guiding
groups to $15 per person per night. Seconded by Tara Decker. Carried
 TNA Campership.
TNA Campership Application for Camp Selhowtkan –Area offers a campership subsidy of $6 per night.
($11 per bed night fee for Camp Selhowtan minus the $6 campership subsidy = $5 per bed night.)
AREA CREST -Anne Camperon
 New contest. Deadline April 10. Crest will be displayed and winner selected at Annual General
Meeting on April 14
 Templates distributed for sizing suggestion. 7 colours plus background.
 Vivid, bold, bright
 Must include THOMPSON NICOLA AREA and a trefoil (refer to recognized logo on website
under PR media tools logos.
HIKE FOR HUNGER 2013
 Only 17 girls participated in 2012.
 Discussion on changes for 2013 to get better response. District commissioners to ask Districts for
input.
 Alternate service projects – Pitch in Canada, Shoreline Cleanup. List of service projects to rotate.
District Commissioners to discuss at District level.
LEAD THE CHEER CHALLENGE – Presentation by Tara Decker on Area community Challenge
AWARDS PRESENTATION – Linda Taylor and Ashe Colton
 Awards Display cases. Committee to visit Districts to show cases.
 Awards Adviser and Committee reaching end of terms
QUEEN'S JUBILEE
 No event planned at Area level.
BUDGET 2013
 May 1, 2012, deadline for Adviser's project proposals. Include $ value for all activities and events
for preliminary budget.
 June 2012 - Area meeting to discuss and draft budget
 September 2012 - Area meeting final acceptance of budget
 District Commissioners to ask Districts for suggestions of what they want for Area events in 2013.
SAFE GUIDE - Check updates.
SAFE TEEN – Feedback.
WAITLIST MANAGER
 Anne Cameron, Pat Robertson and Joyce Perrie are the only members in TNA that meet the criteria
for this position.
MOTION: Moved by Joyce Perrie. That TN Area purchase the necessary equipment (as in a
computer) to take on the position for (wait listing) registration in IMIS. Seconded by Heather Smith.
Carried.
 Anne Cameron will accept the position on ashort-term basis.
AREA COMMISSIONER
Anne Cameron and Mary Lester's terms end in June.
DISCUSSION ITEMS FROM ADVISERS' REPORTS
CAMPSITE
 Camp cleanup tasks assigned
 New picnic tables
 Firehose for sale
 Campsite committee looking for new members to better represent the Districts
PROGRAM, PR, AWARDS advisers needed
INTERNATIONAL – Shar Puhallo - report circulated
MEMBERSHIP – Rebecca Anderson – report circulated
 Membership committee meeting March 26 at 6:30 Location TBA. Contact Rebecca. Membership
committee islooking for new members.
PROGRAM- TaraDecker
 Fun Finder edition on Prov. Website
 Prov. Program committee looking for new members
TRAINING – Tara Decker
 Training calendar by June
 Districts to let Tara know specific training requirements by mid-May.
 Let Tara know if you are interested in becoming a trainer
 Reminder - OAL basic training June 15-17 at Selhowtkan. Residential and tenting requirements.
NEW BUSINESS
SAFEGUIDE REMINDER
 Health forms are missing information, emergency addresses and signatures. Guiders must check
forms for completion of information and signatures.
 Guiders may be personally responsible if forms are not properly completed.
 Tara Decker will attend District meetings to discuss completion of forms.
 Update health forms for overnight trips. Recommend updating every 6 months.
HANDS ACROSS THE BORDER – Wait list
Meeting Adjourned
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TNA Annual General Meeting ~April 14
Dates for 2012
Monashee Nite Trek ~ May 12-13
I-DAY adult member event ~April 14
Hands Across the Border ~ June 9-10
Spring Camp ~April 27-29
Summer Camp ~ August 8-12
Girl Award Ceremony ~ May 5
Area Meeting – June 2