July

New Class Starts
RC , C

Credentialing all qualified residents
RC , C

Graduate Surveys

NCFMR – Kansas
City RC

ABFM (RTM) – update resident info RC

AMA-FREIDA
Survey and GME
Track Survey RC

Assist new PG2s with Registering for USMLE Step
3/Comlex Level 3
Exams RC , C

Schedule troubleshooting
RC , C

PGY3 Practice
Management (Jack
Valancy) RC
August

Order ABFM intraining exams RC

Update website
(photos, curriculum, salary)
RC

Plan recruiting season (set dates, order supplies, plan faculty/resident schedules, etc.)
RC , C, PD

Follow up with students from
NCFMR RC , C

Complete call schedules for Oct
– Dec
C

Student recruitment party C
September

ERAS opens RC ,
PD

Register PD for
NRMP match RC

GME Track program and resident updates deadline RC

WebADS program updates begin RC

Resident retreat during AA (faculty coverage for
IP/OB) C
October

Recruiting season
RC , C, PD

Remind residents of in-service exam and make final preparations

Chiefs leadership workshop

Begin graduation planning (location, caterer) RC , C
November

Recruiting season
RC , C, PD

In-training exam
RC

Group photo for faculty & residents
RC

Complete call schedules for Jan
– Mar C
December

Recruiting season
RC , C, PD

Schedule meetings for applicant ranking RC
7/16/2009 Task Designation: Residency Coordinator RC . Chiefs C . Curriculum Coordinator CC PD Tasks PD

January

Recruiting season
RC , C, PD

NRMP quota change deadline
RC , PD

Begin schedule planning for next year’s rotations/clinics
RC , C, PD
February

NRMP rank order list due RC , C, PD

Recruiting season
RC , C, PD

Planning orientation RC , C,
PD

Faculty and resident Awards
RC , C, PD

Finalizing graduation (Order awards, review event w/catering, etc.) RC , C, PD

New Chiefs chosen for new year.
RC , PD

Complete call schedules for April
– June C
March

NRMP Match Day
RC , PD

RPS conference
RC

Finalize new rotation schedule and publish RC

Competency review of PGY3s to evaluate eligibility for graduation RC , PD

Update curriculum
CC , RC , PD

Begin training new
Chiefs C, PD
April

Process required docs for incoming residents (visas,
HR docs, etc.) RC

Begin clinic/call schedules for new year. RC , C, PD

Vacation allotments for each rotation & process requests C

Guide residents through licensure process . RC , C

Resident retreat during AA (faculty coverage for
IP/OB) C
May

Process required docs for incoming residents (visas,
HR docs, etc.) RC

Schedule exit interviews for all graduating residents RC

Finalize orientation details RC , C

Licensure deadline: May 1 for all residents

Update website
RC , C

Complete call
 schedules for
July – Sep
C
June

Process required docs for incoming residents (visas,
HR docs, etc.) RC

Orientation

Graduation

HR enrollment

Visa processing

Finalize graduating residents’ exit forms.

Schedule troubleshooting
RC , C
7/16/2009 Task Designation: Residency Coordinator RC . Chiefs C . Curriculum Coordinator CC PD Tasks PD