3rd Floor Terrace Reservations

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Department of Psychology
Terrace Reservation Form
E-mail: [email protected]
3rd Floor
The 3rd Floor Terrace is 3,075 sq. ft. and holds a maximum of 100 people seated at tables or 120
people standing. In order to reserve the 3rd Floor Terrace, e-mail to [email protected] Please be sure
to attach the completed reservation form (which is the last page of this document).
Important Information
~If you have affiliation with the College of LSA, there is no charge for using the 3 rd Floor Terrace;
however, if you do not then a $75 per day fee will apply.
~You must provide a short code for any applicable charges (e.g. usage fee, clean-up fee, lost key, etc.).
~You must follow all the rules indicated in this document or you will be charged. Careful review of this
document, along with clear communication to all individuals affiliated with the event, will help to eliminate
charges that could have otherwise been avoided. Please note the fee schedule below.
*Clean-up fee – $75
If additional cleaning is needed after the event, you will be charged $75 per hour at a minimum of 1
hour.
*Room rearrangement fee – $75
If furniture is moved for the event and not returned to its original location, you will be charged a
minimum of $75. If you notice that the room is not in order when you arrive for your event, please
promptly notify [email protected] to ensure that you are not inappropriately charged.
~Permission to serve alcoholic beverages must be obtained from LSA Facilities by contacting Jacqui
Crawford (734-764-0323 or [email protected]). Alcoholic beverages are not to be served in the 3rd Floor
Terrace during class or exam periods. Approval of alcoholic beverage service obligates the sponsoring
group to establish controls that preclude serving alcohol to minors and excessive consumption of alcohol by
an individual.
~The 3rd Floor Terrace Kitchen is the only reservable facility for food service in the East Hall. Food should
be limited to snacks and hors d’oeuvres or food that can be served and removed from the Terrace without
significant preparation or cleanup.
~The Psychology Department does not provide furniture or equipment for events. You must make separate
arrangements for furniture, equipment, and/or media equipment. Furniture removal and food clean up
needs to occur promptly at the conclusion of the event.
~ The building will be open from 7am until 7pm without having to use your UMID to get in. From 7pm
until 10pm the building is accessible with your UMID at one of the doors that have the ID card reader (The
main doors at Church Street and also on the other side of the building to the right as you come up the
stairs). Note: Rooms may not be reserved outside valid MCard hours.
Updated 6/9/14
Department of Psychology
Terrace Reservation Form
E-mail: [email protected]
3rd Floor
Rules for the Use of East Hall and 3rd Floor Terrace
1. Do not block any doors into the 3rd Floor Terrace as it is a fire hazard.
2. Loud activities are not allowed on the 3rd Floor Terrace. No use of amplified sounds.
3. Posting or taping items on the walls is not allowed.
4. Tables and chairs CANNOT be removed from classrooms or other rooms to be used on the 3rd Floor
Terrace.
5. It is the user’s responsibility to provide funding for the repair or replacement of furniture,
equipment or structural components that may be damaged or destroyed as a result of their use of the
facility.
6. Access to classrooms or other rooms is not allowed, unless separately arranged (through the Psychology
Student Academic Affairs Office or floor secretaries who reserve those rooms).
7. Serving alcohol to minors or in excess is prohibited. Permission to serve alcohol within the Psychology
Department must come from LSA Facilities Jacqui Crawford (734-764-0323 or
[email protected]).
8. The 3rd Floor Terrace and the Kitchen must be returned to their original state after an event
9. All trash bags and all waste must be removed from the space.
10. ALL A/V EQUIPMENT MUST BE TURNED OFF AND CABINETS MUST BE LOCKED AFTER
USAGE REGARDLESS OF THE TIME OF DAY.
11. Please return any keys that you have signed out to the SAA Office (1343 East Hall) at the conclusion of
an event. If it is after hours, please return them through the drop-off slot in the door. If keys are not
returned in a timely fashion, key sign out privileges will be revoked.
Updated 6/9/14
Department of Psychology
Terrace Reservation Form
E-mail: [email protected]
3rd Floor
3rd Floor Terrace Cleaning Check List
The following tasks must be completed at the end of your program.
1. Make sure furniture is in original location (You may refer to the room set-up diagram located on
the wall in the kitchen).
2. All surfaces must be wiped down and cleaned.
3. Remove all items that do not belong at our facilities. (e.g. left-over food, bags, articles of clothing,
books, etc.)
4. Wash any dishes that were used for the event.
5. Pick-up and wipe down the floors as needed. Make sure all trash and spills are cleaned up off the
floor.
6. Remove full garbage bags from their cans, tie securely, and place them in the large garbage. Please
let us know if you will need trash receptacles.
7. Re-bag the trash cans with new bags (provided under the kitchen sink).
8. Lock audiovisual cabinet (located in the kitchen).
9. Turn off lights (if using the space after normal building hours).
* A quick run-through of the above tasks will assure that no charges will be incurred.
Updated 6/9/14
Department of Psychology
Terrace East Hall Reservation Form
Phone: 734-764-2580
To reserve the room, complete this form and email to: [email protected]
Keys for reservations must be picked up in 1343 East Hall before 4:30 PM.
3rd Floor
Contact Person: ___________________________________
Today’s Date: _____________________________
Organization/Office: _______________________________
E-mail: __________________________________
Campus Address: _________________________________
Telephone Number: ________________________
Name of Event: _____________________________________________________________________________________
Date of Event: ______________________________________________________________________
Time of Event (including set-up/clean-up) (Start): ________________________ (End): __________________________
East Hall Entry
Monday – Friday 7am – 7pm: Doors are unlocked
Monday – Friday 7pm – 10pm: A valid MCard can gain you access.
Saturday & Sunday 7am – 10pm: A valid MCard can gain you access.
ROOMS MAY NOT BE RESERVED OUTSIDE VALID MCARD HOURS
NOTE: Please let your group members know that they will need to bring their MCards in order to enter the building for
most events.
Will food be served? Yes ___ No ___
Will alcohol be served? Yes ___ No ___
*If alcohol will be served, was LSA contacted? Yes ___ No ___
Check ALL that Apply:
4464 (Conference Room): ___
4448 (Colloquium Room): ___
3rd Floor Kitchen: ___
3rd Floor Terrace: ___
Amount Due: You MUST have an affiliation with LSA or you will be charged.
4464 (Conference Room):
4448 (Colloquium Room):
3rd Floor Terrace & Kitchen:
_________ days @ $75/day = $ _________
_________ days @ $75/day = $ _________
_________ days @ $75/day = $ _________
Total = $ _________
Required short code(s): _____________________________________________________________________
Authorized Signer: ________________________________
Print Name: __________________________________
NOTE: The SAA Office MUST be notified IMMEDIATELY of CHANGES or CANCELLATIONS.
YOU MUST FOLLOW ALL RULES INDICATED IN THE RESERVATION PACKET OR
YOU WILL BE CHARGED.
Updated 6/9/14
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