Answers Medical Office Lesson 5 Practice Quiz
1. Office Supplies-stationary, accounting supplies, desk items,
appointment cards and books, etc.
Medical Supplies-gown, drapes, towels, lubricants, tongue
blades, syringes, needles, bandages and drugs, etc.
General-Coffee, Tissue
2. Valuable when the medical facility has a burglary or suffers
loss from other causes. It also used for tax purposes to list
capital purchases.
3. Superscription, Inscription, Subscription, Signature or
transcription, Physician’s signature and registry number,
Number of times a prescription can be refilled.
4. Patient’s name and address, Name of drug and date of
administration, Dosage and how drug is administered, Method
of dispensing.
5. Understand federal and state regulations concerning the
dispensing and administration of medications.
Order, Store and keep track of medications.
Knowledge of medication and medical symbols and
abbreviations.
Assist patients in filling and refilling prescription. Calling
in refills.
Record keeping of narcotic prescriptions and renewal of
the physician’s narcotic license annually.
6. Generic-established, official name by which a drug is known
no matter who is the manufacturer of the drug.
Brand-the copyrighted (trade name) given to a drug by a
manufacturer.
7. DEA (Drug Enforcement Agency)
8. Controlled Substances Act of 1970
9. Drug reference textbook (Physician’s Desk Reference)
10. Schedule I: drugs of high potential for abuse and that have
no current accepted medical use.
Schedule II: drugs that have current accepted medical use
in the US but with severe restrictions. Drugs with high
potential for abuse that may lead to severe psychological or
physical dependence.
Schedule III: drugs with less potential for abuse than
substances in Schedule I & II. They have accepted medical
uses in the US, but may lead to moderate or low physical
dependence or high psychological dependence.
Schedule IV: drugs have a lower potential for abuse than
those listed in Schedule III and have accepted medical uses in
the US, but their abuse still may lead to limited physical and
psychological dependence.
Schedule V: drugs with less potential for abuse than drugs
in Schedule IV, and their abuse may be limited to physical or
psychological dependence.
11. Do not give advice about medications, Do not dispense
medications, Do not administer medications.
12. Checking and Savings Accounts.
13. Cashier’s check-Bank’s check drawn against itself and
signed by a bank official.
Certified check-Patient’s own check with CERTIFIED or
ACCEPTED written across the face of the check. The bank
will guarantee that the check is good.
Money order-Same as cash. Can be purchased from post
office, gas stations, etc.
Bank draft-Check that is a written order to pay funds
drawn by a bank on its account at another bank.
Traveler’s check- For travelers. Two signatures are
required on checks, Denominations of $10, $20, $50, and $100.
Limited check-Limited as to the amount of the check as
well as the time during which it can be cashed.
Voucher check-Has a detachable form that is used to
notate the purpose for which the check is written. The form is
taken off before deposit.
Warrant-Check that cannot be cashed but is evidence of
a debt due.
14. NO
15. Withdraw this payment from the patient’s account. This
amount is now due in addition to a returned check fee.
Contact the patient advise him/her of the returned check.
Arranged a time that the patient will come by a pay you IN
CASH the amount of the return check plus the returned check
charge. Give the patient the total amount due (check + return
charge) when you call to inform about check. Give
approximately 5 working days to pay for this returned check
plus all fees. After 5 days send a collection letter.
16. Magentic Ink Character Recognition. Numbers and
characters printed in this ink representing a machine
language.
17. Types of Endorsements: Blank, Restrictive, Special
18. Check the signature on the credit card against the credit
signature on the card and slip. Be sure the name on the credit
card is the same as the bearer’s name, Check expiration date
on the card. Complete a credit card charge slip detailing the
charges. Using an automatic credit card machine “swipe” the
card. Enter amount to be charged. If approved write down on
charge slip- authorization number and reference number.
Have patient sign the slip and return charge card. Patient will
retain top copy of charge slip.
19. Add up Encounter Forms. Add up monies in drawer
minus your petty cash. Run total off computer software. All
should balance with the same totals. If you are not balancedmatch up the monies with the appropriate encounter form
check that against the computer printout and find error.
Prepare deposit slip. List every check number and amount on
slip. Remember do not deposit charge card slips. That money
will be coming later from credit charge company. Once
deposit is complete put in appropriate bank bag and given to
practice manager.
20. Four years by tax law
21. Seven years by tax law
22. Accounts Payable-Amounts the practice owes to others,
etc.
Accounts Receivable-Amounts owed to the practice for
services.
23. Single Entry, Double Entry, Pegboard, Computerized
bookkeeping.
24. Employees that handle cash may be bonded. An insurance
or bonding company guarantees payment of a specified
amount to an employer in the event of financial loss caused by
an employee.
25. FICA: Federal Insurance Contribution Act OR Social
Security.
26. W-4: Withholding allowance certificate. Number of
exceptions to be claimed.
W-2: Wage and earning statement from employer.
27. Internal billing: billing handled in the health care facility.
External billing: outside service handles patient accounts.
28. Payment at Time of Service, Credit Card Billing,
Transaction Record, Computerized statement
29. Fair Credit Opportunity Act, Equal Credit Opportunity
Act, Federal Truth in Lending Act.
30. Collection letter, Telephone Collections, Dun Messages,
Collection Agencies.
31. Practice can file a proof-of-claim form available from an
attorney, county clerk’s office, etc.