OCTOBER STAFF EMIS CHECKLIST FOR DISTRICTS USING USPS
REPORTING PERIOD K
If in doubt about who should perform these steps, please check with your Treasurer.
Human resources may be handling some tasks, payroll others. It is important that this
data be correct since it is used for the Local Report Cards published by ODE and may
effect funding to your district.
(A) USPS_MNT/USPCHG-This program is for mass updating changes. It doesn’t matter
what time of the year these mass changes are completed.. just so they are completed
only once per year at the same time each year.
*** Please be certain that these steps have not already been done prior to period “K”. ***
*** Before doing any mass change, make a back-up of your payroll files. ***
Completion date
1. Increment salary schedule step (unless previously done for Salary Notices)
2. Modify certificate application to ‘not applicable’ for classified employees
3. Modify separation reason to “not applicable” when job is active
4. Modify position status to “no longer employed” for terminated/deceased jobs
5. Modify position status from “new to district” to “active/continuing”
6. Modify EMIS report flag to “N’ for jobs marked as “no longer employed”
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(B) MASCHG – This program is also used for mass updating.
1. Mass increment experience fields - must be a person with full payroll access to
run this option
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(C) RUNNING PERDET - USPS_ANN/USPEMS/PERDET- Reporting period K:
1. First run PERDET by Y/N report to EMIS to make sure no one is marked incorrectly.
2. Then only run PERDET by employees with errors and Y report to EMIS.
3. ! and ? errors need to be corrected in POSSCN/DEMSCN
4. Continue to rerun PERDET as many times as necessary to correct data
5. Lastly, print a final copy of PERDET of the Y report to EMIS employees.
(CON)
(D) Changes Starting with the October Period K Submission
1. You will no longer be running the USPEMX extract program to move your staff
information over from USPS to EMIS.
2. Staff Data will be reported by your EMIS Coordinator through the new Data Collector
directly to ODE. TRECA will no longer be submitting your data for you.
3. Your EMIS Coordinator will be bringing you staff error reports and these errors will
need corrected on a timely basis in the payroll system. The EMIS screens will be
removed from system and won’t be available for data entry.
Please Note: ODE has not set the first submission date for
October Data. We will inform you of the date as soon as we
receive it. However, October count week is Oct. 5th - 9th.