Showcasing ICT Practices – Learning from State Experiences
Presentation On
“EDUCATIONAL MANAGEMENT INFORMATION SYSTEM”
IN TAMILNADU
Dr. C.N. Mahesvaran, IAS.,
State Project Director
Sarva Shiksha Abhiyan
TamilNadu
14-08-2013
1
PRESENT SCENARIO
2
Revenue Districts
32
Education Districts
66
Education Blocks
413
Educationally
Backward Blocks
44
STATE PROFILE
Area
:
1.30 lakh Sq.km
:
32
Corporations
:
10
Municipalities
:
126
Community Development Blocks
:
385
Village Panchayats
:
12,524
Habitations (including urban)
:
95,010
Revenue Districts
(SSA-30)
SCHOOLS
S. No
School type
Govt. / Local
body
Private
Aided
Self finance
(incl.
Matriculation
Schools)
Total
1
Primary Schools
23815
5066
6304
35184
2
Middle Schools
7307
1549
946
9802
3
High Schools
3096
640
1868
5604
4
Higher Secondary
Schools
2595
1141
2247
5983
36813
8395
11365
56,573
Total
Source: U-DISE 2012
TEACHERS
S. No
School type
Govt. / Local
body
Private
Aided
Self finance
(incl.
Matriculation
Schools)
Total
1
Primary Schools
60941
23956
52251
137148
2
Middle Schools
49778
15547
12557
77882
3
High Schools
56131
28596
100168
184895
4
Higher Secondary
Schools
47679
27153
88887
163719
214529
95252
253863
5,63,644
Total
Source: U-DISE 2012
STUDENTS
S. No
School type
Govt. / Local
body
Private
Aided
Self finance
(incl.
Matriculation
Schools)
Total
1
Primary Schools
1510111
791550
844410
3146071
2
Middle Schools
1272303
525152
260535
2057990
3
High Schools
720167
282222
914140
1916529
4
Higher Secondary
Schools
2184441
1608851
2607122
6400414
Total
5687022
3207775
4626207
1,35,21,004
Source: U-DISE 2012
Organizational
structure
Directorate of School Education
Directorate of Elementary Education
Directorate of Matriculation Schools
Directorates
State Council for Educational, Research and
Training
Directorate of Government Examination
Directorate of Public Libraries
Directorate of Non Formal and Adult
Education
Secretary
School Education
Project /
Society
Corporation /
Board
Rashtriya Madhyamik Shiksha Abhiyan
Sarva Shiksha Abhiyan
Teachers Recruitment Board
Tamil Nadu Textbook Corporation
School Education Department –
Highest Budget Allocation in the State
Rs. In Crores
Rs. In Crores
Welfare Schemes
Scheme
Standard
Beneficiaries
Cost
(Rs. In crores)
(in lakhs)
Text books
I - XII
92.28
257.41
Note books
I–X
81.02
102.69
School bag
I – XII
92.28
127.78
Uniform (4 sets)
I – VIII
47.07
329.88
Footwear
I–X
78.82
104.15
Bus pass
I – XII
14.02
320.00
Colour
pencil/Crayons
I–V
31.00
5.17
Geometry Box
VI – X
46.00
16.37
Atlas
VI – X
46.00
13.57
XII
5.35
898.00
X – XII
21.52
353.56
Laptops
Spl.Cash Incentive
PRESENT SYSTEM
• Manual collection of data from the schools
• Manual maintenance of records of schools, students,
teachers
• Manual Consolidation
• Multiple Data handling
• Communication through postal department / email
11
SHORTFALL IN PRESENT SYSTEM
• Accuracy of data regarding schools, teachers, and
students not authentic
• Delay in communication(intra and inter department
• Ineffective reporting mechanism
• No effective system in place for tracking children both
in school and out of school
• lack of effective monitoring of the schemes announced
by the Government
• wastage of time in repeated data collection often
resulting in duplication of data
• lack of integration with UDISE and AADHAR
MEASURE TO CURB SHORTFALL
• The above defects lead to a study to identify a
suitable methodology
• In house study was taken up in coordination
with the research division of Anna University
namely, AU-KBC Research Centre
• Many rounds of meetings were held with all
the Directorates by Anna University
• THE OUTCOME OF THE STUDY………
EDUCATIONAL MANAGEMENT
INFORMATION SYSTEM (EMIS) -
14
Evolution of Educational Management
Information System (EMIS)



The Hon’ble Chief Minister announced creating of an
Educational Management Information System (EMIS) and
the same came to existence in the academic year 201213
A pilot was taken up in five schools in Tiruchirapalli
District
It is proposed to scale up the same to all the schools in
2013-2014.
15
Hon’ble Chief Minister inaugurated the Educational Management
Information System on 05.09.2012
16
EMIS - COMPONENTS
17
EMIS – COMPONENTS
Web Portal
• www.tnschools.gov.in
• State Education Portal
Database portal
• www.emis.tnschools.gov.in
• Database of all Schools, Students, teachers and officers
Intra Department communication
• www.admin.tnschools.gov.in/communication/
• Vertical and Horizontal communication
• Linking with other departments
E – Content Server
• www.ecs.tnschools.gov.in/
• All educational contents to students, teachers
18
19
20
21
22
EMIS - FEATURES
23
EMIS - FEATURES
• Single Point Entry for State School Education
Department
• Unified, integrated, assimilated data of Schools,
students, teachers from U-DISE, Aadhar, etc..
• Extensive Reporting Mechanism
• Monitoring of teacher attendance
• Smart Card for students with unique ID number
integrated with AADHAR
• Education content server provides textbooks,
interactive videos, learning materials outside of the
textbooks
• Facilitates intra departmental communication
24
State EMIS Cell
• A well equipped IT-cell has been established with
– 6 Hi-End Servers – of 64 GB RAM 16 core dual processor
(Xeon) Capacity of HDD - 2 TB
– 15 computers,
– State of art infrastructure facilities
– well furnished Conference room.
• 8 Technical persons (System Analysts and
Programmers) and 3 Data Entry Operators from the
districts were selected and trained to run the EMIS cell
• The Data Entry Operators at the field level have been
trained to upload the data in to the EMIS
25
FORMATS
• Formats were devised for capturing the
required data with respect to
– Schools
– Teachers
– Students
26
FORMAT – SCHOOL PROFILE – SNAPSHOT
FORMAT – TEACHER PROFILE – SNAPSHOT
FORMAT – STUDENT PROFILE – SNAPSHOT
Work done so far
• Out of 56573 schools the details of 56336
schools have been uploaded
• For 5.5 lakhs teachers the details of 3.2 lakhs
have been uploaded
• For 1.35 crores students the details of 1.17
crores students have been uploaded
30
EMIS - OUTCOME
31
OUTCOME - DEPARTMENT
• Quick Reporting Mechanism resulting better
planning
• Reduce the duplication of work
• Good communication between various
stakeholders viz Government, officials,
teachers, students, parents and society
• Data migration, analysis, mining from macro
to micro level
32
OUTCOME - Schools
• Reporting Mechanism resulting better
planning
• Reduce the maintenance of cumbersome
registers
• Reduce the burden of work in teachers
• Assisting in teaching with ECS
33
OUTCOME - Students
• Tracking of student from birth to 12th standard
• Monitors admissions, attendance and
performance of the student
• Getting benefit on time
• Enriched and flourished education contents to
enhances child’s knowledge, potentiality and
talent
34
OUTCOME - Teachers
• Maintenance of Service Registers
• SMS based Monitoring to improve the quality
• Timely getting benefits viz. salary, increments,
leave
• Enhances the quality of teaching using ECS
35
Thank You
36