Resource Description and Access (RDA): BRBL Manuscript Unit Training
2013 March 6 (rev. 3/13/13)
Standards for Manuscript Unit Orbis Catalog Records
Description (2xx, 3xx, 5xx, 8xx)
Collection-level: DACS
Item-level: APPM (will change to DCRM when available)
Access points
Name (100, 110, 111, 600, 610, 611, 700, 710, 711): RDA (required as of 2013 March 31)
Preferred title (130, 240, 600 ‡t, 630, 700 ‡t, 730): RDA (required as of 2013 March 31)
Topical subject (650): LCSH
Geographic subject (651): LCSH
Genre/Form (655): AAT, or other thesauri
Occupation (656): LCSH
Local subject (69x): Manuscript Unit local decisions
Variable fixed fields (Leader, 008, 006, 007): Manuscript Unit local decisions
Marc Format for Holdings (MFHD) record : Manuscript Unit local decisions
Voyager item record : Manuscript Unit local decisions
Summary of RDA Rules for Names and Preferred Title
Determine form of heading:
Search Orbis and the Library of Congress authority file for an authority record.
All authority records in LCAF will eventually be updated to RDA (008/Descriptive Cataloging
Rules = z); updates are currently in progress.
Some inconsistencies may be found in LCAF RDA records, due to changes in RDA rules during the last few years.
Any current authority record found in LCAF may be used as is.
If no authority record exists, create a heading in accordance with RDA rules and LC interpretations.
Consult a NACO cataloger if a new authority record should be created.
Personal Names (100, 600, 700)
‡d Dates
Required when when applicable and known:
RDA
‡d [yyyy]-[yyyy].
‡d [yyyy]-
‡d -[yyyy].
AACR2 same
‡d b. [yyyy].
‡d d. [yyyy].

‡d [yyyy] [Month, spelled out] [dd]-
‡d approximately [yyyy]-
‡d [yyyy] [Mon., abbreviated] [dd].
‡d ca. [yyyy].
‡d active [xxth century or yyyy; any century]. ‡d fl. [xxth cent. or yyyy; no 20 th cent.].
‡d active approximately [xxth century or yyyy; ‡d fl. ca. [xxth cent. or yyyy; no 20 th
cent.]. any century].
‡c Titles and terms of honor associated with a name
Required if applicable and known:
‡a [Name], ‡d [yyyy]-[yyyy], ‡c ([Title or Term of honor])
Example titles: Jr., Sr.; titles for saints, religious office, nobility
Example terms of honor: Sir, Dame, Esq.
‡c Other words associated with a name
Optionally, use an occupation term to break a conflict:
RDA AACR2
‡a [Name], ‡d [yyyy]-[yyyy] ‡c ([Occupation]) ‡a [Name], ‡d [yyyy]-[yyyy] ‡c [occupation].
‡e Relator term
Use “collector” when applicable:
‡a [Name], ‡d [yyyy]-[yyyy], ‡e collector.
Do not use other relator terms.
RDA Examples:
100 1_ ‡a Comfort, Aaron Ivins, ‡d 1827-1915.
100 1_ ‡a Austin, Stephen F. ‡q (Stephen Fuller), ‡d 1793-1836.
100 1_ ‡a Barbé-Marbois, François, ‡c marquis de, ‡d 1745-1837.
100 0_ ‡a Victoria, ‡c Queen of Great Britain, ‡d 1819-1901.
100 1_ ‡a Spender, Stephen, ‡d 1909-
100 1_ ‡a Morgan, John Pierpont, ‡d 1837-1913, ‡e collector.
100 1_ ‡a Smith, John, ‡d -1773.
100 1_ ‡a Smith, John, ‡d active 1719–1758.
100 1_ ‡a Smith, John, ‡d active approximately 1700-1720.
100 1_ ‡a Smith, John, ‡d 1719-approximately 1758.
100 1_ ‡a Frazer, John ‡c (Architect)
Family Names (100)
‡a Name
Required:
RDA
Type of family, using one of the following terms:
Family, Dynasty, Royal house, Clan
‡a [Name] ([Type])
‡c, ‡g, ‡d Qualifiers
Use as appropriate to break conflicts:
‡a [Name] (Family: ‡c [Place])
AACR2
‡a [Name] family.
‡a [Name] family.

‡a [Name] (Family: ‡g [Name], ‡d [yyyy-yyyy])
‡a [Name] (Family: ‡d [yyyy-yyyy])
‡a [Name] family.
For places, record a country, state, or city, using LCSH but separating jurisdictions with commas, not parentheses.
For prominent member of family, use LCAF or RDA rules for form of name and dates.
RDA Examples:
100 3_ ‡a Gregory (Family)
100 3_ ‡a James (Family : ‡c Summerton, S.C.)
100 3_ ‡a Peale (Family : ‡g Peale, Charles Willson, 1741–1827)
100 3_ ‡a Medici (Royal house : ‡g Medici, Lorenzo de', 1449–1492)
Use RDA headings for family names only in 100; use LCSH form in 600.
Corporate Names (110, 610, 710)
‡b Subordinate unit
Spell out Department
RDA Example:
110 1_ ‡a South Dakota. Department of Public Safety (1973–1984)
Meeting Names (111, 611, 711)
‡a Name
If needed for clarity, add: (Conference)
‡d Date
Frequency (such as annual or biannual) is required if applicable
RDA Examples:
111 2_ ‡a Panama-Pacific International Exposition ‡d (1915 : ‡c San Francisco, Calif.)
111 2_ ‡a BTR (Conference) (2nd : 2002 : University of New Mexico)
111 2_ ‡a International Whaling Commission. ‡b Annual Meeting.
Preferred Title of a Work (130, 240, 600 ‡t, 630, 700 ‡t, 730)
‡l Language
Use only one language of translation; record additional languages in one or more 700
‡ t's.
‡p Part
For Bible titles, spell out Old Testament and New Testament; but leave these out for individual books.
RDA Example:
130 0_ ‡a Bible. ‡p Kings.
RDA Documentation
RDA Toolkit (web version of RDA and related resources)

YUL Manuscript Cataloging Manual
See sections:
1xx: 100 , 110 , 111 , 130
6xx: 600 , 610 , 611 , 630
7xx: 700 , 710 , 711 , 730
Single manuscript instructions: 240 , 130
Authority record: Searching and using headings