Team Meetings – page 1
Positive Behavior Support:
Conducting Leadership Team Meetings
George Sugai & Anne Todd
Center on Positive Behavioral Interventions and Supports
University of Oregon
The OSEP Center on Positive Behavioral Interventions and Supports is grateful to the
students, educators, administrators, families, support providers, researchers, and
teacher trainers who have worked tirelessly to improve educational outcomes for all
students and who have contributed to our understanding of the critical practices and
systems of positive behavior support.
These training materials have been developed to assist schools in their efforts to
improve school climate and positive behavior support for all students. Photocopying,
use, and/or sale of these materials is forbidden without expressed written permission by
the OSEP Center for Positive Behavioral Interventions and Supports. To obtain a
personal copy of these materials, contact the Center at 541-346-2505,
pbis@oregon.uoregon.edu, or www.pbis.org.
Team Meetings – page 2
Conducting Leadership Meetings
(Draft Sugai & Todd, 10-22-03)
This checklist has been developed to facilitation the preparation, conducting, and evaluation of meetings.
Preparing
H M L na
Review agreements/tasks from previous minutes
H M L na
Identify/review/develop agenda items
H M L na
Invite/remind/prepare participants
H M L na
Prepare/review materials
H M L na
Check/confirm logistics (e.g., room, location, time)
H M L na
Beginning
H M L na
Acknowledge/introduce participants
H M L na
Review purpose
H M L na
Review/assign roles
H M L na
Review/modify agenda items (e.g., discussion, decision, information)
H M L na
Assign # of minutes for each agenda item
H M L na
Set/review meeting rules/routines (Routines below)
H M L na
Conducting
H M L na
Follow agenda items
H M L na
Stay within timelines
H M L na
Follow/review rules/routines
H M L na
Restate/review/remind of purpose/outcomes
H M L na
Team Meetings – page 3
Concluding
H M L na
Review purpose
H M L na
Review/summarize agreements/products/assignments
H M L na
Review/evaluate extent to which agenda items addressed
H M L na
Review new agenda items
H M L na
Review compliance with rules/routines
H M L na
Acknowledge/reinforce participation/actions/outcomes
H M L na
Indicate next meeting date/time/place
H M L na
Following-Up
H M L na
Distribute minutes
H M L na
Complete agreements/products/assignments
H M L na
Contact/remind participants
H M L na
Prepare for next agenda
H M L na
Other Notes/Observations
Team Meetings – page 4
Routines for Conducting Effective and Efficient Meetings
1. How are decisions made?
2. How are problems/conflicts/disagreements resolved/processed?
3. How are roles/responsibilities (e.g., leadership/facilitation, recording minutes, reporting) assigned
and conducted?
4. How is participation encouraged/reinforced?