Planning and Reflection Worksheet for
Conducting SWPBIS Tier II Team Meetings
The planning and reflection worksheet is a guide for Tier II Team members when preparing,
conducting, and follow-up on Tier II Team meetings. Preparation for the meeting is the
responsibility of the Behavioral Intervention Specialist. Also contained are guiding questions
for setting rules and procedures for the team to conduct efficient and effective meetings.
Preparing
H M L na1
Review actions/agreements from previous minutes
H M L na
Identify/review/develop agenda items
H M L na
Invite/remind/prepare participants (advise in advance backup facilitator, timekeeper,
minute taker, etc… if needed)
H M L na
Prepare pre-identification data (e.g., universal screening information, ODRs, cume
review, teacher information, function quick sort) for identified students
H M L na
Prepare/review materials including progress monitoring data reports for students
H M L na
Check/confirm logistics (e.g., room, location, time)
Beginning
H M L na
Review purpose
H M L na
Review/assign roles
H M L na
Review/modify agenda items (e.g., discussion, decision, information)
H M L na
Assign # of minutes for each agenda item
H M L na
Set/review meeting norms and routines
H M L na
Update status of actions/agreements from previous meetings
Conducting
H M L na
Follow agenda items
H M L na
Stay within timelines
1
H = high, M = medium, L = low, na = not applicable
H M L na
Follow/review norms
H M L na
Restate/review/remind of purpose/outcomes
H M L na
Set actions and agreements
Concluding
H M L na
Review/summarize actions/agreements
H M L na
Review/evaluate extent to which agenda items addressed
H M L na
Review new agenda items
H M L na
Review compliance with norms and routines
H M L na
Acknowledge/reinforce participation/actions/outcomes
H M L na
Indicate next meeting date/time/place
Following-Up
H M L na
Distribute minutes/progress outcomes to staff as appropriate
H M L na
Complete actions/agreements
H M L na
Contact/remind participants of actions/agreements
H M L na
Prepare for next agenda
Other Notes/Observations
Norms
Routines for Conducting Effective and Efficient Meetings
1. How are decisions made?
2. How are problems/conflicts/disagreements resolved and processed?
3. How are roles/responsibilities (e.g., leadership, facilitation, recording
minutes, reporting) assigned and conducted?
4. How will the Team proceed when a member is absent?