Dataset Auditors
CEIRC members subscribe through CAUL to a number of packages that are effectively
sub-sets of the publisher's full collection, for example:
o The CAUL Springer package does not include the Russian collection or the
Chinese collection, but it does include all other titles added during the term of the
agreement.
o The CAUL Blackwell collections are a specific subset that does not change
during the course of an agreement.
ERMs suppliers are prepared to list the "CAUL collections" separately if these can be
described.
Many CEIRC members are customising these lists already. CEIRC would like to take
advantage of that work, and would endeavour to share the workload among volunteer
members with agreed remuneration, to ensure that the "CAUL collection" data is always
up to date.
CEIRC invites expressions of interest from institutions able to assist the CAUL Office
and consortium members with defined datasets management tasks. Costs will be
reimbursed on an agreed formula. After assessing responses a decision will be made
on the extent to which the work might be divided and distributed.
Required outcome:
Authorized lists of titles available in e-journal (or e-book packages) offered through the
CAUL Consortium. The lists will contain universally required bibliographic data compiled
in a format that can be used by member libraries and third parties to describe the
available resources and to confirm access to full text.
Tasks:
1. Identify CAUL packages that are subscribed to by more than 10 members and where
the CAUL package contains more than 50 titles and consists of a special CAUL selection
from the publisher’s complete portfolio or collection. This will require a review of the
CAUL offer and publisher documentation for about 60 packages.
2. Identify the universally required bibliographic data elements and determine the most
acceptable format and data values for member libraries and third parties. This will
require circulation of an Excel spreadsheet template (based on the table below) to
relevant parties inviting comment, acceptance or critique.
Collection or dataset name
Journal title (or book title
etc.)
Publisher or Provider name
ISSN
(or
ISBN)
eISSN
Vol/Issue Vol/Issue Year
Year
begins
ends
begins Ends URL
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3. Contact publishers/providers concerned to obtain the data necessary to populate the
spreadsheet. Follow up as necessary.
4. Audit the data supplied to confirm that it complies with the contract or subscription
offer. Audit access to ensure the list conforms to actual conditions. Liaise with
publishers/providers to resolve any discrepancies.
5. Arrange for the “authorized lists” to be made available from the CAUL website and for
interested parties to be advised that these are now available for download.
6. Maintain and make available to members a checklist of packages identified that
reports on progress and the date when the list of each package was completed.
Proposals:
Please make known your interest in participating in this exercise by contacting Diane
Costello by May 21, 2007.
Please identify
the packages that you are prepared to manage for the foreseeable future;
the suggested annual remuneration to your institution to take account of the commitment
and the work required in addition to that you are already applying to this activity;
suggestions for refining this activity, by your institution, or others involved in this
program.
Diane Costello
CAUL Executive Officer
29 April 2007
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