E – BUSINESS MANAGEMENT
EB
EBA
EBAB
EBB
EBBA
EBBC
EBBD
EBC
EBCA
EBH
EBI
EBJ
EBK
Building and Grounds Management
Public Conduct Policy/Parents/Guardians/Others
Smoke Free Buildings – Tobacco Use on Educational Property
Safety/Security of Buildings and Grounds – Schools Safety Act
School Safety Plan
Emergency Drills (Also JGFA, Cf. LDAL)
Emergency Closings (Also AFC) – Emergency Operations-Civil Defense
Security
Vandalism Protection
Use of School Facilities
Long-Range Maintenance Program
Buildings and Grounds Records
Energy Management Conservation
ED
EDAE
EDC
EDD
EDDA
EDDB
Student Transportation Management (Cf. JGG)
Private Vehicles
Safety
Scheduling and Routing
Special Use of School Buses
Walkers and Riders (also JGGA)
EE
EEA
Child Nutrition Program
Wellness Policy
EG
EGAA
EGB
Insurance Management (Cf. ECA, FGE)
Worker’s Compensation
Student Insurance Program (Also JGA)
EI
Computer Software Usage
Approved August 11, 2005
BUILDINGS AND GROUNDS MANAGEMENT –
RENTALS, LEASES, USE OF FACILITIES
EB
The School Board, pursuant to state law, is the custodian of all real property of the school district and has the authority,
power and duty to manage, control and care for same, both during the school term and during vacations and also has the
authority, power and duty to prescribe and enforce rules and regulations for the use of school buildings and grounds for the
holding of public meetings and gatherings of people. §37-7-301 (c) 1993
Also see EBH.
Approved August 11, 2005
PUBLIC CONDUCT POLICY
EBA
Parents, guardians, custodians and other individuals while attending any school-sponsored activity, visiting any school or
school grounds shall conform to the rules and regulations of the school district or be removed from the premises. School
district officials are hereby authorized to bring any and all charges deemed appropriate against such individuals for the
following misconduct.
1. Willful disobedience and/or disrespect to a teacher, principal, Superintendent, member or employee of the local School
Board.
2. Using unchaste or profane language.
3. Immoral or vicious practices.
4. Conduct or habits injurious to his/her associates.
5. Possessing, using, transmitting, or being under the influence of any narcotic drugs, hallucinogenic drug, amphetamine,
barbiturate, marijuana, alcoholic beverage or intoxicant of any kind.
6. Disturbing the school and habitually violating the rules.
7. Cutting, defacing, or injuring any part of the public school buildings or public school bus.
8. Writing profane or obscene language or drawing obscene pictures in or on any school material or on any public school
premises, or any fence, pole, sidewalk, or building.
9. Carrying firearms, knives, or other implements which can be used as weapons except by duly authorized law
enforcement officials.
10. Throwing missiles on the school grounds.
11. Instigating or participating in fights.
12. Committing any other offense which interferes with the educational process.
Approved August 11, 2005
TOBACCO USE ON EDUCATIONAL PROPERTY – SMOKE FREE BUILDINGS
EBAB
No person shall use any tobacco product on any educational property of the Columbia School District. Violators shall be
subject to a fine and shall be liable as follows: (a) for a first conviction, a warning; (b) for a second conviction, a fine of
seventy-five dollars ($75.00); and (c) for all subsequent convictions, a fine not to exceed one hundred fifty dollars
($150.00) shall be imposed.
LEGAL REF.: Mississippi Public School Accountability Standards
CROSS REF.: Policy GAX — Drug Free Workplace
Approved August 11, 2005
SCHOOL SAFETY ACT/STUDENT BEHAVIOR
EBB/EDC
The School Board, with the assistance of the State Department of Education School Safety Center, shall adopt a
comprehensive local school district school safety plan and shall update the plan on an annual basis. (Section 37-3-83 (2), MS
Code of 1972, amended)
This school district may use audio-visual-monitoring equipment in classrooms, hallways, buildings, grounds and buses for
the purpose of monitoring school disciplinary problems. (Sections 37-3-83 (6), MS Code of 1972, amended)
Ref: Sections 37-3-81, 37-3-83, 37-11-54, MS Code of 1972, amended. Also see Policy JCB.
SCHOOL BUILDINGS & GROUNDS
The school principal shall have a current disaster plan and conduct regular safety drills.
Fully charged and recently inspected fire extinguishers of the appropriate type shall be accessible every 75 feet and also
located in the cafeteria, hallways, heater/boiler room, science labs and shops.
The school principal shall develop contingency plans for the operation of his/her school. These procedures for dealing with
routine and emergency situations, ill or injured students or staff shall be posted in a well-known, readily accessible location
in the school.
The school principal shall develop a schedule of inspection to ensure that the building and grounds are safe, clean and
orderly and promptly notify appropriate school personnel of any dangerous condition of the Board's property.
Any activity taking place in the school building or on the school grounds shall be adequately supervised.
TRANSPORTATION OF STUDENTS
The private vehicles of students shall remain parked and locked while at school and until the end of the student's school day.
The parent reassumes control over the student at the time the student leaves the school premises.
Students who are to be players, participants, or performers in school-sponsored activities shall be transported to most such
activities in school district owned or leased vehicles. Students may be allowed to travel in private vehicles to schoolsponsored activities with prior permission by the principal. If students travel in a private vehicle a copy of the driver's
license and a copy of proof of insurance must be on file in the office of student transportation.
Students, as members of clubs, teams, groups, etc., who are to be players, participants, or performers are expected and shall
travel to and from school-sponsored activities as a group.
All school buses shall meet minimum specifications approved by the State Board of Education and shall be well maintained.
Each bus driver shall have a valid bus driver's certificate and a Commercial Driver’s License (CDL) and shall operate the bus
according to all specified safety procedures to ensure optimal safety of passengers.
Each school bus shall be systematically inspected for maintenance problems on a quarterly basis.
SCHOOL-SPONSORED CLUBS/EXTRACURRICULAR ACTIVITIES
Prior to being allowed to participate in any school-sponsored activity, each participant shall be required to furnish to the
sponsor the required form(s) signed by parent/guardian. The form(s) shall include a notice to parent/guardian of risk of injury
or death, waiver of liability in the event of injury or death and acceptance by parent/guardian of responsibility for health care
due to injury or death.
Attendance and participation in such activities by children and/or adults who may also be students and/or employees of this
school district shall be strictly voluntary and at the sole cost and expense of said child/adult. Participants shall in no way
imply that their participation is in any way sponsored by this school district.
Each coach/sponsor shall develop contingency plans to be followed for his/her sport/activity in the event of injury to a
participant.
All practices and rehearsals for any school-sponsored activity shall take place in a school or on school grounds under the
supervision of school personnel. There shall be no practices or rehearsals for school- sponsored activities in private homes
or public businesses.
For each practice, performance, or event, the school district shall furnish and require the use of safety equipment generally
recognized by the sport or activity as being necessary to provide adequate security and protection to the participants.
There shall be no school-sponsored performance or competition by school students in places where alcoholic beverages are
being served.
The Superintendent shall make personnel assignments for school-sponsored activities for which there is a reasonable risk of
injury or death only to those district employees specifically trained to properly instruct and supervise such activities.
No school principal shall offer or promote any activity not appropriate to the age and maturity of the student.
Student club members/athletes who have competed through school-sponsored activities for state or national honors and who
are eligible and elect to attend a final event which takes place after the regular school term shall, should such a trip be
approved by the principal, be accompanied by the appropriate competent adult to such an event which shall also be
considered a school-sponsored activity. Documentation of the driver's license and proof of insurance must be on file in the
transportation department.
SUPERVISION OF STUDENTS K-12
The school principal shall provide for adequate supervision of students while in the school building or on the school grounds,
before, during and after school. Students shall not be permitted to arrive more than 30 minutes prior to the beginning of the
school day and are expected to leave school promptly at the end of the school day unless participating in a school-sponsored
and supervised activity.
Classroom teachers, club sponsors and sponsors/directors of extracurricular activities, including sports, shall never leave
those in their charge unsupervised and unattended whether at school, away from school, during school hours or after school
hours. This includes field trips, club trips and sports events.
Supervision of school students shall be conducted by a competent adult regular staff member.
The Supervisor of Transportation shall provide for adequate supervision of students using the pupil transportation system in
compliance with all laws, rules and regulations of the State Board of Education which govern pupil transportation.
STUDENT MEDICAL CARE
School district employees shall not render medical care to students except first aid. Parents/guardians shall be notified
immediately by school authorities should a student become ill or injured at school or school-sponsored activity. If, in the
event of serious illness or injury, parent/guardian cannot be contacted, school authorities shall seek immediate professional
medical care. Such care shall be at the expense of parent/guardian.
STUDENT MEDICATION
Medication shall be provided or administered to a student by school personnel ONLY with the written request and consent of
the student’s parent/custodian/legal guardian under policy JGCD.
RELEASE OF STUDENTS
No student shall be suspended from school or school-sponsored activity prior to scheduled release time without first
notifying parent/guardian.
No student shall be released to the custody of an individual other than parent/guardian unless written authorization notice
from parent/guardian is received by school authorities.
No student shall be allowed to withdraw from school or school-sponsored activity prior to scheduled release time unless
written request from parent/guardian has been received by the school in advance.
Students shall not be allowed to leave and return to school or to a school-sponsored activity.
No student shall be released at the conclusion of any out-of-town school-sponsored activity to return home via alternate
means without prior approval by school authorities of a written request from parent/guardian.
No student shall be abandoned by a sponsor/director/chaperon at the completion of a school-sponsored activity to wait for a
ride or to walk home.
Also see GAEA, JGCD, JGF, JGFB, JGFG, EBBA.
Mississippi Public School Accountability Standards
Approved August 11, 2005
SCHOOL SAFETY PLAN
EBBA
Please Note: For information related to student conduct, disciplinary action, and the School Safety Act of 2001, refer to MS
CODE §37-11-55 and Policy JCB. Also see Policy EBB.
The Superintendent shall be responsible for ensuring that each school in the district maintains a School Safety Plan, which
shall be subject to approval by the Superintendent and the School Board. The Safety Plan is to be reviewed on a regular
basis and revised as needed.
SCHOOL SAFETY PLAN: A comprehensive, systematic, broad-based continuous process designed to create and maintain a
secure and orderly school climate that is free of drugs, violence, and fear. A safe and orderly school climate promotes the
success and development of all children and the staff who serve them. At a minimum, the School Safety Plan should address
the following components:
 Crisis Intervention Team,
 School Safety Self-Assessment, and
 School Safety Drill Assessment.
CRISIS INTERVENTION TEAM: An interdisciplinary team of professionals whose goals are to respond to emergencies or
crisis situations and to provide an array of services, which may include counseling, medical, legal, security or police, etc.
The Crisis Intervention Team may also be utilized in a planning capacity in order to establish coordination and linkages prior
to the actual occurrence of an event.
SCHOOL SAFETY SELF-ASSESSMENT: A strategic planning and assessment instrument used to evaluate the extent of
the school safety plan. In the broadest of terms, the assessment should include a comprehensive review of the entire
educational program of a school and/or school district. It may, however, focus on specific areas such as assessment of the
gang problem, weapons in schools, drug or alcohol abuse, schoolyard bullying, facilities evaluation, policies and procedures,
compliance with statutes, attitudes and a host of emerging trends in the field of school safety.
SCHOOL SAFETY DRILL ASSESSMENT: A process designed to evaluate the effectiveness of a crisis management plan
and the readiness of an individual school and/or school district. This assessment may include a review of policies and
procedures, safety drills, linkages with the appropriate agencies, the role of Crisis Intervention Team members in the event of
a crisis, professional development activities, and training students how to respond during a crisis.
LEGAL REF.: MS CODE as cited
Mississippi Public School Accountability Standards
CROSS REF.: Policies EBB — Safety Program
EDC — Bus Safety Program
GAEA — Staff Protection
JGF — Student Safety
JCB — Conduct – Disruptive Behavior
Approved August 11, 2005
EMERGENCY DRILLS
EBBC
It shall be the duty of the principals and teachers in each building of this school district to instruct the pupils in the methods
of fire drills and to practice fire drills until all the pupils in the school are familiar with the methods of evacuation. Such fire
drills shall be conducted often enough to keep such pupils well drilled. It shall be the further duty of such principals and
teachers to instruct the pupils in all programs of emergency management as may be designated by the State Department of
Education. §37-11-5 (1980)
The Superintendent shall be responsible for ensuring that each school has a current crisis management plan that includes
procedures for bomb threat, fire, earthquake, hurricane, tornado, and shootings. The Superintendent shall also ensure that the
principal and staff at each school conduct regular safety drills in event of an emergency situation related to weapons,
weather, or major loss of power.
LEGAL REF.: MS CODE as cited
CROSS REF.: Policy EBB — School Safety Act
EMERGENCY MANAGEMENT – DISASTER PLANS
Each school shall have an emergency management disaster plan on file in the principal’s office. A warning system and
appropriate procedure shall be known and provided to all personnel in the respective schools. Periodic practice drills shall be
held, at which time all pupils and personnel shall act in accordance with specific directions as set forth in that school plan.
All such plans shall be on file at the central administration office.
Schools shall be dismissed only by the Superintendent or his/her designee. Each school principal shall use his/her judgment
in putting the appropriate disaster plan into effect. The Superintendent’s office shall provide all possible information and
subsequent directions to the school principal. Principals should refer to adopted policies and procedures on natural and
nuclear disasters. Each principal shall acquire and maintain a battery operated radio for his office.
The emergency management plan shall include, but not be limited to, bomb threat, earthquake, fire, flood, hazardous waste
spill, hurricane, shootings/weapons, tornado, and nuclear attack.
LEGAL REF.: MS CODE as cited
Mississippi Public School Accountability Standards
CROSS REF.: Policy EBBA — School Safety Plan
Approved August 11, 2005
EMERGENCY CLOSINGS
EBBD
The Superintendent may close any school because of an epidemic prevailing in the school district or because of the death,
resignation, sickness or dismissal of a teacher or teachers or because of any other emergency necessitating the closing of the
school. However, all such schools so closed shall operate for the required full time after being reopened during the
scholastic year, except when the district is covered by a disaster declaration by the Governor or the President. In such cases,
the school district may be permitted to operate for less than one hundred eighty (180) days. §37-13-65
It is understood that the Superintendent will take such action only after consultation with appropriate authorities, such as
transportation, emergency management, and weather agencies. Parents, students and staff members shall be informed early
in each school year how they shall be notified in the event of emergency closings or early dismissals.
EXTREME WEATHER CONDITIONS
If a severe weather warning is issued by the United States Weather Bureau, local civil defense officials will notify the
Superintendent and each principal. Children will be retained in tornado drill mode until it is deemed safe to dismiss. Pupils
will not be allowed to use the telephone during severe weather warnings except in cases of emergency.
LEGAL REF.: MS CODE as cited
Mississippi Public School Accountability Standards
CROSS REF.: Policy EBBA — School Safety Plan
Approved August 11, 2005
SECURITY
EBC
The Superintendent is directed to establish rules and regulations as may be needed for security to include, but not be limited
to:
1.
2.
3.
4.
5.
6.
7.
Provisions for door locks
Minimizing fire hazards
Reducing the possibility of faulty equipment
Keeping records and funds in a safe place
Protection against vandalism and burglary
Prosecution of vandals
School visitors
SECURITY PERSONNEL
The School Board may, in its discretion, employ one or more persons as security personnel and may designate such persons
as peace officers in or on any property operated for school purposes. §37-7-321 (1) (2000).
BASIC LAW ENFORCEMENT TRAINING
Any person employed by the School Board as a security guard or school resource officer or in any other position that has the
powers of a peace officer must receive a minimum level of basic law enforcement training, as jointly determined and
prescribed by the Board on Law Enforcement Officer Standards and Training and the State Board of Education, within two
(2) years of the person’s initial employment in such position. Upon the failure of any person employed in such position to
receive the required training within the designated time, the person may not exercise the powers of a peace officer in or on
the property of the school district. §37-7-21 (2) (2000)
LEGAL REF.: MS CODE as cited
Mississippi Public School Accountability Standard
CROSS REF.: Policies EB— Building and Grounds Management
EBCA —Vandalism Protection
ECBA — Vandalism
Approved August 11, 2005
VANDALISM PROTECTION
EBCA
If any pupil shall willfully destroy, cut, deface, damage, or injure any school building, equipment or other school property,
he/she shall be liable to suspension or expulsion and his/her parents or person or persons in loco parentis shall be liable
for all damages. §37-11-19 (1954)
The School Board has the power, authority and duty to suspend or to expel a pupil for misconduct in the school, upon
school buses, on the road to and from school, during recess or upon the school playgrounds, and to delegate such authority
to the appropriate officials of the school district. §37-7-301 (e) (1993)
Citizens, students and law enforcement are urged by the School Board to cooperate in reporting any incidents of
vandalism in property belonging to the district and the name(s) of the person or persons believed to be responsible. Each
employee of this district shall report to the principal of the school every incident of vandalism known to him/her, and, if
known, the names of those responsible.
School officials are hereby authorized to sign complaints and to make charges against perpetrators of vandalism against
school property, and are further authorized to delegate, as they see fit, authority to sign such complaints and to press
charges.
LEGAL REF.: MS CODE as cited
CROSS REF.: Policies EB — Building and Grounds Management
Also see JD, JCBE.
Approved: August 11, 2005
Date Revised: September 10, 2009
USE OF SCHOOL FACILITIES
EBH
The Board shall be the custodian of school property and grants its full use for school-sponsored education, extra-curricular,
and social functions subject to rules and regulations developed by the school and district.
The Board may authorize the use of school facilities for other than school purposes, but such utilization shall not interfere
with the normal school program nor incur additional expenses to be paid from school funds nor incur responsibility or work
hours for school personnel without appropriate financial remuneration, the cost of which shall be borne by the user.
Use of facilities is subject to the following regulations:
1.
The use of school facilities for other than school purposes shall be limited to governmental agencies and to
individuals and groups represented by local organizations of high integrity.
2.
Organizations and agencies using school facilities are responsible for any damage done to the buildings, furniture, or
fixtures and assume responsibility for the preservation of order. Further, said organizations and agencies assume any
liability as may accrue by virtue of such use, and agree to indemnify and save the district harmless by virtue of the
use of school property. Governmental entities must provide a certificate of insurance showing proof of coverage for
the maximum limits required by Title II, Chapter 46 of the MS Code (Tort Claims Act). Other organizations
requesting to use district facilities must provide a certificate of liability insurance coverage in the amount of
$1,000,000.00 and must provide documentation that the Columbia School District is listed as an additional insured.
3.
In accordance with State Department of Education Assurances Guidelines, the use of school facilities shall be denied
to any agency or organization which “practices discrimination on the basis of race, age, sex, handicapping condition
or national origin.”
4.
Use of public school facilities over an extended period of time shall not be permitted.
5.
Permission to use school facilities does not include concession rights of any type unless specified in writing.
6.
Use of food service kitchen and serving areas is discouraged but not prohibited. Such use shall require the presence
of the school cafeteria manager or a cafeteria employee designated by the manager. Additional fees will be charged
for the use of food service kitchen and serving areas.
7.
Organizations and agencies must take the premises as they are at the time of occupancy. Should it become
necessary to remove or change the location of furnishings or any other part of the facilities, it shall be made by
school personnel at additional expense to the user and shall require the approval of the building principal and/or
Superintendent.
8.
Users may not move their own equipment or properties into a building without prior approval, and these properties
must be removed from the building no later than noon the following day. The school or district will not be
responsible for any of user’s property while it is stored in a school district owned building.
9.
Smoking, possession of firearms or any weapons, possession or consumption of alcoholic beverages and other
controlled substances, and gambling on school property are prohibited.
10.
A certified school employee shall always be present when a school facility is being used. If a public school facility
is being used for a city-sponsored event, the Director of Parks and Recreation shall be present in place of a certified
school employee.
11.
In order for a facility to be used, application must be made with the principal of the campus where the facility is
located and approved by the Superintendent at least two weeks prior to intended use. If approved, a copy of the
application will be returned to the applicant as a permit.
12.
The Board of Trustees has approved the cost recovery fees to be charged for use of school facilities as indicated
below:
All facility rental use will require a $100.00 deposit. The deposit will be applied toward the total cost of the facility rental
price. The deposit may be refunded if cancellation is received 24 hours before the scheduled event.
Facility
Rental Fee
(For Profit)
Rental Fee
(Non-Profit)
Utilities
(Per Hour)
Supervision
(Per Hour)
Custodial
(Per Hour)
Additional Room
Crystelle Ford
Auditorium
Elementary
Auditorium
Primary Auditorium
$500.00
$ 0.00
$25.00
$30.00
$15.00
$15.00
$300.00
$ 0.00
$15.00
$30.00
$15.00
$10.00
$300.00
$ 0.00
$15.00
$30.00
$15.00
$10.00
Cafeteria
JMS Gymnasium
CHS Gymnasium
Athletic Fields
(Football, Baseball,
Softball, or Practice)
$100.00
$100.00
$100.00
$100.00
$ 0.00
$100.00
$100.00
$100.00
$25.00
$25.00
$75.00
$25.00
$30.00
$30.00
$30.00
$30.00
$15.00
$15.00
$15.00
$15.00




In case of inclement weather, the deposit may be refunded or the event may be scheduled.
Based on the type of event and the number of expected occupants, an additional fee for security may be assessed.
If cafeteria kitchens are used, an additional $15.00 per hour will be accessed for each cafeteria worker present.
If an athletic field is used for city-sponsored activities, the district will be reimbursed at a maximum cost of $150.00
per day excluding supervision and custodial fees.
13.
Any use of a facility which makes all or part of the facility unavailable for other uses will be considered a rehearsal
or setup and the appropriate fee will be charged. This includes decorating prior to the event.
14.
School officials reserve the right to set specific requirements regarding the exact hours a facility may be used, date
of use, supervision required, or other requirements deemed necessary.
15.
Approved applications shall be revocable and shall not be considered a lease. The Board or its authorized agents
may reject an application or cancel any permit.
16.
Deviation from the provisions of this policy requires specific Board approval.
Legal Ref.: Section 37-7-301 (c) (k), Mississippi Code of 1972
Columbia School District
613 Bryan Avenue
Columbia, MS 39429
601-736-2366
Application to use school facility for other than school purposes
Facility Requested:
Agency/Organization requesting use of facility:
Profit
□
Non-Profit
□
□
□
School Activity
Government Activity
Purpose for use of facility:
Date(s) requested:
Hours of use:
List all other special properties requested:
If requesting specific district personnel to assist with event, please list names and capacity of service:
The undersigned hereby certifies that he/she has read and understands the policy regulations pertaining to the use of school
facilities in the Columbia School District (a copy of which must be attached to this application and retained by the user) and
agrees to abide by same and to assume full responsibility for any damages to the property which results from the use of said
property. Further, said user agrees to assume any liability as may accrue by virtue of the use of school property.
Organization Representative:
Printed Name:
Signature:
Title:
Address:
Home phone:
Work phone:
Cell phone:
Documentation needed BEFORE approval can be granted:
o Proof of liability insurance (please attach to original application)
o Facility rental deposit of $100 (see attached policy requirements)
============================================================================
FOR DISTRICT USE ONLY:
Estimated fees for:
Facility Use Hours @ $
=$
Utilities -
Hours @ $
=$
Supervision -
Hours @ $
=$
Custodial -
Hours @ $
=$
Other (Specify)
Hours @ $
=$
Special Provision specified by Columbia School District (if any):
_______
Approved:
Principal
Superintendent
Approved August 11, 2005
LONG-RANGE MAINTENANCE OF BUILDINGS OR GROUNDS
EBI
The school district shall prepare a strategic educational plan in accordance with state requirements.
The Superintendent shall be the custodian of real and personal school property and manage, control and care for same, both
during the school term and during vacation. §37-7-301 (c) (1993)
The grounds shall be adequately maintained for the educational and recreational program of the students and the overall
requirements for providing such grounds shall be continually reviewed.
LEGAL REF.: MS CODE as cited
CROSS REF.: Policies EB — Building and Grounds Management
EBGA —Public Schools Grounds Maintenance
Approved August 11, 2005
BUILDINGS AND GROUNDS RECORDS
EBJ
The district administration shall ensure that proper records are kept on all textbooks, materials, supplies and equipment
owned by the district, including all equipment purchased with federal funds.
Records shall include the issuance of items to the schools, issuance within each school to individual teachers, and teachers’
records of issuance to students.
Schools, staff members and students shall be held responsible for items that have been issued for their use.
Date Approved: September 15, 2008
ENERGY MANAGEMENT CONSERVATION POLICY
EBK
The Columbia School District believes it is its responsibility to conserve energy and natural resources while exercising sound
financial management.
The implementation of this policy is the joint responsibility of the board members, administrators, teachers, students and
support personnel, and its success is based on cooperation at all levels.
The district will maintain accurate records of energy consumption and cost of energy and will provide information to the
local media on the goals and progress of the energy conservation program.
The principal will be accountable for energy management on his/her campus with energy audits being conducted and
conservation program outlines being updated. Judicious use of the various energy systems of each campus will be the joint
responsibility of the principal and head custodian to ensure that an efficient energy posture is maintained.
To ensure the overall success of the energy management program, the following specific areas of emphasis will be adopted:
1. All district personnel are expected to contribute to energy efficiency.
2. Energy management will be included in each principal’s annual evaluation.
ENERGY MANAGEMENT CONSERVATION
GUIDELINES
Responsibilities:










Every person is expected to be an “energy saver” as well as an “energy consumer.”
Teachers are responsible for implementing the guidelines during the time that he/she is present in the classroom.
Custodians are responsible for control of common areas, i.e. halls, cafeteria, etc.
The custodian is responsible for verification of nighttime shutdown.
Principals are responsible for the total energy usage of their buildings.
The Energy Manager will perform routine audits of all facilities and communicate the audit results to the appropriate
personnel.
The Energy Manager is responsible for making adjustments to the District EMS, including temperature settings and
run times for HVAC and other controlled equipment.
The Energy Manager will provide regular reports to principals indicating performance with regards to energy
savings.
The district is committed to and responsible for maintenance of the learning environment.
To complement the district’s energy management program, the district shall develop and implement a preventive
maintenance and monitoring plan for its facilities and systems, including HVAC, building envelope, and moisture
management.
General
1. Classroom doors shall remain closed when HVAC is operating. Ensure doors between conditioned space and nonconditioned space remain closed at all times (i.e. between hallways and gym).
2. Proper and thorough utilization of data loggers will be initiated and maintained to monitor relative humidity,
temperature, and light levels throughout the district’s buildings to ensure compliance with district guidelines.
3. Exhaust fans will be turned off during unoccupied hours.
4. Office machines (copy machines, laminating equipment, etc.) will be switched off each night and during unoccupied
times.
5. Computers will be turned off each night. This includes the monitor, local printer, and speakers. Network equipment
is excluded.
6. Capable PC’s will be programmed for the “energy saver” mode using the power management feature. If network
constraints restrict, monitor will be set to “sleep mode” after 10-minutes of inactivity.
Cooling Season Occupied Set Points¹:
Unoccupied Set Point:
74○F – 78○F
85○F
Heating Season Occupied Set Points¹:
Unoccupied Set Point:
68○F - 72○F
55○F
1 – Set points in accordance with ASHRAE “Thermal Conditions for Human Occupancy”
Air Conditioning Equipment
1. Occupied temperature settings shall NOT be set below 74○F.
2. During unoccupied times, air conditioning equipment shall be off. The unoccupied period begins when the students
leave the area at the end of the school day. It is anticipated that the temperature of the classroom will be maintained
long enough to afford comfort for the period the teacher remains in the classroom after the students are gone.
3. Air conditioning start times may be adjusted (depending on weather) to ensure classroom comfort when school
begins.
4.
5.
6.
7.
Ensure outside air dampers are closed during unoccupied times.
Ceiling fans shall be operated in all areas that have them.
Relative humidity levels shall not exceed 60% for any 24 hour period.
Air conditioning will not be utilized in classrooms during the summer months unless the classrooms are being used
for summer school or year-round school. Air conditioning may be used by exception only or in those schools that
are involved in team-cleaning.
8. In all areas having evaporative coolers such as shops, kitchens and gymnasiums, doors leading to halls of air
conditioned classrooms or dining areas will be kept closed as much as possible.
9. Where cross-ventilation is available during periods of mild weather, shut down HVAC equipment and adjust
temperature with windows and doors. Cross-ventilation is defined as having windows and/or doors to the outside on
each side of the room.
10. Ensure dry food storage areas are maintained within code requirements. Typically, this is 55F-75F temperature and
35%-60% relative humidity. Utilize loggers to verify.
Heating Equipment
1. Occupied temperature settings shall NOT be above 72○F.
2. The unoccupied temperature setting shall be 55○F (i.e. setback). This may be adjusted to a 60○F setting during
extreme weather.
3. Unoccupied time shall begin when the students leave an area.
4. During the spring and fall when there is not threat of freezing, all steam and forced air heating systems will be
switched off during unoccupied times. Hot water heating systems will be switched off using the appropriate loop
pumps.
5. Domestic hot water systems are to be set no higher than 120○F or 140○F for cafeteria service (with dishwasher
booster).
6. Domestic hot water re-circulating pumps are to be switched off during unoccupied times.
7. Heat pumps will have a 6○F dead-band between heating and cooling modes.
8. Heating oil and propane (if applicable) levels will be physically measured and recorded by “sticking the tanks” at
least on the following intervals: 1) recurring scheduled monthly date 2) immediately before new delivery, 3)
immediately after delivery.
Lighting
1. Unnecessary lighting in unoccupied areas will be turned off. Teachers will make certain that lights are turned off
when leaving an empty classroom. Utilize natural lighting where appropriate.
2. Outside lighting shall be off during daylight hours.
3. Gym lights will not be left on unless the gym is being utilized.
4. Lights will be turned off when students and teachers leave school. Custodian will turn on lights only in the areas
in which they are working.
5. Refrain from turning lights on unless definitely needed. Remember that lights not only consume electricity, but
also give off heat that places an additional load on the air conditioning equipment and thereby increases the use of
electricity necessary to cool the room.
Water
1. Plumbing and/or intrusion (i.e. roof) leaks will be reported and repaired immediately.
2. Grounds watering will only be done between 8:00 p.m. and 10:00 a.m.
3. Install water sub-meters on irrigation and cooling tower supply lines to eliminate sewer charges.
Approved August 11, 2005
STUDENT TRANSPORTATION MANAGEMENT/SCHOOL-OWNED BUSES
ED/EDAA
The School Board is authorized and empowered to purchase, own and operate, under such rules and regulations as may be
prescribed by the State Board of Education, motor vehicles and other equipment for the transportation of children to and
from schools and to provide for the servicing, repair, care and maintenance of such district-owned motor vehicles and to
employ drivers for the operation thereof, and to establish, erect and equip school bus shops or garages, and purchase land
therefor, all under such rules and regulations as may be prescribed by the State Board of Education. §37-41-81 (1987)
The Superintendent shall operate and manage the student transportation program of this school district according to the Pupil
Transportation Guide for Superintendents. All student transportation shall be managed in conformance with state law and
regulations.

All buses are inspected on a quarterly basis and are well maintained and clean.

Each bus driver has a valid bus driver certificate and a commercial driver’s license and operates the bus according to
all specified safety procedures. The school district has on file a yearly motor vehicle report on each driver and
evidence that each driver has received two hours of in-service training per semester. (Also see GAX.)

Bus schedules ensure arrival of buses at their designated school sites prior to the start of the instructional day.
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Emergency bus evacuation drills are conducted at least two times each year.
See Policy EG — Insurance Management. Also see Pupil Transportation Guide for Superintendents
Also see EDAB.
Approved August 11, 2005
USE OF PRIVATE VEHICLES FOR SCHOOL PURPOSES
EDAE
The school district discourages the use of privately owned vehicles for transporting students on behalf of the school. Should
occasion arise when a privately-owned vehicle must be used to transport students, proof of liability insurance must be
provided and prior approval by the principal and/or Superintendent must be granted.
CROSS REF.: Policies JGFB – Off-Campus Educational Activity
JGFF – Automobile Use
Approved August 11, 2005
BUS SAFETY PROGRAM
EDC
It is a misdemeanor for any person to use a publicly owned school bus for any purpose other than one in connection with
the school. When any publicly owned school bus is being operated on the public roads or highways at a time other than
the usual and customary time for the transportation of children to and from the public schools, members of the Highway
Safety Patrol, sheriffs, constables and other peace officers shall have the power and authority to stop such bus for the
purpose of ascertaining whether the trip then being made is authorized by law. If it is determined that such trip is
unauthorized, such highway patrolman, sheriff, constable or other peace or police officer shall forthwith report the same
to the School Board owning such bus and to the State Department of Education. §37-41-45 (1987)
It shall be unlawful for a driver of any school bus, whether a public or a contract bus, to drive said bus at a speed greater
than forty-five (45) miles per hour while transporting children to and from school on regular routes. However, any such
driver, while operating a school bus on other authorized trips, shall not drive said school bus at a speed greater than fifty
(50) miles per hour. Drivers who violate this policy may be discharged from further employment as a school bus driver or
carrier and his/her contract as such may be terminated. §37-41-47 (1982)
Each motor vehicle shall be inspected by a competent mechanic to be safe for transporting students on the roads, streets
and highways of the state before it is released for such purpose. If such motor vehicle is found to be unsafe for
transporting students, it shall be properly repaired or adjusted as necessary before being used to transport students.
LEGAL REF.: MS CODE as cited
Mississippi Public School Accountability Standards
CROSS REF.: Policy JCBJ — Bus Conduct
EBBA — School Safety Plan
Approved August 11, 2005
STUDENT TRANSPORTATION MANAGEMENT –
SCHEDULING AND ROUTING
EDD
The School Board shall, not later than the date or dates established by the State Board of Education each year, submit to the
State Board of Education the proposed plan or plans for routing all buses within the respective school districts for the
ensuing school year
Approved August 11, 2005
SPECIAL USE OF SCHOOL BUSES
EDDA
The School Board, subject to rules and regulations promulgated by the State Board of Education, may permit the use of
publicly-owned school buses for the transportation of participating students, teachers, coaches and sponsors to athletic or
other special events. §37-41-27 (1987)
LEGAL REF.: MS CODE as cited
CROSS REF.: Policy EDAA – Student Transportation Management School-Owned Buses
Approved August 11, 2005
WALKERS AND RIDERS
EDDB
Students of legal school age, including kindergarten students, and are in attendance in this school district who live a distance
of one (1) mile or more by the nearest traveled road from the school to which they are assigned shall be entitled to
transportation. In the development of route plans, economy shall be a prime consideration. There shall be no duplication of
routes except in circumstances where it is totally unavoidable.
The School Board may provide transportation to such physically handicapped children as may be designated by the Board,
when the failure to do so would result in undue hardship, even though the children are not otherwise entitled to
transportation.
Approved August 11, 2005
CHILD NUTRITION PROGRAM
EE
The school district shall provide a program of child nutrition consistent with state and federal guidelines and in accordance
with Board policies as defined in the district child nutrition manual and student handbook.
Date Approved April 13, 2006
Date Revised: February 12, 2009
Date Revised: May 13, 2010
Wellness Policy
EEA
The link between health of students and learning is well documented. If children are to be successful in school they cannot be tired,
hungry, sick, suffering from drug abuse, or worried that school is an unsafe environment in which they could become a victim of a
violent act. It has become apparent that problems such as poor nutrition, lack of physical activity, substance abuse, depression, teen
pregnancy, obesity, bullying, and more can adversely affect not only a child’s health but also his or her ability to learn! A coordinated
approach to school health improves students’ health and their capacity to learn through the support of families, schools, and
communities working together. At its very core, a coordinated approach to school health is about keeping students healthy over
time, reinforcing positive healthy behaviors throughout the school day, and making it clear that good health and learning go hand in
hand.
Goal
All students in Columbia School District shall possess the knowledge and skills necessary to make healthy choices that promote
healthy lifestyles. All staff in Columbia School District are encouraged to model healthful eating and physical activity as a valuable
part of daily life.
To meet this goal, the Columbia School District adopts this school wellness policy with the following commitments to implementing
a coordinated approach to school health. This policy is designed to effectively utilize school and community resources and to
equitably serve the needs and interest of all students and staff, taking into consideration differences in culture.
Commitment to Nutrition
The Columbia School District will:
 Offer a school lunch program with menus that meet the meal patterns and nutrition standards established by the U. S.
Department of Agriculture and the Mississippi Department of Education, Office of Child Nutrition Programs.
 Offer school breakfast and snack programs (where approved and applicable) with menus that meet the meal patterns and
nutrition standards established by the U.S Department of Agriculture and the Mississippi Department of Education, Office
of Child Nutrition Programs.
 Promote participation in school meal programs to families and staff.
 Operate all Child Nutrition Programs with school food service staff who are properly qualified according to current
professional standards (Mississippi Board of Education Policy, Code EE-2E).
 Follow State Board of Education policies on competitive foods and extra food sales (Mississippi Board of Education Policy,
Code EEH).
 Implement Nutrition Standards as adopted by the State Board of Education in accordance with the Mississippi Healthy
Students Act (State Board of Education Policy 4011),
www.healthyschoolsms.org/MSHealthyStudentsAct.htm
 Serve healthy food and beverage choices;
 Observe healthy food preparation procedures;
 Market healthy food choices to students and staff;
 Monitor food preparation ingredients and products;
 Observe minimum/maximum time allotted for students and staff lunch and breakfast;
 Have sufficient food items available during the lunch and breakfast periods of the Child Nutrition Breakfast and Lunch
Programs;
 Devise methods to increase participation in the Child Nutrition School Breakfast and Lunch Programs.
 Encourage students to make healthy food choices based on the Current Dietary Guidelines for Americans by emphasizing
menu options that feature baked (rather than fried) foods, whole grains, fresh fruits and vegetables, and reduced-fat dairy
products.
 Establish a cafeteria environment conducive to a positive dining experience with socializing among and between students
and adults; with supervision of eating areas by adults who model proper conduct and voice level; and with adults who
model healthy habits by eating with the students.
 Encourage all school-based organizations to use services, contests, non-food items, and/or healthful foods for fundraising
programs.
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Provide nutrition information for parents, including nutrition analysis of school meals and resources to help parents to
improve food that they serve at home.
Establish guidelines in accordance with the Mississippi Beverage and Snack Regulations for all foods available on the school
campus during the school day with the objective of promoting student health and reducing childhood obesity.
Commitment of Food Safe Schools
The Columbia School District will:
 Implement a food safety program based on HACCP principles for all school meals and ensure that the food service permit is
current for the school site as required by the U.S. Department of Agriculture and the Mississippi Department of Education,
Office of Child Nutrition Programs.
 Develop a food safety education plan for all staff and students, consistent with Fight Bac (www.fightbac.org/) and other
national standards for safe food handling at home and in school.
 Ensure that Food Service Staff have viewed the video developed by the Office of Healthy Schools to support food safety on
the school campus. For compliance with the Nutrition Standards, all Food Service Staff must complete and sign pre-test
and post-test developed by the Office of Healthy Schools and maintain documentation of completion.
 Provide all school personnel access to the Local School Wellness Policy including food safety policies and procedures and
relevant professional development.
 Provide adequate access to handwashing facilities and supplies whenever and wherever students, staff, and families
prepare, handle, or consume food.
 Develop strategies that minimize risks for students and staff who have food allergies and intolerances.
 Provide parents, caregivers, vendors, and other community members who provide or are likely to provide foods prepared
for consumption at school events with appropriate information about safe food preparation and storage.
Commitment to Physical Activity/Physical Education
The Columbia School District will:
 Provide 150 minutes per week of activity-based instruction for all students in grades K-8 (in accordance with Section 37-13134, Mississippi Code of 1972, ann., reference 2004 Mississippi Public Schools Accountability Standards 32, Appendix B and
33).
 Provide kindergarten students with 40 minutes of physical activity per school day. The 40 minutes does not have to take
place continuously. This time should be used to help the child increase the skills involved in physical coordination
(Kindergarten Guidelines).
 Provide physical education/activity in accordance with the Physical Education Rules and Regulations as approved by the
State Board of Education in compliance with the Mississippi Healthy Students Act (State Board of Education Policy 4012).
 Require fitness testing for all 5th grade students.
 Require fitness testing for high school students during the year they acquire the ½ Carnegie unit in physical education as
required for graduation by the Mississippi Healthy Students Act (State Board of Education Policy 4012).
 Offer a planned sequential program of physical education instruction incorporating individual and group activities that are
student centered and taught in a positive environment.
 Base instruction on the Mississippi Physical Education Framework.
 Implement the requirements of the Mississippi Healthy Students Act of 2007 (Senate Bill 2369).
 Include ½ Carnegie unit in physical education as a graduation requirement.
Commitment to Comprehensive Health Education
The Columbia School District will:
 Provide ½ Carnegie unit of comprehensive health education for graduation.
 Provide instruction based on the Mississippi Comprehensive Health Framework for grades 9-12.
 Implement the requirements of the Mississippi Healthy Students Act of 2007, which requires 45 minutes per week of health
education instruction as defined by the State Board of Education for grades K through 8.
Commitment to a Healthy School Environment
The Columbia School District will:
 Ensure that there are no pad locks or chains on exit doors. Ensure that all exit signs are illuminated and clearly visible and
that exits are not obstructed.
 Ensure that all chemicals are stored properly in accordance with the Material Safety Data Sheet www.msdssearch.com/.
 Refer to the U.S. Consumer Product Safety Commission’s Handbook for Public Playground Safety (www.cpsc.com) for
federal guidelines for playground safety.
 Ensure that fire extinguishers are inspected and properly tagged yearly.
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Complete yearly maintenance of the heating and cooling systems; check coils, filters, belts, etc. in order to maintain safe
operation and healthy air quality.
Conduct at least one emergency evacuation drill per month.
Ensure that two means of egress are available in each classroom in case of an emergency; if there is only one door,
designate a window (properly sized) as a means of egress.
Prohibit use of extension cords as a permanent source of electricity anywhere on a school campus.
Comply with the applicable rules and regulations of the State Board of Education in the operation of its transportation program (in
accordance with the MS Code 37-41-53; State Board of Education Policies 7903, 7904, and 7909; and Accreditation Standard #35).
 Inspect all buses on a quarterly basis and ensure that they are well maintained and clean.
 Require that all bus drivers have a valid bus driver’s certificate and a commercial driver’s license and operate the bus
according to all specified safety procedures. Maintain a record of yearly motor vehicle reports on each bus driver and
evidence that each driver has received two hours of in-service training per semester. (SB Policy 7903)
 Ensure arrival of all buses at their designated school sites prior to the start of the instructional day.
 Conduct bus evacuation drills at least two times each year. (SB Policy 7904)
Provide facilities that meet the criteria of: (MS Code 37-7-301 © (d) (j); 37-11-5, 49 and 45-11-101; and Accreditation Standard #36).
 Provide facilities that are clean.
 Provide facilities that are safe.
 Provide proper signage that explains tobacco, weapons, and drugs are prohibited on the school campus and at school
functions.
 Provide operational facilities that are equipped and functional to meet the instructional needs of students and staff (in
accordance with the Mississippi School Design Guidelines at www.edi.msstate.edu).
 Provide air conditioning in all classrooms, Code 37-17-6(2) (2000).
 Maintain a comprehensive Crisis/Safety Response Team Manual on file that has been approved annually by the local school
board. (MS Code 37-3-81 and 37-3-82(2); and Accreditation Standard #37.1); see the Crisis/Safety Response Team Manual
and
the
MDE
School
Occupational
Safety
and
Crisis
Response
Plan
at:
http://www.healthyschoolsms.org/healthy_school_environment/school_safety.htm.
 Conduct self-assessments of the school building(s), the school(s) bus transportation system and the school(s) safety and
security annually prior to school opening (using the Bureau of Safe and Orderly Schools’ Process Standards #35, #36 and
#37 Monitoring Tool).
 Eliminate unnecessary school bus idling that causes pollution and creates health risk for children such as; asthma, allergies,
and other respiratory problems.
 Hire a District Safety Officer or a School Resource Officer.
 Conduct random drug testing on students in grades 7-12.
Commitment to Quality Health Services
The Columbia School District will:
 Ensure all school nurses are working under the guidelines of the Mississippi School Nurse Procedures and Standards of Care.
 Collaborate with other school staff to provide health services as part of a Coordinated School Health Program.
 Promote healthy lifestyles through school and community events (PTA meetings, open houses, health fairs, teacher inservices, and other events).
 Participate in administrative claiming for reimbursement of administrative cost associated with health and medical
outreach.
Commitment to Providing Counseling, Psychological and Social Services
The Columbia School District will:
 Adhere to the details outlined in the Licensure Guidelines (451) when hiring guidance counselors and psychologists.
 Provide, at a minimum, a ½ time licensed guidance counselor for high school and ensure that all elementary school students
have access to qualified student support personnel such as: guidance counselors, social workers, nurses, psychologists,
psychometrists, and others (as required by the Mississippi Public School Accountability Standards, Process Standards 6.1
and 6.2).
 Hire school guidance counselors with a minimum of a Master’s Degree in Guidance and Counseling, or in an emergency
situation, an appropriate certification as determined by the Commission on Teacher and Administrator Education,
Certification and licensure and Development.
 Hire school counselors who agree to abide by the American School Counselor Association Code of Ethics.
 Ensure that all school guidance counselors provide comprehensive counseling services such as:
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Academic and personal/social counseling
Student assessment and assessment counseling
Career and educational counseling
Individual and group counseling
Crisis intervention and preventive counseling
Referrals to community agencies
Educational consultations and collaborations with teachers, administrators, parents and community leaders
Education and Career placement services
Follow-up counseling services
Conflict resolution
Other counseling duties or other duties as assigned by the school principal
Quality counseling, psychological and social services provided by professionals such as certified school counselors,
psychologists, and social workers
Additional services to improve students’ mental, emotional, and social health
Counseling, group assessments, interventions and other mental health services, as well as referrals to community
health professionals
Assistance with the mental health, academic, and career needs of students in the school setting
Participation in administrative claiming for reimbursement of administrative cost associated with health and medical
outreach
Commitment to Family and Community Involvement
The Columbia School District will:
 Give parents and community the opportunity to serve on each School’s Health Council (SHC).
 Invite family members to attend health and physical education classes.
 Invite family members to tour physical education facilities.
 Invite family members to a school meal.
Commitment to Implementing a Quality Staff Wellness Program
The Columbia School District will:
 Promote health and reduce risk factors through professional and staff development programs, providing information flyers
and newsletters.
 Provide health promotion programs for school staff to include opportunities for physical activity, health screenings and
nutrition education.
 Develop relationships with community health providers, recreational facilities, voluntary health organizations and other
community members who can provide resources for or support school employee wellness activities.
 Ensure that all staff are aware of the Mississippi State and School Employees’ Health Insurance Plan that has been
enhanced to include Motivating Mississippi: Keys to Living Healthy, a wellness and health promotion program designed to
help individuals live a healthy lifestyle and increase their overall wellness benefit amount.
Commitment to Marketing a Healthy School Environment
The Columbia School District will:
 Provide positive, motivating messages, both verbal and non-verbal, about healthy lifestyle practices throughout the school
setting.
 Involve students in planning for a healthy school environment.
 Promote healthful eating, physical activity, and healthy lifestyles to students, parents, teachers, administrators, and the
community at school events (e.g., school registration, parent-teacher conferences, PTA meetings, open houses, health fairs,
teacher in-services, and other events).
Commitment to Implementation
The Columbia School District will:
 Establish a plan for implementation of the school wellness policy.
 Designate one or more persons to insure that the school wellness policy is implemented as written.
 Establish and support a School Health Council (SHC) that addresses all aspects of a coordinated school health program,
including a school wellness policy (Mississippi Code of 1972 Annotated, Section 37-13-134).
 Conduct a review of the progress toward school wellness policy goals each year to identify areas for improvement.
 Prepare and submit a yearly report to the school board regarding the progress toward implementation of the school
wellness policy and recommendations for any revisions to the policy as necessary.
Approved August 11, 2005
INSURANCE MANAGEMENT
EG
Exempt from bid requirements are purchases of contracts for fire insurance, automobile insurance, casualty insurance, health
insurance and liability insurance by School Boards. §31-7-13(m) (xiii) (1994)
The School Board is authorized and empowered to pay out of the athletic fund or funds obtained from athletic activities all of
the actual medical expenses evidenced by itemized bills of account, for injuries sustained by any regularly enrolled student
while participating in athletic activities.
All students in grades 9-12 participating in activities and athletics under the jurisdiction of the Mississippi High School
Activities Association are automatically insured under a lifetime medical insurance plan for the catastrophically injured
student which is paid for by the school district.
Approved August 11, 2005
WORKERS’ COMPENSATION
EGAA
All employees of the school district are covered under Workers’ Compensation guidelines due to accidental injury on the
job. On-the-job accidents must be reported to the employee's immediate supervisor immediately.
Approved August 11, 2005
STUDENT INSURANCE PROGRAM
EGB
Students participating in varsity athletics shall be required to submit a statement signed by the parent indicating that the
school is not to be held responsible for injuries sustained during participation in the varsity sport. The student shall purchase
accident insurance and shall present a statement signed by his/her parent or guardian that the family has such coverage.
Participation in extracurricular activities is voluntary. The school may offer student insurance.
Students shall not be allowed to participate in school sponsored activities where there is reasonable risk of injury or death
without parent/guardian furnishing a signed statement certifying that health/accident insurance coverage exists on such
student.
Approved August 11, 2005
COMPUTER SOFTWARE USAGE
EI
Computer software is protected by copyright laws and international treaty. Any employee or student must treat software as
any other copyrighted material, except that he/she may either make one copy of the software solely for backup or archival
purposes or may place the software on a single mass storage device (media), such as a hard disk, provided that the original
software is kept solely for backup or archival purposes. Copyright laws prohibit making additional copies of the software for
any other reason.
The following rules and regulations apply to all school district employees.

Computers owned by this school district are for business use only.

No unlicensed software will be permitted on district owned computers.

All licenses shall be filed with the Technology Department.

All unauthorized computer usage, theft of computer resources, and/or the existence of computer anomalies are to
be reported at once to the Technology Department.

Copying of data and software without proper authorization is not permitted.

Each user will provide for timely backup of essential data.

Locally developed software is to be sufficiently documented to preclude reliance on key personnel and shall be
filed with the Technology Department.

Only authorized personnel can have off-site usage of district-provided portable PC's and software.
Authorized personnel will make periodic audits of district owned computers for compliance with rules and regulations.
Any software found without proper license or authorization will be removed from the computer, and the employee
involved may be subject to disciplinary procedures.