College of Veterinary Medicine
ETF Expenditure Report, 2005-2006
August, 2006
Prepared by: David G. Bristol, DVM, Associate Dean
Code
1100
1800
1990
2300
3990
5300
Category
EPA Non-Teaching Salaries
Staff Benefits
Contracted Services
Educational Supplies and materials
Current Services
Educational Equipment
Total
Expenditures
35,477.31
7,364.26
420.00
33,429.39
12,119.21
66,189.83
155,000.00
Introduction:
The college is continuing with its handheld computing initiative. Handspring Visor
Prisms (color screen personal digital assistants) and Xircom 802.11b wireless
network devices were issued to all third year students in 2001 and 2002. We changed
the PDA to Palm Tungsten C units from 2003-2005, and now are using the Palm TX.
The PDA’s include the typical Palm OS software (calendar, scheduling, calculator
functions). In addition, the college purchased licenses for HanDbase software for
each of the units. Databases were developed internally and placed in HanDbase for
student use. The databases include:
a. A drug formulary, developed by Dr. Mark Papich. Dr. Papich is a
pharmacologist on our faculty. The formulary has information on
veterinary drugs including trade names, dosages in numerous species,
indications, contraindications, drug interactions, and drug withdrawal
times (for food animals).
b. Normal clinical pathological limits, developed by Dr. David Bristol. This
database includes the upper and lower limits to normal values for routine
clinical pathological determinations from blood or urine samples.
c. A medical Spanish dictionary, a free download from the HanDbase web
site. With the increasing Hispanic population in NC, it was decided to
include this in all student PDAs
d. Several databases on the most common infectious organisms isolated from
specific body systems in the most commonly treated species in our
teaching hospital (avian, canine, feline, equine). This is useful for
selecting an initial antibacterial therapy until the results of bacterial
isolation and sensitivity testing are known.
The PDAs also contain Adobe Acrobat reader for the Palm OS. This allowed us
to include a complete copy of the Hospital procedures manual on each device.
This manual provides guidance on how students are to handle patients with
antimicrobial resistant infections, how to submit various samples, policies for
many of the hospital sections, metric conversions for calculating body surface
area (used in determination of dosages of many anti-neoplastic drugs.
We also use an instant polling program developed in the college for use with the
PDAs. Faculty can develop multiple-choice questions before or during class.
When the question is posed to the class, each student can respond anonymously.
The faculty member instantly receives both bar and pie graph illustrations
indicating the percentages of the class that chose each option. This allows the
faculty member to know if review of key points or assignment of additional
materials is necessary.
1. Categorized ETF Expenditure Summary:
a. Personnel: The personnel expenditures ($42,841.57) provide partial support
(55%) for one individual (EPA) who is critical to the college’s PDA and web
based instruction program.
b. IT Infrastructure, Equipment and Services:
The cost of PDA’s purchased this year was $25,500.00 (Educational Equipment).
The wireless network was upgraded throughout the college. (Equipment and
Services) at a cost of $25,675.79. Students can now access the network in all
teaching areas, the library, throughout the Veterinary Teaching Hospital, all
Common areas and the cafeteria.
Ten PC’s were replaced in the student computing lab with upgraded models. Cost
was $15,014.04
Paper, toner and printer repair for the Student computing lab cost $4026.39.
c. Non-IT infrastructure and Equipment: Microscope parts and repairs totaled:
$3104.00
d. Facilities : $0
e. Discipline/instructional field trips, etc. $0
f. Other/miscellaneous expenditures:
ETF funds provide principle support (primarily supplies) for two surgery
programs, VMC 932, Principles of Surgery ($34,116.02) and the College’s
Perfect Pet Program ($4722.19). The Perfect Pet program is a partnership with
the Wake county shelter where third and fourth year students spay and neuter
shelter animals so they will be more adoptable as pets. This provides our students
with much needed surgical experience.
2. Justification/Purpose of Expenditures
a. New or transformative initiatives: While it is no longer a new project,
having been started in 2001, the PDA program has been an initiative of our
college that set us apart from other Colleges of Veterinary Medicine. A few other
Colleges have followed with similar programs, and at least one has initiated a
tablet PC program that would offer significant additional benefits to our students
if we decided to implement one. Cost, both to the college and to students, would
be a significant consideration is establishing such a program. It is one item that
will be considered at the College’s upcoming administrative retreat.
The Perfect Pet Prgram is another transformative initiative that is supported by
ETF. It provides much more extensive surgery experience for our students than
they had before the program was initiated, increases student awareness of the pet
overpopulation problem, and strengthens the College’s image in the local
community.
b. Actions taken to improve efficiency/return on ETF investments
We have invested in developing programs for our PDA initiative. To improve
efficiency, any program developed for computer access is developed in parallel
formats, so they can be used on either PDAs or computers. We have also
developed on-line course and instructor evaluation programs that will run on the
PDAs. This should allow a greater return rate on teacher and course evaluations,
providing better assessment data for program analysis. (Return of evaluations
was particularly difficult in our clinical environment as the students are widely
distributed, both within the hospital and on external (field service) rotations. Thus
the investment in PDAs for educational purposes have also improved our
assessment efforts. We are currently developing a 360 degree on-line evaluation
program for students, faculty and staff in the Veterinary Teaching Hospital that
will run either on computers or the PDAs.
c. Unmet ETF needs:
Our college has a core/elective curriculum whereby all students are in core classes
in the first 13 weeks the semester followed by two weeks of “selectives”. This
schedule is in place for their first 5 semesters at the CVM. Numerous selectives
have been developed for the students so they can focus their studies on their
intended area of employment. However, funding shortfalls have prevented the full
development of selectives within the college.
We are also investigating a laptop/tablet initiative, similar to what we have done
with PDAs. Our students currently purchase large volumes of class notes, which
could be readily provided in an electronic format, along with provision of the
faculty members lecture presentations. Having these in an electronic format
would allow the notes and presentations to be easily searched when a student is
looking for an information on a particular topic. It would also allow faculty easy
access to material being taught in other courses in the curriculum so as to better
integrate their course material with that of other CVM faculty. Thus, there are
numerous advantages to this approach, but it will require an infusion of funds to
start the program.
d. Assessment of Impact of ETF on Student Learning:
We do not have a separate process for evaluation of ETF expenditures. ETF
funds are used along with other sources of funds to support the teaching program.
The instructional program is evaluated through both teacher evaluations and
course evaluations. With the exception of the PDA program, the source of funds
supporting the educational process is not readily evident to most students.
e. Planning and Review Process
There are two areas of student involvement and review. One is in meetings of the
curriculum committee (each of our four classes has 2 representatives elected to
serve on this committee) and one is in meetings of the Associate Dean of
Academic Affairs with the Student Advisory Council. This group consists of the
President and Vice-president of each class, the president of the Student Chapter of
the AVMA and the president of Veterinary Educational Textbooks and Supplies
(VETS). VETS is a student organization that organizes purchases of school
materials for our students.
3. List of Expenditures by Account Code
Financial Summary Status
As of June 30, 2006
Project/Project Reference: 301650 / 015160
Dept/OUC: 190101
Description: ETF-VET
MED
Program: 101
Proj Pd: 01/01/1901 12/31/2099
Fund
Cd: 16030
Fiscal
Yr: 2006
Prop/Award: /
Budg Pd:
F&A Rate:
Account(s)
-
Description
51000-51499
Salaries
51500-51899
Fringe Benefits
51900-51999
Contracted Services
52000-52999
53000-53099 5320053999
55000-55999
Class:
23375
Status: A
SpecCd:
Current
Budget
Project to
Date
Expenses
35,477.00
35,477.31
7,364.00
7,364.26
420.00
420.00
Supplies and Materials
0.00
33,429.39
Current Services
0.00
12,119.21
Equipment
111,739.00
66,189.83
51000-58959
Total Direct Costs
155,000.00
155,000.00
58960-58999
Total Indirect Costs
0.00
0.00
51000-58999
Total Costs
155,000.00
155,000.00