LOS ANGELES TRADE-TECHNICAL COLLEGE
Meeting Minutes
Committee: Academic Council
Date:
October 1, 2009
Location:
A111 Conference Room, Trade
Members Present: Carole Anderson, Paulette Bailey, Kathleen Burke-Kelly, Eric
Chavez, Mercedes Gaitan (for Bill Elarton), Denise Fairchild, Vincent Jackson, Steve
Kasmar, Dimitri Lagos, Marilyn Maine, John McDowell, Margaret Murphy, John Glavan
(for Rodrigo Palacios), Joe Ratcliff, Alicia Rodriquez-Estrada, Rudy Serrato, Xenia
Wright
Members Absent: Leticia Barajas, Tom Dawkins, Ayesha Randall, Dorothy Smith, Rita
Weingourt
Meeting Convened: 2:10 p.m.
Agenda Item 1: Approval of Minutes: Moved by Cynthia Morley-Mower, second by
Paulette Bailey. Minutes approved by consensus.
Agenda Item 2: Program Review Update
1. Eddie Afana has set up Program Review workshops – department sign-up
sheet. Please return sheet to Eddie.
2. Mission Statement status – All departments are on track. Labor Studies
department has a working draft. The convocation provided time for
departments to work on mission statements – was very helpful. Note deadlines
to turn in to department chairs (10/23/09) and then to the deans (11/13/09).
Agenda Item 3: Spring 2010 Galleys
1. Delays in putting the class schedule together due to constantly changing
budget resulting in class cuts. The departments were commended for their
efforts and patience. Fall FTES credit has been met – 5,450.
2. In the future, Academic Affairs will try to streamline galley review process
and eliminate duplication and redundant steps.
3. With the cooperation of all departments meeting set deadlines and the new
streamlined process, having schedules ready for registration should be less
stressful and efficient.
Agenda Item 4: Faculty Evaluation Spreadsheet
1. Faculty (full-time and adjunct) evaluation schedules for department chairs to
help expedite performance evaluations as well as to comply with 2002-2005
contract requirements. This will put everyone back on the correct time line.
2. Note that there may be individuals with more than one employee number,
depending upon the assignment. The evaluations will be done by the original
employee number issued.
3. Contract requires
a. Evaluations done in the fall semester
b. The year of evaluation determined by employee number divided by 3 –
no remainder: 2003; 1 remainder: 2004; 2 remainder: 2005
c. Evaluations done every three years
d. All odd employee numbers, the initial evaluation will be a basic one
e. All even employee numbers, the initial evaluation will be
comprehensive
f. All new full-time probationary faculty will be evaluated each year for
4 years (probationary period), then every three years after that point.
g. All adjunct faculty will have basic evaluations performed every three
years
4. If there are any questions, the department chair and Academic Affairs will
resolve any issues.
Agenda Item 5: Department Chair Handbook
1. Academic Affairs is compiling a handbook for all department chairs that will
include the fiscal budget breakdown, list of all employee evaluations due for
that fall, and any Title V requirements for that year.
2. The handbook is still pending for this fiscal year, however for all subsequent
years the handbook should be ready in August.
3. If there is any other information that is needed in this handbook that would be
of use to department chairs, just inform the office.
Agenda Item 6: Course Outlines
1. There are several problems that hinder the timely updates of all courses – limit
of 3 per month; not enough faculty to review outlines; tendency of the District
to lose outlines; and lapse of time until outlines are posted
2. This is problematic because Title V requires course outlines to be reviewed
every 6 yrs.
3. Need to change the process with Bobby Kimble, Deirdre Woods and Joe
Ratcliff to streamline the steps
4. Recommendation to investigate District process, once course outlines are
reviewed and approved at the campus level.
5. Recommendation that AFT may be able to provide lunch and acquire
“volunteers” from faculty not participating in committees to review course
outlines.
6. Recommendation to have curriculum in the system so that all faculty can
review outlines.
7. Recommendation that meetings be held between department chairs and
adjunct with specialized disciplines to review outlines together – particularly
for those departments that are multi-disciplined.
Agenda Item 7: Student Resolution Procedures
1. Please inform students and faculty of the procedures in place to resolve
conflict or academic problems.
2. Each level has its own form (pink, green and gold).
3. Academic Affairs will enforce and require that students and faculty follow the
procedure – there will be no exceptions.
4. This procedure documents and keeps all parties informed and avoids
misunderstandings and miscommunications.
5. It was noted that in many instances, irate students are determined to involve
high authorities (deans, VPs, Presidents, etc.) instead of going through the
procedures. In these cases, the students are usually sent to the VPs office.
6. Academic Affairs will recommend students go back to the instructor and
department chair to begin the proper process of resolution.
Agenda Item 8: Syllabus
Handout provided by Auto Tech department as a sample of a syllabus. Uniformity
is encouraged; however, each department must approve their own syllabus format.
Agenda Item 9: LATTC Campus Resources
Handout provided with all information on student and faculty resources on
campus. Department chairs can distribute to all those interested.
Agenda Item 10: LATTC Website
Handout of website listing policies, procedures and forms.
Agenda Item 11: Update of Old Skills and Certificates of Completion
1. Changes in State requirements for existing and new certificate programs. 12 to
18 unit skill certificates are no longer being recognized at the State level.
2. Need to review curriculum, provide employment outlook (labor market
information), approval from Deans, District and Los Angeles/Orange County
workforce Development Leaders (LOWDL).
3. Deirdre Woods, Leticia Barajas and Marcy Drummond are checking new
requirements and developing compliance strategy. Information needs to also
be sent to the Curriculum Dean.
4. In the meantime, LATTC is issuing internal certificates to students until
certificates are approved by the State.
Agenda Item 12: Items from the Floor
1. Campus email required for all faculty
2. Rerouting campus email to home emails being discussed with union
3. Recommendation for departments to have emergency contact numbers for all
faculty including adjunct.
Agenda Item 13: Next meeting
Scheduled for Thursday, November 5, 2009 from 1:30 p.m. in A111.
Meeting adjourned at 3:30 p.m.