Flood Disaster Management by Relief Department Mian Muhammad Zulqarnain Aamir Director General (Relief) Punjab Introduction Natural calamities like fires, floods, hurricanes, tornadoes, droughts, famines and earthquake evoke images of horror. Floods are by far the most devastating among them. After air, water is the most vital element for human survival but only in an appropriate quantity. The Quran says “By means of water we gave life to everything”. Interestingly the word water is mentioned 32 times in the Quran and land 13 giving a ratio of 72:28, which is approximately the same between water and other things in human body or water and land on earth. However the salubrity of water ends the moment it touches scarcity or abundance and gives us drought or floods instead. Floods come as a vagary of nature whose adverse effects have been multiplied by ruthless and selfish exploitation of Mother Nature by man. Out of all the natural disasters floods can be predicted with some degree of certainty, thanks to advancement in meteorological sciences which also helps plan fighting it. Pakistan as a flood prone, poor, underdeveloped country requires an efficient Flood Disaster Management Plan. As the Director General (Relief) since March 2002, I have undertaken this exercise which aims at saving lives, preventing sufferings, protecting infra-structure, livestock, machinery, equipment, and stocks of resources etc. from damage and destruction caused by floods. The public sector inherently has a reactive approach to disaster management and does not consider a proactive approach to plan fighting it. Although a Flood Disaster Plan exists in the Relief Department since 1982 which considers flood disaster as a simple and temporary interruption in the administrative functions, it lacks a reliable system for assessment of damage and the implementation of the relief plan. Religiously following the event triggered approach all the concerned departments like Irrigation, Communications, Health, and Livestock, slumber after every flood till they are rudely awakened by the next floods. Irrigation Department concerns itself only with the construction of spurs and embankments and has yet to come up with any worthwhile plan. Despite many floods in the preceding 1 years, only one comprehensive study about the causes, behavior, effect, and after-effects of floods was completed in 1992 personally by a Chief Engineer. The floods of nullahs and Rodkohis have never been given due importance as they do not shake the power centers. The invariably dubious quality of the embankments due to inherent corruption in the system has also led to some damaging floods in the past especially in 1973. These were some of the reasons which convinced my predecessor Ch Zafar Iqbal to initiate making a workable, comprehensive and dynamic Flood Disaster Management Plan in 2001, which remained incomplete due to his transfer from the department. I improved upon it in 2002 and 2003 but it is still undergoing change. This plan embraces the disaster situations caused by floods and optimizes the use of available resources. It is functional and flexible for meeting all flood disaster eventualities. An effort has been made to widen the scope of tactical management to strategic management. Creativity has replaced the stereotype for producing better results by optimizing the scarce resources. The material has been collected from official files of the relevant departments of the Government of Punjab such as Relief and Irrigation etc. Floods and Flood Disasters Let us see what we mean by floods and disasters they bring. UNISDR, in ‘Living with Risk’, defines disaster as “a serious disruption of the functioning of a community or a society causing widespread human, material, economic or environmental losses which exceed the ability of the affected community/society to cope using its own resources”. According to the Encyclopedia Britannica, flood is a “high water stage in which water overflows its natural or artificial banks onto normally dry land, such as a river inundating its flood plain”. The effects of flood on human well-being “range from unqualified blessings to unimaginable catastrophes”. Flood disaster can thus be defined as, “a catastrophic situation caused by floods in which the routine patterns of life are suddenly disrupted, and a large number of people are plunged into haplessness and suffering, and consequently need protection, food, clothing, shelter, medical care and other basic necessities”. Pakistan is no stranger to floods or havocs they wreck, thanks to its geographical location. It falls in the arid zone with irregular rain pattern. The total area of Punjab Province is 51 million acres of which 7.7 million acres fall in the active flood zone. As per 1998 2 Census the total population of the Province is about 72,585,430 with 14.5 million falling in the active flood zone. It has a tremendous water source in the shape of Indus River System which drains bulk of its fertile land. All the rivers and their tributaries originate from HKH region. The heavy rains in monsoon and snowmelt in the summers bring uninterrupted flow of water which finds little resistance from scanty 4% vegetation in the shape of forests. Although we have the longest, contiguous irrigation system in the world with a vast network of barrages, small dams, rivers and canals, our water management system through the operations of head-works, has gradually deteriorated which has further worsened the situation. But we also find a use of these floods as the Barani areas depend on the sustainable use of this water for their livelihood. 3 Pakistan as a flood prone country has a limited capacity to manage the concomitant disasters. Floods displace people and snatch away their livelihoods. The supply driven interventions by the state are not enough to mitigate their sufferings. These are not conceived in developmental terms and due to inefficient state machinery and poor planning, even worsen the situation. Demand driven approach has been a good alternate for equitable distribution of relief and sustainable rehabilitation. The floods in the Punjab are a normal feature of its rivers. The floods in Ravi, Sutlej and Jhelum are caused mainly by heavy rainfall in the upper catchment areas during the monsoon season from July to September, when tropical storms come from the Bay of Bengal and occasionally from the Arabian Sea. The floods in Chenab and Indus however, originate from a combination of heavy rainfall and snowmelt. Sometimes landslide and glacial movements have also caused floods in Indus River. A landslide across the Indus River at Hatti Pir (spur) on Nanga Mountain in 1841 formed a temporary obstruction for six months which created a 35 miles long lake. When the barrier burst in the ensuing springs, the stored water flowed downstream causing one of the worst floods in the history of Punjab. The high flood of 1929 in the Indus, were similarly caused by the movement of the Chong Kundan glacier across the Shyok River in Baltistan and its subsequent bursting when pushed by the water accumulated behind it. The mountainous catchments area with steep denuded slopes and limited valley storage helps rapid build up of flood peaks aggravated further by the layout of plains. The rivers in Punjab have become shallow due to lengthening of their channels through meandering course and continuous silting. The large withdrawals of water for the canal irrigation system and flow constrictions caused by the river draining and regulation structures have also deteriorated the riverbeds thus reducing their flood carrying capacity. Where the rivers flow on ridges higher than the adjoining land even moderate floods spill over the banks. Human encroachment of the flood plains has also increased the flood hazards. Hence the two important causes of floods in Punjab can be attributed to the decrease in the flood flow carrying capacity of the rivers and human encroachment of the natural area of the flood plains. 4 Punjab has witnessed the following high floods in increasing frequency since independence: a. Ravi and the Chenab in 1947 b. Jhelum and the Chenab in 1948 c. Chenab, Ravi and Sutlej in 1950 d. Sutlej in 1951, e. Jhelum and Chenab in 1953 f. Chenab and Ravi in 1954 g. Chenab, Ravi and Sutlej in 1955 h. Jhelum 1956 i. Chenab and Ravi in 1957 j. Indus, Chenab, Jhelum and Ravi in 1958 k. Chenab and Ravi in 1959 l. Sutlej in 1961 m. Chenab and Ravi in 1962 n. Chenab in 1966 o. Indus, Jhelum, Chenab, Ravi and Sutlej in 1973 p. Chenab and Ravi in 1975 q. Indus, Jhelum, Chenab and Ravi in 1976. r. Indus, Jhelum, Chenab, Ravi and Sutlej in 1988 s. Indus, Jhelum, Chenab and Sutlej in 1992 t. Indus, Chenab and Ravi in 1996 The floods of 1959, 1973 and 1992 were the severest due to synchronization of flood peaks at confluence points of the rivers. The 1973, 1992 and 1996 were mega floods that caused massive damages to men and material. Heavy rainfalls by themselves can cause serious flooding by hill torrents in some areas. 11 major hill torrent areas have been identified including Sialkot, Narowal, D.G. Khan and Rajanpur districts. D.G. Khan torrents have maximum damage and development potential. Catchment area of the hill torrents spreads over 9,400 Sq. miles. The area between the foothills of the Suleman Range and the right bank of Indus River from Ramak to Taunsa Barrage and area enclosed between the right bank of D.G.Khan Canal system and foothills upto Kashmore is locally known as "Pachad Area". The hill torrents cause intense flash floods of short duration. Due to steep gradient the water flows with high velocity causing heavy erosion. Flood management by dams or detention reservoirs is precluded by the high silt contents which are offloaded on the flatter areas because of reduced velocity. This leads to unpredictable and erratic torrents and the flow paths 5 requiring innovative and economic flood disaster management. Low flows of the hill torrents are usefully employed by the farmers in sub-mountainous and Pachad Area by construction of small earthen bunds. High flows of the hill torrents breach earthen division bunds and move towards D.G. Khan Canal System which has 20 hill torrent crossings with an aggregate capacity of 103,600 cusecs. Problems are aggravated when the total flows of torrents exceed the capacity of the cross-drainage works. The accumulated water along the right bank of the canal frequently causes serious breaches in the canal and devastates the canal command area. The monsoon downpour can itself cause flooding as it did on 23rd July 2001 in Rawalpindi. An unprecedented rain of 625 mm breaking the previous record of 327 mm created a 38 ft high mega flash current killing people, damaging property and paralyzing the municipal services in the city for a week. Breaches into big canals cause the most innocuous of all the floods. They have limited impact which can be dealt with quickly by closing the canals from their Headworks. However the most serious and devastating floods are the flash floods resulting from an unanticipated breach or from a collapse of a flood protection embankment. When filled with water, it would engulf vast areas outside the natural flood plains with a sudden rise and speed precluding any warning and evacuation measures. During 1973 floods, devastation was caused by breaches on left Marginal Bunds of Khanki and Punjnad, and the right Marginal Bund of Trimmu. Floods are always destructive and flood disaster management efforts can succeed only if enough lag time is available from the rushing waters. Alongside necessary pre-flood long-term measures, the immediate steps taken in the light of a flood forecast are crucial to save life and property. The flash floods are even more difficult to handle. Preparing a Flood Disaster Management Plan to deal with all sorts of eventualities is, thus, quite complex venture. It must be a concerted and vibrant effort on the concerned departments' part. Flood Management Plan by the Relief Department The 1973 flood disaster came as a surprise, after a long dry spell, causing immense damage to life and property and badly affecting the country’s economy. No independent relief department to handle such eventualities existed before this tragic flood and the Government used to deal with such problems on adhoc basis. 6 Recognizing the need for an organized and coordinated relief effort at all levels, the Government created Relief Department on 1st January 1975. No such department, however, exists in any other Province of Pakistan. The department still handled the subsequent flood disasters on temporary and urgent basis having no pronounced policy on the subject. Its establishment rather brought complacency to the people as they took the Government as sole responsible to meet such eventualities and generally felt discharged of any obligations. The government however considered formulating a coordinated plan by the Relief Department to be implemented through provincial departments, divisional Commissioners and Deputy Commissioners of flood prone districts in liaison with the Federal Flood Commission and Meteorological Department. Relief Commissioner being the Secretary of the Department was made responsible for implementation of the pronounced policy of the Government regarding matters of anticipation of disaster, managing during floods, and relief and rehabilitation when the floods were over. Today the responsibility of handling all the natural calamities rests with this department in coordination with other provincial departments and district authorities. Section 3-6 of the West Pakistan Act XXXIII of 1958, West Pakistan National Calamities (Prevention & Relief) Act, 1958, vests the Relief Commissioner with vast powers in this regard. A flood disaster plan was chalked out by the Department in 1982. The plan failed to address all the areas during the two major floods in Punjab in 1992 and 1996 and needs major revision. Flood disaster management needs an articulated policy to be implemented before, during and after the flood. Instead of getting into the controversy of what is or what should be I have followed an incremental approach – improvement by bits here and there. I am also involved in formulating the National Disaster Management Strategy which is a long term effort with the help of UNDP and other agencies. This plan will then become part of that strategy. Here are the steps some of which are already being taken and the others will be included in the forthcoming flood year. Pre-Flood Arrangements Floods’ effects can be largely mitigated with timely forecasts. The Government has modernized the Meteorological Department installing state-of-the-art Doppler radar at Lahore capable of scanning through rainy clouds and predicting percentage of water in them. It can forecast when and where it is going to rain. The 7 Government of Pakistan has also installed 5 other radars to monitor the rains not only in the catchment areas but also areas like Karachi, Baluchistan, and Sialkot. This element of predictability has increased the capability of Meteorological Department to forecast the rains and their intensity which can help assess the flow of the runoff. On daily basis, the Meteorological Department forecasts weather and Irrigation Department provides discharge reports of the rivers and Nullahs not only on the Rim Stations but also from the Dams and Barrages during the flood season (June to October). This enables the Government to take necessary pre-cautionary measures. The Relief Commissioner who is also Chairman Provincial Flood Commission holds the first pre-flood review meeting in the month of April with all the heads of provincial departments and district governments to direct them to prepare their yearly flood fighting plans within a fortnight, so that a consolidated plan is prepared at the provincial level. After receiving their plans, the Relief Department takes the following pre-flood pre-cautionary measures: i. ii. iii. iv. Places the district plans on the website of the Government of the Punjab at www.punjab.gov.pk. The site also contains all the relevant information for the general public to combat the floods effectively. The Relief Department establishes a Flood Forecasting Centre in Lahore which works round the clock during flood season from 15 June to 15 October. The representatives of WAPDA, Irrigation, Police Telecommunications, Railways, Pakistan Broadcasting Corporation, Relief and Highways Departments coordinate day and night to disseminate information regarding the flood situation or the forecasts of the Meteorological Department to the provincial departments, army authorities, district heads and other relevant quarters. This information is immediately logged, uploaded on the website of the Met Department www.met.gov.pk, and also passed through Fax, telephone and wireless. Evacuation of the marooned people to already selected safer places is planned. Relief camps are set up and roads are checked for pliability to ensure the supply of relief goods when needed. Rehearsals are made without creating false alarm. Everything is double checked and double ensured. The joint teams of Irrigation Department, Pakistan Army and District Governments carry out the inspection of protection embankments, headworks, barrages and breaching sections 8 v. vi. vii. viii. ix. and submit their reports to the Relief Department. This is crucial because breaching sections are identified and steps are taken to ensure that in case of any eventuality, human settlements and areas of greater importance would be saved from floods by diverting the flow of water by breaching already identified sections of the waterways. It is ensured that the Pakistan Army shifts the explosives meant for breaching sections immediately before the onset of monsoon season. All the breaching sections (which were seventeen till 2003) are identified again as per ground realities and approved by the Provincial Flood Commission. The Federal Flood Commission ensures the arrangement with the Government of India regarding the provision of information about flood flows at Rupar below, Harike below, Ferozpur below, Bhakra Dam on Sutlej, Madhopur on Ravi and Pong Dam on Beas through telephone and fax and in Chenab main at Akhnoor, Jammu Tawi at Jammu, and Ravi main below Madhopur through Jammu Radio. It also ensures hourly, three hourly and six hourly reception of information about flood flows in River Sutlej and Beas in rainy season. This arrangement assumes importance as all our main rivers except Indus enter Pakistan from India and have vast parts of their catchment areas in that country. The latest radars give us information about the intensity of the rainfall, but cannot tell when and how much water will be released by India from her reservoirs. This arrangement has worked so far even during the escalation of hostilities in 2001, though there have been stumbling blocks such as heavy charges demanded by India. The Pakistan Commissioner for Indus Waters, however, ensures that the system delivers. Quick and early relay of information is ensured through installing HF wireless sets at all the barrages, Headworks and critical points by the Punjab Police. Vehicular or walkie-talkie sets are provided to people working on vulnerable points. The relief equipment including 731 boats, 892 OBMs, 7608 life jackets, 4920 tents, 7400 blankets, and 435 de-watering sets etc., owned by the Relief Department, is placed at the disposal of the Army troops deployed in vulnerable areas for use during emergency. These things are physically checked time and again to avoid failure when needed. Hydrological forecast are developed with the help of staff deputed at Rim Stations which are the points from where the rivers enter the Pakistan territory. 9 x. xi. xii. xiii. xiv. xv. xvi. xvii. xviii. The irrigation department, in consultation with the Army authorities deputed for this duty, ensures the replenishment of stone walls at vulnerable points to check the erosion process which caused major floods in the past. It certifies that all replenishment has been done and there are no weak points in the embankments or spurs. The Livestock Department according to the scheduled program completes its pre-flood vaccination in second weak of May and they are under the obligation to keep ample dosages of these vaccines for use in case of any emergency and are also directed to keep sufficient quantity of fodder and animal feed as reserve stock. They maintain sufficient supply of curative medicine at adjacent veterinary centers in case of flood emergency. Many mobile teams are constituted to deal with any emergency regarding livestock. An emergency Centre of Provincial Health Department is set up in the D.G.'s office at Lahore to supervise all district headquarter centers' functioning. In the last year 509 ambulances, 892 mobile rescue teams with total staff of 3568 and 777 static rescue teams with total staff of 2394 were earmarked. Beds for the flood victims at DHQ, THQ, and RHCs are reserved for cases of cholera, snakebite and other diseases. D.G. Health is responsible to keep sufficient stock of essential medicines including ORS, Bleaching Powder, Chlorine Tablets, and Anti Venom Serum. Food Department maintains sufficient stock of wheat at safer places near the flood prone areas. The Industries Department ensures the smooth supply of POL during flood season. In big cities cleaning of sewerage and desilting is done before the rainy season. De-watering pumps available with the corporations are tested, repaired and deployed at vulnerable points. WAPDA deputes teams to ensure timely restoration of electric supply in any emergency. The Communication and Works Department makes the road position and alternative routes during emergency, known to the public. Districts Disaster Management Committees comprising the District Coordination Officers and all the district heads of relevant departments. After devolution plan the role of deputy commissioner as head of the relief organizations at the district levels has been assigned to the DCO. This, however, is not functioning well since the DCO no more wields that 10 authority which the DC had as a district magistrate. This aspect needs further evaluation for a smoother function of these committees. All the concerned departments are mobilized to prepare a holistic all-encompassing Flood Disaster Management Plan to tackle any contingency arising out of floods. Nothing is left to chance or taken for granted. Every measure to be taken in case of any eventuality is well considered and well rehearsed. Mobile teams of various departments keep vigil with very well coordinated efforts under the supervision of the Relief Department. Floods can not be preempted, yet the disasters they cause can be reduced by implementing and following this pre-flood management plan. During-Flood Arrangements Natural calamity like flood cannot essentially be tamed. All precautionary measures taken during the pre-flood arrangements sometimes prove insufficient. In case of confrontation with this disaster the nature of steps to be taken change suddenly. The problems in disaster relief are tremendous whose priorities may not be obvious. Saving life is usually paramount but restoring public services, repairing communications, preventing epidemics and providing compensations have their own significance. Following steps are taken during the emergency: i. During floods many people get stranded and marooned in inundated areas and may have to be safely and immediately evacuated. The District Governments evacuate the flood affectees to the pre-arranged safer areas with the help of Army. The Army deploys its troops immediately in the already earmarked areas. The boats placed at their disposal are utilized for evacuation and even the army aviation helicopters are called if needed. ii. After evacuation, the flood victims are shifted to Relief Camps where they get food, medicines and temporary shelter. iii. Evacuation of livestock and cattle heads comes next. iv. The immediate relief provided to the flood victims by the Relief Department includes funds for provision of food for them and fodder for their cattle on sustained basis which is ensured by placing these funds at the disposal of district governments right away. 11 v. vi. vii. viii. To monitor the flow of rivers round the clock, sharp vigil is kept at all the Headworks and rim-stations etc and the Relief Department and other Government agencies are kept abreast of the latest situation. The Revenue authorities of the flooded area immediately start preparation of reports of loss of human life, cattle and property and send them to the Provincial and Federal Governments to help them prepare the relief packages. The Mobile Teams constituted by the Health and the Livestock Departments come into operation immediately for the purposes of vaccination, inoculation, treatment and cure. The affectees are provided with the chlorine tablets to ensure the provision of safe drinking water. Cholera vaccination, anti-venom serum and other medical help are ensured. ORS is supplied regularly, and emergency beds are arranged in the hospitals. The cattle are also vaccinated. Tents, blankets and de-watering sets are provided immediately. After temporarily ensconsing the affectees in the camps, the rehabilitation work including repair of roads and irrigation channels, and restoration of electricity, telecommunication and gas etc is started immediately so as to repatriate them to their home and hearth. Post-Flood Arrangements When the flood waters recede and the danger is sub-sided, the most difficult of all the flood-disaster management stages begins. Lot of work is on the hands of the Government. The breaches in the embankments are to be filled in, the bunds are to be replenished, people are to be repatriated, various relief packages are to be announced, areas worst affected by the floods are to be declared calamity hit and various monetary packages are to be announced for such places, provisions of soft loans and funds have to be arranged, the deceased, the perished cattle, the injured, and the demolished houses are to be compensated for, measures are to be taken against the outbreak of epidemics. A whole lot of issues need attention and an effective Flood Disaster Management Plan must address all such issues. The calamity of flood disaster, of swirling water waves instills the fear of deprivation into the minds of the affectees so intensely that they go into depression. This psychological depression is compounded by the financial one, and consequently they suffer 12 from many a phobia. Most of the inhabitants of the flood prone areas are illiterate having little knowledge of their rights. They not only suffer at the hands of the political leadership in our insatiable society but also from the callously indifferent attitude of the local officials. To further accentuate the problem they are invariably instinctively fatalists and make do with the hardships they suffer at the hands of nature. They are happy with whatever they get. Dr Amartya Sen, Indian Nobel Laureate, says that the relief has a political dimensions; the rich gets richer, the poor the poorer. In a politically charged society with partisan district administration it is quite possible that the relief goes to those who matter in the power game. It can be avoided only by ensuring the neutrality of the relief distributing agencies. The relief packages by the Government are usually delayed so inordinately that they lose any significance. For the past two years, however, the department has acted promptly and ensured that no bureaucratic bottlenecks delay these packages. Next the affectees have to be repatriated and re-established on their soil for which the Relief Department has its job cut out. During the preparation of the loss assessment lists, the survey of calamity affected families and households are carried out by the local revenue officials and then the lists are sent to the Relief Department. A formula is evolved to compensate for the losses, and the payments are made forthwith to the affectees. Very often the figures of losses do not reflect the true picture, yet Relief Department tries to ensure that the deserving people get their due share. For this purpose it conducts surprise visits and monitors the process continuously. Following scale is currently adopted for compensation: a) b) c) d) e) f) Loss of Bread-earner. Loss of Non-Bread-earner. House completely destroyed. House partially destroyed Cattle head perished. Critical serious injuries (Permanent disability or loss of limbs). Rs.1,00,000/Rs. 65,000/Rs. 15,000/Rs. 10,000/Rs. 15,000/Rs. 50,000/- Though seem paltry, these amounts mean a lot to the people who live in the flood prone zones. They also reflect well on the Government's part. These arrangements are ensured by the Flood Disaster Management Plan to mitigate the suffering of the affected people at large. The Relief Department makes it a point to help the 13 unlucky sufferers as best as it can. Its mission is to reach the most distressed. All the concerned departments coordinate for the restoration of services and the rehabilitation of the flood affectees. The roads and water channels are opened and repaired on priority basis, because these are the life lines of the rural population. The Irrigation Department gets busy in replenishing the affected embankments and irrigation infrastructure. The lessons learnt from the present experience lead to corrective measures in the future. The Relief Department oversees the working of the area administration in implementation of relief and rehabilitation schemes and the social Welfare Department coordinates the efforts of NGOs for re-settlement and rehabilitation of the affected people. Today the devolution of State, empowerment of people, the civil society intervention and public private partnership have become the buzzwords and they all give a big role to the NGOs, CBOs and NPOs. They should be encouraged and helped to join the Government departments for betterment of the people. The shortcomings in our system that hamper the efficient progress of work can be overcome by the effective participation of the dynamic and proficient NGOs. Inviting them at the policy formulation level may help serve the areas justly which are otherwise overlooked by the Government departments. The Post-Flood Disaster Management is the most sensitive and arduous task and has to be implemented with patience and indulgence. This stage completes the Flood Disaster Management Plan. 14