Protocol of the XXI General Assembly
Time
16.06.2011, 10.00 – 11.30
Place
Skokloster castle, Sweden
1 § Opening of the General Assembly
Mr President Anne Parikka opened the meeting and welcomed everyone to
the meeting.
2 § Election of the chairman and secretary.
Anne Parikka was elected to be the chairman of the meeting.
Anastassia Sokolova was elected to be the secretary of the meeting.
3 § Presentations of the participants.
Was done the previous day.
4 § Agenda of the General Assembly
Some changes occurred in the agenda. More specifically after the election of
the board and president, election of accountants and vice-accountant will follow. Nr 10 on
the agenda is the question of annual fee for 2012, then open issues, time and place of the
XXII General Assembly and closing of the meeting.
5 § Annual report of the Association’s past year
Anne Parikka talked about the association activities for the past year. Those included:
- Association's book, which will be published in September in Riga. Ina
introduced a layout of the new book. Monday (20th of June 2011) – last day to submit last
pictures. They should be sent to Ina's address. Anne also asked Polish participants to
speak to other Polish castles, who would want to be in the book. Deadline - 15th of July to
ask other Polish castles to get an answer about the book. If someone wants, they should
also pay this year's fee.
- Bengt Kylsberg talked about the photo exhibition. If anyone wants to have a
photo exhibition in their castles, let Anne know. If one wants to have only part of exhibition,
the reason should be given to Anne. Only transportation costs are to be paid. More panels
(copies of existing ones) can be maid, but only after the association pays for the book.
- Amber prize was awarded thus far only 4 times. This year – no amber prize
is given.
- November 2010 conference in Narva. Several of the association members
participated in the conference and overall impression was positive. Such sort of
conferences can be organized by the association as well.
- Participation in Balttour 2011 in Riga, Latvia in February 2011. Narva
Museum represented the association there. At the same time meeting with the book
designers took place.
- Agora 2.0 project activities, one of them is BASTIS. BASTIS workshop will
take place later on 16th of June.
- Association's plans and aspirations – participation in Berlin travel fair in
2012. The elected board should start talking about the possibility and details of
participating in the Berlin fair, the largest in Europe.
- New project, lead by Ufficio Europa, Provincia di Parma. Its goal is to
increase cooperation between European castles and museums. Whether the project is
approved will be known in September.
6 § Annual report of the Association’s economics
As of 16th of June, the Association had 19911,13 euros in its bank account.
Some of the castles have not yet paid annual fees. Anastassia will send a reminder to
those, who have not yet paid.
7 § Election of the Board
New board members were elected:
Denmark – Kirstin Eliasen (Sonderskov Museum)
Germany – the president should talk to Juliane Moser (Eutin Castle) – position
is now open
Poland – Mariusz Mierzwinski (Malbork Castle)
Lithuania – Virgilius Poviliunas (Trakai Castle)
Latvia – Ina Line (Bauskas museum)
Estonia – Andres Toode (Narva museum)
Russia – Larissa Eleskina (Suvorov museum)
Sweden – Bengt Kylsberg (Skokloster Castle)
Finland – Anne Parikka (Häme Castle)
8 § Election of the President
Anne Parikka is re-elected as a president for another 3-year term.
9 § Election of 2 accountants and vice-accountant
Inge from Sonderskov Museum is one of the accountants, 2nd accountant is
Päivi Partanen (Lappeenranta fortress). Vice-accountant position remains open. Anne will
talk to Betina Meliss from Greifswald University.
Overall Anne will try to connect the Greifswald university more to the association.
Treasurer – since Merike Ivask is on child leave, her tasks as a treasurer will currently be
performed by Anastassia Sokolova (Narva museum).
10 § Annual fee for 2012
Annual fee for the year 2012 will be 80 EUR for one castle and 40 EUR for
every following castle within each organization.
11 § Open issues: the new book, the updating of website and the new website address
Tanel Mazur (Narva museum) informed about the updating the association's
website – changing of the server, registering new domain. Complete transfer will occur in
autumn, before payment of annual fee to Ambientia. As of now the approximate prices are
following:
-Transfer of the public information to the new website – several hundreds of
euros
- extranet transferring – costs a bit more.
Tanel will be the project leader for the website.
Tanel will also be responsible for association leaflets (common leaflet for
everyone to hand out). The cheaper the better, short text, 2 colours. The board will decide
between two possibilities: association will print everything and send out, or each country
prints in its own language.
New businesscards for all members of the board.
12 § XXII General Assembly, time and place
XXII General Assembly will take place in Sonderskov, Denmark. Possible time
– end of June or October. Kirstin Eliasen will check out the possibilities and send the
details out.
13 § Closing of the meeting
the
21st
Anne Parikka thanked the participants and those who have been organising
General Assembly in Skokloster castle.
Chairman of the XXI General Assembly
Anne Parikka
Secretary of the XXI General Assembly
Anastassia Sokolova