(Company name)
EMERGENCY MANAGEMENT PLAN
January 2009
This document is subject to change and is correct at time of printing
Contents
Preface……………………………………………………………………………………………
Policy, Aim, Authority………………………………………………………………………..
Distribution Schedule………………………………………………………………………..
Amendment Distribution Schedule………………………………………………………
4
5
6
7
Part 1 - Emergency Contacts
Emergency Contact Telephone Numbers………………………………………………
Company Staff Contact List…………………………………………………………………
Fire Wardens List………………………………………………………………………………
First Aider List…………………………………………………………………………………..
9
10
11
13
Part 2 - Emergency Situations & Response Procedures
Emergency Situations (coded)
……………………………………………………………
Emergency Shutdown Procedure……………………………………………………….
In case of Emergency Evacuation ………………………………………………………
Using Two-Way System, Marshalling, Egress, All-Clear ……………………….
Incident Action Flow Chart ………………………………………………………………
Office Building Fire Safety – low rise (extinguishers)……………………………
Chemical Product Spills…………………………………………………………………….
Fire………………………………………………………………………………………………..
Hazardous Materials………………………………………………………………………..
Gas Leakage……………………………………………………………………………………
Personal Threat……………………………………………………………………………….
Bomb Threat …………………………………………………………………………………
Floods/Severe Storms……………………………………………………………………..
Earthquake……………………………………………………………………………………..
Medical Emergency …………………………………………………………………………
DRABC Procedure ……………………………………………………………………………
Confined Spaces ……………………………………………………………………………..
Ammonia Leak …………………………………………………………………………………
Fall From Height ………………………………………………………………………………
15
16
17
18
20
21
23
24
25
26
27
28
29
30
31
32
33
36
38
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Page 2 -
Part 3 - Warden Responsibilities
Chief Warden (CW) Responsibilities……………………………………………………… 41
Deputy Chief Warden (DCW) Responsibilities………………………………………… 42
Gatehouse Warden (GW) Responsibilities…………………………………………….. 43
Floor Warden (FW) Responsibilities……………………………………………………… 44
Deputy Floor Warden Responsibilities………………………………………………….. 45
First Aider(FA) Emergency Responsibilities…………………………………………… 46
Table of Contents cont’d
Part 4 - Reporting and Recording
Bomb Threat Checklist………………………………………………………………………
Chief Warden Post Incident Report Form………………………………………….
Emergency Management Plan Exercise – Observer’s Checklist………………
Offender Description Form ……………………………………………………….
Evacuation Resources Checklist…………………………………………………………
Fire Equipment Checklist…………………………………………………………………
Risk Analysis Proforma……………………………………………………………………
Risk Management Matrix…………………………………………………………………
Part 5 - Site Plans and Assembly Areas
Site Plan, Section Plans……………………………………………………………………
(Company name) Site Plan
Section 1: Sheep Lairage & Skin Salting Facility
Section 2: Administration & Amenities
Section 3: Co-Product Floor, Process Floor
Section 4: Further Processing Area
Section 5: Chiller Area
Section 6: Workshop Area
48
49
50
51
53
54
55
56
57
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Page 3 -
Appendices
Emergency Preparedness Checklist………………………………………………..
Training Programs (Wardens, ERT, First Aider)…………………………………
Chemical Register…………………………………………………………………………
Material Safety Data Sheet (MSDS)…………………………………………………
List of Fire Extinguishers and Hose Reels…………………………………………
(Company name) Traffic Management
Diagram……………………………………………………
PREFACE
This Emergency Management Plan was created by the Emergency Planning
Committee of (Company name), for the site at (Company Address)
The plan is based upon recognised risk management principles, and provides
the occupants of this site with specific guidance during times of emergency.
Pictorial representations of the site, and each floor of the buildings on the site
are also contained at the rear of this folder for reference by both employees,
and attending emergency services.
(Company name) (recognises that the value of this plan is greatly enhanced
with the incorporation of fire safety training. As such, the plan will serve as a
precursor to fire training, and as a benchmark to which the students of this
training may relate their learning back to. It is expected that over time all
members of the Emergency Control Organisation will receive professional
competency based training in the use of this plan, and the role of their
position (in general).
This plan will be reviewed on a yearly basis by the Emergency Planning
Committee to ensure relevance, and to also to ensure that the employees are
both comfortable and informed in their respective roles during emergency
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Page 4 -
situations.
Emergency Management Plan Policy,
Aim and Authority
Policy for Emergencies
(Company name) have produced this Emergency Management Plan as part of
their commitment to the safety and well being of all persons who may have
occasion to enter onto the site, and to the welfare and general good of the
surrounding community.
Aim of this Plan
The aim of this plan is to reduce the potential for loss and injury to life and
property, as a result of an incident that may occur at the above mentioned
address, by the implementation of standard procedures.
Authority
The management of (Company name), have given the members of the
Emergency Planning Committee, the Emergency Control Organisation and
other employees who may act in such roles, full authority to implement the
provisions of the Emergency Management Plan for (insert location), and shall
hereby be indemnified against civil liability resulting from practice or
emergency evacuation of the building or site where those persons act in good
faith in accordance with policies and procedures of the company cited with
due regard to any relevant Federal or State law and in the course of their
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Page 5 -
duties.
Emergency Management Plan
Distribution Schedule
Gatehouse - Master
Security staff
Administration Master
First Aid - Master
OHS
Coordinator
OHS Nurse
Stores/Supplies
Supply
Manager
Manager
Process Floor
Hook Room Skin
Shed
Switch Room
Further Processing
Co Products
Manager
Maintenance
Manager
Maintenance
Manger
Cleaning crew
Manager
Manager
Workshop
Manager
Laundry
Manager
Chemical Store
Cleaners shed
Name of
receiver
Date
Initials of
receiver
Issuer’s
Initials
-
Company
Position
Page 6 -
Section
Emergency Management Plan
Amendment Distribution Schedule
Amendment No.________
Page Numbers: _____________
Date____
Issuer______
Comments:___
_________________________________________________
______________________________________________________
______________________________________________________
Name
Company
Position
Date
Received
Receiver’s Signature
Gatehouse - Master
Administration - Master
First Aid - Master
Stores/Supplies
Process Floor
Hook Room Skin Shed
Switch Room
Chemical Store
Cleaners shed
Further Processing
Workshop
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Page 7 -
Laundry
Part 1
-
Page 8 -
Emergency Contacts
Emergency Contact Telephone Numbers
External Agencies
Fire Brigade ……………………………………………………
000
Police ……………………………….……………………………
000
Ambulance …………………………………………………….. 000
Local Police ………………………………………………. 5231 5599
State Emergency Service (SES) ………………..…. 5231 2535
Work Safe ……………………………………………….. 5226 1200
Emergency Staff Contact List
To make an external call press “0” before dialling
POSITION
NAME
Extension
Mobile
-
General Manager
- CCED
General Manager
- Finance
General Manager
– GPI
Page 9 -
Chief Warden –
Universal
Chief Warden
Global
Deputy Chief
G
Warden (24hrs)
Maintenance (After hours)
Maintenance
CEO
IT Manager
OH&S Project
Co-ordinator
First Aid Nurse
Co-Products
Manager
Human Resources
Co-ordinator
Reception
PROCESS FLOOR OFFICE
CO-PRODUCTS
TRAINING ROOM
WORKSHOP
AQIS – Vet
CANTEEN
FURTHER PROCESSING OFFICE
REFRIGERATION ROOM
Floor Wardens
Chief Warden Universal:
Chief Warden Global:
Gatehouse Warden:
Section 1: Livestock lairage & skin salting facility
Universal
Global –
Section 4a: Further processing Room
Universal –
-
Section 3: Process floor – stick, chain, trim/retain
Universal –
Global –
Page 10 -
Section 2: Admin block, all staff amenities, and training room
Universal –
Global –
Section 3: Co-product floor – all ground floor rooms in process area
eg. Offal, hook, paunch, skins, chemical storage, pet
food rooms and boilers
Universal –
Global –
Global –
4b: Carton Store, box room, tote room and triton area
Universal –
Global –
4c: Further processing office and downstairs amenities
Universal –
Global –
4d: Production offices and down stairs amenities
Universal –
Global –
Section 5: All chillers, stimulation area, engine
Universal –
Global –
Section 6: Maintenance workshop, office block & Trucks
Universal –
Global –
Section 7: Load Out
Global –
Deputy Fire Warden List
Deputy Chief Warden Universal:
Deputy Chief Warden Global:
Section 1: Livestock lairage & skin salting facility
Universal –
Global –
Section 2: Admin block, all staff amenities, and training room
Universal –
Global –
Section 3: Co-product floor – all ground floor rooms in process area
eg. Offal, hook, paunch, skins, chemical storage, pet
food rooms and boilers
Universal –
Global –
Section 3: Process floor – stick, chain, trim/retain
Universal –
Global –
4c:
Carton store, box room, tote room and triton areas
Universal –
Global
Further processing office and downstairs amenities
-
4b:
Page 11 -
Section 4a: Further processing Room
Universal –
Global –
4d:
Universal –
Production offices and down stairs amenities
Universal –
Global –
Section 5: All chillers, stimulation area, engine room
Universal –
Global –
Section 6: Maintenance workshop & office blocks
Universal –
Global Section 7 Load Out
Global –
(Company name) First Aiders
October 2008
ADMINISTRATION - (insert number)
CANTEEN - (insert number)
CO-PRODUCTS UNIVERSAL SHIFT –
EXT (insert number)
CO PRODUCTS GLOBAL SHIFT - (insert
FURTHER PROCESSING UNIVERSAL SHIFT
– (insert number)
FURTHER PROCESSING GLOBAL SHIFT –
LIVESTOCK-(insert number)
SOUTH WEST TAFE – (insert number)
MAINTENANCE UNIVERSAL SHIFT –
MAINTENANCE GLOBAL SHIFT - (insert
(insert number)
number)
PROCESS FLOOR GLOBAL SHIFT - (insert
number)
TECHNICAL SERVICES UNIVERSAL SHIFT -
TECHNICAL SERVICES GLOBAL SHIFT -
(insert number)
(insert number)
* First Aiders qualified to administer asthma medication
-
PROCESS FLOOR UNIVERSAL SHIFT –
(insert number)
Page 12 -
(insert number)
number)
-
Page 13 -
Part 2
Emergency Situations and Response
Procedures
Emergency Situations
by definition
Emergency Situations
Australian Standards AS 3745 – 2002 and AS 4083 – 1997 define an
emergency as: “Any event that arises internally or from external sources,
which may adversely affect the safety of persons in a building or the
community generally and requires immediate response by the occupants.”
Coding
Australian Standard 3745 – 2002 defines colour codes for seven types of
emergencies (no other colour codes should be used for emergencies):
RED
BLUE
PURPLE
YELLOW
BLACK
BROWN
ORANGE
=
=
=
=
=
=
=
Fire / Smoke / Gas / Ammonia
Medical Emergency
Bomb Threat
Internal Emergency- Illegal Occupancy
Personal threat
External emergency
Evacuation
Fire or threat of fire

Hazardous material spills or other exposures

Gas leakage or other noxious exposure

Attack by deranged persons or other civil disturbance

Floods / severe storms

Earthquakes

Medical emergency

Confined Spaces Rescue
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
Page 14 -
The fire services suggest that colour codes should only be used for internal
identification of emergencies to reduce the likelihood of irrational behaviour
by occupants when emergencies are being announced via EWS or PA
systems. There is no requirement to use these colour codes when notifying
emergency services.
Generic emergency advice is included within this section, on the following
situations:

Falls from Heights

Ammonia Leak
Emergency Shutdown Procedure
Refrigeration and Boiler
On being notified by two-way radio the Chief Warden is to decide whether to
shut down equipment.
DO NOT ENDANGER YOUR OWN LIFE

If fire is substantial evacuate. If not, and if deemed warranted proceed
to isolate hot water supply and isolate refrigeration in that area.

Shut down refrigeration plant and isolate compressors, receivers,
towers and as much of the plant as possible depending on the area of
the fire.
shut down ammonia lines

shut down air compressors

check location of spare ammonia bottle and remove if safe to do so

remove Oxy Acetylene equipment from threat of fire

If fire is too close, evacuate immediately.

On arrival of emergency services offer your assistance
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
Page 15 -
If time allows:
In Case of Emergency Evacuation
Remember:
don’t panic – move and speak calmly
place knives in pouches
remove yourself and others from danger
alert Floor Warden and other persons nearby
stop machines
prepare for radiant heat, smoke inhalation, hazardous gases, odourless
gas, and carbon monoxide
gather & assemble as directed to marshalling area by Floor Warden







Raising the Alarm:





Ring extension (insert number)
Gatehouse are to contact the Chief Warden/s Universal: (insert
number), contact Deputy Chief Warden on Universal: (insert
number), Global: (insert number).
In the absence of the CW or DCW contact emergency services as
required.
The Chief Warden or Deputy Chief Warden will use the (insert
name of room) as the communication centre and will be assisted
by Gatehouse Warden in contacting emergency services.
If immediate evacuation is required in the event of fire, explosion,
smoke, etc. The following steps need to be followed:
Inform:
1. Floor Warden 2. Gatehouse Warden 3. Chief Warden

The Chief Warden will conduct a radio check with Floor Wardens
via the two way system. The Floor Wardens will check that
department & report back to the CW.
If the evacuation is sounded (emergency, emergency, emergency),
all employees are to assemble near an emergency exit, and will be
directed by the Floor Warden as to which exit to use and where to
evacuate. Promote no running – as this prevents panic.
-

Managers will hand two-way radios to Floor Wardens.
Page 16 -


All Floor Wardens, CW, DCW, GW and First Aiders are to don their
emergency hats/vests.
Using Two-Way System In An Emergency




Chief Warden, Deputy Chief Warden, Gatehouse Warden and Floor
Wardens are all to carry two-way systems. Managers to hand twoways to Floor Wardens.
Once alarm has been raised, Chief Warden to call “Emergency,
Emergency, Emergency” over the two-way system.
Upon hearing this all personnel other than Wardens carrying twoway systems must not use them for any other reason other than
the emergency.
Use correct radio protocols, including coding the type of
emergency.
Marshalling to Egress
The Chief Warden will assess the emergency situation and inform the Floor
Wardens of the appropriate evacuation area.
When an emergency is identified, exit to the evacuation area stipulated by the
Chief Warden. The route taken to reach this area is to be determined by the
floor warden
Evacuation Areas

Once in the evacuation area, Floor Wardens will conduct a roll call
using the roster of people in their work area. Any missing persons will
be reported to the Chief Warden.

Deputy Chief Warden will conduct a roll call of contractors & visitors.

Employees will be informed of further instructions once the Chief
Warden has assessed the situation and briefed the wardens. If you
move to another area, repeat the roll call.
-

Evacuation Area 1
Evacuation Area 2
Page 17 -

Please Note: All contractors and maintenance staff are to evacuate to
the Emergency Command Centre
Re-occupation of the Building
Permission to re-enter an evacuated area can only be given by Emergency
Services, the Chief Warden, or Deputy Chief Warden after a thorough
inspection has declared the area safe to re-enter.
All Clear
The “All Clear”, (when given) will be broadcasted via two-way radio with
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Page 18 -
reference to the particular emergency’s colour code. (See section 2-1) The
“All Clear” declaration should only be given by the Chief Warden after
consultation with the emergency services.
Incident Action Flow Chart
(for all employees and emergency services)
Incident
Notify Manager
Notify Chief Warden
Notify Wardens
Notifies
emergency
services
Evacuate area
Roll Call
Emergency
Services
dispatched
Emergency Services arrive
Emergency services
clear evacuated area
Emergency Services
inspect all areas
Notifies Chief Warden
-
Chief Warden organises a debrief and reports to CEO/OHSC
Page 19 -
Declares area safe to re-enter
Office Building Fire Safety-Low Rise
as at 18.05.04
Fire Prevention
1. Do not place cups on or near computers. This will lead to spills and
fires.
2. Discard faulty leads.
3. Tell contractors of fire safety rules in the workplace.
4. Switch off faulty equipment.
5. Turn off computer monitors
6. Clean bins.
Fire Detection
1.
2.
3.
4.
Heat Detectors
Smoke & Fire Alarms
Wire to central panel / security monitor alarms
EWS – emergency warning system via two-way radio
Facing the Fire
1.
2.
3.
4.
5.
6.
Don’t panic
Close doors & windows to isolate fire (Do not lock doors & windows)
Report fire to designated person.
Repeat information twice, including location, type of fire,
Get down low and crawl if smoke & fumes fill the air.
Touch door and handle with back of hand before opening, if hot seek
alternative way out.
7. If clothes are burning drop and roll, smother clothes to extinguish
flames.
8. Move calmly and carefully
-
1. Locate & memorise extinguishers and hoses.
2. Extinguish small fires – look for green labels on extinguishers which
identify use.
3. Evacuate if at risk.
4. Keep calm.
5. Check gauge is full.
6. Approach fire with care.
7. Always have another person to assist when extinguishing a fire.
8. Ensure exits are clear.
Page 20 -
Extinguishing the Fire
Office Building Fire Safety-Low Rise cont’d
as at 18.5.04
Extinguishers:
Water:
All red in colour. Use for wood, paper & plastic rubbish fires. Do
not use on electricity, gas or liquid fires.
Foam: Blue band. Use on flammable & combustible liquids, oil, petrol.
Do not use on electric, gas or oil fats.
Dry Chemical Powder:
White band. Use on most fires including electrical. Not for
cooking fat or oil.
Carbon Dioxide:
Black band. Use on electrically energised equipment. Not for
flammable gas, small wood, paper or rubbish fires or for outdoor
use.
Wet Chemicals:
Oatmeal Band. Only use on cooking oils and fats.
Follow
PASS
Pull pin on extinguisher.
Aim at base of flames.
Squeeze the trigger holding extinguisher upright.
Sweep from side to side at base of fire until
extinguished.
Fire Wardens
Fire Wardens are in control of everyone when there is a fire.
Wardens will wear a helmet with identifiable markings.
Chief Wardens wear a white helmet with appropriate markings. They contact
wardens and give instructions and are responsible to evacuate each area.
Keep list of employees with disabilities & health problems.
Practice a buddy system to ensure safe evacuation of these people.
-
1. All personnel must know the exits and location of the manual alarm.
2. When the emergency warning system EWS sounds via two-way radios,
turn off equipment,
- Close doors & windows (do not lock them),
- keep calm & orderly, no talking or yelling,
- proceed down stairs staying close to hand rail,
- go to the designated evacuation area,
- do not re-enter building until it has been cleared by Emergency Services.
Page 21 -
Evacuation
Chemical / Product Spills
Consult Materials Safety Data Sheet (MSDS) for information on
protective clothing and respiratory protection requirements. They are
available in the work areas and QA Office.

If you do not have the correct personal protective equipment to
contain the spill contact the fire Brigade.

Evacuate the area of all non-required and/or unprotected personnel.

Contain the spill, using sand, earth or other suitable materials (do not
allow the spill to enter drains etc).

Ventilate the area if possible to allow fumes to disperse. Stop the leak
if it is safe to do so.

Contact the emergency number on the MSDS for any further help and
advice of the spill occurring.

Decant the material into a clean holding drum (contact the number on
the MSDS to ensure the product doesn't react with what was last
stored in the holding drum).

All contaminated products used to absorb the spill are to be placed into
sealed containers and labelled ready for disposal as required by local
authorities.
-

Page 22 -
In the Event of Chemical / Product Spills:
Fire
In the Event of a Fire:
Fire Wardens should:



alert all persons nearby and request assistance
assist any person in immediate danger (only if safe to do so)
notify the Chief Warden & DCW with the following information:
- location & size of fire
- known hazards / or causes
- any injuries
- missing persons
- alternative means of entry or approach





-

never enter a “fire zone” alone if you are not trained to do so. Always
have ‘back-up” and ensure persons in authority are aware of your
location
close the door on the fire to contain the spread of fire, smoke & radiant
heat
extinguish the fire (only if safe & trained to do so)
if threats to life exist, evacuate immediately
check that all areas have been cleared & inform the Chief Warden
marshall staff & direct them to appropriate evacuation assembly area
maintain control of persons at the evacuation assembly area
Page 23 -

Hazardous Materials
In the event of hazardous material spill:
Emergency control personnel should :
If the spill may give off toxic or noxious fumes:





Notify the Chief Warden who will call Emergency Services & Barwon
Water.
Provide as much information about the hazardous material as possible
Contain the spill, using sand, earth or other suitable materials (do not
allow the spill to enter drains etc).
Turn off air conditioning and recirculating fans – ventilate to open air if
possible
Notify all persons in the building to evacuate, under instruction from
the Chief Warden, (ensure Evacuation Assembly Area is upwind)
AND
If the spill is suspected to be flammable material:
-



Remove any ignition sources
Evacuate all persons in immediate danger under instruction from the
Chief Warden
Do not attempt to re-enter the area
Control the movement of occupants to the Evacuation Assembly Area
Remain at the Evacuation Assembly Area until advised by Emergency
Services or CW + DCW
Page 24 -


Gas Leakage
In the event of a gas leak:
Emergency personnel should –



-

ensure that the Chief Warden is notified
isolate the gas supply at the source (if safe to do so)
shut down the air conditioning to prevent the spread of flammable
and/or toxic gases
remove all ignition source (if safe to do so) and turn off the electrical
supply
report to the Chief Warden regarding any actions taken
control the movement of occupants to the Evacuation Assembly Area
remain at the Evacuation Assembly Area until further advised by
emergency services or CW + DCW
Page 25 -



Personal Threat
In the Event of a Civil Disturbance:
Emergency control personnel should






ensure the Chief Warden is notified immediately
do not do or say anything that may encourage irrational behaviour
alert any other Wardens in your vicinity
initiate actions to –
I. Restrict entry to the building if possible
II. Confine or isolate the presence from building occupants
report to the Chief Warden regularly regarding the status of the
occupant’s safety
evacuation should be considered (only if safe to do so)
have as many people as possible to complete the “DESCRIPTION OF
OFFENDER” form
do not try to be heroic

do what the offender says but no more

keep calm

be courteous, converse and answer questions

when you have to move step away from the offender not towards him

move slowly and carefully

keep your hands where the offender can see them

persons out of danger should remain out of danger and raise the alarm
if they can do so safely

remember what the offender looks like

as soon as is safe contact the Chief Warden and the police

observations made during the hold up should be recorded immediately

in all hold ups use delay tactics but never at the expense of safety
-

Page 26 -
REMEMBER
Bomb Threat
In the event of receiving a telephone bomb threat:
The recipient should keep the caller talking (do not hang up at any time), and
note as many details as possible on the Bomb Threat Checklist
Important details include –
 exact wording of the threat
 location of the device
 time of detonation
 sex and other details of the caller, such as estimated age
 details of speech, accent, delivery, and background noises
Action to be taken by recipient of phone call:
 complete bomb threat checklist (DO NOT HANG UP THE PHONE)
 notify the CW or DCW who will notify the Police but do not do anything
that may encourage irrational behaviour
 Emergency Services will take any further action if required
Action to be taken by Emergency Control Personnel
 ensure the Chief Warden is notified immediately or dial 000
 do not do or say something that may encourage irrational behaviour
 the Chief Warden will organise the Wardens to conduct a routine
search based on the available information
 search to be conducted systematically, concentrating on the most likely
places such as: rest rooms, equipment rooms, stairwells, fire hose
cabinets, potted plants, and ceilings when tiles are out of place.
 ensure that all doors are left open
 DO NOT TOUCH any suspicious objects found
 Wardens should report back to the Chief Warden after the completion
of the search
 if a suspicious object is found, or the wording of the threat identified a
particular place, then the decision to evacuate may be exercised
do not touch/disturb object
clear the area
notify a warden immediately
follow the instructions given
prevent all persons from entering the area
-
1.
2.
3.
4.
5.
Page 27 -
If a suspected explosive device is found
Floods/Severe Storm
In the Event of a Flood or a Severe Storm:
Emergency Control Personnel should –

store or secure all loose items external to the building, such as outdoor
furniture etc.

secure all windows (closing all curtains and blinds) and external doors

tape windows and glass entrances, and protect them with boards and
sand bags (if necessary)

isolate/shut off electricity, water, and gas services

protect valuables, disconnect electrical equipment, and cover and/or
move it away from the windows

after the storm, evaluate the need to evacuate if uncontrolled fires, gas
leaks, or structural damage has occurred as a result of the storm
report to the Chief Warden regarding the status of the occupant’s
safety
-
Page 28 -

Earthquake
In the Event of an Earthquake:
Emergency Control Personnel should –

instruct occupants to keep away from windows and seek shelter under
table or desk

protect your head from falling objects

remain in building until the earthquake stops unless this presents a
greater danger
AFTER THE EARTHQUAKE

evaluate the need to evacuate if uncontrolled fires, gas leaks or
structural damage has occurred

Evacuation Assembly Area (if required) is to be clear of trees,
powerlines, buildings, etc.

isolate/shut off electricity, water and gas services if necessary

arrange medical assistance where required

report to the Chief Warden regarding the status of the occupant’s
safety, and to seek instruction
tune in radios and follow any emergency instructions by CW or DCW
-
Page 29 -

Medical Emergency
In the event of required medical emergency:
Emergency Control Personnel should –

check for any threatening situation and remove or control it (if safe to
do so)

remain with the casualty

notify the Chief Warden or DCW

if qualified to do so commence DRABC in the case of unconsciousness

if not notify a qualified first aider

notify the ambulance service by dialling “000”

designate someone to meet the ambulance and direct it to the location
of the casualty
Note
- try not to leave the casualty alone unless the emergency assistance arrives
- provide support and appropriate assistance
- DO NOT move the casualty unless they are in immediate danger
-
Page 30 -
Remember DRABC only to be performed by
qualified first aider
D.R.A.B.C Procedure
Updated: 1.10.04
Approach if safe to do so
Check for any immediate
danger to the patient
Danger
Can you hear me?
Response
Open your eyes?
What’s your name?
Squeeze my Hands
(BOTH HANDS)
Check that the airways aren’t blocked
by the tongue, foreign material etc.
If unconscious, remember the
recovery position.
Airways
Look for the rise and the fall of their chest & upper
abdomen
Breathing
Listen for the breathing
Feel for their breath on your cheek
If no breathing is present roll victim onto the
back, and commence EAR expired air
resuscitation
Feel for the pulse at the carotid
artery in the neck
Circulation
If there is no circulation
commence CPR
2 people
If there is circulation but no
breathing commence EAR
1 person
2 breathes every
15 compression
done in 15 seconds
-
1 breathe every 5
compressions done
in 5 seconds
Page 31 -
1 breath every 4 seconds
Check the pulse after 1
minute (15 breaths)
Confined Spaces
Various hazards mostly invisible are associated with Confined Spaces
including: fire & explosion from flammable liquids & gases, toxic gas build up,
flooding, asphyxiation due to a lack of oxygen, manual handling injury due to
lack of space, fumes from welding & combustion engines & vapours from
solvents & paints, restricted entry & exit openings.
Hazards Associated with confined spaces at (Company name) include:
Save-all pits – fumes, gases, flooding, drowning
Salt mixers – fumes, asphyxiation due to lack of oxygen
Septic pits – fumes, gases, flooding, drowning
Sprinkler pit – fumes, gases, flooding, drowning
Fire water tank – drowning
Air conditioning ducts – falling from a ladder, dust inhalation, dust in eyes
Chutes – falling, slipping, manual handling injuries
Raising the Alarm:
In the event of an incident in a confined space:
Emergency Control Personnel should –

Ring extension (insert number) Deputy Chief Warden at Security
Gatehouse.

Gatehouse DCW are to contact the Chief Wardens on (insert number)
or (insert number), or in his/her absence, contact Deputy Chief
Warden on (insert number).

In the absence of the CW or DCW contact Emergency Services on 000
as required.
Rescue Kit – includes:
-
Page 32 -
safety harness, safety life line, air line, self-contained breathing apparatus SCBA, air respirator, PPE (hearing protection, safety helmets, protective
clothing, hand & feet protection, eye protection, masks), fire extinguishers,
fire-proof blanket, buoyancy vests, waders, water pump, torches, extension
lights, extension leads, safety nets, extractor fans & ducting, & appropriate
rescue gear - retrieval mechanisms (tripod & winches) as required, first aid
kit.
Confined Spaces cont’d
Rescue Procedure:
If immediate evacuation is required in the event of confined spaces
emergency. The following steps need to be followed:
Inform:
1. Floor Warden 2. Gatehouse 3. Chief Warden

Person in Confined Space: If you detect or suspect a dangerous
gas, feel eye irritation, headache, dizziness, and shortness of breath or
nausea, exit immediately using self-rescue apparatus if appropriate. If
unable to exit by yourself, signal distress to the surface attendant.

Stand-by Person: If someone working in the confined space gives a
distress signal, follow the emergency procedures below.
Emergency Procedures:
If a person in a confined space
requires assistance:
a)
DO NOT attempt a rescue if you cannot protect yourself from the
same hazard(s) that have overwhelmed your workmate.
b)
DO NOT attempt any form of rescue by entering a confined space
on your own. A rescue can be attempted on your own if it consists
of just raising a person on a lifeline by the use of a hand winch.
c)
SUMMON HELP from:
1. the rest of the work group or any other person in the area
2. from CW, DCW or emergency response team ERT
3. alternatively from Emergency Services, Fire Brigade, SES,
Ambulance Service
d) The Rescue
- measure air levels using approved monitor prior to entry, during
occupancy & exit of confined space
- check for hazards within confined space & in wider environment
supply rescue kit
-
Page 33 -
-
Confined Spaces cont’d
The Rescue cont’d:
- maintain adequate communication with responsible stand-by person
& CW
- apply airline or breathing apparatus, safety harness & lifeline upon
entry & other PPE whilst inside & upon exit of confined space
Apply First Aid - commence DRABC
f)
Obtain medical treatment.
1.
If the rescued victim is unconscious or otherwise incapacitated
summon an ambulance. If the victim has been only mildly
affected, they may be driven to the nearest public hospital or
doctor.
2.
Medical opinion must be obtained in every case of gas attack or
suspected gas attack.
3.
Gassing or suspected gassing victims must never be permitted
to drive until declared fit by a doctor.
4.
Once the needs of the patient have been attended to, report the
circumstances to your Chief Warden or Co-ordinator.
An
Accident/Incident report or Near Miss/Unsafe Condition Form
must be completed to allow the incident to be fully investigated.
5.
An Incident Notification must also be forwarded to the local
Worksafe office in accordance with OHS Act 1985.
-
e)
Page 34 -
- erect appropriate signage, bollards, barricades around confined space
during rescue
Ammonia Leak
Anhydrous ammonia is used at (Company name) to operate the refrigeration
system. This chemical is hazardous. ALL SAFETY PROCEDURES MUST BE
FOLLOWED when attending to any leak from the tank or line.
Fire Fighting Measures -Specific Hazards:
Flammable gas. May form flammable mixtures with air. Avoid all ignition
sources. Presence of oil or other combustible material will increase the fire
hazard. If involved in a fire, keep containers / tank cool with water spray. If
safe to do so, remove containers from path of fire. Fire fighters must wear
full body protective clothing and self-contained breathing apparatus. Consider
evacuation.
In the event of an incident of ammonia leak:
Emergency Control Personnel should –

Ring extension (insert number) Deputy Chief Warden at Security
Gatehouse.

Gatehouse DCW are to contact the Chief Wardens on (insert number)
or (insert number), or in his/her absence, contact Deputy Chief
Warden on (insert number)

In the absence of the CW or DCW contact Emergency Services on 000
as required.
Accidental Release Measures:
 shut off all possible sources of ignition
 work up-wind
 increase ventilation
 switch off coolers or fans to prevent ammonia leak spreading
 clear area of all unprotected personnel
 wear protective equipment to prevent skin & eye contamination &
inhalation of vapours
 stop leak if safe to do so
 if contamination of crops, sewers or waterways has occurred advise
Emergency Services or State Department of Agriculture
-
Page 35 -
GAS
 for small gas leak increase ventilation & allow gas to vent to safe area
 for larger gas leaks use fire hoses equipped with fog nozzles to
disperse gas down-wind
 DO NOT spray water directly on the leak or ammonia container
In the event of an incident of ammonia leak cont’d:
LIQUID
 large volumes of gas will evaporate from liquid spill. Contain using
sand or soil – prevent run-off into drains or waterways
 for small liquid spillages, allow vapourisation & treat as for gas
 for large spills, cover liquid with protein foam 150mm thick
DO NOT HOSE LIQUID AMMONIA TO DRAIN; contact with water will
accelerate vapourisation due to liberation of heat upon mixing with water
Apply First Aid:
 commence DRABC
Fall From Height
In the event of a fall from height:
Emergency Control Personnel should –

Ring extension (insert number) Deputy Chief Warden at Security
Gatehouse.

Gatehouse DCW are to contact the Chief Wardens on (insert number)
or (insert number), or in his/her absence, contact Deputy Chief
Warden on (insert number).

In the absence of the CW or DCW contact Emergency Services on 000
as required.
Rescue Kit – includes:

if the injured worker is ‘dangling’ from a fall from height, and still in
their harness, it is imperative they are rescued within 10 minutes, as
-
Rescue from height procedure:
Page 36 -
safety harness, safety life line, soft rope, pressure bandage for blood loss,
pocket knife with lanyard, stretcher
constriction caused by the harness to blood flow through arteries in
their groin can cause serious injury or death

Rescuer should fit correctly adjusted harness

attach lanyard to suitable anchor point strong enough for both rescuer
and injured worker

rescuer should tie into this anchor point using the climbing rope and
then descend to the injured climber

make sure injured worker is still secure in their equipment and not
likely to fall

commence DRABC, call for ambulance

if injured worker is conscious, try to ascertain extent of injury
remove unnecessary equipment form injured worker

rescuer must connect the front of their harness to the front of the
injured worker’s. The injured worker being positioned between the
rescuer’s legs

rescuer then removes as much slack as possible in their line / lanyard
now supporting both rescuer and injured worker

discard or cut free climber’s ropes

keep injured worker upright

descend slowly, avoiding jarring movements

once on the ground, continue to administer DRABC
Rescue after fall to ground procedure:

First Aid – commence DRABC
-

Page 37 -
In the event of a fall from height cont’d:
Part 3
Warden Responsibilities
Chief Warden (CW) Responsibilities
work closely with the OHS Project Coordinator to do the following:
Support the activities of all other wardens
Assist with determining emergency management policy
Regularly review the emergency management plan
Appoint personnel to all positions
Determine training strategies for all personnel
Co-ordinate all drills and exercises
 Attend appropriate training / workshops
-
To






Page 38 -
Chief Warden’s Normal Responsibilities
Chief Warden’s Emergency Responsibilities
After notification of a fire from the gatehouse:
1. Apply CW identified clothing / helmet
2. Attend the emergency control point (gatehouse)
3. Determine the area and nature of the emergency, grading incident and
decide on appropriate action
4. Check wind direction using wind sock, and identify safe evacuation route
5. Initiate evacuation procedures as required
6. Notify managers to pass two-way radios to floor wardens
7. Do radio check with each Warden and use correct radio protocols
8. Communicate directly with floor wardens to establish local situation
9. Brief emergency services personnel upon arrival of the nature and location of
the emergency and status of the evacuation, providing them with manifest of
site plans for overall plant, and each section, also material safety data sheets
(MSDS) for the affected section (chemical manifest)
10. Keep Floor Wardens informed with changing developments
11. Respond to any requests made by the emergency services
12. Ensure all departments rosters have been completed and all people are
accounted for. (If anyone is missing, inform Emergency Services)
13. Liaise with emergency services to decide when it is safe to allow employees
to return to their work area
14. Complete incident report, ensuring details of the incident, injury registers etc.
are completed and deliver to (Company name) senior management
15. Complete floor warden evacuation feedback form prior to evac debrief
16. Attend de-brief session with all Wardens and emergency response team
17. Prepare statement for media officer ((Company name) CEO) if required
Other Chief Warden Emergency Responsibilities
18. Seek assistance from Deputy Chief Warden as required
19. Contact local police if required
20. Prevent traffic entering site during emergency incident
Deputy Chief Warden’s (DCW) Responsibilities
Deputy Chief Warden’s Emergency Responsibilities
After notification of a fire from the gatehouse:
-
Assist Chief Warden in the following areas:
 Oversee and support the activities of all floor wardens in training
 Assist management with determining emergency management policy
 Regularly review the emergency management plan
 Assist in determining training strategies for all personnel when required
 Assist in co-ordinating all drills and exercises
 Ensure log books and checklists are accurate and kept within secure
area
 Attend appropriate training / workshops
Page 39 -
Deputy Chief Warden’s Normal Responsibilities
1. If Chief warden unavailable, automatically assume the role of the
Chief Warden
2. Apply DCW identified clothing / helmet
3. Attend the emergency control point (gatehouse)
4. Obtain rosters from the gatehouse and distribute to departments when
evacuated.
5. Assist Chief Warden when required
6. Conduct a role call of all contractors and visitors
7. Complete floor warden evacuation feedback form prior to evac debrief
8. Attend de-brief session with all wardens
Gatehouse Warden’s (GW) Responsibilities
Gatehouse Warden’s Normal Responsibilities
Assist Chief Warden in the following areas:
 Assist management with determining emergency management policy
 Regularly review the emergency management plan
 Assist in determining training strategies for all personnel
 Assist in co-ordinating all drills & exercises
 Ensure log books & checklists are accurate and kept within secure area
 Attend appropriate training / workshops
Gatehouse Warden’s Emergency Responsibilities
When fire bell sounds:
1. Apply GW identified clothing / helmet
3. Open Boom Gates
4. Place no entry, Emergency Vehicles only signs on either side of gatehouse,
ensuring enough space is left for emergency vehicles to enter and leave site.
5. Prevent traffic entering site during emergency incident – except emergency
vehicles
6. Contact via radio chief Warden and/or deputy chief warden. (When neither
-
7. Contact on call maintenance member
8. Using the TITAN system print rosters for all departments
9. Assist Chief Warden by logging all communications from Emergency Services
to Chief Warden, and from Chief Warden to Floor Wardens, and Emergency
Services. The log is to include times, people communicated with, every phone
call and every radio message.
10. log area affected and detail of the hazard / risk and its potential
11. liaise with Floor Wardens, Emergency Services as directed by Chief Warden
12. prevent personnel leaving site until checked off attendance roll
Page 40 -
global nor universal wardens are on site, the gatehouse member
automatically assumes the role of the Chief Warden)
13. assist first aiders with injured employees & required reporting
14. When all clear given by Emergency Services, return signs and equipment to
correct places. Have notes ready for chief warden and/or deputy chief to use
in their report.
15. Complete floor warden evacuation feedback form prior to debrief
16. attend de-brief session with all wardens
Floor Warden (FW) Responsibilities
Floor Warden’s Normal Responsibilities








Become familiar with their assigned area
A working knowledge of two-way radios
Do radio checks with DCW using correct radio protocols (weekly training)
Note all exits and escape routes are always clear
Possess working knowledge of fire fighting equipment
Possess knowledge of all impaired persons working in their area
Monitor first aid supplies are adequate
Attend appropriate training / workshops
-
When an emergency is called over the radio:
(If an emergency is found in your area, notify Chief Warden of emergency
situation)
1. Take possession from managers of working hand-held two-way radios and
use correct radio protocols
2. Perform radio check with Chief Warden (emergency)
3. liaise with Chief Warden for instructions and evacuation area
4. Direct Manager to shut-down all equipment
5. Begin safe and orderly evacuation as directed by Chief Warden. (Remember it
is up to you to decide on a safe route to evacuate your people. If there is risk
associated in reaching your designated evacuation area, communicate this
with the chief warden and evacuate a different way.)
6. Check all areas in your section to ensure all employees are safely evacuated
including impaired persons. Call for assistance if required.
7. Survey area for smoke, fire or any other hazards whilst evacuating
employees.
8. Keep abreast of current situation in your section and report to Chief Warden
as required
9. Notify Chief Warden when evacuation is completed
10. Obtain roster from Gatehouse to check off staff evacuated from attendance
roster. (If someone is missing from your roster, communicate with the chief
warden so this can be communicated to the CFA. Do not attempt to go back
and find them)
11. Wait with employees at designated evacuation area for further instructions
from Chief Warden
12. When all clear given by chief warden, return to work area and survey all
areas to confirm it is safe
Page 41 -
Floor Warden’s Emergency Responsibilities
13. Complete floor warden evacuation feedback form prior to debrief
14. Attend de-brief session with Chief Warden and other Wardens
15. Wardens to use Emergency Evacuation Checklist
Other Floor Warden’s Emergency Responsibilities
1. Don’t Panic, act calmly and with authority
2. look after self, then others
3. Communicate regularly with the Deputy Warden
Please Note: All contractors and maintenance staff must evacuate to the
Emergency Command Centre
Deputy Floor Warden (FW) Responsibilities
Deputy Floor Warden’s Normal Responsibilities




Become familiar with their assigned area
A working knowledge of two-way radios
Do radio checks with DCW using correct radio protocols (weekly training)
Regularly check their area for abnormal obstructions using Emergency





Note all exits and escape routes are always clear
Possess working knowledge of fire fighting equipment
Possess knowledge of all impaired persons working in their area
Monitor first aid supplies are adequate
Attend appropriate training / workshops
Preparedness Checklist
Deputy Floor Warden’s Emergency Responsibilities
In the Floor Wardens absence, the deputy floor warden is to fulfil the
role of the Floor Warden
1.
2.
3.
4.
5.
Notify Chief Warden of emergency situation
Liaise with Floor Warden for instructions
Begin safe and orderly evacuation as directed by Floor Warden
Man the bootwash and ensure the quick and steady movement of people
Keep abreast of current situation in your section and report to Floor Warden
as required
6. Assist injured and physically impaired personnel to evacuate
7. Assist Floor Warden to check off staff evacuated from attendance roster
8. Wait with employees at designated evacuation area for further instructions
from Chief Warden
9. When returning to work area survey area to confirm it is safe
10. Attend de-brief session with Chief Warden, other Wardens
Please Note: All contractors and maintenance staff must evacuate to the
Emergency Command Centre
-
1. Don’t Panic, act calmly and with authority
2. look after self, then others
3. Communicate Regularly with the Floor Warden
Page 42 -
Other Deputy Floor Warden’s Emergency Responsibilities
First Aider (FA) Emergency Responsibilities
-
Page 43 -
1. Apply FA identified clothing / helmet
2. Attend to first aid requirements as directed by the Chief Warden,
Deputy Chief Warden or Floor Wardens
3. Assist injured and treat in order of priority. Provide DRABC if required
4. Assist injured and physically impaired personnel to be evacuated
5. Remain with injured and assist ambulance service upon arrival
6. Assist with reporting injuries in register and other reporting
requirements
7. Senior First Aider communicates with doctor / hospital
8. Attend de-brief session with Chief Warden, DCW and Floor Wardens
-
Page 44 -
Part 4
Reporting and Recording
-
Page 45 -
Bomb Threat Checklist
Chief Wardens Post Incident Report Form
-
Page 46 -
Emergency Management Plan Exercise
- Observer -
-
Offender Description Form cont’d
Page 47 -
Offender Description Form
-
Page 48 -
Evacuation Resources Checklist
DATE
CHECKED
-
ITEM
LOCATION
Page 49 -
QTY
Fire Equipment Checklist
SITEPLAN
GRID
REFERENCE
DATE
CHECKED
-
LOCATION
Page 50 -
TYPE
i.e. Sprinkler
systems,
extinguishers, etc.
-
Page 51 -
Risk Analysis Proforma
-
Page 52 -
Risk Management Matrix
Part 5
-
Page 53 -
Site Plans and Assembly Areas
-
Page 54 -
Appendices