SECTION V
DATA ELEMENT
DICTIONARY
(For elements reported on campus transaction files)
The California State University
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Information Technology Services – Enterprise Systems
Academic Planning Data Base Reference Manual
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Section V
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Date Issued: 04/19/10
List of APDB Elements Reported in Campus Transaction Files
Administrative Level
Appointment Sequence
Assigned Time Code
Assigned Time WTU
Campus Code
Course Abbreviation
Course Classification Number (CS Number)
Course Level Code
Course Number
Course Suffix
Department Code
Discipline Code
Enrollment (Section Enrollment Actual)
Facility Number
Facility Suffix
Faculty Name
Faculty Record Type/Appointment Sequence Number
Graduate Student Enrollment
Group Code Control
Instructional Administrative Fraction (IAF)
Instructional Faculty Fraction (IFF)
Learning Mode
Line Sequence Number
Non-resident Graduate Student Enrollment (new for CY 2007-2008)
Other Support Fraction (OSF)
Override WTU
Range Code (Salary)
School Code
Section Begin Time
Section Duration Type
Section End Time
Section Meet Days
Section Number
Segment Credit Units
Service Learning Indicator
Social Security Number (Faculty)
Space Number
Space Suffix
Space Type
Team Teaching Fraction (TTF)
Term Code
To Be Arranged Hours (TBA)
Total Non-resident Student Enrollment (new for CY 2007-2008)
Year
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DED
ELEMENT NAME
Data Element Definition
Administrative Level
Definition
A code that denotes the organizational level at which a person with an
Instructional Administrative Fraction (IAF) is assigned. It also defines the type
of work assigned and the term of appointment. Persons with an IAF of 0.0
will be coded zero (0).
Structure
One (1) alphanumeric character.
Values
0 = No administrative duties (default).
1 = Department level, academic year appointment, such as Department
Chairs, Associate or Assistant Department Chairs, and Athletic Directors.
2 = Department level, 12-month appointment, such as Department Chairs,
Associate or Assistant Department Chairs, and Athletic Directors.
3 = Coordinator of teacher education, all appointment terms, school or
department.
4 = School level, Deans and Division Chairs (all appointment terms).
5 = School level, Associate and Assistant Deans.
6 = Campus level, Deans (all appointment terms). This category covers the
Dean and above types of an assignment, such as an Associate Vice
President or Graduate Dean.
7 = Campus level, other (all appointment terms). This category applies to all
other campus level assignments, such as Academic Planner, Associate
Dean of Graduate Studies, Coordinator of Evening Sessions, and
Production Manager.
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DED
Data Element
Data Element Edit/Validation
Administrative Level
File:
Faculty Master File
Default Code:
Value is a space.
Acceptable Codes: Must be an authorized value as noted above.
Additional Edit:
None
Comment:
Within a given assignment, a non-zero Instructional
Administrative Fraction must be accompanied by a non-zero
Administrative Level and vice versa.
Message:
C-093 ASSIGNMENT 1 ADMIN. LEVEL IS INVALID
C-094 ASSIGNMENT 2 ADMIN. LEVEL IS INVALID
C-095 ASSIGNMENT 3 ADMIN. LEVEL IS INVALID
File:
Message:
Faculty Transaction File
C-108 ASSGINMENT 1: IAF IS ZERO, SO ADMIN LEVEL MUST BE ‘0’
C-109 ASSGINMENT 2: IAF IS ZERO, SO ADMIN LEVEL MUST BE ‘0’
C-110 ASSGINMENT 3: IAF IS ZERO, SO ADMIN LEVEL MUST BE ‘0’
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DED
ELEMENT NAME
Data Element Definition
Appointment Sequence
Definition
A one digit code used to identify a given faculty transaction as either a first, second
or third departmental appointment (aka “assignment”). Each faculty person can
have from one to three such appointments in a given term.
Structure
One (1) numeric digit.
Values
1 = first faculty departmental appointment, aka “primary department”
2 = second faculty departmental appointment
3 = third faculty departmental appointment
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DED
Data Element Edit/Validation
Data Element
Appointment Sequence
Default Code:
None.
Acceptable Codes: 1, 2 or 3
Additional Edits:
None
Comments:
Message:
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Section V
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DED
Data Element Definition
ELEMENT NAME
Assigned Time Code
Definition
A numeric code used to indicate up to three different types of activities per
faculty assignment for which a faculty member can receive workload credit.
Structure
Two (2) numeric digits.
Values
COSAR Table 10 contains the current and complete listing of the valid codes.
11
12
14
15
16
17
18
21
22
=
=
=
=
=
=
=
=
=
23
31
32
33
34
35
41
=
=
=
=
=
=
=
Excess Enrollments
New Preparations
Course or Supervision Overload
Nontraditional Instruction
In-Service Training for K-12 School Personnel
Credit by Examination/Evaluation
Instructional Support of Graduate Students
Special Instructional Programs
Instructional Experimentation or Innovation, or Instructionally Related
Research
Instruction-Related Services
Student Advisor Responsibilities (Graduate Student Evaluation, etc.)
Instruction-Related Committee Assignments
Curricular Planning or Studies
Accreditation Responsibilities
Instruction-Related Facilities Planning
CFA Activities
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DED
ELEMENT NAME
Data Element Definition
Assigned Time Code
Values (Continued)
INSTRUCTION RELATED ASSIGNED TIME CODES
Activities for which Weighted Teaching Units may be assigned:
Code
11.
Excess Enrollments
a.
For classes with census date enrollment of between 75 and 120 and
exceptional workload, a graduate assistant or student assistant may be
allocated.
b.
For classes with census date enrollment of over 120, a graduate assistant, a
student assistant, or an additional 3 WTU may be assigned.
Assignment of graduate assistants is a preferable way of handling such large class loads,
but it is recognized that qualified graduate assistants are not always available.
In no case shall a faculty member be granted assigned WTU for more than one class with
excess enrollments.
12.
New Preparations
A faculty member may be given assigned WTU for preparation of courses never
before taught by that particular faculty member, if courses actually taught include
two or more such new preparations.
14.
Course or Supervision Overload
A faculty member may be given assigned WTU equal to course or supervision
overload earned in a prior fiscal year provided that calendar considerations so
necessitate and the faculty member has not been present for the full preceding
academic year.
15.
Non-Traditional Instruction
A faculty member may be given assigned WTU for activities involving instruction
and evaluation, which include such activities as modularized instruction, self-paced
instruction, team teaching/cluster courses, thematic projects, open laboratory,
sponsored experimental learning or other community activities, writing adjunct,
mediated instruction (involving computers, television, and/or other media devices),
and peer instruction. These activities typically do not involve a single instructor
regularly meeting a group of students in an assigned classroom or laboratory
setting.
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DED
Data Element Definition
ELEMENT NAME
Assigned Time Code
Values (Continued)
16.
In-Service Training for K-12 School Personnel
A faculty member may be given assigned WTU for activities involving in-service
training for K-12 school personnel. Typically, the activities are provided on the
school site using a variety of instructional modes and do not necessarily involve an
instructor regularly meeting a group of students in an assigned classroom or
laboratory setting on a campus.
17.
Credit by Examination/Evaluation
A faculty member may be given assigned WTU for activities that give primary
emphasis to the evaluation of a student's knowledge and skills rather than upon the
instructional process by which the knowledge and skills are acquired. Such
activities include:
a.
Credit by evaluation of prior experiential learning (e.g., based upon
evaluation of a portfolio of materials).
b.
Credit by examination (where the examination is generated and evaluated in
whole or in part by the campus), including comprehensive and challenge
examinations.
The characteristics of evaluation activities that should be treated as part of the
regular instructional program involve 1) regularly enrolled students, and 2) a
substantial effort on the part of the faculty member to perform any of the following
tasks:
a.
Interview and make a preliminary assessment of the student's background.
b.
Counsel the student regarding preparation for the evaluation.
c.
Selection or preparation of the examination or assistance in preparation of a
student portfolio.
d.
Evaluation of the portfolio or evaluation of the student response to the
examination.
18.
Instructional Support for Graduate Students
A faculty member may be given assigned WTU for special graduate student
testing duties, in particular for conducting comprehensive examinations for
master's degree candidates and examinations in fulfillment of foreign
language requirements.
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DED
ELEMENT NAME
Data Element Definition
Assigned Time Code
Values (Continued)
21.
Special Instructional Programs
a.
A faculty member may be given assigned WTU for participation in a team
teaching effort. The total assigned and earned WTU associated with a teamtaught course may not exceed the WTU generated by the course multiplied
by the number of faculty members teaching the course. In addition, no
individual faculty member may be given more WTU, both earned and
assigned, than the course generates.
b.
A faculty member may be given assigned WTU for program and tape
production for instructional television.
c.
A faculty member may be given assigned WTU for liaison duties among
multiple sections of the same course.
22.
Instructional Experimentation, Innovation, or Instructionally Related Research
a.
A faculty member may be given assigned time for development and
implementation of experimental programs involving:
1.
Instructional television
2.
Computer assisted instruction
3.
Other innovations in instruction
b.
A faculty member may be given assigned time for documented research
evaluations which are demonstrably related to the instructional functions and
programs of the college.
23.
Instruction-Related Services
A faculty member may be given assigned WTU for his services related to college
clinics, study skill centers, farms, art galleries, and other campus institutions and
facilities which are ancillary to the instruction program.
31.
Advising Responsibilities
a.
A faculty member may be given assigned WTU for carrying an excessive
advising load due to a relatively high proportion of part-time faculty in his
department.
b.
A faculty member may be given assigned WTU for carrying a greater than
normal share of departmental or school advising responsibilities.
c.
A faculty member may be given assigned WTU for services as departmental
graduate adviser.
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DED
ELEMENT NAME
Data Element Definition
Assigned Time Code
Values (Continued)
32.
Instructon-Relatcd Committee Assignments
a.
A faculty member may be given assigned WTU for participation over and
above normal levels in such areas as curriculum, personnel, budget, library,
audio-visual, and selection committees at the department, school or college
level.
b.
A faculty member may be given assigned WTU for membership in or liaison
to special committees whose activities have significant bearing on the
instructional programs of the college, or the CSU system at large.
c.
Includes all-university assigned time.
33.
Curricular Planning, or Studies
a.
A faculty member may be given assigned WTU for special individual or
committee-related curriculum planning, development and redevelopment
activities.
b.
A faculty member may be given assigned WTU for development of special
tests for credit by examination,
34.
Accreditation Responsibilities
A faculty member may be given assigned WTU for accreditation responsibilities.
35.
Instruction-Related Facilities Planning
A faculty member may be given assigned WTU for duties related to planning of
instructional facilities.
41.
California Faculty Association Activities
Each CFA campus Chapter President and each of four CFA statewide officers
(President, Vice President, Secretary, Treasurer) shall be granted a reduction in
workload, without loss of compensation, of up to three (3) WTU on a semester
campus, or four (4) WTU on a quarter campus, per academic term.
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DED
Data Element
Data Element Edit/Validation
Assigned Time Code
File:
Faculty Master File
Default Code:
00
Acceptable Codes: See list: 00 is also an acceptable value.
Additional Edit:
Within a department assignment, if the Assign Time Code is
zero, its corresponding WTU must also be zero. If Assign Time
Code is greater than zero, its corresponding WTU must also be
greater than zero.
Message:
C-033
C-034
C-035
C-036
C-037
C-038
C-039
C-040
C-041
ASSIGNMENT 1 - ASSIGN TIME CODE 1 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 1 - ASSIGN TIME CODE 2 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 1 - ASSIGN TIME CODE 3 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 2 - ASSIGN TIME CODE 1 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 2 - ASSIGN TIME CODE 2 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 2 - ASSIGN TIME CODE 3 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 3 - ASSIGN TIME CODE 1 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 3 - ASSIGN TIME CODE 2 NOT IN COSAR 10 COMMON TABLE
ASSIGNMENT 3 - ASSIGN TIME CODE 3 NOT IN COSAR 10 COMMON TABLE
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Section V
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DED
ELEMENT NAME
Data Element Definition
Assign Time WTU
Definition
The number of Weighted Teaching Units (WTU) assigned to the faculty
member in conjunction with the associated 'Assigned Time Code'.
Structure
Three (3) numeric digits of which one is decimal.
implied, not entered. Example: 12.0 is entered as 120.
The decimal point is
Values
00.0 thru 12.0
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DED
Data Element
Data Element Edit/Validation
Assign Time WTU
File:
Faculty Master File
Default Code:
Zero
Acceptable Codes: Zero thru 12.0
Additional Edit:
Within a department assignment, if the Assign Time Code is zero,
its corresponding WTU must be zero. If the Assign Time Code
is greater than zero, its corresponding WTU must also be
greater
than zero.
Comment:
None
Message:
W-042
W-043
W-044
W-045
W-046
W-047
W-048
W-049
W-050
ASSIGNMENT 1 - ASSIGN TIME
ASSIGNMENT 1 - ASSIGN TIME
ASSIGNMENT 1 - ASSIGN TIME
ASSIGNMENT 2 - ASSIGN TIME
ASSIGNMENT 2 - ASSIGN TIME
ASSIGNMENT 2 - ASSIGN TIME
ASSIGNMENT 3 - ASSIGN TIME
ASSIGNMENT 3 - ASSIGN TIME
ASSIGNMENT 3 - ASSIGN TIME
WTU 1 INVALID - DEFAULTED TO ZERO
WTU 2 INVALID - DEFAULTED TO ZERO
WTU 3 INVALID - DEFAULTED TO ZERO
WTU 1 INVALID - DEFAULTED TO ZERO
WTU 2 INVALID - DEFAULTED TO ZERO
WTU 3 INVALID - DEFAULTED TO ZERO
WTU 1 INVALID - DEFAULTED TO ZERO
WTU 2 INVALID - DEFAULTED TO ZERO
WTU 3 INVALID - DEFAULTED TO ZERO
C-063
C-064
C-065
C-066
C-067
C-068
C-069
C-070
C-071
ASSIGN TIME WTU (1) IN ASSIGNMENT 1 NOT VALID FOR ASSOCIATED CODE
ASSIGN TME WTU (2) IN ASSIGNMENT 1 NOT VALID FOR ASSOCIATED CODE
ASSIGN TIME WTU (3) IN ASSIGNMENT 1 NOT VALID FOR ASSOCIATED CODE
ASSIGN TME WTU (1) IN ASSIGNMENT 2 NOT VALID FOR ASSOCIATED CODE
ASSIGN TIME WTU (2) IN ASSIGNMENT 2 NOT VALID FOR ASSOCIATED CODE
ASSIGN TIME WTU (3) IN ASSIGNMENT 2 NOT VALID FOR ASSOCIATED CODE
ASSIGN TME WTU (1) IN ASSIGNMENT 3 NOT VALID FOR ASSOCIATED CODE
ASSIGN TIME WTU (2) IN ASSIGNMENT 3 NOT VALID FOR ASSOCIATED CODE
ASSIGN TIME WTU (3) IN ASSIGNMENT 3 NOT VALID FOR ASSOCIATED CODE
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DED
ELEMENT NAME
Data Element Definition
Campus Code
Definition
A code is assigned to each entity of the California State University.
Structure
Two (2) numeric digits.
Values
Refer to COSAR Table 1 for the current and complete listing of the valid
Campus Codes.
Alpha Order
Bakersfield
Calexico
Chancellor's Office
Channel Island
Chico
Dominguez Hills
Fresno
Fullerton
East Bay
Humboldt
Long Beach
Los Angeles
Maritime Academy
Monterey Bay
Moss Landing
Northridge
Pomona
Sacramento
San Bernardino
San Diego
San Francisco
San Jose
San Luis Obispo
San Marcos
Sonoma
Stanislaus
Campus Code Order
35
66
01
73
20
55
25
50
05
30
40
45
07
06
94
70
10
60
63
65
75
80
15
68
85
90
The California State University
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Academic Planning Data Base Reference Manual
Chancellor's Office
East Bay
Monterey Bay
Maritime Academy
Pomona
San Luis Obispo
Chico
Fresno
Humboldt
Bakersfield
Long Beach
Los Angeles
Fullerton
Dominguez Hills
Sacramento
San Bernardino
San Diego
Calexico
San Marcos
Northridge
Channel Island
San Francisco
San Jose
Sonoma
Stanislaus
Moss Landing
01
05
06
07
10
15
20
25
30
35
40
45
50
55
60
63
65
66
68
70
73
75
80
85
90
94
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DED
Data Element
Data Element Edit/Validation
Campus Code
File:
Faculty Transaction File
Default Code:
None
Acceptable Codes: See current list.
Additional Edit:
None
Comment:
In most APDB jobs, the year/term/campus code values specified by
the user must correspond to an existing section and/or faculty master
file, and must match the year/term/campus code contained in the
header record of the file.
Message:
APD66-023 Invalid year, term or campus code.
File:
Message:
Faculty Master File
None
File:
Message:
Section Master File
C-074 FIELD 03 CAMPUS CODE NOT SAME AS PARAMETER CARD
File:
Message:
Section Transaction File
C-08 INVALID PARAMETER CARD CAMPUS CODE
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DED
ELEMENT NAME
Data Element Definition
Course Abbreviation
Definition
A prefix used in conjunction with the Course Number and Course Suffix to
identify a course.
Structure
Five (5) alphanumeric characters.
Values
Acceptable values are defined by each campus and often vary among CSU
campuses. Embedded and/or trailing blanks are allowed. Value must be left
justified.
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DED
Data Element
Data Element Edit/Validation
Course Abbreviation
File:
Section Master File
Default Code:
None
Acceptable Codes: Any non-trivial value consisting of the letters A thru Z and blanks.
Additional Edit:
None
Comment:
None
Message:
None
File: Faculty Master File
Message:
None
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Section V
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DED
Data Element Definition
ELEMENT NAME
Course Classification Number (CS Number)
Definition
This data element identifies a particular mode of instruction for a resource
segment activity.
Structure
Two (2) numeric digits.
Values
Value must correspond to an authorized value in the COSAR Table 12. Latter
values are listed below.
Values
Corresponding Modes
01 to 04
05
06
07 to 14
15 to 16
17 to 21
23
24
25
36
48
77
78
C1 to C4 (lecture)
C5 (seminar)
C6 (seminar/demonstration)
C7 to C14 (activity)
C15 to C16 (laboratory)
C17 to C21 (activity)
S5
S4
S3
S2
S1
C77 (non state supported instructions, e. g. ROTC)
C78 (non traditional instruction, e. g. examination
or evaluation, 78 modes are state supported)
"C" stands for "Classroom"
"S" stands for "Supervision"
Note: "00" is used to identify a resource segment that operates as an extension of its
immediately preceding master segment (CS Number greater than zero). Such "00" segments
are commonly referred to as dependents and serve to contain additional information about
the master segment, such as a team teaching pair of instructions,
or non-continuous (split) meeting hours.
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Data Element Edit/Validation
Data Element
Course Classification Number (CS Number)
File:
Default Code:
Acceptable Codes:
Additional Edit:
Section Master File
None
00 and the authorized two-digit codes found in COSAR table 12.
1. The first resource segment within any section must have a
valid, non-zero CS Number.
2. Sections which have multiple Master Resource Segments
(CS Number greater than zero), must have these segments
in ascending order by CS Number. One or more dependent
segments (CS Number = zero) are allowed to follow each
master segment.
3. Except for 00, a given CS Number can occur only once within a
section.
4. A combination of a classroom CS Number (21 or less) and a
supervision CS Number (23, 24, 25, 36, 48) within a given
section will generate a "CS Number conflict" error.
Comment:
One or more dependent segments (CS Number = 00) are
allowed to follow each Master Resource Segment (CS Number
greater than zero). These serve to contain additional
information which could not be placed in the master segment
itself because of space limitations. For example, when a master
segment is team taught, information about the second
instructor is specified in a dependent segment. All element
values within the latter which are unchanged from the corresponding
values in the master segment should be set to blanks (zero for
numeric elements).
Message:
C-051 FIELD 71 CS NUMBER IS INVALID
C-094 SCHEDULING BLOCK IS INCOMPATIBLE WITH LEARNING MODE
C-103 CS NUMBER IS EITHER DUPLICATED OR NOT IN ASCENDING ORDER
APD78-017 Invalid C/S no. found in section, section key xxxxx segment no. nn C/S no. nn.
APD79-017 Invalid C/S no. found in section, section key xxxxx segment no. nn C/S no. nn.
File:
Message:
Section Transaction File
C-15 ZEROS IN LINE SEQ #,CS #, OR SEGMENT CCU
A non-numeric C/S Number is marked with "xx" on the transaction detail report of job APD39.
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DED
Data Element Edit/Validation
ELEMENT NAME
Values (cont.)
Course
Classification
Number
Course Classification Number (CS Number)
Description
Typical Example and Comments
C-01
Large Lecture
more than 50 enrollments.
Lecture courses in any discipline with
C-02
Lecture Discussion
Lecture courses in any discipline in which
class participation is a planned portion of
the instructional method.
C-03
Lecture - Composition
Lecture - Counseling
Lecture - Case Study
Business, education, English, and
psychology courses in which students
write, are counseled or study law cases.
C-04
Lecture /Recitation
Courses in any discipline in which
student participation (discussion) is the
primary instructional method.
C-05
Seminar
methods of instruction.
Courses in any discipline using seminar
C-06
Seminar/Clinical
Demonstration
Nursing and psychology courses in clinical
processes and education courses involving
individual testing, such as driver training
in a simulator.
C-07
Fine Arts and Science
Activities
Art, anthropology and science activities.
C-08
Education Workshops
and Social Science
Activity
Includes methods taught on an activity
basis in education and subject areas.
C-09
Music Activity
Does not result in a major public
(large group) performance.
C-10
Music Activity
Instrumental or vocal instruction.
(small group)
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Data Element Edit/Validation
ELEMENT NAME
Course Classification Number (CS Number)
Values (cont.)
Course
Classification
Number
Description
Typical Example and Comments
C-11
Physical Education and
Recreation Activity
Gym classes or intramural sports if
credit is given.
C-12
Speech, Drama and
Journalism Activity
Classwork in debate, acting and publication;
no public performances involved.
C-13
Technical Activities and
Laboratories
Courses involving the use of business and
other machines; accounting, geography,
foreign languages, home economics,
psychology, library science, photography,
engineering, industrial arts, agriculture,
mathematics and statistics.
C-14
Remedial Course
Activities
Courses for students admitted as
exceptions only.
C-15
Technical Activities
and Laboratories
Laboratories in art, foreign languages, home
economics, industrial arts, physical
education, speech correction, cartography,
audio-visual, mathematics, library science,
police science.
C-16
Science Laboratories
Laboratories in natural science, life science,
psychology, natural resources, agriculture,
engineering, meteorology and photography.
C-17
Clinical Practice
Laboratories
Off-Campus
Nursing, social work.
C-18
Major Intercollegiate
Athletic Sports Activities
Football, basketball, baseball, track and
field, wrestling, swimming, etc.; limited
to four sports per year.
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Data Element Edit/Validation
ELEMENT NAME
Course Classification Number (CS Number)
Values (cont.)
Course
Classification
Number
Description
Typical Example and Comments
C-19
Minor Intercollegiate
Athletic Sports Activities
Other sports not listed as Athletics.
C-20
Performance/Production
Production courses in art, drama,
Activities journalism, music, photography,
radio-TV, debate; results in a major public
performance, showing or distribution.
C-21
Performance/Productuon
Activities
Major performance groups, such as
orchestras, bands, and choruses.
S-23
Social Work
Supervision
Graduate level social work only. Faculty student contact averages 3 hours per
week.
S-24
Practice Teaching
Undergraduate - all disciplines. Faculty student contact averages 2 hours per
week.
S-25
Practice Teaching,
Workstudy, Thesis
Project and
Independent Study
Undergraduate - practice teaching and
graduate level public school nursing all disciplines. Faculty - student contact
averages 90 minutes per week.
S-36
Independent Study,
Field Work, Studio
Instruction, Supervised
Activities
Undergraduate - all disciplines. Faculty student contact averages one hour per
week.
S-48
Independent Study,
Studio Instruction,
Supervised Activities
Undergraduate - all disciplines. Faculty student contact averages 45 minutes per
week.
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DED
Data Element Edit/Validation
ELEMENT NAME
Course Classification Number (CS Number)
Values (cont.)
Course
Classification
Number
Description
Typical Example and Comments
C-77
Peer-taught Courses,
ROTC or Non-Workload
Instruction which is not
state supported
Course which generates no workload
for faculty but generates FTES for the
campus and is not state supported.
C-78
Non-traditional
instruction, examination,
or evaluation
Course which generates credit by
examination or evaluation or which
is taught in modes not described by the
formulas faculty workload is assigned.
All 78 courses are state supported.
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DED
Data Element Edit/Validation
ELEMENT NAME
Course Classification Number (CS Number)
Values (cont.)
Course
Classification APDB
Number
C/S No.
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
C11
C12
C13
C14
C15
C16
C17
C18
C19
C20
C21
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
Faculty Contact
Hours Per CCU
1
1
1
1
1
1
2
2
2
2
2
2
2
2
3
3
3
3(more than 3)
3(more than 3)
3(more than 3)
3(more than 3)
Normal Class Size
LD
UD
GD
facility limits (50)
40
40
30
30
25
25
20
20
20
10
24
24
30
30
40
40
10
10
30
30
20
20
facility limits (24)
15
15
facility limits (24)
facility limits (24)
8
8
20
20
20
20
20
20
40
40
40
30
25
15
10
24
30
40
10
30
20
15
8
20
40
Workload
K-Factor
1.0
1.0
1.0
1.0
1.0
1.0
1.3
1.3
1.3
1.3
1.3
1.3
1.3
1.3
1.5
2.0
2.0
6.0
3.0
3.0
3.0
“Supervision” WTU’s (CS Numbers below) are computed as enrollment times adjusted
factor.
S1
48
n/a
48
48
48
0.250
S2
36
n/a
36
36
36
0.333
S3
25
n/a
25
25
0.500
S4
24
n/a
18
18
18
0.667
S5
23
n/a
12
1.000
C77
C78
77
78
zero
zero
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n/a
n/a
n/a
n/a
n/a
n/a
0.0
0.0
Page 23
Section V
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DED
ELEMENT NAME
Data Element Definition
Course Level Code
Definition
A code that indicates the academic level of instruction of a particular course.
Structure
One (1) digit.
Values
1 = Lower Division
2 = Upper Division
3 = Graduate Division
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DED
Data Element Edit/Validation
Data Element
Course Level Code
File:
Section Transaction File
Default Code:
Zero
Acceptable Codes: 1, 2, or 3
Additional Edit:
None
Comment:
None
Message:
A non-numeric Course Level Code is marked with an "x" on the transaction detail
report of job APD39.
File:
Message:
Section Master File
C-132 FIELD 8 COURSE LEVEL INVALID
APD61-032 This Section Record has an invalid Course Level
Code of - x - xxxxxxxxxxxxx.
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DED
ELEMENT NAME
Data Element Definition
Course Number
Definition
This element is used in conjunction with the Course Abbreviation and Course
Suffix to identify a course. If a decimal numbering system is used, this field is
the whole number portion of the Course Number.
Structure
Four (4) digits.
Values
Must be in range 0001 thru 9999. Value must be right justified with leading
zeros as needed. Acceptable values are defined by each campus according to
pre-determined numbering systems which vary among CSU campuses.
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DED
Data Element
Data Element Edit/Validation
Course Number
File:
Section Transaction File
Default Code:
Zero
Acceptable Codes: 0001 thru 9999
Additional Edit:
None
Comment:
None
Message:
An invalid Course Number is marked with "xxxx" on the transaction detail
report of job APD83.
File:
Message:
Section Master File
C-144 COURSE NUMBER IS NOT NUMERIC
APD25-144 Course Number is not numeric.
File:
Message:
Faculty Master File
None
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Section V
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DED
ELEMENT NAME
Data Element Definition
Course Suffix
Definition
This element is used in conjunction with Course Abbreviation and Course
Number to identify a course. If a decimal numbering system is used, this field
is the fractional part of the Course Number.
Structure
Three (3) alphanumeric characters.
Values
May consist of any combination of the letters A thru Z, of digits 0 thru 9, or
blanks. Acceptable values are defined by each campus and often vary among
CSU campuses. Value must be left justified.
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DED
Data Element
Data Element Edit/Validation
Course Suffix
File:
Section Master File
Default Code:
Blanks
Acceptable Codes: See "values" on previous page.
Additional Edit:
None
Comment:
None
Message:
None
File:
Faculty Master File
Message:
None
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DED
ELEMENT NAME
Data Element Definition
Department Code
Definition
A standard code used throughout the CSU which uniquely identifies an
academic department.
Structure
Three (3) numeric digits.
Values
All Departments Codes consist of a three (3) digit number. Refer to COSAR
Table 9 for a listing of acceptable values. Zero is an acceptable value under
certain conditions.
Comment: Sections which are not associated with a specific School or
Department should be reported as department 110 (all university). Sections
which are associated with a specific School, but not any particular department
within that school should be reported as department code 132 (all School).
Sections which are associated with a specific College, but not any particular
School should be reported as 131 (all College) as the Department Code.
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DED
Data Element
Data Element Edit/Validation
Department Code
File:
Section Master File
Default Code:
000
Acceptable Codes: Zero or a 3-digit number that exists as a code in COSAR table 9.
Additional Edit:
None
Message:
C-134 DEPARTMENT CODE NOT IN COSAR TABLE 9
File:
Section Transaction File
Comment:
Blanks are defaulted to zero.
Message:
A non-numeric Department Code is marked with "xxx" on the
transaction detail report of job APD39.
File:
Faculty Master File
Default Code:
000
Acceptable Codes: Zero or a 3-digit number that exists as a code in COSAR table 9.
Additional Edit:
1. Department Code cannot be zero in the primary faculty
assignment.
2. Within the second (third) faculty assignment, if the school code is
greater than zero, the Department Code cannot be
zero and must be validated against COSAR Table 9.
3. If a faculty member does not have a second (third) department
assignment, the Department Code in that assignment must be zero.
4. A given Department Code non-zero value can be found in at most
one assignment.
Message:
C-030 DEPARTMENT CODE IN FACULTY ASSIGNMENT 1 IS INVALID OR ZERO
C-031 DEPARTMENT CODE IN FACULTY ASSIGNMENT 2 IS INVALID OR ZEROS
C-032 DEPARTMENT CODE IN FACULTY ASSIGNMENT 3 IS INVALID OR ZEROS
W-062 DUPLICATE SCHOOL AND DEPARTMENT ASSIGNMENT
C-073 ASSIGNMENT 2 IS MISSING SCHOOL CODE AND/OR DEPT CODE
C-074 ASSIGNMENT 3 IS MISSING SCHOOL CODE AND/OR DEPT CODE
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DED
Data Element Edit/Validation
Data Element
Department Code
File:
Comment:
Faculty Transaction File
Department code must be a 3-digit non-zero number within the
first assignment, i.e., "F1" transaction.
Message:
APD66-081 Invalid transaction, Rejected - - reason: school and/or dept is zero.
APD66-081 Invalid transaction, Rejected - - reason: ssn, school and/or dept is not
numeric.
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Section V
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DED
ELEMENT NAME
Data Element Definition
Discipline Code
Definition
A standard code that is used throughout the California State University
System which uniquely identifies a discipline also known as the Higher Education
General Information Survey (HEGIS) Code. The term "discipline" refers to a specific
academic area of study offered at a particular campus.
Structure
Five (5) digits.
Values
01000 thru 49999 and 99999.
Refer to COSAR Table 6 for a current listing of the HEGIS Discipline Codes
and titles.
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DED
Data Element
Data Element Edit/Validation
Discipline Code
File:
Section Master File
Default Code:
None
Acceptable Codes: Any five (5) digit value that exists as a HEGIS Discipline Code in
COSAR Table 6.
Additional Edit:
None
Comment:
A discipline that is offered at a particular campus may or may not be
offered as a degreed major.
Message:
APD25-135 Discipline Code not in COSAR Table 6.
File:
Message:
Section Transaction File
A non-numeric Discipline Code is marked with "xxxxx" on the transaction
detail report of job APD39.
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DED
ELEMENT NAME
Data Element Definition
Enrollment (Section Enrollment Actual)
Definition
The total number of undergraduate and graduate students enrolled for
academic credit in a given section as of census date. This figure includes
enrollments via offering campus registration process only.
Structure
Three (3) numeric digits.
Values
000 through 999
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DED
Data Element
Data Element Edit/Validation
Enrollment (Section Enrollment Actual)
File:
Section Master File
Default Code:
Zero
Acceptable Codes: 000 thru 999
Additional Edit:
The first resource segment in a (campus) section transaction must
have non-zero enrollment or it will be bypassed from the section
master file.
Comment:
None
Message:
APD25-137 Field 19 enrollment is invalid, defaulted to zero.
File:
Message:
Section Transaction File
C-13 SECTION HAS ZERO OR INVALID ENROLLMENT
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DED
ELEMENT NAME
Data Element Definition
Facility Number
Definition
The numerical designation assigned by a campus to a facility. A facility is
an independent structural aggregation of related spaces, i.e., a building.
When the facility in question is located on the main campus, the reported
facility number should be identical to the number assigned to the facility in
question by the Space and Facilities Database (SFDB) maintained at the
Chancellor’s Office.
Structure
Three (3) digits with leading zeros as necessary.
Values
Values 001 thru 899 are the same campus facility designations recorded in
the Space and Facility Database (SFDB). Values in this range are used for
classes offered through the main campus such that the class meets in a
facility located on the main campus.
Values 900 thru 989 are reserved for specific “off campus” facilities which
the campus prefers to designate individually. Values in this range are used
at the discretion of the campus; however they should be used only for
classes offered through the main campus (as opposed to a CSU
Approved/Proposed Off-Campus Center).
Value 990 represents any facility located within a CSU
Approved/Proposed Off-Campus Center such that the class in question was
offered through the Center and was taught at said facility.
Campuses who have multiple CSU “Approved/Proposed Off-Campus
Centers” will identify specific (Outreach) Centers by using the Suffix
portion of the facility ID. Please reference the Facility Suffix page of the
DED for definition and format. The Suffix will identify locations as follows:
Value 991 represents any facility physically external to a CSU
Approved/Proposed Off-Campus Center such that the class in question was
offered through the Center and was taught at said facility (located external
to the Center).
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DED
ELEMENT NAME
Data Element Definition
Facility Number (Continued)
Values (Continued)
Value 995 should be used for classes offered through a CSU
Approved/Proposed Off-Campus Center that were not scheduled into a
specific space or whose space is unknown.
Value 996 should be used for classes offered through a CSU
Approved/Proposed Off-Campus Center that do not meet in a contained
space, i.e., meet “outdoors.”
Value 997 should be used for classes offered through the main campus that
do not meet in a contained space, i.e., meet “outdoors”.
Value 998 should be used for classes offered through the main campus that
were not scheduled into a specific space or whose space is unknown.
Value 999 represents a generic “off campus” category for classes offered
thru the main campus that meet at a facility external to the main campus.
All classes offered through a CSU Approved/Proposed Off-Campus
Center should be reported with a facility number of 990, 991, 995 or 996.
For a campus that has a CSU Approved Off-Campus Center, all classes
offered through the main campus must be reported with facility numbers
001-899, 900-989, 997, 998 and 999.
A campus which does not have a CSU Approved/Proposed Off-Campus
Center should use only facility numbers 900 thru 989, 997, 998 and 999 for
reporting classes held at facilities external to the main campus.
A class reported with meeting days of “TBA,” “ARR,” etc. and blank facility
and space numbers will have the facility number defaulted to 998 by the C.
O.
Thus, “TBA,” ”ARR,” etc. classes
offered through a CSU
Approved/Proposed Off-Campus Center should always be reported with a
facility number of 995 (see above) rather than blanks.
Moss Landing and Calexico are reported as distinct campus entities in
APDB, i.e., equivalent to a main campus. Therefore, they should not use
the facility designations 990, 991, 995 and 996.
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DED
Data Element
Data Element Edit/Validation
Facility Number
File:
Section Master File
Default Code:
None
Acceptable Codes: Three (3) digits as specified. Zero is not valid.
Blanks are allowed under special conditions-see comments below.
Additional Edit:
Comments:
Facility Number must be a numeric value greater than zero when the
CS Number is greater than zero and non-trivial meeting days
and times are scheduled.
1. Local (alphabetic) facility numbers should not be used by a
campus for APDB reporting. Only numeric SFDB
designated facility numbers should be used.
2. Facility number can be reported as blanks for a dependent
resource segment (CS number=00) when the latter meets in the same
space as the associated primary segment (CS number
greater than 00).
3. A resource segment with an “F” or “S” Learning Mode and a
blank Facility Number has the latter defaulted to 998 by the
Chancellor’s Office. A segment with an “A” Learning Mode
should ordinarily be reported with a blank facility number--‘998’ is defaulted to blanks by the Chancellor’s Office.
4. A resource segment with Facility Number 995, 998 or 999 has
its Space Number and Space Suffix defaulted to blanks by the
Chancellor’s Office.
5. All Face to Face classes offered by the Off Campus Center (OCC)
and held at the OCC must be reported to the Chancellor’s Office
as facility number 990.
Message:
C-052 FIELD 79 FACILITY NO. NOT NUMERIC OR SUFX INVALID
C-096 FIELDS 79,80,81,83 SCHEDULNG BLOCK CONFLICT
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DED
ELEMENT NAME
Data Element Definition
Facility Suffix
Definition
A designation used in conjunction with the facility number to uniquely
identify a structure of related spaces which are part of a facility, but which
are to be considered separately for SFDB reporting purposes. The facility
suffix reported by the campus should be identical with the suffix value
assigned to the facility in question by the Space and Facilities Database
(SFDB) maintained at the Chancellor's Office.
Structure
One (1) alphanumeric character.
Values
A thru Z, 0 thru 9 or blank
Note:
When a class is offered through a proposed or authorized “Off-Campus
Center”, the specific Center must be identified via the “Facility Suffix”
element, in addition to the Facility Number being reported as 990, 991, 995
or 996. The following chart lists off campus centers (as of this manual’s
release date) and the Facility Suffix value to be reported for each such
center:
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DED
Data Element Definition
ELEMENT NAME
Facility Suffix
Note: (contd)
CSU OFF CAMPUS CENTERS RECOGNIZED BY APDB FOR CY 2002-03
Campus
Bakersfield
Fullerton
Hayward
Northridge
San Bernardino
San Diego
San Diego
San Diego
San Francisco
San Francisco
Stanislaus
Center
Antelope Valley
El Toro**
Contra Costa
Ventura
Palm Desert**
Brawley
National City**
Miramar
Downtown Center
Canada College
Stockton
Facility suffix value*
blank or 1
blank or 1
blank or 1
blank or 1
blank or 1
blank or 1
2
4
blank or 1
2
blank or 1
* blank can be reported in lieu of “1”
** El Toro was formerly known as Mission Viejo
Palm Desert was formerly known as Coachella
National City was formerly known as South San Diego
* ** Calexico is reported to APDB as a separate campus code (66). Facility Suffix 3 is
reserved for Calexico, but is not used in practice.
**** All centers listed above have been designated as official off campus centers by the
Chancellor’s Office, except for Brawley, Miramar, National City and Antelope Valley
----which have a “proposed” designation.
A campus which has no “Official Off-Campus Center” and no “Proposed OffCampus Center” OR has only a single such Center, should leave the Facility
Suffix blank when reporting facility numbers 990, 991, 995 and 996. A campus
with multiple Off-Campus Centers must include a facility suffix of blank, 1, 2, 3,
etc. when reporting facility numbers 990, 991, 995 and 996, as per the above chart.
The designation of each new off campus center must be submitted by the
campus Enrollment Planning and Reporting Office to the Chancellor’s Office for
approval and inclusion in APDB.
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DED
Data Element
Data Element Edit/Validation
Facility Suffix
File:
Section Master File
Default Code:
Blank
Acceptable Codes: A thru Z, 1 thru 9 or blank
Additional Edit:
None
Comment:
1. Facility Suffix is defaulted to a space when Facility
Number is 997 thru 999.
2. For most facilities, the (SFDB) authorized suffix
value is a blank.
3. Facility Suffix should be blank for a dependent
resource segment (C/S Number = zero) that does not
involve a room change, e.g., a class that is team
taught. Blanks should also be used for a "To Be
Arranged" class.
Message:
C-052 FIELD 79 FACILITY NO. NOT NUMERIC OR SUFX INVALID
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DED
ELEMENT NAME
Data Element Definition
Faculty Name
Definition
This data element identifies the name of the faculty member who was assigned
to teach the section in question.
Structure
Twenty (20) alphanumeric characters in the format:
FMLLLLLLLLLLLLLLLLLL, where:
F
= First Initial
M
= Middle Initial
LLLLLLLLLLLLLLLLLL = Last Name (eighteen characters)
Values
Campus defined.
Value must be left justified, with trailing blanks. If the middle initial is not known,
enter it as a blank.
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DED
Data Element
Data Element Edit/Validation
Faculty Name
File:
Faculty Master File
Default Code:
Blank
Acceptable Codes: Twenty (20) alphanumeric characters in the format: of
FMLLLLLLLLLLLLLLLLLL as specified.
Additional Edit:
The first character (first initial) within Faculty Name cannot be a
blank, i.e., a non-trivial name value is required.
Comment:
None
Message:
W-026 FIRST INITIAL OF FACULTY NAME IS BLANK.
File:
Message:
Section Master File
None
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DED
ELEMENT NAME
Data Element Definition
Faculty Record Type / Appointment Sequence Number
Definition
This data element identifies the particular departmental assignment being reported by a
given (campus transmitted) faculty transaction.
Structure
Two (2) alphanumeric characters in the format:
R#, where:
R = Record Type (1 character)
# = Appointment Sequence Number (1 digit)
Values
Record Type must be capital letter “F” (identifies a Faculty data transaction)
Appointment Sequence Number must be 1, 2 or 3. Latter identifies the transaction
as containing information pertaining to the faculty member’s 1st, 2nd or 3rd
departmental assignment respectively.
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DED
Data Element
Data Element Edit/Validation
Faculty Record Type / Appointment Sequence Number
File:
Faculty Transaction File
Default Code:
None
Acceptable Codes: F1, F2, F3 (two alphanumeric characters)
Additional Edits:
1. For a given year/term/campus code/faculty SSN, there can be no
more than ONE “F1” transaction. Same remark applies to the
“F2” and “F3” transactions (error C-26)
2. For a given year/term/campus code/faculty SSN, when an “F2”
transaction exists, it must DIFFER from it’s associated “F1”
transaction in AT LEAST ONE of the following embedded data
element values: School Code, Department Code, Salary Range Code,
Administrative Level Code (error C-37). Same remark applies to the
“F3” transaction vis a vis it’s “F2” counterpart, and also to the “F3”
transaction vis a vis it’s “F1” counterpart
Comment:
None
Messages:
APD66-C-26 DUPLICATE F1+F1, F2+F2 OR F3+F3 TRANSACTION PAIR – 2ND MEMBER
REJECTED.
APD66-C-37 DUPLICATE DEPARTMENTS IN F1+F2, F2+F3 OR F1+F3 TRANSACTION
PAIR – LATTER MEMBER REJECTED.
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DED
ELEMENT NAME
Data Element Definition
Graduate Student Enrollment
Definition
The total number of graduate students (see definition, next paragraph)
enrolled for academic credit in a given section as of census date. This figure
includes enrollments via campus registration process for courses offered by
main campus or authorized off campus center(s) only. Enrollment generated
via the
Extended Education office is not reported to APDB.
For APDB reporting purposes, an enrolled graduate student is defined as one
who is currently enrolled in a CSU master’s or joint doctorate program (ERSS
Student Level Code is 5 and (ERSS Degree Objective Code is 5, 6, 7 or 8) and
(ERSS Student Standing Code is 1, 2, 3, 6, 7 or 8)). This definition includes
only students admitted to, or who have advanced to, candidacy in a CSU
Master's or Doctoral program.
Structure
Three (3) numeric digits.
Values
000 through 999
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Revision No. 0
Date Issued: 04/19/10
DED
Data Element
Data Element Edit/Validation
Graduate Student Enrollment
File:
Section Transaction File
Default Code:
None
Acceptable Codes: 000 thru 999
Additional Edits:
1. Value must be greater than zero for a graduate division
course offering (Course Level Code = 3).
2. Value must be less than or equal to (reported) Section
Enrollment Actual
Comment:
None
File:
Section Transaction File
Messages:
APD83-W19 Zero Graduate Student Enrollment not allowed when Course Level
Code is ‘3’ (graduate)
APD83-C21 Graduate Student Enrollment is greater than reported (total) section
enrollment
File:
Section Master File
Default Code:
None
Acceptable Codes: 000 thru 999
Additional Edits:
None
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Data Element Definition
ELEMENT NAME Group Code Control (formerly known as Group Code Bypass)
Definition
An element which controls the following three functions:
a) When an instructional segment has Learning Mode “F” or “S”, whether or not it
will be bypassed from consideration for “synchronous” group coding.
b) When an instructional segment has Learning Mode “F” and Section Duration
Type “C” or “X”, whether or not it will be bypassed from consideration for
“traditional” group coding.
c) When an instructional segment has Learning Mode “A”, whether or not it will
be evaluated as a possible candidate for “asynchronous” group coding.
Structure
Three (3) alphanumeric characters, left justified.
Values
A01 - A99 = Values in range A01 thru A99 are reported only for Learning Mode
“A” (web-based instruction) and only when it is desired to include
the instructional segment as part of an “asynchronous” group code ring.
Latter will be created only when all candidate segments which are to comprise
the ring are all reported with the SAME “Ann” value (where “nn” is
a specific number between 01 and 99). See the “comments” section below.
Blank = Instructional segment will undergo the usual “synchronous” group code processing,
that is, evaluation as possible candidate (in relation to other segments)
for inclusion in a “synch” ring, followed by creation of latter, provided
necessary criteria are satisfied by all candidate segments. Blank is the
default value.
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Data Element Definition
ELEMENT NAME Group Code Control (formerly known as Group Code Bypass)
Values (contd)
B = Instructional segment will be bypassed from “synchronous” group code
processing, as outlined in preceding paragraph---this is true regardless of
value of Section Duration Type. In addition, value “B” will cause a
segment with a Duration Type of “C” or “X” to be bypassed from
“traditional” (face to face) group code processing. Value “B” will NOT
allow a segment with blank Duration Type to be bypassed from
“traditional” group code processing.
N = Equivalent to a blank value (see above)
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Data Element Edit/Validation
Data Element
Group Code Control (formerly known as Group Code Bypass)
File:
Section Master File
Default Code:
Blank.
Acceptable Codes: A01 through A99, B, N or blank Must be left justified
Additional Edits:
None
Comments:
When you want to suppress “synchronous” group coding of an
entire ring, specify “B” in each segment (transaction) that
would otherwise comprise the ring. A similar remark
applies to suppression of a “traditional” ring in which each
member contains a Section Duration Type of “C”, or in which
each has a Section Duration Type of “X”.
The values A01 thru A99 should NOT be interpreted as limiting the
maximum number of “asynch” group code rings to 99 for a given
term/campus. Rather, these values can and should be reused (starting
with A01) for each distinct combination of CS Number and instructor
SSN. A01 thru A99 can be thought of as campus assigned
“preliminary” group code numbers within each such distinct
combination. Final numbers, which are 3 digits, are automatically
generated by APDB.
Assigning a value A01 thru A99 to each of a given set of segments does
not by itself guarantee that they will be “asynch” group coded---they
must also satisfy the definition of an “asynch” group code ring, i.e.,
same CS Number, instructor SSN, and Learning Mode (“A”).
Conversely, a set of segments which satisfies these criteria, but which
are reported with a Group Code Control value other than A01 thru A99
will not be group coded.
See the “Section Group Code” DED page for definitions of”asynch”,
“synch” and “traditional” group code rings.
Message:
W-028 FIELD 89 GROUP CODE CONTROL IS INVALID, DEFAULTED TO BLANK
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DED
ELEMENT NAME
Data Element Definition
Instructional Administrative Fraction (IAF)
Definition
A data element which indicates the share of a faculty appointment that is
supported by instructional administrative funds. Expressed as a decimal
fraction of a full-time faculty position (1.000).
Structure
Four (4) numeric digits with an implied decimal point.
Example:
A faculty member with a one-fourth time instructional administrative
appointment would have an IAF of 0.250 which would be entered as 0250.
Values
0000 to 1000
An invalid value is defaulted to zero by the Faculty Audit.
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DED
Data Element
Data Element Edit/Validation
Instructional Administrative Fraction (IAF)
File:
Faculty Master File
Default Code:
Zero
Acceptable Codes: Zero thru 1.000 (implied decimal point)
Additional Edit:
1. When a second or third departmental assignment exists, at least one
of the following elements must be non-zero: IFF, IAF or OSF. This
requirement is waived for the primary assignment.
2. Within each non-trivial department assignment, if the IAF is
greater than zero and Administrative Level is zero, or vice versa,
an error message is generated.
Comment:
IAF is reported directly on the APDB data sent by the campus to the
Chancellor's Office.
Message:
C-084 ASSIGNMENT 1 INSTRUCTIONAL ADMINISTRATIVE FRACTION IS INVALID
C-085 ASSIGNMENT 2 INSTRUCTIONAL ADMINISTRATIVE FRACTION IS INVALID
C-086 ASSIGNMENT 3 INSTRUCTIONAL ADMINISTRATIVE FRACTION IS INVALID
C-101 ASSIGNMENT 1: ADMIN LEVEL’0’ NOT ALLOWED FOR NON-ZERO IAF
C-102 ASSIGNMENT 2: ADMIN LEVEL’0’ NOT ALLOWED FOR NON-ZERO IAF
C-103 ASSIGNMENT 3: ADMIN LEVEL’0’ NOT ALLOWED FOR NON-ZERO IAF
W-106 AT LEAST ONE OF (OSF, ASSIGNMENT 2 IFF, ASSIGNMENT 2 IAF) MUST BE NON-ZERO
W-107 AT LEAST ONE OF (OSF, ASSIGNMENT 3 IFF, ASSIGNMENT 3 IAF) MUST BE NON-ZERO
C-108 ASSGINMENT 1: IAF IS ZERO, SO ADMIN LEVEL MUST BE ‘0’
C-109 ASSGINMENT 2: IAF IS ZERO, SO ADMIN LEVEL MUST BE ‘0
C-110 ASSGINMENT 3: IAF IS ZERO, SO ADMIN LEVEL MUST BE ‘0’
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DED
Data Element Definition
ELEMENT NAME
Instructional Faculty Fraction (IFF)
Definition
An element that specifies the portion of a faculty appointment supported by instructional
funds (see Full Time Equivalent Faculty). The value of this field is not affected by tenure
status, i.e., temporary non-tenured faculty member would have an instructional faculty
fraction of 1.000 when teaching a full load of classes. An “overage” of 25% over and
above a full time position is allowed under certain conditions as outlined in article 36
(“Additional Employment”) of the 2002 California Faculty Association labor relations
contract.
Structure
Four (4) numeric digits of which three are decimal. The decimal point is
implied, not entered. Following formula should be used to compute IFF for
a given faculty person per term:
Tenured & Tenure Track Faculty
( total Course Credit Units taught + DWTU ) / 12.0
.Non-tenured, Non-TT Faculty
( total Course Credit Units taught + DWTU ) / 15.0
where “DWTU” represents the total Direct Assigned Time WTU (if any)
reported for faculty person in question, i.e., reported under Assigned Time
Codes 11, 15, 16, 17 & 18 ONLY.
Values
0.000 to 1.250. An invalid value is defaulted to zero by the Faculty Audit.
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DED
Data Element
Data Element Edit/Validation
Instructional Faculty Fraction (IFF)
File:
Faculty Master File
Default Code:
Zero
Acceptable Codes: Zero thru 1.250 (implied decimal point)
Additional Edit:
1. When a second or third departmental assignment exists, one of the
following elements must be non-zero: IFF, IAF or OSF. This
requirement is waived for the primary assignment.
2. A faculty member from whom non-zero IFF was reported,
yet who did not teach any sections, is reported with a warning
message by the Crossover job. Such IFF is reported under
"unassigned faculty positions" on the totals page of the
Crossover detail report.
3. When multiple department assignments exist, the total IFF
over all assigments must not be greater than 1.250
Comment:
IFF is reported directly on the APDB data sent by the campus to the
Chancellor's Office.
Messages:
C-044 FACULTY HAS AN IFF APPOINTMENT (IFF) OF n.nnn, BUT NOT CLASSES: xxxxxx
W-076 TOTAL INSTRUCTIONAL FACULTY FRACTION (ALL ASSIGNMENTS) EXCEEDS 1.000
W-077 ASSIGNMENT 1 INSTRUCTIONAL FACULTY FRACTION IS GREATER THAN 1.000
W-078 ASSIGNMENT 2 INSTRUCTIONAL FACULTY FRACTION IS GREATER THAN 1.000
W-079 ASSIGNMENT 3 INSTRUCTIONAL FACULTY FRACTION IS GREATER THAN 1.000
C-080 TOTAL INSTRUCTIONAL FACULTY FRACTION (ALL ASSIGNMENTS) EXCEEDS 1.250
C-081 ASSIGNMENT 1 INSTRUCTIONAL FACULTY FRACTION IS INVALID, DEFAULTED TO ZERO
C-082 ASSIGNMENT 2 INSTRUCTIONAL FACULTY FRACTION IS INVALID, DEFAULTED TO ZERO
C-083 ASSIGNMENT 3 INSTRUCTIONAL FACULTY FRACTION IS INVALID, DEFAULTED TO ZERO
W-106 AT LEAST ONE OF (OSF, ASSIGNMENT 2 IFF, ASSIGNMENT 2 IAF) MUST BE NON-ZERO
W-107 AT LEAST ONE OF (OSF, ASSIGNMENT 3 IFF, ASSIGNMENT 3 IAF) MUST BE NON-ZERO
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DED
Data Element Definition
ELEMENT NAME
Learning Mode
Definition
A six character alpha code that distinguishes the utilization of class space between
Face-to-Face, Synchronous and Asynchronous modes. The intent of this code, in
conjunction with Space Type, is to help assess the extent to which the use of
instructional technology reduces the need for traditional lecture and laboratory
space facilities.
Structure
Six (6) alpha characters, left justified with trailing blanks
Values
F = Course section is conducted Face-to-Face, i.e., the students meet with a live
instructor in a contained space setting.
A = Course section is not conducted Face-to-Face and does not occur at a regularly
scheduled time, but rather is available to the student “24/7”, e.g., self-paced
instructional material (or pre-recorded streaming video) delivered via the web.
Such a method of instruction is known as “Asynchronous” mode, which is
usually received by students at the locale of their choice, i.e., Facility/Space
should be reported as blanks; however, sometimes “asynch” instruction is
delivered via a non-capacity SFDB location which contains fixed PC
workstations made available to students on a walk-in basis
S =
Course section is not conducted Face-to-Face, but is delivered at a specific time on
specific, recurring day(s), e.g., a televised broadcast or a live, real time (web based)
streaming video. Such a method of instruction is known as “ Synchronous” mode,
and may or may not require that students be present in a specific contained space
(see “Examples” starting on 4th page following this one).
An additional descriptive code must be appended to the “S” designation when the
section broadcast in question is between the main campus and an associated off
campus center (or vice versa), or between the main campus and another CSU
campus. See following pages for more details.
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Data Element Definition
ELEMENT NAME
Sn =
Learning Mode
(continued)
A “synchronous” section (see definition preceding paragraph) which is offered by the main
campus and remotely broadcast to an associated Off Campus Center, i.e., the reported
facility number should be 999.
San Diego and San Francisco must report a Learning Mode value which identifies the
particular Off Campus Center receiving the “synchronous” broadcast (see table below).
NOTE: if 2 or more O.C.C.’s are receiving, concatenate the individual center codes, as
illustrated in the examples below.
Campus
San Diego
San Diego
San Diego
San Diego
San Diego
San Diego
San Diego
San Diego
San Francisco
San Francisco
Receiving O.C.C.
Brawley
National City (NC)
Calexico
Miramar
Brawley & SSD
Brawley & Calexico
NC & Calexico
Brawley & NC & Calexico
Downtown Center
Canada College
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Learning Mode
S1
S2
S3
S4
S12
S13
S23
S123
S1
S2
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Data Element Definition
ELEMENT NAME
Learning Mode
(continued)
Sx = A “synchronous” section which is offered by the Off Campus Center and remotely
broadcast to the parent main campus, i.e., the reported facility number is 991. Report
such a section as Learning Mode = Sx, where “x” is the letter code of the main campus
(see table immediately below).
Campus
Letter Code
Bakersfield
H
Chico
E
Channel Islands
O
Dominguez Hills
M
Fresno
F
Fullerton
L
Hayward
B
Humboldt
G
Long Beach
J
Los Angeles
K
Maritime Academy
I
Monterey Bay
X
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Campus
Northridge
Pomona
Sacramento
San Bernardino
San Diego
San Francisco
San Jose
San Luis Obispo
San Marcos
Sonoma
Stanislaus
Letter Code
R
C
N
P
Q
S
T
D
Y
U
V
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Data Element Definition
ELEMENT NAME
Learning Mode
(continued)
Sx = A “synchronous” section which is offered by the main campus and remotely broadcast to
another CSU main campus, (such that students at the latter site enroll through the offereing
campus ), i.e., the facility number is reported as 999. The offering campus should report such
a section as Learning Mode = Sx, where “x” is the letter code of the receiving campus (see
table immediately above). NOTE: if 2 or more main campuses are receiving, concatenate the
individual campus letter codes, as illustrated in the examples below.
Broadcasting Campus
Fresno
Fresno
Fresno
Fresno
Fresno
Receiving Campus.
Learning Mode
Bakersfield
SH 0
Hayward
SB
Stanislaus
SV
Bakersfield & Hayward
SHB (or SBH)
Bakersfield & Hayward & Stanislaus SBHV (or SHBV , etc.)
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ELEMENT NAME
Data Element Definition
Learning Mode
(continued)
Examples:
Face-to-Face Course Sections:
Most CSU lecture and laboratory courses are offered in contained spaced locations at
regularly scheduled days and times, and so would be reported as mode F.
Most independent study courses are mode F; often Meeting Days is reported as “TBA”
with a Facility Number of either 998 (TBA), or a contained space with a space type of 3
(non-capacity).
Student Teaching supervision typically is mode F, with Meeting Days reported as “TBA”
and Facility Number reported as 999 (off-campus location which reflect supervision at the
school site.)
Synchronous Course Sections:
Due to space limitations, a given course may be taught such that enrolled students are
required to be assembled in two or more distinct, capacity locations such that instruction is
delivered to one or more of these locations via public airwaves, streaming video or other
technology mediated transmission. When a class is broadcast on specific day(s) and times
to an external body of students from a space in which both the instructor and students are
in attendance, then the latter group should be reported as Learning Mode F with an
appropriate SFDB facility/space designation, and the former group should be reported as a
separate instructional segment (same CS Number) with Learning Mode S. If this former
group does not meet in a specific space(s) to receive the broadcast, then the Facility/ Space
should be reported as blanks and the Space Type as “3” (non-capacity); otherwise the
appropriate facility/space designation should be used.
When a class is broadcast at a specific day(s) and times from a space (e.g. a television studio) with an
instructor but no students in attendance, than the reported Learning Mode should be S. When
students do not meet in specific space(s) to receive the broadcast, the Facility/Space should be
reported as blanks and the Space Type as “3” (non-capacity). When students receive the broadcast
in a specific contained space, an appropriate facility/space designation) should be used.
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ELEMENT NAME
Data Element Definition
Learning Mode (continued)
A regularly scheduled (days/times) class in which students are required to be on-line for
discussion purposes should be reported as Learning Mode S with a Facility/Space of
blanks and the Space Type as “3” (non-capacity).
A web based streaming video that is available only at specific days and times (e.g., live,
real time instruction) should be reported as Learning Mode S. When students receive the
broadcast on their personal, purchased/leased laptops or PC’s, Facility/Space should be
reported as blanks and the Space Type as “3” (non-capacity). On the other hand, if
students are required to receive the streaming video broadcast via fixed (non-portable) PC
workstations located in a specific capacity space such as a computer lab, then that specific
SFDB facility/space designation and APDB Space Type should be reported.
Asynchronous Course Sections
Web delivered instruction that is available to students “24/7” via their personal laptops or
PC’s should be reported as Learning Mode A, with Meeting Days, and Facility/Space set to
blanks, and Begin Time, End Time set to zeros (blanks will be defaulted to zeros at the
Chancellor’s Office). Learning Mode “A” instruction is usually received by students at
the locale of their choice via a personally owned/rented laptop or PC, i.e., Facility/Space
should be reported as blanks and Space Type as “3”. However, sometimes “asynch”
instruction is delivered via a non-capacity SFDB location which contains fixed PC
workstations made available to students on a walk-in basis----in which case the
designated SFDB Facility/Space should be reported along with a Space Type of “3” or
“4”.
A partially web-based class can contain both a “pure web” instructional component, and a
component in which enrolled students meet with a live instructor in a specific, contained
space at regularly scheduled days/times. This type of class should be reported as two
instructional segments (same or different CS Numbers, depending on the particular class)
within a single section: the “pure-web” segment having Learning Mode A, Space Type “3”,
and Meeting Days/Times and Facility/Space set to blanks, while the contained space
component has Learning Mode F with appropriate, specific designations for Meeting
Days/Times, Facility, Space and Space Type.
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Data Element
Data Element Edit/Validation
Learning Mode
Files:
Default Code:
Section Master File
A non-acceptable code or a blank is defaulted to F at the Chancellor’s
Office.
Acceptable Codes: F, S, Sn (n=1 thru 9), Sx (x=valid campus letter code), A or Blank
Additional Edits:
Learning mode F requires that Meeting Days, Times, Facility ID and
Space ID all be non-blank, except when Meeting Days is reported as
“to be arranged” (“TBA”, “ARR”, etc.) (APD25-096)
When Learning Mode S is reported with Facility/Space set to blanks,
then Space Type must be “3”. When this edit fails, Space Type is
defaulted to “3” (no error message).
Learning mode S requires that Meeting Days and Times be non-blank.
Also, Meeting Days cannot be a “to be arranged” value (APD25-098).
Learning Mode A requires that Meeting Days be blanks and Begin
Time/ End Time be blanks or zeros (APD25-100)---when this edit fails,
Meeting Days is defaulted to blanks, and the Times are defaulted to
zeros. NOTE: a “to be arranged” value for Meeting Days is defaulted
to blanks prior to this edit.
Learning Mode A requires that Space Type be “3” or “4”. When this
edit fails, Space Type is defaulted to “3” (no error message).
Learning Mode must be F when CS Number is 17 through 21 (error 65W).
Supervision CS Numbers (23,24,25,36,48) should be reported as Learning
Mode “F”, Space Type “3”, and Meeting Days “TBA”. Occasionally, a
supervision course will involve web-based correspondence between instructor
and student in lieu of regular (at least bi-weekly) face to face contact; in this
case, report Learning Mode as “A” instead of “F”.
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Data Element
Data Element Edit/Validation
Learning Mode
Do not report a Learning Mode “F” transaction if the class in question meets
with a live instructor less frequently than every other week. Instead, report
the class as Learning Mode “S” or “A”, depending on the particulars.
A “F,A hybrid learning mode” class has both a face to face (“F”) component
and an “asynch” (“A”) component such that all enrolled students are
required to participate in both. Report the two components as separate,
physically adjacent transactions (“F” followed by “A”) sharing the same
Course ID and Section Number, such that the “A” component has zeros
in CS Number, SSN, TTF, and Segment Credit Units. The “F”
transaction must contain (in Segment Credit Units) the full credit units for
the course in question; furthermore, if the days/times of face to face contact
are not yet known, , be sure to specify the number of (face to face) “to be
arranged” hours per week in the transaction element “TBA Hours”. The
Section Audit job will, based on the reported face to face credit units, CS
Number, days/times, and a standard CSU weekly (face to face) hours to credit
units conversion table, subdivide the originally reported face to face (full)
credit units between the “F” and “A” components, and will also post the CS
Number reported for the “F” component to the “A” component. This ensures
that a separate WTU workload is computed (based on the subdivided credit
units) for each component, and that this separation is retained for subsequent
(post Section Audit) APDB jobs and reports.
Comments:
None
Message:
W-064 LEARNING MODE IS INVALID, DEFAULTED TO 'F'
W-065 INVALID LEARNING MODE FOR CS NUMBER 17 THRU 21,. FORMER DEFAULTED TO F
C-066 NO FACE TO FACE DAYS/TIMES OR TBA HRS REPORTED FOR F,A HYBRID
LEARNING MODE—UNABLETO APPORTION UNITS
W-067 EXCESSIVE (FACE TO FACE) SCHEDULED WEEKLY HRS WITHIN F,A
MIXED MODE--ASYNCH MODE WAS ASSIGNED ZERO UNITS
C-096 FIELDS 79,80,81,83 SCHEDULNG BLOCK CONFLICT
C-098 DAYS/TIMES IS INCOMPATIBLE WITH LEARNING MODE 'S'
W-100 DAYS/TIMES IS INCOMPATIBLE WITH LEARNING MODE 'A',
DEFAULTED FORMER TO BLANKS/ZEROS
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DED
ELEMENT NAME
Data Element Definition
Line Sequence Number
Definition
A two-digit number used to uniquely identify each resource segment within a
given section record.
Structure
Two (2) numeric digits.
Values
01 thru 99
Values are campus defined. Within a given section which contains multiple resource
segments, the first segment must have a lower line sequence number than the second,
which in turn is lower than that of the third, etc. It is recommended that the campus use a
consistent numbering scheme for all sections reported, e.g., 05 for the first resource
segment, 10 for the second 15 for the third, etc.
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Data Element
Data Element Edit/Validation
Line Sequence
Files:
Section Master File
Default Code:
None
Acceptable Codes: 01 thru 99
Additional Edit:
Duplicate Line Sequence Number values (for a given Course ID
and Section Number) not allowed.
Comment:
None
Messages:
APD37-053 Duplicate line sequence number not allowed for this section ID
APD83-015 Zeros in line seq. no., CS no., or Adj. CCU.
Files:
Message:
Section Transaction File
A non-numeric Line Sequence number is marked with an “xx” on the transaction
detail of job APD39.
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ELEMENT NAME
Data Element Definition
Non-resident Graduate Student Enrollment
Definition
The total number of graduate students (see definition, next paragraph)
enrolled for academic credit in a given section as of census date, and who
were subject to, i.e., paid, the (California) non-resident tuition fee. This
figure includes enrollments via campus registration process for courses
offered by main campus or authorized off campus center(s) only. Enrollment
generated via the Extended Education office is not reported to APDB.
For APDB reporting purposes, an enrolled, non-resident graduate student is
defined as one who is currently enrolled in a CSU master’s or joint doctorate
program (ERSS Student Level Code is 5 and (ERSS Degree Objective Code is
5, 6, 7 or 8) and (ERSS Student Standing Code is 1, 2, 3, 6, 7 or 8)) and (ERSS
Residence Status Code is N or F). This definition includes only students
admitted to, or who have advanced to, candidacy in a CSU Master's or
Doctoral program.
Structure
Three (3) numeric digits.
Values
000 through 999
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Data Element
Data Element Edit/Validation
Non-resident Graduate Student Enrollment
File:
Section Transaction File
Default Code:
None
Acceptable Codes: 000 thru 999
Additional Edit:
None
Comment:
None
File:
Section Master File
Default Code:
None
Acceptable Codes: 000 thru 999
Additional Edits:
None
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DED Data Element Definition
ELEMENT NAME
Other Support Fraction (OSF)
Definition
A data element which indicates the share of a faculty appointment that is
supported by state budget funding other than instructional faculty or
instructional administration, expressed as a decimal fraction of a full-time
faculty position (1.000).
This field should be used to indicate:
1. The full appointment fraction (1.000) of a person who is teaching one or
more sections and is being paid from state funds budgeted to accounts
other than instruction or instructional administration, or
2. Reimbursed faculty time. For example, a librarian, administrator, or
computer center professional who teaches a course that is funded from the
total state support budget would have his/her full appointment time
recorded as Other Support Fraction (OSF). ROTC, volunteer faculty, and
dollar-a-year faculty can be reported with zero OSF.
Structure
Four (4) numeric digits of which three are decimal. The decimal point is
implied, not entered. Example: 0.250 is entered as 0250.
Values
0. 000 to 1. 000
An invalid value is defaulted to zero by the Faculty Audit.
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DED
Data Element
Data Element Edit/Validation
Other Support Fraction (OSF)
File:
Faculty Master File
Default Code:
Zero
Acceptable Codes: Zero thru 1.000 ( implied decimal point)
Additional Edit:
When a second or third departmental assignment exists, at least one
of the following elements must be non-zero: IFF, IAF or OSF. This
requirement is waived for the primary assignment.
Comment:
OSF is reported directly on the APDB faculty data file sent by the
campus to the Chancellor's Office. Effective CY 2000-01, OSF can be
reported for second and third department assignments.
Message:
C-051 OTHER SUPPORT FRACTION INVALID
W-106 AT LEAST ONE OF (OSF, ASSIGNMENT 2 IFF, ASSIGNMENT 2 IAF) MUST BE NON-ZERO
W-107 AT LEAST ONE OF (OSF, ASSIGNMENT 3 IFF, ASSIGNMENT 3 IAF) MUST BE NON-ZERO
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DED
ELEMENT NAME
Data Element Definition
Override Weighted Teaching Units (WTU)
Definition
When a class instructional segment is taught synchronously or asynchronously,
the instructor frequently is, in reality, engaged in either more WTU workload or
less WTU workload than would be generated by pure face to face instruction,
depending on such factors as class size and frequency of exams. The element
“Override Weighted Teaching Units (WTU)” addresses this problem by serving
as a vehicle which allows campuses to specify what they consider to be fair
value WTU for a particular class segment that is offered via some type of
technological interface between instructor and student. Override WTU is
reported on the section transaction as a numeric value, which when non-zero,
.has relevance for Learning Modes “S” (synchronous) and “A” (asynchronous),
but is ignored for mode “F” (face to face). When it is relevant, the Section
Audit job posts Override WTU direcly to the element “Weighted Teaching
Units”, in lieu of computing the latter via the K-factor formula. This posting
process is bypassed when Override WTU is zero, regardless of Learning Mode.
Structure
Three (3) digits with one decimal position. Decimal place is implied rather
than entered.
Values
00.0 through 99.9
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DED
Data Element Edit/Validation
Data Element
Override WTU
File:
Section Master File
Default Code:
Defaulted to zero when Learning Mode is “F” and/or value is not
numeric.
Acceptable Codes: 00.0 through 99.9
Comments:
The impact of Override WTU is limited to controlling the value of
segment Weighted Teaching Units, and only when Learning Mode is .
synchronous or asynchronous. Should a given synchronous segment
which is specified with a (non-zero) Override WTU also be “synch”
group coded with one or more other segments, it’s Adjusted WTU
will be computed by the Group Code Audit job in the usual manner,
i.e., Override WTU has no direct impact on this computational
process. The latter is based on the largest single WTU found among
(class segment) members of the group code ring which is being set;
see “Adjusted Weighted Teaching Units” DED page for details.
Override WTU can indirectly impact this computational process
by forcing the “synch” segment in question to contain the largest
Weighted Teaching Units value to be found among all members of the
ring to be.
Message:
W-025 OVERRIDE WTU IS INVALID,DEFAULTED TO ZEROS
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DED
ELEMENT NAME
Data Element Definition
Range Code (Salary)
Definition
A code indicating the position classification (salary range) of a faculty member for a
given departmental assignment.
Structure
One (1) numeric digit.
Values
0 = Graduate Assistant
1 = Teaching Assistant, Lecturer "L"
2 = Instructor, Coaching Assistant, Junior Vocational Instructor, Lecturer
"A"
3 = Assistant Professor, Coaching Specialist, Intermediate Vocational
Instructor, Lecturer "B"
4 = Associate Professor, Coach, Senior Vocational Instructor, Lecturer "C"
5 = Professor, Head Coach, Principal Vocational Instructor, Lecturer "D"
6 = Administrator (no Instructional Faculty Fraction)
7 = Teaching Associate
8 = Other (when an invalid value in Salary Range Code is encountered,
other than 0 through 7, that value is defaulted to 8).
Salary Range Codes and Titles are stored in systemwide COSAR Table 32.
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DED
Data Element
Data Element Edit/Validation
Range Code (Salary)
File:
Faculty Master File
Default Code:
Zero
Acceptable Codes: 0 thru 7 inclusive.
Additional Edit:
None
Comment:
It is permissible for a faculty member to have more than one Range
Code within a given department. For such faculty, duplicate
department assignments can be set up containing distinct Range Codes.
Message:
APD61-031 Invalid Range Code of x for faculty member - xxx xx xxxx x xxxx.
W-087 ASSIGNMENT 1: INVALID SALARY RANGE CODE, DEFAULTED TO 8
W-088 ASSIGNMENT 2: INVALID SALARY RANGE CODE, DEFAULTED TO 8
W-089 ASSIGNMENT 3: INVALID SALARY RANGE CODE, DEFAULTED TO 8
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DED Data Element Definition
ELEMENT NAME
School Code
Definition
A standard code for all CSU campuses which uniquely identifies an academic
division or school of study at the campus, each of which comprises one or more
departments.
Structure
Two (2) numeric digits.
Values
All School Codes consist of a 2-digit number. Refer to COSAR Table 8 for the
listing of acceptable values. Zero is an acceptable value under certain
conditions (following page).
Comment: Sections which are not associated with a particular School or College
should be reported as School Code 83 (all university) or 99 (all College). See
comments for Department Code and check COSAR Table 8.
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DED
Data Element Edit/Validation
Data Element
School Code
File:
Default Code:
Acceptable Codes:
Additional Edit:
Section Master File
00 (blanks are defaulted to zero).
Zeros or a 2-digit number that exists as a code in COSAR Table 8.
None
Message:
APD83-136W School Code not in COSAR Table 8.
File:
Comment:
Message:
Section Transaction File
00 (blanks are defaulted to zero).
A non-numeric School Code is marked with “xx” on the transaction detail report of job
APD39.
File:
Faculty Master File
Default Code:
00 (blanks are defaulted to zero).
Acceptable Codes: Zeros or a 2-digit number that exists as a code in COSAR Table 8.
Additional Edit:
1. School Code cannot be zero in the primary faculty assignment.
2. Within the second (third) faculty assignment, if the department
code is greater than zero, the School Code cannot be zero and must
validate against COSAR Table 8.
3. If a faculty member does not have a second (third) department
assignment, the School Code in that assignment must be zero.
4. A given School Code non-zero value can be found in more than
one assignment only if the corresponding department codes are
distinct, non-equal values.
Comment:
Message:
None
C-027 SCHOOL CODE IN FACULTY ASSIGNMENT 1 IS INVALID OR ZERO
C-028 SCHOOL CODE IN FACULTY ASSIGNMENT 2 IS INVALID OR ZERO
C-029 SCHOOL CODE IN FACULTY ASSIGNMENT 3 IS INVALID OR ZERO
W-062 DUPLICATE SCHOOL AND DEPARTMENT ASSIGNMENT
C-073 ASSIGNMENT 2 IS MISSING SCHOOL CODE AND/OR DEPT CODE
C-074 ASSIGNMENT 3 IS MISSING SCHOOL CODE AND/OR DEPT CODE
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DED
Data Element Edit/Validation
Data Element
School Code
File:
Default Code:
Acceptable Codes:
Additional Edit:
Faculty Transaction File
00 (blanks are defaulted to zero).
Zeros or a 2-digit number that exists as a code in COSAR Table 8.
None
Comment:
School Code must be a 2-digit non-zero number within the first
assignment, i.e., "F1" Transaction.
Message:
APD66-018 Invalid transaction, rejected--reason: School and/or Dept is zero.
APD66-018 Invalid transaction, rejected--reason: SSN, School or Dept is not
numeric.
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DED
ELEMENT NAME
Data Element Definition
Section Begin Time
Definition
The scheduled starting time of a resource segment activity, denoted in
standard 24-hour military time.
Structure
Four (4) numeric digits in format HHMM, where HH = 00 thru 22 (hours)
MM= 00 thru 59 (minutes)
Values
Acceptable values are zero, or a value between 0500 and 2200 inclusive.
Example: A section that begins at 1:00 p.m. would be coded as '1300.' A
section that begins at 8 a.m. would be coded as '0800.’
NOTE: Sections scheduled to start before 5 a.m. or after 10 p.m. cannot be
properly coded in APDB. Examples of such sections might be an
astronomy laboratory involving use of a telescope at night, or a field
biology lab involving observation of animals active at night.
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DED
Data Element
Data Element Edit/Validation
Section Begin Time
File:
Section Master File
Default Code:
Zero
Acceptable Codes: 0500 thru 2200, subject to HHMM format requirement and restrictions
previously noted.
Additional Edit:
1. Begin Time must be greater than zero when the CS Number is
greater than zero and non-trivial meeting days and Facility/Space
ID are scheduled. Otherwise, a "scheduling block conflict" error is
generated.
2. When both Begin Time and End Time are greater than zero, the
value of Begin Time must be less than that of End Time.
Comment:
1. Within a dependent segment (CS Number=zero), if Begin Time
and End Time are unchanged from the preceding master segment
(CS Number greater than zero), enter both times as zero.
2.
"To Be Arranged" section should always have Begin Time and
End Time specified as zeros.
3. Begin Time is (temporarily) rounded to nearest quarter hour
multiple when calculating Weekly Contact Hours.
4. It is possible for a resource segment activity to have both scheduled
hours and "To Be Arranged" hours. For this situation, the
scheduled days and times should be entered in the master segment
(CS Number greater than zero), and the TBA hours should also be
entered in the same segment.
Message:
C-054 FIELD 81 SECTION BEG TIME INVALID
C-086 FIELD 82 END TIME NOT GREATER FIELD 81 BEGIN TIME
C-096 FIELDS 79,80,81,83 SCHEDULNG BLOCK CONFLICT
File:
Message:
Section Transaction File
A non-numeric Begin Time is marked with an “xxxx” on the transaction
detail of job APD39.
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DED
ELEMENT NAME
Data Element Definition
Section Duration Type
Definition
A code that identifies the time duration of a given section relative to the start
and end dates of the term in which the section is offered.
Structure
One (1) alphanumeric character.
Values
Blank = Section start and end dates coincide with those of the regular term under
which the section is offered. Blank is the default value.
C = Section start and/or end dates are interior to those of the regular term
(under which the section is offered), Either the section start date is later
than the regular term start date and the section end date matches the
regular term end date, OR the section start date matches the regular term
start date and the section end date is earlier than the regular term end
date OR the section start date is later than the regular term start date
and the section end date is earlier then the regular term end date Also
known as a “compressed” section.
X = Any section which does NOT satisfy the criteria of either value “blank”
or value “C” as outlined above. The duration lies entirely or partially
outside the start and end dates of the regular term in which the section is
offered. Also known as an “external” section.
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DED
Data Element Edit/Validation
Data Element
Section Duration Type
File:
Section Master File
Default Code:
Blank.
Acceptable Codes: C, X or blank.
Additional Edits:
None
Message:
W-031 FIELD 51 SECTION DURATION TYPE IS INVALID, DEFAULTED TO BLANK
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DED
Data Element Definition
ELEMENT NAME
Section End Time
Definition
The scheduled ending time of a resource segment activity, denoted in
standard 24-hour military time.
Structure
Four (4) numeric digits in format HHMM, where HH = 00 thru 22 (hours)
MM= 00 thru 59 (minutes)
Values
Acceptable values are zero, or a value between 0500 and 2400 inclusive.
Example: A section scheduled to end at 2:00 p.m. would be coded as '1400'.
A section that ends at 9:00 a.m. would be coded as '0900'.
NOTE: Sections scheduled to end between midnight and 5 a. m. cannot be
properly coded in APDB. Examples of such sections might be an
astronomy laboratory involving use of a telescope at night, or a field
biology lab involving observation of animals active at night.
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DED
Data Element
Data Element Edit/Validation
Section End Time
File:
Section Master File
Default Code:
Zero
Acceptable Codes: 0500 thru 2400, subject to HHMM format requirement and restrictions
previously noted.
Additional Edit:
1. End Time must be greater than zero when the CS Number is
greater than zero and non-trivial meeting days and Facility/Space
ID are scheduled.
2. When both Begin Time and End Time are greater than zero, the
value of Begin Time must be less than that of the End Time.
Comment:
1. Within a dependent segment (CS Number=zero), if Begin Time
and End Time are unchanged from the preceding master segment
(CS Number greater than zero), enter both times as zero.
2. "To Be Arranged" section should always have Begin Time and End
Time specified as zeros.
3. End Time is (temporarily) rounded to nearest quarter hour
multiple when calculating Weekly Contact Hours.
4. It is possible for a resource segment activity to have both scheduled
hours and "To Be Arranged" hours. For this situation, the
scheduled days and times should be entered in the master segment
(CS Number greater than zero), and the TBA hours should also be
entered in the same segment.
Message:
C-055 FIELD 82 SECTION END TIME INVALID
C-086 FIELD 82 END TIME NOT GREATER FIELD 81 BEGIN TIME
File:
Message:
Section Transaction File
A non-numeric End Time is marked with an “xxxx” on the transaction
detail of job APD39.
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DED
Data Element Definition
ELEMENT NAME
Section Meet Days
Definition
An abbreviation which denotes the day(s) of the week on which a given
resource segment activity is scheduled to meet.
Structure
Five (5) alphanumeric characters.
Values
Refer to the Section Audit Report (job APD37 of the APDB process) for a complete
listing of the acceptable values.
A partial list is given below:
M
T
W
TH
F
S
SU
MWF
TTH
DAILY
ARR
TBA
TBS
=
=
=
=
=
=
=
=
=
=
=
=
=
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Monday, Wednesday, Friday
Tuesday, Thursday
Monday through Friday
To Be Arranged
To Be Arranged
To Be Scheduled
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DED
Data Element
Data Element Edit/Validation
Section Meet Days
File:
Section Master File
Default Code:
Blanks
Acceptable Codes: Must be an authorized abbreviation. A complete listing of authorized
Meeting Days abbreviations can be found on the Section Audit Report.
Additional Edit:
1. Meeting Days must be a non-trivial value other than "To Be
Arranged" when the CS Number is greater than zero and nontrivial Begin/End Times and Facility/Space ID are scheduled.
Otherwise, a "scheduling block conflict" error is generated.
2. A master resource segment (CS Number=zero) must contain a
non-blank value for Meeting Days. Otherwise, a "CS number
segment in error" message is generated.
Comment:
Within a dependent segment (CS Number=zero), if Meeting Days is
unchanged from the preceding master segment (CS Number greater
than zero), enter it as blanks.
Message:
C-056 FIELD 83 MEETING DAYS IS INVALID
C-095 REPORTED CREDIT UNITS OF ZERO NOT ALLOWED FOR THIS SEGMENT
C-096 FIELDS 79,80,81,83 SCHEDULNG BLOCK CONFLICT
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DED
ELEMENT NAME
Data Element Definition
Section Number
Definition
A number that uniquely identifies each section of a given course. Assigned
by each campus according to a campus determined system.
Structure
Two (2) alphanumeric characters
Values
01-99 and A thru Z = Acceptable numeric values defined by each campus.
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Data Element
Data Element Edit/Validation
Section Number
File:
Section Master File
Default Code:
00
Acceptable Codes: 01 thru 99; and A thru Z .
Comment:
It is recommended that, for a given course, section numbers
continue to be assigned in the sequence 01, 02, 03, etc. Should the
course have more than 99 sections, excess classes should be
assigned section numbers consisting of a digit followed by a
letter, e.g., 9A, 9B, 9C, etc. However, whenever possible courses
should be reported with section numbers 01 through 99.
Additional Edit:
Any transaction with an invalid Section Number will defaulted
to 00.
Message:
W-070 SECTION NUMBER INVALID, DEFAULTED TO ZERO
File:
Message:
Section Transaction File
A non-numeric section number is marked with an "xx" on the Transaction
detail report of job APD39.
File:
Message:
Faculty Master File
None
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DED
Data Element Definition
ELEMENT NAME
Segment Credit Units
Definition
The number of credit units associated with a given mode of instruction Course
Classification Number (CS Number).
Structure
Three (3) numeric digits, of which one is a decimal. The decimal point is
implied, not entered.
Example: 1.5 is entered as 015
Values
Cannot be greater than 15.0 for a given CS Number.
Notes:
• Segment Credit Units are multiplied by a "K-Factor" for each mode of
instruction, to calculate Weighted Teaching Units for a particular Segment
(mode of instruction).
•
Segment Credit Units are multiplied by (Section) Enrollment, and the
result is divided by 15 to determine full-time equivalent students for a
particular Segment (mode of instruction).
•
If the CS Number is zero, Segment Credit Units is always set to zero.
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Data Element
Data Element Edit/Validation
Segment Credit Units
File:
Section Master File
Default Code:
Value is three zeros.
Acceptable Codes: 00.0 through 15.0
Additional Edit:
None
Message:
C-049 FIELD 69 SEGMENT CREDIT UNITS IS INVALID
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DED
Data Element Definition
ELEMENT NAME
Service Learning Indicator
Definition
This data element is used to identify courses designated as "service learning" by a
particular CSU campus. In general terms, a service learning course actively involves the
student in a community service experience that directly relates to the content area of the
course in question. Each CSU campus has a coordinator who implements and maintains
policies and procedures for designating particular courses as service learning.
Structure
One (1) alphanumeric character.
Values
Blank = Course section is not a ‘service learning’ course
Y = Course section is a ‘service learning’ course
N = Course section is not a ‘service learning’ course
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Data Element Edit/Validation
Data Element
Service Learning Indicator
Default Code:
N. Blank is defaulted to N at the Chancellor’s Office
Acceptable Codes: Y, N or blank
Additional Edits:
None
Message:
W-024 FIELD 52 SERVICE LEARNING INDICATOR IS INVALID, DEFAULTED TO 'N'
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DED
Data Element Definition
ELEMENT NAME
Social Security Number
Definition
The unique number identification assigned by the Social Security
Administration. If the individual has no assigned number, the campus should
designate a facsimile Social Security Number using the following scheme:
Code YYCC0NNNN where:
YY
CC
0
NNNN
=
=
=
=
Year
Campus Code
Numeric Zero
Sequential number starting with 0001
Structure
Nine (9) numeric digits.
Values
000000001 through 999999999 without separating dashes.
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Data Element
Data Element Edit/Validation
Social Security Number
Files:
Section Master File
Default Code:
Zero
Acceptable Codes: Zero thru 999999999
Additional Edit:
1. All SSN's reported on the Section Master file must exist in the
Faculty Master file.
2. Every master resource segment (CS number greater than zero)
must contain a non-zero SSN value.
3. If SSN is zero, then Team Teaching Fraction must also be zero. If
SSN is non-zero, then Team Teaching Fraction must also be nonzero.
Comment:
None
C-059 FIELD 86 FACULTY SOCIAL SECURITY NUMBER INVALID
Files:
Faculty Master File
Default Code:
None
Acceptable Codes: 000000001 thru 999999999
Comment:
None
Message:
APD66-018 Invalid transaction, rejected---reason: SSN, school or dept is not
numeric.
Files:
Message:
Section Transaction File
A non-numeric SSN is marked with "xxxxxxxxx" on the transaction detail report of job
APD39.
(Job APD39) Key = xxxxxxx SSN defaulted to first SEG SSN.
(Job APD39) Key = xxxxxxx SSN cannot be zero in first SEG.
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DED
ELEMENT NAME
Data Element Definition
Space Number
Definition
A designation that identifies for a specific CS instructional segment, the
particular enclosed room where instruction took place. The value reported by
the campus must be identical to the (space) number assigned to the room in
question by the Space and Facilities Database (SFDB) maintained by the
Chancellor's Office
Structure
Four (4) alphanumeric characters.
Values
The vast majority of SFDB authorized space numbers consist of a 4-digit number,
right justified, with leading zeros as needed. Trailing blanks are never allowed. A few
CSU campuses have authorized space numbers that contain an embedded letter (A
thru Z). All values must be such that the concatenation of (reported) Facility Number
+ Facility Suffix + Space Number + Space Suffix corresponds to a matching entry
within the Space and Facilities Database (SFDB) maintained by the Chancellor's Office.
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Data Element Edit/Validation
Data Element
Space Number
Files:
Default Code:
Section Master File
None
Acceptable Codes: When Facility Number is less than 900, the concatenation of (reported)
Facility Number + Facility Suffix + Space Number + Space Suffix is
validated against the Space and Facilities Database (SFDB). A failed
validation means that the room in question is not recognized by SFDB, and
an appropriate error message (C-048) is generated.
Blanks are allowed in certain cases - see Comments section below.
Additional Edit:
Comments:
Space Number must be non-blank when the CS Number is greater
than zero and non-trivial Meeting Days and Times are scheduled.
1. Space Number and Suffix defaulted to spaces when Facility Number is
995, 998 or 999.
2. Space Number should be blank for a dependent resource segment
(CS Number=zero) which does not involve a room change, e.g., a
class that is team taught. Blanks should also be used for a
"To Be Arranged" class.
Message:
C- 053 FIELD 80 SPACE NO. NOT NUMERIC OR SUFFIX INVALID
C-096 FIELDS 79,80,81,83 SCHEDULNG BLOCK CONFLICT
Files:
Message:
Section Transaction File
None
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DED
ELEMENT NAME
Data Element Definition
Space Suffix
Definition
The space suffix allows the campus, at its discretion, to accommodate room
remodeling and identify functional areas within a particular enclosed room
without modifying the present numbering system. The value reported by the
campus must be identical to the (space) suffix assigned to the room in question
by the Space and Facilities Database (SFDB) maintained by the Chancellor's
Office.
Distinct, intra-room suffix designations can include: Offices, classrooms,
laboratories, seminar and conference rooms, libraries, file rooms, storage
rooms, special purpose rooms, etc. However, free-standing columns or
architectural/structural projections are excluded.
Structure
Two (2) alphanumeric characters.
Values
Any combination of letters A thru Z, or 0 thru 9. Value should be left justified with a
trailing blank as needed. Blanks are also a valid value. All values must be such that
the concatenation of (reported) Facility Number + Facility Suffix + Space Number +
Space Suffix corresponds to a matching entry within the Space and Facilities
Database (SFDB) maintained by the Chancellor's Office.
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DED
Data Element Edit/Validation
Data Element
Space Suffix
File:
Default Code:
Section Master File
Blanks
Acceptable Codes: When Facility Number is less than 900, the concatenation of (reported) Facility
Number + Facility Suffix + Space Number + Space Suffix is validated
against the Space and Facilities Database (SFDB). A failed validation
means that the room in question is not recognized by SFDB, and an
appropriate error message (C-048) is generated.
Additional Edit:
None
Comment:
1. Space Suffix is defaulted to blanks whenever Facility Number is 995,
998, or 999.
2. For most spaces, the (SFDB) authorized suffix value is blanks.
3. Space Suffix should be blank for a dependent resource segment
(CS Number=zero) which does not involve a room change, e. g., a
class that is team taught. Blanks should also be used for a
"To Be Arranged" class.
Message:
C- 053 FIELD 80 SPACE NO. NOT NUMERIC OR SUFFIX INVALID
File:
Message:
Section Transaction File
None
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DED
Data Element Definition
ELEMENT NAME
Space Type
Definition
A code that identifies the type of space, i.e., room, in which a particular course
is most appropriately taught.
Structure
One (1) alphanumeric character.
Values
0
1
2
3
4
=
=
=
=
=
Not Applicable
Lecture
Laboratory
Non-Capacity
A capacity space, which is configured and furnished in such a manner as
to support classes in all three modes of instruction (lecture, activity and
laboratory), and is designated as “Multi-mode instruction”, that is,
instruction which typically involves department specific courseware
installed on individual student workstations, terminals, or other types of
software related equipment or furniture.
• Instructional segments with CS Number 00 should always have a space type of
0.
• Instructional segments with CS Numbers 01 thru 06 usually are associated with
Space Type of 1.
• Instructional segments with CS Numbers 15 thru 16 usually are associated with
Space Type of 2 and 4.
• Instructional segments with CS Numbers 17, 23, 24, 25, 36, or 48 usually are
associated with a Space Type of 3.
• Space Type 4 is usually associated with instruction reported as CS Numbers 01
thru 16.
• Instructional segments with CS Numbers 06-14, 18-21, 77 or 78 have no set Space
Type, and the appropriate value must be determined individually by course.
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ELEMENT NAME
Data Element Definition
Space Type
Values (contd)
• All “face to face” (Learning Mode=”F” or blank) instructional segments
should have their reported Space Type based on the most appropriate, or
ideal, type of space for the course in question, rather than the actual space
in which instruction was given.
• When a “Asynchronous” (Learning Mode=”A”) instructional segment is
such that students receive the instruction at their (informal) locale of
choice, rather than a designated space, the Space Type must be reported as
“3” (non-capacity). When such a segment meets in a designated, contained
space, its Space Type must be determined by the preceding rules.
• When a “remote broadcast” (Learning Mode=”S”) instructional segment is
such that students receive the broadcast at their (informal) locale of choice,
rather than a designated space, the Space Type must be reported as “3”
(non-capacity). When such a segment meets in a designated, contained
space, its Space Type must be determined by the preceding rules.
• When a “Asynchronous” (Learning Mode=”A”) instructional segment is
such that students receive the instruction at their (informal) locale of
choice, rather than a designated space, the Space Type must be reported as
“3” (non-capacity). When such a segment meets in a designated, contained
space, its Space Type must be determined by the preceding rules.
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DED
Data Element
Data Element Definition
Space Type
File:
Section Master File
Default Code:
Zero
Acceptable Codes: 1 thru 4.
Additional Edit:
The Space Type must be 1, 2, 3 or 4 when the CS Number is greater than
zero. The Space Type must be zero when the CS number is equal to zero.
An erroneous value is defaulted to zero.
Comment:
None
Message:
C-139 INVALID VALUE FOR SPACE TYPE
File:
Message:
Section Transaction File
A Space Type value that is non-numeric is marked with an “X” on the transaction
detail report of job APD39.
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DED
ELEMENT NAME
Data Element Definition
Team Teaching Fraction (TTF)
Definition
The Team Teaching Fraction (TTF) is the fraction of the instructional workload
within a given course classification, i.e., non-zero CS Number, that is assigned
to each faculty member comprising a team teaching group for a given section.
The sum of such fractions within a team-taught course classification must total
1.000.
Structure
Four (4) numeric digits of which three are decimals. The decimal point is
implied, not entered.
Values
0000 to 1000
Example: 1.000 would be entered as 1000 and indicates that only one faculty
member is teaching the section. A faculty member with one-third responsibility
for a section would have a TTF of 0333, one-half responsibility would be 0500, etc.
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DED
Data Element
Data Element Edit/Validation
Team Teaching Fraction (TTF)
File:
Section Master File
Default Code:
Zero
Acceptable Codes: 0000 thru 1000 (3 implied decimal places)
Additional Edit:
1. The total TTF over all resource segments within a given section
cannot exceed 9.999.
2. Within a resource segment, the faculty SSN and TTF must both
either be zero or both must be non-zero. A zero and non-zero
combination is not allowed.
3. The total TTF contribution from each master segment (CS Number
greater than zero) and any associated dependent segments (CS
Number = zero) must be 1.000. In other words each distinct course
classification must have a TTF of 1.000.
Comment:
None
Message:
C-060 FIELD 87 TEAM TEACHING FRACTION IS INVALID
W-083 FIELD 87 TTF MADE 0 BECAUSE FIELD 86 SSN WAS 0
W-084 FIELD 87 TTF MADE 1 BECAUSE FIELD 86 SSN NOT 0
C-089 TOTAL TTF IS NOT 1.000 FOR A C/S NUMBER
W-47 SIZE ERROR OCCURRED ON CALCULATION, XXXXXXX KEY:
XXXXXXXXXXXXXXXX NNNN
APD61-081 This section has a total TTF in excess of 9.999: xxxxxxxxx.
Sub = nn Accum-TTF = nnnn.
File:
Message:
Section Transaction File
A non-numeric TTF is marked with "xxxx" on the transaction detail report
of job APD39.
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DED
Data Element Definition
ELEMENT NAME
Term Code
Definition
A code which indicates the period for which a report or job-related process is
being generated or performed.
Structure
One (1) digit.
Values
1
2
3
4
= Winter Quarter
= Spring Semester or Quarter
= Summer Quarter
= Fall Semester or Quarter
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DED
Data Element
Data Element Edit/Validation
Term Code
File:
Faculty Transaction File
Default Code:
None
Acceptable Codes: 1 thru 4
Additional Edit:
None
Comment:
In most APDB jobs, the year/term/campus code requested by the user
must correspond to an existing section and/or faculty master file,
and must match the year/term/campus code contained in the header
record of that file.
Message:
APD66-023 Invalid year, term or campus code.
File:
Message:
Faculty Master File
None
File:
Message:
Section Master File
C-073 FIELD 02 TERM NOT SAME AS PARAMETER CARD TERM
File:
Message:
Section Transaction File
C-022 TERM IS INVALID
APD83-007 Invalid term (col. 27).
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DED
ELEMENT NAME
Data Element Definition
To Be Arranged Hours (TBA)
Definition
The number of “live instructor” hours per week that have not been formally
scheduled for a given resource segment.
Structure
Three (3) numeric digits of which one is a decimal. The decimal point is
implied, not entered. Example: 05.0 would be entered as 050.
Values
001 - 999
Blanks are not acceptable values; use zeros when there are no TBA hours.
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DED
Data Element
Data Element Edit/Validation
To Be Arranged Hours (TBA)
Files:
Section Master File
Default Code:
000
Acceptable Codes: 000 thru 999
Additional Edit:
None
Comment:
1. TBA Hours are ordinarily specified only for "To Be Arranged"
resource segments, i.e., Meeting Days equals "ARR" or "TBA.” If
such a segment contains zero TBA hours, the faculty member
teaching it will receive no FCH workload credit.
2. It is possible for an instructional mode (CS Number greater than
zero) to have both scheduled class hours and TBA hours. In such a
situation, specify both sets of hours in the master resource
segment (CS Number greater than zero).
3. Supervision classes should always be reported with zero TBA
Hours.
4. The number of scheduled hours plus the number of
TBA hours should equal the number of weekly contact hours
implied by the course credit units and the CS Number.
5. Classes having Learning Modes “A” or “S” should always be reported with
zero TBA Hours. Non-zero values are defaulted to zero at the Chancellor’s
Office.
Message:
C-057 FIELD 84 TBA HOURS IS NOT NUMERIC
Files:
Message:
Section Transaction File
A non-numeric TBA Hours is marked with “xxx” on the transaction detail
report of job APD39.
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DED
Data Element Definition
ELEMENT NAME
Total Non-resident Student Enrollment
Definition
The total number of students enrolled for academic credit in a given section
as of census date that were subject to, i.e., paid, the (California) non-resident
tuition fee (see next paragraph for formal definition). This figure includes
enrollments via campus registration process for courses offered by main
campus or authorized off campus center(s) only. Enrollment generated via
the Extended Education office is not reported to APDB.
For APDB reporting purposes, a NON-RESIDENT student is defined as
having been reported to ERSS (for the term in question) with an (ERSS)
Residence Status Code value of N or F. If a given student fails to satisfy
this criterion, he/she is classified as a RESIDENT student for APDB
reporting purposes.
Structure
Three (3) numeric digits.
Values
000 through 999
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Data Element
Data Element Edit/Validation
Total Non-resident Student Enrollment
File:
Section Transaction File
Default Code:
None
Acceptable Codes: 000 thru 999
Additional Edits:
1. Value must be greater than or equal to reported Non-resident
Graduate Student Enrollment
2. Value must be less than or equal to Section Enrollment Actual
Comment:
None
File:
Section Transaction File
Messages:
APD83-C-20
Total Non-resident Enrollment is less than Non-resident Graduate
Enrollment
APD83-C-22
Total Non-resident Enrollment is greater than total section enrollment
File:
Section Master File
Default Code:
None
Acceptable Codes: 000 thru 999
Additional Edits:
None
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DED
ELEMENT NAME
Data Element Definition
Year
Definition
The last two digits of the calendar year for which a report or job related
process is being generated or performed.
Structure
Two (2) numeric digits.
Values
00 - 99
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Data Element
Data Element Edit/Validation
Year
Files:
Faculty Master File
Default Code:
None
Acceptable Codes: 00 thru 99
Comment:
In most APDB jobs, the year/term/campus code specified by the user
must correspond to an existing section and/or faculty master file, and
must match the year/term/campus code contained in the header
record of that file.
Message:
None
Files:
Message:
Faculty Transaction File
C-016 YEAR IS INVALID
APD66-023 Invalid Year, Term or Campus Code.
Files:
Message:
Section Master File
C-072 FIELD 01 YEAR NOT SAME AS PARAMETER CARD YEAR
Files:
Message:
Section Transaction File
APD83-006 Invalid Year (col. 25 - 26).
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