SACS Working Group Meeting
Minutes
7/11/2012
Location: EpiCenter - 1-324
Time: 3:30 – 4:30 p.m.
Attended: Ashley Caron, Beth Goodbread, Carol Weideman, Cynthia Grey, Djuan Fox, Eric
Tucker, Janice Thiel, James Olliver, Jesse Coraggio, Jim Waechter, Michael Hughes, Richard
Flora, Sharon Griggs, Stan Vittetoe, Vicki Westergard
Topics:
I)
II)
Internal Reviewers
A)
The internal review of the narrative for the standards will begin on July 21, 2012.
The internal reviewers are Meg Delgado and Lynn Grinnell.
B)
The review will be performed in sections. A table of the dates and standards for
review is provided at the end of these minutes.
Narrative Length
Jesse Coraggio suggested that when writing the standards, care is taken to avoid creating
an overly lengthy document, and yet the standard much be addressed fully. Provide a
concise rationale with links within the document, providing artifacts to further explain and
offer support to the dialogue, which together should reflect performance improvement.
III)
Standard 3.13 Policy Compliance
Janice discussed the new standards and requested volunteers to work on these. Ashley
Caron volunteered to work on this standard. It was suggested that Suzanne Gardner and
Pam Smith also be a part of this standard.
IV)
Question for attendees to take to the Summer SACSCOC conference.
1. How does SACSCOC define ‘skills based.’ When SACCOC reviews these General
Education requirements, will they review the course content. This question rose from
the discussion of SACS ruling that general education courses cannot be completely
skills based. The example that was given at the meeting was if the institution requires 6
hours of English electives, they cannot be comprised of Comp I and Comp II, but say
Comp I and a Literature course.
2. Is our current solution addressing the issue of non-program specific general education
courses going to be acceptable to meet SACSCOC requirements?
3. How far should those working on Standard 3.2.8, qualified Administrators/Academic
Offers ‘drill down’ in presenting the supporting documentation?
New questions added:
4. Should we be concerned about including a discussion of changes that are close to the
report due date of 10/13?
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SACS Working Group Meeting
Minutes
7/11/2012
5. Confirm which standards are to be addressed in the Interim Report from the new
Standard 3.13. Currently the SACS indicates only 3.13.1, 3.13.3, and 3.13.4 are
required.
6. Clarification on the issue of financial aid and non-credit classes. According to DOE,
we need SACSCOC approval for non-credit courses in order for financial aid to be
made available for students. How do we get documentation reflecting SACSCOC’s
approval? What would SACS require?
V)
VI)
Recommendations
A)
Establish methods for maintaining lists of those assigned primary responsibilities
(e.g., curriculum developers)
B)
Revisit college goals (consider workforce)
C)
Improve efficiencies of maintaining faculty lists and documenting
qualifications/credentials
D)
Review non-academic areas of the college (facilities, etc.) for how the achievement
of goals is monitored.
E)
Review of currently credentialing process per recommendation
Next Meetings, EpiCenter - 1-324:
A)
Thursday, August 30, 2:00-3:00 (Internal reviewers will be attending this session)
B)
Wednesday, September 26, 3:30-4:30
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Review
Standard
Administrative Members
Faculty Members
Status
Partnered With
Aug 11
Faculty (2.8)
Anne Cooper, Sharon Griggs,
Djuan Fox
Shirley Johnson, Cynthia
Grey, Tom Philippe
3-page draft
Qualified
Administrative/Academic
Officers (3.2.8)
July 21
Student Support Services (2.10)
Tonjua Williams, Cynthia JolliffJohnson
Diane Reese
16-page draft
Physical Facilities (3.11.3)
Aug 4
Qualified Administrative/Academic Officers
(3.2.8)
Patty Jones, Cathy Ladewig
Cynthia Grey
2-page draft
Faculty (2.8)
July 21
Institutional Effectiveness (3.3.1)
Jesse Coraggio, Leigh Hopf
Wendy Rib, Carol
Weideman
13-page draft
Aug 11
Admissions Policies (3.4.3)
Anne Cooper, Pat Rinard, Djuan
Fox
Suzanne Preston
8-page draft in red
Aug 11
Academic Program Coordination (3.4.11)
Anne Cooper, Beth Goodbread
Kim Molinaro, Laurie
King
6-page draft with notes
Program Curriculum (4.2)
July 28
Physical Facilities (3.11.3)
Doug Duncan, Jim Waechter
Jim Wallis
6-page draft
Student Support Services
(2.10)
Aug 11
Policy Compliance (3.13)
Ashley Caron, Suzanne Gardner
July 21
Student Achievement (4.1)
Jesse Coraggio, Leigh Hopf
July 28
Program Curriculum (4.2)
Stan Vittetoe, Anne Cooper, Jim
Olliver
Gail Lancaster, Carol
Weideman
Darlene Westberg, John
Hesting
July 21
Publication of Policies (4.3)
Tonjua Williams, Richard Flora
Cynthia Grey
Aug 11
Program Length (4.4)
Anne Cooper, Margaret Bowman,
Wendy Rib
Djuan Fox
Aug 4
Student Complaints (4.5)
Tonjua Williams
George Greenlee, Michael
1-page draft/outline
Hughes
Distance and
Correspondence Education
(4.8)
Aug 4
Recruitment Materials (4.6)
Patty Jones, Alisha Vitale
Cynthia Grey
Program Length (4.4)
July 28
Title IV Program Responsibilities (4.7) and
Financial Aid Audits (3.10.3)
Michael Bennett, Tonjua Williams Eric Tucker
2 working documents, 6-page Institutional Effectiveness
and 3-page drafts
(3.3.1)
July 28
Distance and Correspondence Education (4.8)
Jim Olliver, Stan Vittetoe, Vicki
Westergard
3-page draft
Student Complaints (4.5)
Aug 4
Definition of Credit Hours (4.9)
Susan Fell
No Draft
Admissions Policies (3.4.3)
Title IV Program
Responsibilities (4.7) and
Financial Aid Audits (3.10.3)
Definition of Credit Hours
(4.9)
New standard
Laurie King
6-page draft
Publication of Policies (4.3)
4-page draft
Academic Program
Coordination (3.4.11)
Draft with screen shots
Student Achievement (4.1)
9-page draft in red
Recruitment Materials (4.6)
No draft
Updated: 7/11/2012
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